**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2023 31 March 2024 **From** ## Section A Reference and administration details Whitminster Village Hall & Playing Field Charity **Charity name Other names charity is known by Registered charity number (if any)** 277800 **Charity's principal address** School Lane Whitminster **Postcode GL2 7NT** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Jones|Chair||| ||Honor Jones|Secretary||| ||Sheila Drape|Treasurer||| ||Gillian Rogers|Vice Treasurer||| ||Pat Gilmore|||| ||Amanda Johns|||| ||Tim Douglas|||| ||Dennis Clarke|||| ||Oliver Jack
Greensweig||05/06/2023 – to year end|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Scheme Trust - (eg. trust, association, company) Elected Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Hire of Village Hall for community use **Summary of the objects of the charity set out in its governing document** Maintenance of Playing Field for community use Management of Pavilion Project for community use **TAR** March **2012** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Plans progressed for new Pavilion structure at the Playing Fields, funds raised for installation of base & wooden structure. Village Hall continues to be well used though due to price increase in hire fees has seen a drop in private party bookings. **TAR** March **2012** 4 ## **Section E Financial review** Reserves maintained @ £5,000 **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S Drape **Full name(s)** Sheila Drape **Position (eg Secretary, Chair,** Treasurer **etc) Date** 17/01/2025 **TAR** March **2012** 5 wiwtMIFtsfER MiiA(< HALLPL4￿￿ FIELDCHAPJTY (P￿ 277WJ)I UNT Bw SalÈs LoSS£tstof £ J9* iafÉs Skntkat tsiAtyl ZOII S54 13.É49 Lttss￿kat3l5I Marth 2022 ProfitVrtym• &£￿SEndi1￿rekn￿t) %768 ¥ANITMINsfERVIWE HAU plAYIP￿ HELD CNARtTYIPk>27781Kil 4LANCE SHE AT31rt A(tUthuknd F￿)d Asat ig4wl 2023 iDcroasèkniwr IOTAL 55277 3.740 1.1 2579 3&ELI 41.392 Marth 24WaF5 natpald Wl 24 trÈfvJan. Fob&M•rch PAYEIM ••rl 24 146 At31atM4rch 2Q4 39M2 79 ¢rfftENted A55•t fy4rstock L774 S074 Fund 9.3 ProiEttAIC 8.928 Ptwi * É 3.xo 9.918 5.074 IA NIA 4928 2￿7* N¢tES r•l•rfwtoth•SWa¥b *AT￿lI￿202#.•CC￿￿t remain5•5lhe 5POrt% trAbsstlll l•os•rÈ hv4eadefiL4ntorw¢wtew*AchnÈ•thth• POW•rSupp*. VhapecWrerrttyw¢thryC￿ a pwietrtor•thrt￿r￿d￿4￿**th • nbJdwr*bu¥JJ Th*&t¥￿receIPfy &iÈ ina(CoYda￿¢￿JththO t￿and vou￿￿01th?1￿￿tMl￿stervll1a&￿wall and the WnitMinsier5wt4CI Si• MÉ E¥PEM 014 Hal 20AS2 £ OTAL fAO E 2U92 Il•ll SpXtSC￿ts TOTAL Bank Inwe5t mist00n4￿0ns Oth¢tlnc<)me Llwc* IÈÈ Iro Pa¥llknnFuTrdsl ExrthJiDJre BarP￿ch•s￿5.N￿rr4d￿ Hall PLYthases PurtrdsES Purcha* 223 £ 123 17fJ É 230 3.99) E 1.993 E 2Ca £ 724 £ 4.714 L993 L169 Wats-c￿rvS In5ur4rte 966 £ 180 20 PPL&PRS Lk*rte 681 t Strtitwy S2 626 £ 279 E 52 737 279 IntemÈt ConWEer5o￿8le CompLrterW•rdw¥* Olfk*Equipm)i 1SEExpèrÉè5 614 614 669 W4stÈ hen&tsierfr L177 E I￿ E 1.1$5 £ 2.215 £ 8(xlèr Wlqttha ¥177 EqUitwtMainTE￿nCÉ 2.21S ¥*e ￿nin8 lonsultar4¥ F•*s ankChai6PS Giosg Proflt tfromfFadirgA￿Ount> Wa 1.6Éfj £ L686 9.7&8 £ 31.135 É 9.768 6a0 f aLnS 18.50) E 1,801 £ 2ty310 Oonallons &6ranr& all DonaEitrs&Grants Pk7V￿g Fldd Dortadan5 &Grants 33A27 É 7.985 £ 3￿37 .688 £ 8.214 E 61688 8.214 411 ProiErT&ynsP5 n8FièW ProJÈttEwo IS.￿ -£ 640 £ 71587 1.18L -£ L7.625 64D £ la,587 WHifMINSTERVILIAGE HALL PLAYING FIELDCOMMITfEE Yr2023 £ ts, Bai SO￿5 Yr2O23 19,821 5,740 3,626 9,366 (*wHrrfsto&at lstApril 2023 10,055 3.794 13,849 3.796 ie&sSt(Kk at 3W Marth knZ4 5.572 7.611 Profil{trK{￿ & 10,053 9.768 WHITMINSTER VIUAGE 114iLPLAyI￿ RELD COMMITfEE Yr2023 15A22 Yr2024 20.452 645 Yr2029 &)okiw5 Barth Interest Yr2024 EA￿thtUre 1&) &4r PUrd￿￿5.P&)TrTradln& v11￿8￿ Hall Purthase5 PLIsiDg P4r(ha5e5 P￿1￿)n Purch3St5 3598 E*trK 1242 &5 325 Wa*r 1154 ￿SUrar￿* 223 Olher ItK(Yne Fee (Pav Fun&) 1,359 3,990 1,993 203 20 lottery LicerKe PPL& LI￿￿￿ TV 187 Sub5triptK)rs& Mpmbprsl¥p5 Postage 148 stat￿ry $69 Te￿￿￿ne& ￿ter￿t 248 ¢(wnpu￿r Softw¥e 87 Hardw4re 73 0[f￿ Equi￿nt M&c E¥5perGÈs 350 c￿￿1￿£ Mater￿￿5 607 Wa51e RtttK>val 266 ￿t￿n& Catering 4510 Prern￿ Mainte￿￿r￿* 80￿er Maintsnartt Maintena￿e 1941 Equwment ma￿e￿nt Playx¥ Mèintenenan 500 Legal & Profe￿￿￿581 Fee5 594 (c￿5ul￿rKYFeE5 52 626 279 14 55 614 669 L177 I,￿5 Wa8es Paypnents 10 Hmk 1.736 was￿l0TruStees Ref￿ts ICV191 7.611 24.6x2 Gross ProfftlFr(MhTrathgA/CI 9.768 31,135 23.596 18,509 9.88a 5.967 (XTrrbatior6 &fjraNs Hall &Gr3nts F￿*￿[￿￿tK)D5 &Gtan15 £ a3￿7 266 P&ilbn pro1￿[ Eynthure 6,750 Hall Propct ExpÈnLltsre 266 Pl￿& ￿eld Proi8ct &penditurp 62,688 8,214 f 40,522 71M7 16,464 72.947 40_522 WTrlITMI￿EA VILLAGE HAIL PiAVING REiD COMMTrrEE AT3 Yr2023 k￿mUb*￿ ASaitstAWil￿l3 IIusNKJEa5efN £ 45.633 Yr2024 55,277 I6A64 38.813 146 73 39.032 £ 55.277 t*ler Marth24 WaBesrnii untyl 4w124 Feb&Marth PAYVNI UMilAwl 24 &794 Hoat Cuftent•AC￿rt 3,79S s(K) 8.144 5.074 9,390 8,928 3.200 39.032 5591 5,007 36,199 1.029 3.157 55,277 PabilK￿ Fthd Fkll PrOPC[￿c F*ld ProiÈrtA/c Notes.'- Cost for n￿WPa￿ll0n Build re￿ipts. pay￿rrtsand bAnksraith*nts ha4ebeenthdyexwnw*dard¥ein￿￿rtsKe￿iIhtts bothatKfvcoJrd*r5oFWNtnW￿ter v￿￿ge Han gtEd WHITMINSTER SPORTS CLUB FOR NDEO 31$1 MAR 2W24 Yr 2023 Yr 2024 6.139 Bar $4lE5 Lest C05t of Sa￿$ PU￿hase5 OpenI￿st(￿k at tst Awil 2022 5,433 I.1￿2 6,525 654 654. 654.00 654. Less aoslngsiockat 3ts1 Marth 2023 5.871 6r(555 Profrt (Ir￿0mP & ExwndrturÈAccouMI Yr 2023 2,(XJO Pavilion HFre DoDation5 Rece￿e￿ Other incomè Yr 2024 Yr 2023 Yr 2024 Bar Non-Tradin8 Pavilion Purchase5 I.￿ Ek(trKity 1.364 Watèr Insurance 70 premise5 li￿nCe 93 Tdephone& InieTnel 159 Sub5CriPtiors 32 Ststionery IS Sundrie5 IY) c￿aTring MateriaL5 LC41 P￿ing Field Maint. 240 White Lining (FBI 1.051 Pavllion Premises Maint. 226 EqUipMe￿t M31rrt. 87 Wages 8,323 Oonat￿n5 11.663 Profit/Loss 724 966 iii 268 GTOSS Profit (From Trading Alci 2,568 1,161 SHEEf AT 3 MARCH ZJ yr 2023 yr 2024 Fund As at tst April 2024 pl￿ In[re￿eforvear Restrirted General 3,740 1.161 2.579 15.403 11.663 3.740 Under 30day5 Debtor 654 151 2,875 Barstock Fbai Current Account Pavilion Fund CL(SED 654 151 1.774 3.740 2,579 Nete5:. PavilK>n wès closed in February 2023 and demolished in Aut￿1 2023. remains as thesports Club5 5ts11 play on the playingfieds se Pitch lee5 afèdue and weabo have a defiblirator on site whiih needs the wwersupply. We are curr￿l￿WorkIng on a project to r@￿are the old pavilion with a new modern b￿1￿1￿8. The ath)ve receipt5, payment5 and bankst*erne¢￿ have be￿ dufy Èxamined and are in a￿ordanCe withthe boo￿ and vouft£hets of WhitminsterSport5 Club SiBned D*ed ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Whitminster Village Hall & Playing Field Charity (Glos) **On accounts for the year** 31/03/24 **Charity no** 277800 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 29/05/24 **Signed: Name:** Suzannah Price (Bryant) **Relevant professional** Chartered Institute of Management Accountants (CIMA) **qualification(s) or body (if any): Address:** Garden House, Treetops, Portskewett, NP26 5SQ 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**