## **Trustees' Annual Report for the period** 

Period start date Period end date 01 July 2021 30 June 2022 

**From** 

**To** 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by Registered charity number (if any)** 277689 

Milton Keynes Amateur Operatic Society 

MKAOS 

**Charity's principal address** Buttermilk Hall Farm 

Stoke Road Blisworth **Northants NN7 3DP** 

## **Names of the charity trustees who manage the charity** 


**----- Start of picture text -----**<br>
Dates acted if not for whole  Name of person (or body) entitled<br>Trustee name  Office (if any)<br>year  to appoint trustee (if any)<br>1 Mr K J Amies  Treasurer<br>2 Mr J Dowell  Chairman<br>3 Mrs V Amies  Secretary<br>4 Mr M S Putman  President<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20<br>**----- End of picture text -----**<br>


## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 


**April 2009** 

**TAR** 

1 



|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
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## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution Revised and Adopted 25-04-12 Type of governing document 

- (eg. trust deed, constitution) 

How the charity is constituted 

- (eg. trust, association, company) 


Elected by members at AGM Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To educate the public in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts. 

**Summary of the objects of the charity set out in its governing document** 

**April 2009** 

**TAR** 

2 



The Trustees have reviewed the guidance at trustee meetings and have resolved that MKAOS shall continue to provide an outlet for members and children of the local community in Milton Keynes and surrounding areas to practise and learn in the activities of the performing arts and shall provide an opportunity for members of the local public to access and experience the performing arts within their own community. 

See also Section D 

**Summary of the main activities undertaken for the public benefit  in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy  programme related investment; 

- contribution made by volunteers. 


**April 2009** 

**TAR** 

3 



Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

Milton Keynes AOS continues to be led by and organised by an Executive Committee, drawing on the skills and resources of others where necessary. 

2021 -2022 was a difficult but rewarding year, as we began to emerge from the restrictions of covid and the National Lockdown. 

With careful controls and a reduced and restricted cast, we were able to go ahead with our planned pantomime Cinderella in December 2021. Our audiences were more cautious with the covid measures but with careful budgeting we were able to return a respectable overall profit 

We also held fresh auditions and appointed a new production team, to eventually stage our twice postponed production of Shrek The Musical in June 2022. This was a great success and at a managed loss, offset against by strong attendance at the box office. Shrek the Musical would later be nominated for the NODA Best Regional Musical Award. 

For the year ahead, we have the Production Team in place for our pantomime in December 2022 and as confidence in the market returns, we are putting plans in place for a larger musical in June 2024 

**April 2009** 

**TAR** 

4 



## **Section E                    Financial review** 

The Society’s current policy is to maintain a sufficient level of reserves to **Brief statement of the** cushion against any adverse economic conditions and consequently any **charity’s policy on reserves** shortfall in revenue. The trustees consider it prudent that reserves should be sufficient to cover one year’s overheads and production costs of one show. 

**Details of any funds materially in deficit** 

## NONE 

## **Further financial review details (Optional information)** 

You **may choose** to  include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the  charity’s trustees** 

**Signature(s)** 

**Full name(s)** Kevin John Amies **Position (eg Secretary, Chair,** Treasurer **etc) Date** 29th April 2023 

Victoria Jane Amies 

**April 2009** 

**TAR** 

5 




## **YEAR END ACCOUNTS** 

**(as at 30[th] June 2022)** 

Workshop: The Rosebery Room, Newport Road, Woolstone, Milton Keynes, MK15 0AA Registered Charity No: 277689 




**BALANCE SHEET (as at 30th June 2022)** 


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2022 2021<br>£ £<br>Fixed Assets 0 0<br>Current Assets (Net)<br>Debtors 0 0<br>Prepayments & Accrued Income 5,911 1 19,441 4<br>Cash At Bank       - CafCash 51,124 68,128<br>Cash On Deposit  - CafGold 30,303 30,283<br>Investment (NBV) 857 958<br>88,195 118,810<br>Creditors 2,131 2 490<br>Accruals & Deferred Income 35,965 3 41,619 5<br>38,095 42,109<br>50,099 76,701<br>Capital Account<br>Balance Forward 76,701 65,611<br>Net Movement in Funds For Year (26,602)  11,090<br>50,099 76,701<br>**----- End of picture text -----**<br>


## **Notes:** 

1 Robin & Marion (Panto 2022/23) expenditure in advance; Insurance & Rosebery Rooms Rent & Insurance Prepaid 2 Accounts Payable at 30/06/22 and Shrek Script Deposits at 30/06/22, returned Sept 2022 

3 Shrek (Summer Show 2022) costs received after date; Robin & Marion (Panto 2022/23) income in advance 

Page 1 of 4 

Registered Charity No: 277689 




**INCOME & EXPENDITURE ACCOUNT (Year Ending 30th June 2022)** 

|**Income**<br>Membership Fees<br>Gift Aid<br>Bank Interest  - CafCash<br>- CafGold<br>Dividend On Investment<br>Investment Revaluation - Gain / (Loss)<br>Shows   - Panto<br>- Summer Show<br>Miscellaneous Income<br>**Expenditure**<br>Rosebery Rooms   - Other<br>- Insurance<br>- Electricity<br>- Rent<br>- Rates<br>- Water<br>Insurance<br>Committee Expenses<br>Depreciation (of Fixed Assets)<br>Gifts & Donations<br>NODA   - Society Membership<br>Printing, Postage & Stationery<br>Bank Charges<br>Web Site<br>Shows   - Panto<br>- Summer Show<br>Miscellaneous<br>**Net Movement in Funds For Year**<br>**Notes:**|**2022**<br>**£**<br>0<br>143<br>5<br>19<br>34<br>(101)1<br>83,399<br>34,357<br>0<br>117,855<br>773<br>3<br>481<br>167<br>2,256<br>4<br>0<br>160<br>743<br>5<br>0<br>0<br>0<br>200<br>378<br>6<br>96<br>259<br>76,137<br>62,807<br>0<br>144,457<br>**(26,602)**|**2021**<br>**£**<br>0<br>146<br>0<br>3<br>6<br>318<br>0<br>0<br>16,937<br>2<br>17,409<br>0<br>473<br>216<br>2,700<br>0<br>156<br>1,855<br>0<br>0<br>0<br>200<br>382<br>6<br>78<br>259<br>0<br>0<br>0<br>6,319<br>**11,090**|
|---|---|---|



1 Loss on revaluation of Barclays Shares as at 30/06/2022 

2 Coronavirus Discretionary Grants via MK Council:- Apr-21 £8,937; May-21 £8,000 

- 3 Gate repair at Rosebery Rooms 

4 Adjustment for Rosebery Rooms rent prepaid appropriately in part 

5 Adjustment for Society insurance prepaid appropriately in part 

6 Includes rental of PO Box to protect officers personal details online 

Page 2 of 4 

Registered Charity No: 277689 




## **PANTO ACCOUNT** 

|**Income**<br>Ticket Sales<br>Box Office Fees<br>Show Membership Fees<br>Programme Sales<br>Sponsorship Revenue<br>Advertising Revenue<br>Merchandise Sales<br>FOH Sales - Other<br>Raffle Ticket Sales<br>Photography/ Video<br>Script Sales<br>**Expenditure**<br>Director<br>Choreographer<br>Musical Director<br>Orchestra/Band<br>Box Office<br>Costumes<br>Donation (from Raffle)<br>Insurance<br>Intro Evening / Auditions<br>Lighting<br>Sound<br>Continuity<br>Special Effects<br>Printing (Progs / Posters / Booking Forms)<br>Props<br>Publicity<br>Rehearsal Hall Hire<br>Rehearsal Pianist<br>Royalties<br>Scripts<br>Set Hire<br>Set Other<br>FOH Dressing<br>Theatre Hire<br>Classroom Hire<br>Van Hire<br>Merchandise Purchases<br>FOH Purchases<br>Give Aways & Raffle Prizes<br>Stage Manager<br>DVD/Photography<br>Cast Party<br>Miscellaneous<br>**Panto Net Income/Expenditure**|**2021/22**<br>**_Cinderella_**<br>**£**<br>75,723<br>0<br>500<br>1,817<br>0<br>0<br>1,021<br>0<br>4,303<br>0<br>35<br>83,399<br>250<br>400<br>1,430<br>0<br>2,731<br>2,733<br>4,303<br>1<br>0<br>0<br>20,339<br>3,085<br>0<br>950<br>1,560<br>627<br>1,207<br>1,544<br>0<br>0<br>313<br>13,200<br>4,966<br>0<br>13,920<br>0<br>0<br>655<br>0<br>373<br>422<br>0<br>0<br>1,129<br>76,137<br>**7,261**|**2020/21**<br>**_[NONE]_**<br>**£**<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>**0**|
|---|---|---|



## **Notes to the Panto Accounts** 

1 To Dogs for Good (Raffle) 

Page 3 of 4 

Registered Charity No: 277689 




## **SUMMER SHOW ACCOUNTS** 

|**Income**<br>Ticket Sales<br>Box Office Fees<br>Show Membership Fees<br>Programme Sales<br>Sponsorship Revenue<br>Advertising Revenue<br>Merchandise Sales<br>FOH Sales - Other<br>Raffle Ticket Sales<br>Photography/ Video<br>Script Sales<br>Other Income<br>**Expenditure**<br>Director<br>Choreographer<br>Musical Director<br>Orchestra/Band<br>Box Office<br>Costumes<br>Donation (from Raffle)<br>Insurance<br>Intro Evening / Auditions<br>Lighting<br>Sound<br>Continuity<br>Special Effects<br>Printing (Progs / Posters / Booking Forms)<br>Props<br>Publicity<br>Rehearsal Hall Hire<br>Rehearsal Pianist<br>Royalties<br>Scripts<br>Set Hire<br>Set Other<br>FOH Dressing<br>Theatre Hire<br>Classroom Hire<br>Van Hire<br>Merchandise Purchases<br>FOH Purchases<br>Give Aways & Raffle Prizes<br>Stage Manager<br>DVD/Photography<br>Cast Party<br>Miscellaneous<br>**Show Net Income/Expenditure**|**2022**<br>**_Shrek_**<br>**£**<br>28,376<br>0<br>755<br>900<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>4,326<br>1<br>34,357<br>250<br>400<br>300<br>6,288<br>1,303<br>5,983<br>0<br>0<br>197<br>6,946<br>6,528<br>0<br>312<br>1,854<br>1,992<br>357<br>1,970<br>1,284<br>5,448<br>1,060<br>10,948<br>1,740<br>0<br>6,720<br>0<br>0<br>28<br>0<br>0<br>588<br>0<br>0<br>312<br>62,807<br>**(28,451)**|**2021**<br>**_[NONE]_**<br>**£**<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>**0**|
|---|---|---|



## **Notes to the Panto Accounts** 

1 Insurance claim income for Covid related delay of Shrek and associate ticket sales losses and abortive Page 4 of 4 

Registered Charity No: 277689 



CHARITY COMMISSION
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Name:
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Rdovant prol•BBlonal
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NEEDH&M HALL & CO
BARTON-LE-CLAY
BEDFORDSHIRE MK454JU
IER
Octobèr 2018

Section B
Disr.IosLire
Onty complete rf the examiner needs to highlight matters of con￿rn (see CC32.
Independent examlnation of charity accounts.. directions and guidance for
examinets).
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any items that the
axaminarwishes to
dlsclose.
IER
October 2018