## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year **From** 01 06 2024 **To** 31 05 2025 ## Section A Reference and administration details **Charity name SOUTHFLEET VILLAGE HALL** **Other names charity is known by Registered charity number (if any) 277629** **Charity's principal address HEATH CROFT POPLARS CLOSE LONGFIELD Postcode DA3 7LP** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Patricia Morris|Chairman||| |||GeoffreyHawes|Treasurer||| |||Michael Breton|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company)[Trust] Trustee selection methods - (eg. appointed by, elected by) > [Nomination and election] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** We provide facilities for local groups within the village and neighbouring areas and the playing field for the local school. Various clubs and fitness groups use the hall and field each week or month. The hall can also be hired for parties, wedding receptions etc. The Parish Council hold their monthly meetings at the hall. The hall is also used for electoral purposes. March **2012** **TAR** 2 Day to day management of bookings. Daily cleaning and regular maintenance of the building and grounds to provide a pleasant and safe environment for all users. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have developed a website for the hall to publicise our facilities and to make booking the hall easier. We are in the process of looking to install CCTV to enhance the security of the hall and grounds. March **2012** **TAR** 4 **Section E Financial review** **Brief statement of the We aim to keep sufficient reserves to cover the following year’s charity’s policy on reserves projected expenditure and any building work.** **Details of any funds materially None in deficit** ## **Further financial review details (Optional information)** You **may choose** to include **We have used some of the excess income over expenditure from** additional information, where **previous years to maintain and improve facilities.** relevant about: - the charity’s principal sources of funds (including any fundraising); - **Unused funds are invested in ChariBond and ChariFund** - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Patricia Morris Position (eg Secretary, Chair, Chairman etc) Date 22 March 2026** March **2012** **TAR** 5 THFLEET VILLAGE HALL l accounts for the ear 1st June 202410 31st Ma eratin Account Ann 2025 lost yec Income Hire fees 20,773 20,773 22.703.10 22.703.10 Expenditure Insurance Music licence Cleaner Fcrfeiled deposits Electricty Gos Water Refuse Domestic supplh Poslage ond slationery Sundry Telephone Websile Brcx]dband I Wi-Fi New compuler Grass cutting Tree work Conlainer racking Mainlenance Repairs and renewals 1.41XJ 1.390.01 12.41 3.283 3,713.75 -225.W 3.488.75 4.895.90 188.42 399.52 1,298.16 182.64 0.00 255.22 525.77 770.86 709.91 314.98 1,350.00 800.00 199.99 2.087 161 829 1.127 137 491 1.270.83 6.152.19 7.423.02 12,149 7,423.02 24.535 24,205.56 -£1.502.46 -£3,762 1 minus 2 Operaling Loss other income Charibond and Charifund income Bonk Inleresl 2,430 134 2.544.18 178.03 £2,570 £2,722.21 SOUTHFLEET VILLAGE HALL Balance Sheet at 31 st Ma 2025 Fixed Assets Southfleet Village Hall and Exlension lal costi Memorial seot Balances Ca￿led forword 60.553 75 60.628 60,553. 75.C() 60.628.C() Current Assets Charibond and Chari￿nd lol costl Notwest Business Reserve Account Notwe Current Account Debtors for unpaid bcM)kings Paymenls in advance 32,561 12.139 10 32,561.¢X) 14,180.00 10.00 783. 313.98 1.040 261 46.011 47,847.98 Deduct Current Liabilities Advance bookings Olher Creditors Polenlial deposit refunds -1.8A2 -1,479.CL) -390.69 -1.650.Q) -550 -2,902 -3,519.69 43,109 Current Assets less Current Liabilities 44,328.29 £103.737 £104.956.29 General Fund Balonce at I st June 2024 Add . Other income 104.929 2,570 107.499 -3.762 103.736.54 2,722.21 106,458.75 -1,502.46 £104.956.29 Deduct . Operaling loss the ye Balance at 3151 May 3)25 £103,737 I have independently examined the Operalrng Account ond Balance Sheet of the Southfleet Villoge Hall and believe Ihem to be occurale. 3c)L_