|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||01|06|2021||31|05|2022| Section A Reference and administration details **Charity name** SOUTHFLEET VILLAGE HALL **Other names charity is known by** **Registered charity number (if any)** 277629 **Charity's principal address** 3 GLOXINIA ROAD SOUTHFLEET GRAVESEND **Postcode DA13 9QB** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Pat Morris|Chairman||| |||GeoffreyHawes|Treasurer||| |||Michael Breton|||| |||Geraldine Read|Secretary||| |||Marie Hawes|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Pat Morris ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Trust Deed] How the charity is constituted[Trust] - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by)[Nomination and election] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|We provide facilities for local groups within the village including providing
the sports field for the local school plus various regular clubs (eg W.I,
gardeners, flower arrangers, keep-fit, retirement groups) plus parties,
wedding receptions etc.| |---|---| ||Day-to-day management of bookings. Daily cleaning and regular
maintenance of the building and grounds to provide a pleasant and safe
environment for all users.
Throughout their management activities the Trustees have regard to the
guidance issued by the Charity Commission on public benefit.| ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** Since the hall was re-opened following the Covid 19 pandemic the Hall **achievements of the charity** bookings have returned to pre-pandemic levels. **during the year** **TAR** 3 ## **Section E Financial review** - **Brief statement of the** We aim to keep sufficient reserves to cover the following year’s projected **charity’s policy on reserves** expenditure **Details of any funds materially** None - **in deficit** - **Further financial review details (Optional information)** You **may choose** to include We have used some of the excess income over expenditure from - additional information, where previous years to maintain and improve the facilities. - relevant about:  the charity’s principal Unused funds are invested in ChariBond and ChariFund. sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Patricia Morris Geoffrey Hawes Position (eg Secretary, Chair, Chair Treasurer etc) Date24 April 2023** **TAR** 4 SOUTHFLEET VILLAGE HALL Annual accounts for the period 1st June 2021 to 31st May 2022 **----- Start of picture text -----**
£ £ £ £
last year Operating Account
1 Income
1,071 Hire fees 15,085.16
18,851 Covid grant 10,667.00
19,922 25,752.16
2 Expenditure
1,223 Insurance 1,294.04
Music licence 346.52
3,240 Cleaner 2,856.50
275 Electricity 2,782.99
110 Gas 150.33
61 Water 199.10
626 Refuse 640.68
1,183 Covid related 0.00
Domestic supplies 325.21
12 Postage and stationery 40.72
132 Sundry 153.42
493 Telephone 418.32
338 WiFi 316.80
750 Grass cutting 1,575.00
61 ACRE membership 53.33
Donation 200.00
Defibrillator 1,287.00
79 Defibrillator pads
Hive heating 345.60
50 Audit 50.00
Maintenance 2,316.00
Repairs and renewals 1,428.79
add 2021/2022 provision 8,000.00
11,744.79
deduct 2020/2021 provision 8,000.00
980 3,744.79
9,613 16,780.35
£10,309 1 minus 2 Operating profit / Loss £8,971.81
Other income
1,248 Charibond and Charifund income 1,734.87
2 Bank Interest 5.76
£1,250 £1,740.63
**----- End of picture text -----**
Balance Sheet at 31st May 2022 2022 **----- Start of picture text -----**
2021 2022
£ £ £ £
Fixed Assets
60,553 Southfleet Village Hall and Extension (at cost) 60,553.00
75 Memorial seat 75.00
60,628 Balances carried forward 60,628.00
Current Assets
17,561 Charibond and Charifund (at cost) 32,561.00
26,084 NatWest Business Reserve Account 22,073.50
10 NatWest Current Account 10.00
140 Debtor for unpaid bookings 450.00
43 Payments in advance 50.00
43,838 55,144.50
Deduct Current Liabilities
Deferred Covid grant -
-2,131 Advance bookings -2,072.84
-638 Other Creditors -1,139.96
Potential deposit refunds -150.00
-8,000 Provision for maintenance and repairs -8,000.00
-10,769 -11,362.80
33,069 43,781.70
£93,697 £104,409.70
General Fund
82,138 Balance at 1st June 2020 93,697.26
1,250 Add : Other income 1,740.63
83,388 95,437.89
10,309 Add : Operating profit for the year 8,971.81
£93,697 Balance at 31st May 2022 £104,409.70
**----- End of picture text -----**
I have independently reviewed the Operating Account and Balance Sheet of the Southfleet Village Hall and believe them to be accurate, complete and in accordance with the books and records of the charity. David Johnson SOUTHFLEET VILLAGE HALL Annual accounts for the period 1st June 2021 to 31st May 2022 **----- Start of picture text -----**
£ £ £ £
last year Operating Account
1 Income
1,071 Hire fees 15,085.16
18,851 Covid grant 10,667.00
19,922 25,752.16
2 Expenditure
1,223 Insurance 1,294.04
Music licence 346.52
3,240 Cleaner 2,856.50
275 Electricity 2,782.99
110 Gas 150.33
61 Water 199.10
626 Refuse 640.68
1,183 Covid related 0.00
Domestic supplies 325.21
12 Postage and stationery 40.72
132 Sundry 153.42
493 Telephone 418.32
338 WiFi 316.80
750 Grass cutting 1,575.00
61 ACRE membership 53.33
Donation 200.00
Defibrillator 1,287.00
79 Defibrillator pads
Hive heating 345.60
50 Audit 50.00
Maintenance 2,316.00
Repairs and renewals 1,428.79
add 2021/2022 provision 8,000.00
11,744.79
deduct 2020/2021 provision 8,000.00
980 3,744.79
9,613 16,780.35
£10,309 1 minus 2 Operating profit / Loss £8,971.81
Other income
1,248 Charibond and Charifund income 1,734.87
2 Bank Interest 5.76
£1,250 £1,740.63
**----- End of picture text -----**
Balance Sheet at 31st May 2022 2022 **----- Start of picture text -----**
2021 2022
£ £ £ £
Fixed Assets
60,553 Southfleet Village Hall and Extension (at cost) 60,553.00
75 Memorial seat 75.00
60,628 Balances carried forward 60,628.00
Current Assets
17,561 Charibond and Charifund (at cost) 32,561.00
26,084 NatWest Business Reserve Account 22,073.50
10 NatWest Current Account 10.00
140 Debtor for unpaid bookings 450.00
43 Payments in advance 50.00
43,838 55,144.50
Deduct Current Liabilities
Deferred Covid grant -
-2,131 Advance bookings -2,072.84
-638 Other Creditors -1,139.96
Potential deposit refunds -150.00
-8,000 Provision for maintenance and repairs -8,000.00
-10,769 -11,362.80
33,069 43,781.70
£93,697 £104,409.70
General Fund
82,138 Balance at 1st June 2020 93,697.26
1,250 Add : Other income 1,740.63
83,388 95,437.89
10,309 Add : Operating profit for the year 8,971.81
£93,697 Balance at 31st May 2022 £104,409.70
**----- End of picture text -----**
I have independently reviewed the Operating Account and Balance Sheet of the Southfleet Village Hall and believe them to be accurate, complete and in accordance with the books and records of the charity. David Johnson