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2023-12-31-accounts

Charity registration number 277603

Company registration number 00477371 (England and Wales)

POLISH CULTURAL FOUNDATION LIMITED

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

POLISH CULTURAL FOUNDATION LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs B Korzeniowska
Mrs B M Weimann
Mrs M Kruczkowska-Young
Dr J Tarczynski
Mrs A Podhorodecka
Mr S Kasprzyk
Mrs M Bialic
Mr W Mier-Jedrzejowicz
Treasurer & Non-Executive Mrs Jolanta Kozminski
Director
Secretary Mr W Mier-Jedrzejowicz
Charity number 277603
Company number 00477371
Registered office 238-246 King Street
Hammersmith
London
W6 0RF
Independent examiner Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited
1-7 Station Road
Crawley
West Sussex
RH10 1HT

POLISH CULTURAL FOUNDATION LIMITED

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

POLISH CULTURAL FOUNDATION LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees present their annual report and financial statements for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charitable company's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

Objectives and aims

The charitable company's objects are to advance and propagate culture, education and learning among persons of Polish decent residing permanently or temporarily in the United Kingdom of Great Britain and Northern Ireland.

Significant activities

The charitable company's principal activity is the publishing of the Polish Weekly " Tydzień Polski” but it also promotes Polish culture by the organisation of specific events and the publishing of books and albums for the Polish community.

Public benefit

The charitable company's trustees have referred to the guidance in the Charity Commission's general guidance on Public Benefit when reviewing the charitable company's aims and objectives and in planning its future activities. In particular, they have considered how planned activities will contribute to the aims and objectives they have set.

Grant making

The charitable company made grants to PDP during the year to enable PDP to publish the "Polish Weekly".

Achievements and performance

Charitable activities

During the year the charitable company continues to publish books and support the publishing of the ‘Polish Weekly’ by its subsidiary undertaking, The Polish Daily (Publishers) Ltd (“PDP”) and to achieve its objects by actively seeking outside financial contributions.

Financial review

Financial position

The charitable company's total income for the year was £157,188 (2022: £120,680). After deducting expenditure of £150,490 (2022: £134,575), a net surplus of £6,698 (2022 net deficit: £13,895) arose for the year. At 31 December 2023 the charitable company had total funds of £75,564 (2022: £68,866), of which £26,934 is unrestricted and £48,630 is restricted.

Reserves policy

It is the policy of the charitable company to maintain funds to provide the necessary support to PDP to continue publishing the 'Polish Weekly' newspaper. In order to achieve this the charity is actively seeking financial support from outside sources.

Structure, governance and management

Governing document

The charitable company is governed by its Memorandum and Articles of Association dated 18 January 1950 (as amended by special resolution on 19 November 2016).

page 1

POLISH CULTURAL FOUNDATION LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs B Korzeniowska

Mrs B M Weimann Mrs M Kruczkowska-Young Dr J Tarczynski Mrs A Podhorodecka Mr S Kasprzyk Mrs M Bialic Mr W Mier-Jedrzejowicz

Mrs Jolanta Kozminski (Treasurer and non executive (Appointed 15 February 2022) director)

Recruitment and appointment of new trustees

The trustees are appointed by the council of Management who meet regularly to discuss the performance of the group.

Organisational structure

The charitable company is a registered charitable company limited by guarantee with one subsidiary undertaking, PDP. The charitable company's registered charity number is 277603 and its registered company number is 00477371.

Internal controls and mitigation of major risks

The trustees are responsible for the management of risks faced by the charitable company and they continue to review the charitable company's risk management processes and systems on an ongoing basis. Policies have been put in place to mitigate any risks identified and have been formally noted by the trustees.

The trustees' report was approved by the Board of Trustees.

M:oJ.l.Lb-CockcJ:Q

Mrs A Podhorodecka

Trustee Dated: 23 September 2024

page 2

POLISH CULTURAL FOUNDATION LIMITED

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF POLISH CULTURAL FOUNDATION LIMITED

I report to the trustees on my examination of the financial statements of Polish Cultural Foundation Limited (the charitable company) for the year ended 31 December 2023.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Darren Harding ACA FCCA DChA Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT

Dated: 25 September 2024

page 3

POLISH CULTURAL FOUNDATION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
3
1,914
142,843
Charitable activities
4
5,000
-
Other trading activities
5
7,416
-
Investments
6
15
-
Total income
14,345
142,843
Expenditure on:
Raising funds
7
1,404
-
Charitable activities
8
35,925
113,161
Total expenditure
37,329
113,161
Net income/(expenditure)
(22,984)
29,682
Transfers between funds
2,750
(2,750)
Net movement in funds
10
(20,234)
26,932
Reconciliation of funds:
Fund balances at 1 January 2023
49,895
18,971
Fund balances at 31 December
2023
29,661
45,903		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
144,757
2,761
71,154
5,000
39,782
-
7,416
6,980
-
15
3
-
157,188
49,526
71,154
1,404
2,746
-
149,086
22,421
109,408
150,490
25,167
109,408
6,698
24,359
(38,254)
-
(45,531)
45,531
6,698
(21,172)
7,277
68,866
71,067
11,694
75,564
49,895
18,971		 Total
2022
£
73,915
39,782
6,980
3
120,680
2,746
131,829
134,575
(13,895)
-
(13,895)
82,761
68,866

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

page 4

POLISH CULTURAL FOUNDATION LIMITED

BALANCE SHEET

AS AT 31 DECEMBER 2023

2023
Notes
£
Fixed assets
Goodwill
13
Tangible assets
14
Current assets
Debtors
15
10,536
Cash at bank and in hand
84,921
95,457
Creditors: amounts falling due within one
year
16
(35,718)
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
17
Unrestricted funds		 2022
£
£
1
15,824
15,825
14,977
53,401
68,378
(14,667)
59,739
75,564
45,903
29,661
75,564		 £
1
15,154
15,155
53,711
68,866
18,971
49,895
68,866

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 23 September 2024

M:oJ.l.Lb-CockcJ:Q Mrs A Podhorodecka Trustee

Company registration number 00477371

page 5

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

Charity information

Polish Cultural Foundation Limited is a charitable company limited by guarantee incorporated in England and Wales. The registered office is 238-246 King Street, Hammersmith, London, W6 0RF.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charitable company's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charitable company is a Public Benefit Entity as defined by FRS 102.

The charitable company has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Within this income recognition framework voluntary income, including donations and legacies, are recognised when the charitable company is entitled to the income which, on occasion, may be prior to the receipt of the monies concerned.

Income is received from one charitable activity, which is, Book and Newspaper Publishing, all of which is recognised in the year in which the income is receivable, which is when the charitable company becomes entitled to the resources.

Income from other trading activities relates to the lottery, and this income is recognised in the year in which the income is receivable, which is when the sale takes place.

Investment income, which includes interest receivable is included in the Statement of Financial Activities in the year in which it is receivable.

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charitable company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

page 6

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

(Continued)

Charitable activities relate to the costs of publishing books and newspapers and have been allocated directly to the functional headings as shown on the SOFA.

The main activity of the charitable company is to publish books and newspapers so all costs related to this are classed as direct charitable costs and all other costs are allocated as support costs.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

1.6 Intangible fixed assets - goodwill

Goodwill represents the excess of the cost of acquisition of unincorporated businesses over the fair value of net assets acquired. It is initially recognised as an asset at cost and is subsequently measured at cost less accumulated amortisation and accumulated impairment losses. Goodwill shall be considered to have a finite useful life, and shall be amortised on a systematic basis over its life.

1.7 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Office equipment 20% on cost Portal 25% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

Investments in subsidiary undertakings are stated at cost, less provision for any impairment in value.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charitable company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charitable company's balance sheet when the charitable company becomes party to the contractual provisions of the instrument.

Basic financial liabilities

Creditors are recognised where the charitable company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.

1.10 Taxation

The charity is exempt from corporation tax on its charitable activities.

page 7

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

(Continued)

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charitable company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Preparation of consolidated financial statements

The financial statements contain information about Polish Cultural Foundation Limited as an individual charity and do not contain consolidated financial information as the parent of a group. The charity is exempt under Section 399(2A) of the Companies Act 2006 from the requirements to prepare consolidated financial statements.

2 Critical accounting estimates and judgements

In the application of the charitable company’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Donations and gifts
1,914
120,425
Legacies
-
22,418
1,914
142,843		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
122,339
1,761
71,154
22,418
1,000
-
144,757
2,761
71,154		 Total
2022
£
72,915
1,000
73,915

4 Income from charitable activities

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Book and newspaper publishing
Sale of goods 5,000 39,782

page 8

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

5 Income from other trading activities
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Sponsorships and social lotteries 7,416 6,980
6 Income from investments
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 15 3
7 Expenditure on raising funds
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Fundraising and publicity
Membership schemes and social lotteries 1,404 2,746

page 9

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

8 Expenditure on charitable activities

Book and Book and
newspaper newspaper
publishing publishing
2023 2022
£ £
Direct costs
Depreciation and impairment 3,950 390
Book and newspaper publishing costs 34,077 68,018
Grants to subsidiary undertaking to publish newspaper 68,574 59,275
Portal expenses 37,168 -
143,769 127,683
Share of support and governance costs (see note 9)
Support 3,785 3,085
Governance 1,532 1,061
149,086 131,829
Analysis by fund
Unrestricted funds 35,925 22,421
Restricted funds 113,161 109,408
149,086 131,829
9 Support costs allocated to activities
2023 2022
£ £
Bank charges 450 422
Repairs and renewals - 54
Rates, rent & service charge 2,241 2,112
Insurance 37 40
Light and heat - 85
Postage and stationary - 56
Sundries 1,057 316
Governance costs 1,532 1,061
5,317 4,146
Analysed between:
Book and newspaper publishing 5,317 4,146

page 10

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

10
Net movement in funds
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets
Depreciation of tangibles: Total SOFA charge differs from BS notes by:		 2023
£
3,951
1		 2022
£
390
-

11 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charitable company during the year.

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Intangible fixed assets

Intangible fixed assets
Goodwill
£
Cost
At 1 January 2023 and 31 December 2023 1
Amortisation and impairment
At 1 January 2023 and 31 December 2023 -
Carrying amount
At 31 December 2023 1
At 31 December 2022 1

page 11

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

14
Tangible fixed assets
Office
equipment
£
Cost
At 1 January 2023
1,950
Additions
4,621
At 31 December 2023
6,571
Depreciation and impairment
At 1 January 2023
946
Depreciation charged in the year
413
At 31 December 2023
1,359
Carrying amount
At 31 December 2023
5,212
At 31 December 2022
1,004
15
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
16
Creditors: amounts falling due within one year
Accruals and deferred income		 Portal
£
14,150
-
14,150
-
3,538
3,538
10,612
14,150
2023
£
10,054
482
10,536
2023
£
35,718		 Total
£
16,100
4,621
20,721
946
3,951
4,897
15,824
15,154
2022
£
14,600
377
14,977
2022
£
14,667

page 12

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

17 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 January Incoming Resources TransfersAt 31 December TransfersAt 31 December
2023 resources expended 2023
£ £ £ £ £
Publication fund - 88,528 (62,471) - 26,057
Calendar fund 2,657 7,300 (7,455) - 2,502
Portal fund - 15,796 (15,796) - -
T. Zielinski fund 11,694 - - - 11,694
Solidarity with Ukraine 4,620 2,030 (1,000) - 5,650
Fixed Asset fund - 2,750 - (2,750) -
Personnel costs fund - 26,439 (26,439) - -
18,971 142,843 (113,161) (2,750) 45,903
Previous year: At 1 January Incoming Resources TransfersAt 31 December
2022 resources expended 2022
£ £ £ £ £
Publication fund - 17,442 (62,973) 45,531 -
Calendar fund - 5,050 (2,393) - 2,657
T. Zielinski fund 11,694 - - - 11,694
Solidarity with Ukraine - 48,662 (44,042) - 4,620
11,694 71,154 109,408 45,531 18,971

Publication fund - This fund represents donations received from organisations and individuals which are to be used in order to help the publication of the newspapers

Calendar fund - This fund represents donations received to support the printing of the calendar.

Portal fund - This represents funds received in order for the charity to create a new website. This project has been funded by the Polish Community funds of the Ministry of Foreign Affairs of the Republic of Poland, the Polonia Foundation Trust (PAFT) and Wspolnota Polska.

T. Zielinski fund - This fund represents donations received from organisations and individuals to be used towards the cost of dismantling, moving, storing and installing Tadeusz Zielinski's artwork from the Camberwell Green Magistrates Court and displaying it at the Polish Centre (POSK) in Hammersmith.

Solidarity with Ukraine - This fund represents donations received in support of Ukraine.

Fixed Asset fund - This fund represents a grant from Fundacją Pomoc Polakom na Wschodzie for the purpose of buying new office equipment. The transfer out of the fund represents the purchase of equipment that has been capitalised in the financial statements.

Personnel costs fund - This fund represents a grant from Fundacją Pomoc Polakom na Wschodzie towards staffing costs in the year.

page 13

POLISH CULTURAL FOUNDATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2023

18 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 January Incoming Resources TransfersAt 31 December TransfersAt 31 December
2023 resources expended 2023
£ £ £ £ £
General funds 49,895 14,345 (37,329) 2,750 29,661
Previous year: At 1 January Incoming Resources TransfersAt 31 December
2022 resources expended 2022
£ £ £ £ £
General funds 71,067 49,526 (25,167) (45,531) 49,895
Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 December 2023:
Intangible fixed assets 1 - 1
Tangible assets 15,824 - 15,824
Current assets/(liabilities) 13,836 45,903 59,739
29,661 45,903 75,564
Unrestricted Restricted Total
funds funds
2022 2022 2022
£ £ £
At 31 December 2022:
Intangible fixed assets 1 - 1
Tangible assets 15,154 - 15,154
Current assets/(liabilities) 34,740 18,971 53,711
49,895 18,971 68,866

19 Analysis of net assets between funds

20 Related party transactions

During the year, the charitable company paid grants to the subsidiary undertaking of £67,574 (2022: £59,275).

page 14