## **1[st ] Hellingly Scout Group** ## **Hailsham & Heathfield District** ## Trustees’ annual report for the year ending 31 March 2025 ## Reference details Registered charity number: 277158 Scout Association registration number: 10012176 Website: www.hellinglyscouts.org.uk Address of headquarters: Crouch Hall, Horsebridge, Hailsham, East Sussex (off A271) ## Objectives and activities 1st Hellingly Scout Group (“the Group”) is part of the National Scout Association[1 ] and operates within the framework given in its “Policy, Organisation and Rules” (P.O.R.)[2] . The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The aims of the Scout Association are achieved by providing an enjoyable and attractive program of progressive training, which is guided by the following values: **Integrity** We act with integrity; we are honest, trustworthy and loyal. **Respect** We have self-respect and respect for others. **Care** We support others and take care of the world in which we live. **Belief** We explore our faiths, beliefs and attitudes. **Co-operation** We make a positive difference; we cooperate with others and make friends. The Group operates for the benefit of young people, between the ages of 6 and 18 years, from any background, regardless of gender, faith or personal circumstances, and thus meets the Charity Commission’s public benefit criteria. We have two Beaver sections (6 to 8 years), two Cub sections (8 to 10½ years) and one Scout section (10½ to 14 years) and one joint Explorer unit (14 to 17 years). Each section is overseen by an adult leadership team which, in consultation with the young people, devises an enjoyable program of training that delivers the purpose and is relevant to the age-group. This enables the young people to attain the Scout Association awards relevant to their section. The principal awards are divided into two groups: - Challenge Awards: these are core badges that cover areas such as outdoor and indoor skills, teamwork, leadership, world awareness and adventure. - Activity Badges: a wide range of badges enabling the young person to show proficiency in almost any sport or hobby that might interest them, or additional skills in areas such as camping, navigation and first-aid. Attaining all the Challenge Awards and a sufficient number of Activity Badges for their age-group leads to the Chief Scout Award for their section, Bronze, Silver or Gold for Beavers, Cubs and Scouts, respectively. An Explorer Scout section (14 to 17 years), which is the responsibility of the Scouting District, meets at our HQ and links with us through a partnership agreement. The Group also oversees a sub-section that engages in the Young Leader program. ## Achievements and performance The following is a summary of the year. Further information can be found on our website. - The section leaders continue to provide active programs, resulting in the award of many Activity Badges. - Owing to the residual effect of Covid-19 restrictions, over the past few years the young people have not been able to achieve as many Challenge Badges and Chief Scout Awards. However, the sections have been busy rectifying this situation. - The Group held its first Group Trail Jamboree hike, when all our young people, leaders and non- uniformed supporters were invited to join. This was highly successful, being enjoyed by all sections, and so will become an annual event. - At the time of the January 2025 census, we recorded a total of 131 youth members and 24 adults holding active roles in scouting. With 155 members we are still one of the largest Groups in Hailsham & Heathfield Scout District. - Gaining new leaders in various sections has helped us to provide an engaging program for our young people. However, having a few more leaders in our younger sections would be beneficial and we are actively looking for new volunteers for our group and sections. - Besides the fantastic work they do locally our leaders actively support Scouting outside of our Group: several are Assistant District Commissioners, leading the organisation of District-wide events for their section. - The Group Trustee Board has overseen the administration and practical running of the HQ. Besides routine matters, the following projects were / are being undertaken: - Ground works and stabilisation work around the property. - Several ageing tents have been replaced and additional ones purchased to accommodate the growing Group - Tree removals for the safety of the hall and our members. - The leaders and Trustee Board are grateful to all those who have supported our - maintenance efforts over the previous year. ## **Structure, governance and management** 1st Hellingly Scout Group is governed by the Policy, Organisation and Rules (P.O.R.)[2 ] of the Scout Association, which provides the framework in which all UK Scouting operates. As a charity the Group is also governed by Charity Commission legislation. Note that between 2023 and 2025 the National Scout Association is introducing changes to the structure which are designed to enhance the governance arrangements of Scout Groups, at the same time creating more flexible opportunities for adults to participate. Most of the new changes will take place from the AGM to be held in September 2025; the following is the situation as it stood on 31 March 2024. Within the Group there are a number of adult leaders and supporters, who give their time and expertise voluntarily, without remuneration, to help the development of young people. The Group is led by the Group Lead Volunteer, whose role is to co-ordinate the Group’s activities and to ensure continuity and development. All leaders and trustees are subject to satisfactory DBS checks and are required to undergo training appropriate for their role. This includes ongoing refresher courses in safety and safeguarding every 3 years. In addition, leaders are required to have first aid training (First Response) every 3 years. Completion of training modules is recorded on a national database, which is constantly monitored to ensure that standards are maintained. ## Trustees In accordance with the changes mentioned above, the Group’s Executive Committee will be renamed the Trustee Board, which better reflects its responsibilities in that area. The Board currently consists of the Group Scout Leader (GSL), the Leader of each of the Group’s sections, the Leader of the Explorer Scout Unit that is linked with the Group, and other members who are appointed in accordance with the rules and guidance of the Scout Association. Further changes will take place from 2024/25 AGM. Between 1 April 2024 and 31 March 2025 the Board met 4 times to act collectively as charity trustees of the Scout Group, and in the best interests of its members to: - comply with the Policy, Organisation and Rules of The Scout Association. - comply with Charity legislation. - protect and maintain the property and equipment owned by and/or used by the Group. - manage the Group’s finances. - arrange appropriate insurance for people, property and equipment. - provide sufficient resources for Scouting to operate and thrive. This includes, but is not limited to, supporting recruitment, other adult support and fundraising activities. - promote and support the development of Scouting in the local area. - manage and implement the Safety Policy locally. - ensure that a positive image of Scouting exists in the local community. - ensure that Young People are meaningfully involved in decision making at all levels within the Group. The following served as trustees during the year ending 31 March 2025. Unless otherwise indicated they were appointed prior to 1 April 2024. |Name|Principal role on the
Committee|Dates of
service if not
for the whole
year|Individual or body entitled to
appoint person as Trustee| |---|---|---|---| |Mr. James Skinner|Chair (acting)||_Ex officio._Nominated by
the GSL, and approved by
the GroupCouncil| |Vacant|Treasurer||_Ex officio._Elected by the
GroupCouncil| |Miss Martine Dancey|Group Administrator &
Trustee||_Ex officio._Elected by the
GroupCouncil| |Mr. James Skinner|Group Scout Leader
& Trustee||Ex Officio| |Mr. Russ Morgan|Asst. Group Scout leader||Ex Officio| |Mr. David Gorringe|Cub section leader
(Seeonee Pack) & Trustee||Ex Officio| |Miss Zoe Tester|Beaver section leader
(Manitoba Beavers)||_Ex officio_| |Mrs. Joe Quigly|Beaver section leader
(Saskatchewan Beavers)||_Ex officio_| |Miss Martine Dancey|Cub section leader
(Mowgli Pack)|Stepping Down
AGM 2025|_Ex officio_| |Mr. Warren Smith|Scout section leader
(Cuckmere Troop)||_Ex officio_| |Mr. Dean Layern|Young Leader Section||_Elected by group council_| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## Financial review Further information is given in the annual accounts, but a summary of receipts and payments for the year ending 31 March 2025 is: ||Unrestricted funds
2024 - 25|Total
2024 - 25|Total
2023 - 24|Total
2022-23| |---|---|---|---|---| |Receipts|£21,321.11|£21,321.11|£38,348.00|£30,479.64| |Payments|£27,378.65|£27,378.65|£24,817.00|£30,718.08| |Cash funds at
31 March|£32,256.46|£32,256.46|£38,314.00|£26,223.89| ## Reserves policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short of running costs. The trustees consider that the Group should hold a sum equivalent to 4 to 6 months of running costs in the General Fund to cover imminent payments and urgent building repairs should they arise. At 31 March 2025 the balance as agreed by the trustees stood at £8,000.00, which satisfies this policy with a considerable additional margin. The Group Trustee Board also considers it prudent to hold just one “designated” fund to ensure that there are adequate reserves to maintain the HQ and equipment to satisfactory standards, as detailed in the notes to the accounts. ## Investment policy The Group has adopted a low-risk strategy to investment, keeping funds in mainstream banks. On 31st March 2025 £32,256.46 was held in a Barclays Business current account, no saving accounts are utilised by the group. ## Signatories to bank accounts Payments or withdrawals from the Group’s bank accounts require authorisation by two of the following: Barclays current account: Any two from: James Skinner, Martine Dancey, Ken Elphick, ## Independent examiner of accounts Mr James Pollard FCA The Old Farm Trolliloes Cowbeech East Sussex BN27 4QR ## **Declaration** The Trustees declared that they have approved the Trustees’ report above. Signed on behalf of the Trustees: Paper version signed by James Skinner (Group Lead Volunteer) _Approved at the meeting of the Trustee Board held 8[th] September 2025_ Name: James Skinner Position: (Acting) Chair of Trustee Board, 1st Hellingly Date: 8[th] September 2025 ## **Glossary and references** 1. The Scout Association: https://www.scouts.org.uk/ 2. Policy, Organisation and Rules: https://www.scouts.org.uk/por/ 3. Scout Association rules and guidance concerning Trustee Boards: - https://www.scouts.org.uk/volunteers/volunteer-experience/teams/trustee-boards/ 4. https://www.scouts.org.uk/volunteers/volunteer-experience/volunteering-together/what-this-means-foryou/moving-to-trustee-boards/ 5. The Group Scout Council is the electoral body which supports Scouting in the Scout Group, and is the body to which the Group Trustee Board is accountable. Its membership consists of parents of the youth members of the Group; the Group’s leaders; patrol leaders (youth members) of the Scout section; the leaders of the Gemini Explorer Unit; other eligible supporters; the Hailsham & Heathfield District Commissioner and the Hailsham & Heathfield District Chair of Scouting. ## **THE CONSTITUTION of 1[st] Hellingly Scout Group** ## **Part 1: Context** This constitution explains what our charity is set up to do, and how it should operate. It sets out the rules to be followed in the governance of the charity. In the interest of openness, especially for new members of the Group Scout Council, the Scout Council should re-adopt this constitution and record the readoption in the minutes at each Annual General Meeting. ## This can be recorded as: “The adoption of the model constitution as set out in 5.4. of Policy, Organisation & Rules with local additions, the process and rules laid out in POR have not been changed.” ## **1.1 The Purpose of Scouting (Charitable objectives)** Scouting (The Scouts) in the UK is organised through The Scout Association. Our purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Scout Association’s method of meeting the purpose of Scouting is through a balanced programme. ## **1.2.1 The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ## **1.2.2 Our Values** As Scouts we are guided by these values: - **Integrity** - We act with integrity; we are honest, trustworthy and loyal. - **Respect** - We have self-respect and respect for others. - **Care** - We support others and take care of the world in which we live. - **Belief** - We explore our faiths, beliefs and attitudes. - **Co-operation** - We make a positive difference; we co-operate with others - and make friends ## **1.3 The Balanced Programme** The programme is everything we do as Scouts – it includes the activity badges, challenge badges and awards. This programme is planned by the section leadership teams in partnership with young people and provides a framework for the progression of informal learning, events and activities that covers everything that young people take part in from the ages of 4 to 25. The programme is flexible and has room to adapt and accommodate the needs of the individuals in the section. The balanced programme for all sections is based around three main themes: outdoor and adventure, world and skills. In each section a range of badges and awards support all aspects of Scouting, including the main themes: leadership, teamwork and personal development and through six tailored programme zones: community, global, beliefs and attitudes, outdoor and adventure, creative expression and fit for life. The programme is delivered in a balanced way that incorporates elements from each theme, to offer young people the most interesting and diverse experience. ## **1.4** ## **Key Policies** We follow and adhere to The Scout Association’s key policies relating to: - Equal Opportunities - Privacy and Data Protection - Religious - Safeguarding - Safety - Vetting - Youth Member Anti-Bullying No order of importance or priority is implied - they are all equal. These can be found in the current edition of the Policy, Organisation & Rules of The Scout Association and www.scouts.org.uk/about-us/policy ## **1.5** ## **Structure of the Scout Association** Scouting in the United Kingdom is organised in Scout Groups, Scout Districts, Scout Counties, Scout Regions and Country Headquarters. These units of Scouting provide: - Support - Channels for communication - Opportunities for youth members and adults to make decisions and take responsibility - Functional units through which the design and delivery of the youth programme can be best achieved. The Scout Group is the local organisation for Scouting. It combines the different sections and comprises of one or more of any or all of the following: - a Squirrel Scout Drey - a Beaver Scout Colony - a Cub Scout Pack - a Scout Troop A Scout Group can also consist of any number of sections in the different age groups. All sections in a Scout Group provide co-educational Scouting. Additionally, an Explorer Scout Unit may also be attached to a Scout Group. ## **1.6** ## **Registration of Scout Groups** A Scout Group cannot exist unless it has a current registration with the Scout Association. Registration is renewed annually by completing and submitting an annual registration and census return as directed by UK Headquarters. Registration renewal also requires the payment of the Headquarters Membership Subscription and any District, and County Membership Subscriptions payable. The registration, suspension, and alteration or cancellation of registration are matters for the District’s Lead Volunteer and District Trustee Board. Charity Law does not permit a Scout Group to transfer from the Scout Association to any other body whether calling itself a Scout organisation or by any other name. **1.7 Our Aim (Public Benefit Statement)** We are part of The Scout Association, the UK's biggest coeducational youth organisation. We help children and young adults reach their full potential and gain skills for life. We actively engage and support our members in their physical, intellectual, social and spiritual development and to achieve their full potential as individuals, as responsible citizens, and as members of their local, national and international communities. We operate within a framework of safety to enable young people to take part in adventurous activities safely. Our charitable objectives help young people learn by doing, share in spiritual reflection and take responsibility. Working together, they make choices, take part in new, challenging, and unique experiences, help others and live their Scout Promise. In partnership with adults, young people take part in fun indoor and outdoor activities. Activities as diverse as kayaking, abseiling, expeditions overseas, photography, climbing and zorbing. We help young people to get jobs, save lives and even change the world by contributing to social change and make a positive contribution to society. There’s something for every young person. It’s a great way to have fun, make friends, get outdoors, express creativity, and experience the wider world. We believe that we’ve met the Charity Commission for England and Wales’s public benefit criteria for both the advancement of education, and the advancement of citizenship and community development and being as diverse as the communities we serve. ## **Part 2: Management of 1[st] Hellingly Scout Group** 1[st] Hellingly Scout Group is an autonomous organisation holding its property and equipment and admitting young people to membership of 1[st] Hellingly Scout Group subject to the policy and rules of The Scout Association. 1[st] Hellingly Scout Group is a not-for-profit organisation and is a Registered Educational Charity 1[st] Hellingly Scout Group is led by a Group Lead Volunteer and managed by a Group Trustee Board. They are accountable to the Group Scout Council (Paying Members) for the satisfactory running of the Group. The lead volunteer for the Group is assisted and supported by the Group Leadership Team and Group Trustee Board in supporting our Section Team’s deliver a balanced programme for the young people within the Scout Group. ## **Part 3: The Group Scout Council and the Group Trustee Board** The Group Scout Council has a governance role for the charity and in particular makes Group Trustee Board appointments other than ex officio and co-opted appointments. The Group Trustee Board is responsible for the governance of the charity. Although the Group Trustee Board is responsible for the charity, it is accountable to the Group Scout Council. The Group Scout Council has no Trustee responsibilities. ## **3.1 The Group Scout Council – membership** Membership of the Group Scout Council does not provide any membership status of the Scouts. - a) The ex officio members of the Group Scout Council are members by virtue of their role in The Scouts: - all adult members of the Group – as listed in the Group roles table in the Chapter 16 of The Scout Association’s Policy, Organisation and Rules - all Patrol Leaders of the Troop(s) in the Group - all parents or carers of Squirrels, Beavers, Cubs and Scouts in the Group - all Explorers, if so, stated in a Partnership Agreement between the Unit, the Group and the District - • all parents and carers of Explorers, if so, stated in a Partnership Agreement between the Unit, the Group and the District - the Sponsoring Authority, where there is one, or its nominee - the District Lead Volunteer - the District Chair - b) The appointed members of the Group Scout Council are other supporters of the Group appointed by the Group Scout Council on the recommendation of the Group Lead Volunteer and the Group Trustee Board. The number of appointed members must not exceed the number of ex officio Group Scout Council members. A Group Scout Council does not need to have any appointed members. - c) The community members of the Group Scout Council are representatives of the local community appointed because of their role rather than by their name. For example, local headteachers, or Parish Council members. They are appointed by the Group Scout Council on the recommendation of the Group Lead Volunteer and the Group Trustee Board. The number of community members must not exceed the number of ex officio Group Scout Council members - d) The County Lead Volunteer has the right of attendance at each Group Scout Council meeting in the County. - e) Membership of the Group Scout Council ends when the: - member resigns - member no longer qualifies as a member of the Group Scout Council - Group Scout Council is dissolved - Group Scout Council membership is terminated by UK Headquarters following a recommendation by the Group Trustee Board - f) The total number of appointed and community members of a Group Scout Council must not exceed the number of ex officio members. - g) Appointed members of a Group Scout Council must each have a fixed period for their appointment of not more than three years. Subsequent reappointments are permitted. - h) Community members of a Group Scout Council are initially appointed for a term of one year, though they may be renewed annually at the AGM. - i) Group Trustee Board administration must ensure that appointed Group Scout Council Members are recorded locally in the minutes of the Group Scout Council meeting which appoints them (normally the AGM). Scout Council members (whether ex officio or appointed or community) must not be recorded as Scout Council Members on The Scout Association’s membership system. ## **3.2 The quorum for meetings of the Group Scout Council** The quorum for meetings of the Group Scout Council is 3, which must include the lead volunteer for the group or Group Chair plus 2 other members of the current group trustee board. ## **3.3 Annual General Meeting** ## **Group Scout Council – Annual General Meeting** Each Group Scout Council must hold an Annual General Meeting (AGM) within six months of the end of the Group’s financial year. Groups should give 4 weeks’ notice of the date of the AGM. Before the AGM, the accounts must have completed their examination by an appropriate auditor, independent examiner, or scrutineer (see 5.7.3). This must include the formal report prepared by the auditor, independent examiner, or scrutineer. The AGM must: ## **1. Governance topics** - a. Approve the minutes of the previous Annual General Meeting - b. Adopt the Group constitution - c. Note the Group’s financial year - d. Approve appointed and community members of the Group Scout Council - e. Agree the number of members that may be appointed to the Trustee Board - f. Agree the quorum for future meetings of the Group Scout Council ## **2. Review of the previous year** - a. The Group Lead Volunteer’s review of the Scout Group - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **3. Making appointments** - a. [as required] Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board - b. [as required] Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board - c. [as required] Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board - d. [as required] (Re-)appoint Group President and/or Vice Presidents - e. Appoint the Scrutineer, Independent Examiner, or Auditor ## _Notes on making appointments_ - I. The chair is appointed following recommendation from the selection process initiated by the Group Trustee Board. Vacancies for Chair only occur at the end of their period of appointment (for example, a Chair may have been appointed for three years and so does not need to be re-appointed after years 1 and 2). - II. appoint a Treasurer of the Group Trustee Board, following recommendation from the selection process initiated by the Group Trustee Board. Vacancies for Treasurer only occur at the end of their period of appointment (for example, a Treasurer may have been appointed for three years and so does not need to be re- appointed after years 1 and 2). - III. appoint other members of the Group Trustee Board, following recommendations from the selection process initiated by the Group Trustee Board. Vacancies for appointed Trustees only occur at the end of their period of appointment (for example, each Trustee may have been appointed for three years and so does not need to be re-appointed after years 1 and 2). - IV. approve the appointment of any Group Presidents or Group Vice Presidents, and note current appointees (if any) - V. appoint (or re-appoint) an auditor, independent examiner or scrutineer as required ## **3.4 Trustee Board Membership** There are three classifications of Trustee: - a) **Ex officio:** These people are Trustees by virtue of their role in the Scouts. They are a vital part of the Trustee Board, providing a clear link with the leadership and operation of the charity. There is only one ex officio Trustee role for a Group Scout Leader, so where there are joint role holders for Group Scout Leader, the role holders must decide, in discussion the Group Chair, which of them will be the ex officio Trustee. However, each Group Scout Leader role holder must be eligible to be a Trustee (as specified in 16.1.1.5 of The Scout Association Policy, Organisation and Rules). - b) **Appointed** by the Scout Council These Trustees are appointed by the Scout Council at their AGM following a rigorous and transparent selection process agreed by the members of the Trustee Board. This includes the Chair and Treasurer roles. This selection process may include nominations or an election process or other locally appropriate procedures. It may include selection of persons with specific skills from outside the Scouts. The Trustee vacancies should be advertised widely so that it is clear it is an open process. It may include members of the Scout Council and may also include people from outside the Scout Council (including from outside the Scouts) provided that there is no conflict of interest. - c) **Co-opted** by the Trustee Board These Trustees are appointed by the Trustee Board. Co-opting offers the Trustee Board a way of broadening its skills mix or to introduce potential new Trustees mid-year. The Trustee Board must ensure that co-opted appointments follow an appropriate selection process, like that described for Appointed Trustees. The Group Trustee Board must initiate a selection process to propose a Group Chair to the Group Scout Council for appointment at their AGM. Vacancies for the role of Group Chair only occur at the end of their period of appointment (for example, a Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years 1 and 2). The **appointed** members of a Group Trustee Board are persons appointed by the Group Scout Council at the Group’s AGM. This should follow a selection process initiated and overseen by the Group Trustee Board. Vacancies for the role of Trustee only occur at the end of their period of appointment (for example, a Trustee may have been appointed for three years and so does not need to be re-appointed or re-selected after years 1 and 2). The proposal from the Trustee Board is received by the Scout Council at their AGM. The proposed name(s) from the Trustee Board do not require seconding by a member of the Scout Council. The action of the Scout Council is to approve (or not) the proposed name(s) from the Trustee Board. The **co-opted** members of a Group Trustee Board are persons co- opted annually by the Group Trustee Board. They are not appointed by the Group Scout Council at its AGM. The number of co-opted members must not exceed the actual number of appointed Trustees (excluding Chair and Treasurer). Following each Annual General Meeting, the Secretary must ensure that: - 1) all nominated or elected Trustees are recorded on the membership system, as required by The Scout Association Policy, Organisation and Rules 2 - 2) The Group Trustees’ Annual Report and Accounts, including the formal report prepared by the auditor, independent examiner, or scrutineer are filed as described in The Scout Association Policy, Organisation and Rules No individual can hold more than one position on the Group Trustee Board. Appointments on the Group Trustee Board may be terminated by: - The resignation of the holder - The unanimous resolution of all other members of the Group Executive Committee - The expiry of the period of the appointment - Confirmation by Headquarters of the termination of the appointment in the event of the cancellation of the registration of the Group All persons becoming members of the Group Trustee Board must complete the Scout Association’s adult appointments process which includes a DBS check and Personnel Enquiry. ## **Part 4: The Group Trustee Board** ## **4.1 Trustee Board – purpose** The Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure the Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance, and assurance. Effective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. All members of the Group Trustee Board are charity trustees. ## **4.2 The Responsibilities of the Group Trustee Board** The Trustee Board must act in the charity’s best interests, acting with reasonable care and skill and take steps to be confident that: The scout group is: - well managed - carrying out its purposes for the public benefit - complying with the charity’s governing document and the law - managing the charity’s resources responsibly And that the scout group: 1. is operating compliant with Policy, Organisation & Rules (POR), including effective management of the key policies listed in chapter 2 - equal opportunities privacy and data protection, religious, safeguarding, safety, vetting, youth member anti-bullying policies. 2. ensures that young people are meaningfully involved in decision making at all levels 3. plan so that there are sufficient resources (funds, people, property and equipment) available to meet the planned work of each section in the group to enable the delivery of high quality programme and the youth training programme 4. has a positive image in the local community The Trustee Board members must themselves collectively: 1. develop and maintain a risk register, including putting in place appropriate mitigations 2. ensure that the group’s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the group 3. maintain and manage: - a reserves policy (including a plan for use of reserves outside the ‘minimum’) - an investment policy - a public benefit statement for the group 4. ensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the group is properly protected and maintained 5. promote and support the development of scouting in the local area 6. ensure the appointment and management and operation of any sub-committees, including appointing a chair to lead the sub-committee 7. ensure that effective administration is in place to support the work of the Trustee Board 8. appoint any Administrators, Advisers and co-opted members of the Trustee Board 9. ensure transparency of operation, including: - prepare and approve the annual accounts and arrange their sign-off of by an auditor, independent examiner or scrutineer as appropriate and as appointed by the Scout Council at their Annual General Meeting (AGM) - prepare and approve the Trustees’ annual report (which must include the annual accounts) - present the approved Trustees’ annual report and annual accounts to the scout council at the AGM - following the AGM, ensure that a copy of the trustee annual report and accounts is sent to the District Trustee Board administration and, if a registered charity, is filed with the appropriate charity regulator (if the regulator’s rules require it) - take responsibility for adherence to data protection legislation (GDPR), recognising that, dependent on circumstances, it will at different times act as a data controller and as a data processor - individually and collectively maintain confidentiality regarding appropriate trustee board business 10. where staff are employed: - act as a responsible employer in accordance with scouting’s values and relevant legislation - ensure that effective line management is in place for each employed staff member and that these are clearly established and communicated - ensure that appropriate specific personnel insurance is in place ## **Conflict of interest** Subject to the conflict of interest rules a Trustee may be a member of more than one Trustee Board. A conflict of interest is when someone’s judgement or actions are, or could be, affected by personal involvement or other interest relating to the matter at hand. This includes any circumstances that affect, or could be seen to affect, someone’s independence or impartiality. All trustees have a legal duty to act only in the best interests of their charity. If there is a decision to be made where a trustee has a personal or other interest, this is a conflict of interest. Conflict of interest may lead to decisions that are not in the best interests of the charity and which are invalid or open to challenge. Conflicts of interest may also damage a charity’s reputation or public trust and confidence in charities generally. These harmful effects may be prevented where individual trustees can identify conflicts of interest, and the trustee body must act to prevent them from affecting their decision making. A Group Trustee Board should comprise a maximum of 12 Trustees (the total of all ex officio, appointed and co-opted Trustee categories), with a minimum of five Trustees. The maximum number of Trustees should be agreed by the Group Scout Council at its AGM. Each ex officio, appointed and co-opted member of the Group Trustee Board is a charity Trustee of the Group. People invited to attend a meeting of the Group Trustee Board, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights. Certain people are disqualified from being charity trustees by virtue of the Charities Acts. Some Groups may also need to register as a charity (See Rule 13.1.2 of The Scout Association Policy, If registered, the Group ’s registration number must be recorded on the membership system. Groups must not use any other charity number than their own. All Trustees must complete learning as specified in Rule 16.2.1, 16.2.3, 16.2.4 of The Scout Association Policy, Organisation and Rules and the Chapter 16 Roles Table. of The Scout Association Policy, Organisation and Rules. It is good practice for a Group Trustee Board, and any sub committees, to have at least two Trustees aged between their 18 th and 25 th birthdays. Each Group Trustee Board requires effective administration. The administration may be provided by one or more persons as appropriate to the Group. The District Commissioner, the District Chair and the County Commissioner each have the right of attendance at meetings of each of the Group Trustee Boards in the Districts in the County. The Sponsoring Authority, or its nominee, has right of attendance at a Group Trustee Board. ## **Trustees - term of appointment** - a) Appointed Trustees are appointed by the Scout Council for an initial period of no longer than three years. Further periods of appointment may be agreed by the Scout Council. - b) Co-opted Trustees are appointed by the Trustee Board for an initial period of one year. Further periods of appointment may be agreed by the Trustee Board; however co-opted Trustees are encouraged to move to being appointed trustees at the next AGM. - c) Appointed and co-opted Trustees must serve no more than nine years in any Trustee role on the specific Trustee Board (this includes Chair and Treasurer). As example, if a Trustee served three years and then became Treasurer on the same Trustee Board, that person could serve as Treasurer for no more than six years. - d) Ex officio Trustees serve as a Trustee for as long as they hold their ex officio role Their Trustee membership of the Trustee Board ceases as soon as they are no longer in role. If their ex officio role is held for less than nine years, then they may hold an appointed or co-opted Trustee role to a maximum of nine years as a Trustee on the specific Trustee Board. - e) A volunteer who has been a Trustee for nine years may be considered for re- appointment to the same Trustee Board at the next Scheduled AGM. But must step down on the anniversary of their appointment date. - f) The nine-year Trustee maximum term comes into effect from the Group’s AGM held during 2025. If a Trustee Board Chair or Treasurer resigns, then Rule 16.6.3 of The Scout Association Policy, Organisation and Rules must be followed. ## **Group Scout Council - Conduct of meetings** The Group Scout Council meets at their AGM. It would be unusual for there to be additional meetings of the Group Scout Council. A Group Scout Council meeting should normally be convened with at least four weeks’ notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the Group Trustee Board. Group Scout Council meetings are chaired by the Group Chair. If the Group Chair is unable to be present, the Group Chair may appoint a delegate to chair a meeting of the Group Scout Council subject to such appointment being approved at the start of the meeting by a majority of the Group Scout Council members present. Only Group Scout Council members, as defined in this constitution, may vote in Scout Council meetings. The quorum for a Group Scout Council meeting is agreed by the Group Scout Council at their AGM. If there is no quorum present at a meeting of the Group Scout Council, the meeting must be closed and reconvened at the earliest available opportunity. Decisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the Chair does not have a casting vote, and the matter is taken not to have been carried. In order to discharge their responsibilities, the Group Scout Council may meet by video conference as well as, or instead of, face to face when agreed by the Group Chair. The Group Scout Council must not ‘meet’ using any indirect process, such as email. At any meeting which is not fully in person, there must be an online poll or other electronic method of counting votes. All meetings of the Group Scout Council, whether face-to-face or otherwise, must be properly recorded and minuted. ## **Group Trustee Board - Conduct of meetings** 1. Meetings of the Group Trustee Board should be convened on at least two weeks’ notice. Meetings may be convened on shorter or no notice with the agreement of at least half of the members of the Group Trustee Board. 1. Group Trustee Board meetings are chaired by the Group Chair. If the Group Chair is unable to be present, they may appoint a delegate to chair a meeting of the Group Trustee Board subject to such appointment being approved at the start of the meeting by a majority of the members present at the meeting. 2. Only members of a Group Trustee Board as defined in this constitution may vote in its meetings. 3. The quorum for a meeting of a Group Trustee Board is one third of the Trustees (ex officio plus appointed plus co-opted) plus one. 4. If there is no quorum present at a meeting of the Group Trustee Board, the meeting must be closed and reconvened at the earliest opportunity. 5. In the case of a subcommittee of the Group Trustee Board, the quorum for each subcommittee must be set by the Group Trustee Board, based on the size of the subcommittee and the complexity of its task(s). 6. Decisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote, and the matter is taken not to have been carried. 7. To discharge their responsibilities, the Group Trustee Board may meet by telephone or video conference as well as face to face when agreed by the Group Chair. This includes ‘hybrid’ meetings, where some members are present at an agreed meeting place and others join by telephone or video. 8. Where urgent matters arise between scheduled meetings of the Group Trustee Board and if it is not practicable to convene a meeting of the Group Trustee Board then an electronic voting method (such as email) is allowed for decision making of the Group Trustee Board when deemed appropriate by the Group Chair. In such circumstances, at least 75% of the members of the Group Trustee Board must approve the decision, and the outcome of the voting must be reported at, and recorded in the minutes of, the next Group Trustee Board meeting 9. Certain people are disqualified from being charity trustees by virtue of the Charities Acts. (See POR rule 16.1.1.5). This must be determined during the appointment process through the Trustee’s declaration and by Trustee eligibility checks. ## **4.4 Right of Attendance** The District Lead Volunteer, the District Chair and the County Lead Volunteer each have the right of attendance at meetings of each of the Group Trustee Boards in the Districts in the County. ## **4.5 resigns before the next annual** If the Chair, Secretary (if appointed as a Trustee), or Treasurer resigns before the next annual general meeting, filling the vacancy as soon as possible should be prioritised. All actions must be taken via a majority vote of the Trustees, with vacancies of the role of Chair also requiring agreement by Group Lead Volunteer. These appointments are short-term, until the next annual general meeting. There is no role of acting Chair Secretary or acting Treasurer. The Trustees must either: - a) appoint a current Trustee to the role, or - b) co-opt a Trustee to take the role, subject to provisions for co-opting Trustees as laid out in this document In extreme circumstances the Group Lead Volunteer may act as Chair for a short period. ## **4.6** ## **The quorum for meetings of the Group Trustee Board** The quorum for a meeting of a Group Trustee Board is one third of the Trustees (ex officio plus appointed plus co-opted) plus one. ## **4.7 Procedure for Meetings** All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to. If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. In the event of an equal number of votes being cast on either side the chair does not have a casting vote and the matter is taken not to have been carried. Decisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the Chair does not have a casting vote and the matter is taken not to have been carried. In order to discharge their responsibilities, the Trustee Board may meet by telephone and/or video conference as well as face to face when agreed by the appropriate Chair. This includes ‘hybrid’ meetings, where some members join by telephone or video. ## **4.8 Sub-Committees** The Group Trustee Board may establish any sub-committees that it deems necessary, ensuring that: - a) the purpose of each sub-committee is clear and has been agreed by the Trustee Board - b) each sub-committee of the Trustee Board consists of members approved by the Trustee Board Members of sub-committees are not Trustees unless they are members of the Trustee Board. The Group Lead Volunteer and the Group Chair are ex-officio members of any sub-Committee of the Group Trustee Board. ## **4.9 The quorum for meetings of Sub-committees** The quorum for meetings of Sub-committees of the Group Trustee Board is 3, which must include Group Lead Volunteer plus 2 other members of the Sub-committee. ## **Part 5: Finance** ## **5.1 Budgeting and Expenditure** The Group Executive Committee must ensure that proper financial planning and budgetary control is operated within the Group. The Group Leadership Team Meeting must be consulted on the financial planning of the Group’s, activities. Subscriptions paid by members of sections or for other activity within the Group or on their behalf must be handed to the respective Treasurer or their nominee as soon as possible after receipt. Changes to subscriptions charged by Sections of their members require the approval of the Group Trustee Board. The receiving Treasurer should make the necessary records and pay the money into the Group, District or County bank account(s) as soon as practicable. All expenditure not specifically planned within the Group Trustee Board’s budget must be approved by the Trustee Board to ensure that any financial liability incurred can be met. When entering any financial or contractual obligation or commitment with another party, the persons concerned should make it clear to the other party that they are acting on behalf of the charity and not in a personal capacity. ## **5.2 Funds administered by Sections** Each Section must itself administer sums collected through subscriptions, charged for section activities, and/or allocated to it by the Group Executive Committee. All funds administered by sections remain the assets of 1[st] Hellingly Scout Group and must be consolidated into the Group accounts at the end of the financial year. Each Section must keep a proper cash account which must be produced, together with supporting vouchers and the cash balance, to the Group Treasurer at least once in each period of three months. ## **5.3 Bank Accounts** All monies received by or on behalf of the Group whether directly or from supporters, must be paid into a bank account, National Savings account or building society account held in the name of the Group. The Group bank account(s) will be operated by the Group Treasurer and other persons authorised by the Group Executive Committee. The Section bank accounts (when held) will be operated by the Section Leader, other leader if designated to administer the section’s accounts, and the Group Treasurer. The bank(s) at which the Group account(s) are held must be instructed to certify the balance(s) at the end of the financial period direct to the scrutineer, independent examiner or auditor as appropriate. All Group account(s) will be operated by the respective Treasurer and other members authorised by the relevant Trustee Board. A minimum of two unrelated persons authorised by the Trustee Board must approve all withdrawals and payments. Under no circumstances must any monies received by a section or supporter on behalf of the Group, District or County be paid into a private bank account. Cash received at a specific activity may only be used to defray expenses of that same specific activity if the relevant Trustee Board has so authorised beforehand and if a proper account of the receipts and payments is kept. Funds not immediately required must be transferred into a suitable investment account held in the name of the Group. Group funds must be invested as specified by the Trustee Act 2000. ## **5.4 Statement of accounts** As a separate educational charity, 1[st] Hellingly Scout Group is under a statutory obligation to keep proper books of account. A statement of accounts, detailing all monies received or paid on behalf of the Group, include all sections, committees, must be prepared annually and be scrutinised, independently examined or audited as appropriate in accordance with the rules of the Scout Association. This statement must account for all monies received or paid on behalf of the Group, including all Sections and Committees. Signed copies of the Trustees’ annual report and accounts must be sent to the District Treasurer within the 14 days following the relevant Annual General Meeting at which the annual report and accounts were received and considered. _1[st] Hellingly Scout Group is a registered charity_ A copy of the annual report and accounts must also be sent to the appropriate charity regulator if the regulator’s rules require it, within ten months of the financial year end. ## **Preservation of books of account** Statements of account and all existing accounting records must be preserved for at least 6 years from the end of the financial year in which they are made, or for such longer period as may be required by HMRC or other relevant body. ## **Payment of the membership subscription** To meet the costs of UK Headquarters services to the movement and the costs of organising and administering The Scout Association, and to meet The Scout Association's obligations to World Scouting, the Board of Trustees of The Scout Association requires a UK Headquarters Membership Subscription to be paid for each member aged under 18. The amount of the membership subscription is decided annually by the UK Headquarters Board of Trustees. In addition, to meet local costs, the local Group, District and County charge a membership subscription. The Group is responsible for the collection and payment of the UK Headquarters membership subscriptions and County and District subscriptions in accordance with the numbers returned on the annual census of membership return which is submitted in the first quarter of year. Payment of annual membership subscriptions should be remitted to the District Treasurer not later than the date annually notified by the district. Membership subscriptions may be collected from youth members or their parents by a method decided by the Group Trustee Board. The Group is encouraged to use the Gift Aid scheme for subscription payments. The amount of the UK Headquarters membership subscription decided by the Board of Trustees applies to the whole of the United Kingdom, and The Scout Association members overseas. ## **Fundraising** To maintain its work and to generate all that is needed to implement its training programme, the Scout movement has to support itself financially. Groups are expected to generate sufficient funds to carry out their own programme of activities. Fundraising carried out on behalf of Scouting must be conducted in accordance with the principles embodied in the Scout Promise and Law. Within the provisions of this policy the methods of fundraising may be chosen so long as they are consistent with the Movement's reputation and good standing. Fundraising conducted on behalf of Scouting may be by any means not forbidden by law, and which is acceptable to the local community, provided that: - a) the proceeds of the activity go wholly to work of the Group, District or County or, in the case of joint activities with other organisations, that part of the proceeds allotted to the Group, District or County is wholly applied to the work of the Group - b) it does not encourage the habit of gambling. Public collections of money are allowed provided that the legislation regarding age, action and location of collectors is complied with. Collections may take place even though there is no visible reciprocal effort for the donation. Stickers and flags are appropriate. It is considered that value for the donation has already been given to society by the work of the Scout Movement in and for the community. Where the reason for the fundraising is stated, the proceeds must only be used for that purpose. **Joint Fundraising Projects** Joint fundraising projects with other charitable organisations are permitted provided that the part of the proceeds allotted to the other organisation is used wholly for purposes other than those of private gain. Country Headquarters should be consulted if there is the slightest doubt as to the bona fides of the other organisation in respect of the purposes of the fundraising activity. When participating in a joint project, terms should be agreed and recorded in a Memorandum of Understanding or non-legal agreement. ## **Grant Aid and Loans** Provided that a Group raises a proportion of its own funds, it may accept financial support in the form of grant aid or loans. Applications for grants or loans - a) Group and District applications for grants or loans from Local Authorities must be approved by the District Chair and the County Commissioner before submission. - b) Group applications for grants or loans from UK Headquarters must have the approval of the Group Chair and the District Commissioner. - c) Group applications for grants or loans from sources other than those referred to above must have the approval of the Group Chair and of the District Commissioner if the latter so directs. If changes are being planned about how grants may be spent which differ from what was originally proposed, the funder’s approval must first be obtained in writing if that is a requirement of the grant awarded. ## **Disposal of assets** Disposal of Group assets at amalgamation - a) If two or more Groups amalgamate, the retiring Treasurers must prepare a statement of account at the date of the amalgamation - b) The statement, together with all Group assets, supported by all books of account and vouchers, must be handed to the Treasurer of the Group formed by the amalgamation - c) If the receiving Treasurer considers it necessary, after consultation with the Group Trustee Board, they may ask the Group Trustee Board to appoint an appropriate person to examine the accounts. - Disposal of assets at closure - a) If the a is closed, the Treasurer must prepare a statement of account at the effective date of closure - b) The statement, together with all assets, must be handed to the District Treasurer as soon as possible after the closure date and must be supported by all books of accounts and vouchers. - c) The District Treasurer will ensure that the statement of account is properly scrutinised, independently examined or audited as appropriate. Assets or liabilities remaining after closure - a) Any assets or liabilities remaining after the closure of the Group will automatically pass to the District Scout Council which may use or dispose of these assets at its absolute discretion. If there is any reasonable prospect of the Group being revived the disposal of assets may be delayed for such a period as the District thinks proper with a view to returning them to the revived Group. The Trustee Board is responsible for preserving the statements of account and all accounting records of the Group. ## **Part 6: This Constitution** - a. All changes to this constitution must be approved by a meeting of the Group Scout Council. - b. Minor changes can be provisionally approved by the Group Executive Committee and brought into effect pending full approval the Group Scout Council. - c. In the event of a significant change being needed before the next Annual General Meeting of the Group Scout Council, then an extraordinary meeting of the Council should be sought. - d. This document is based on the Scout Association’s “Policy, Organisation and Rules” (P.O.R.). Where the two differ, this constitution has jurisdiction over 1[st] Hellingly Scout Group. - e. When POR is updated, the relevant changes will be reviewed by the Group Scout Leader, and appropriate changes proposed to 1[st] Hellingly Scout Group’s constitution if necessary. - f. For any matter not covered in this constitution, reference should be made to P.O.R. The rules or recommendation made therein will then apply to 1[st] Hellingly Scout Group until consideration by the Group Executive Committee and/or the constitution is amended. ## Signed by: ||Signature|James Skinner|James Skinner|||Signature|David Gorringe|David Gorringe|| |---|---|---|---|---|---|---|---|---|---| ||Name|James Skinner||||Name|David Gorringe||| ||Position|Group Lead Volunteer||||Position|Trustee||| ||Date|19|09|2025||Date|19|09|2025| |**Revision History**|||||||||| ||Version 1|19|09|2025||Version 1|19|09|2025| ||||||||||| ||||||||||| # **1st HELLINGLY SCOUT GROUP** ## **Independent examiner’s report to the trustees of 1[St] Hellingly Scout Group** 2023. ## **Responsibilities and basis of report** requirements of the Charities Act 2011 (‘the Act’). section 145(5)(b) of the Act. ## **Independent examiner’s statement** examination giving me cause to believe that in any material respect: 2. the accounts do not accord with those records. drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: J A Veck ACA Address: 7 Woodland Walk, Ovingdean, East Sussex Date: |**1st HELLINGLY SCOUT GROUP**
**INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31/03/2023**
**TOTAL GROUP**
**YEAR ENDED**
**INCOME**
**31/03/2024**
Section Refunds
Other transfers to sections
Subscriptions Received
Sales of Equipment
Joining Fees
Investiture Fees
Donations received
Scout Association Early payment refund
Fund Raising - JOTT
Fund Raising - Easy fund raising
Fund Raising - Fire work Evening
Fund Raising - Paypal
Fund Raising - Sumup
Fund Raising - Amazon
Income Trips Sleepovers Camps Jamboree
Income for Scout Programmes
Bank Interest Received
Rental Income
Grants
Lottery Grant
Gift Aid Receipts
**LESS EXPENSES**
Scout Membership Fees
Cost of Uniforms
Cost Trips Sleepovers Camps &Jamboree
Cost of Scout Programme and Activities
Cost of Fundraising Activities
Cost of Badges Investitures POR
OSM
First Aid Supplies
Equipment
Insurance
Electricity
Hut Refurbishment
Printing & Stationery
Donations made
Rates Refuse and Water
Repairs & Maintenance
Bank Charges
Staf Training and Uniforms
**SURPLUS/(DEFICIT) FOR THE YEAR**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2023**
2,600.00
940.75
21,378.11
278.70
192.00
420.00
566.90
0.00
559.20
0.00
0.00
205.50
374.55
0.00
14,005.19
0.00
0.00
0.00
75.00
647.23
0.00
42,243.13
6,943.00
8.10
10,319.77
844.45
8,035.37
912.38
114.99
203.43
1,714.33
837.55
1,718.30
0.00
2,600.00
605.00
892.34
3,146.11
180.00
0.00
39,075.12
**3,168.01**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2022**
0.00
0.00
10,224.00
0.00
0.00
40.00
579.85
0.00
0.00
0.00
827.37
0.01
0.00
10.90
4,609.75
342.75
1.87
0.00
2,667.00
0.00
0.00| |---|---|---| |||19,303.50| |||5,355.00
0.00
2,808.79
2,278.19
45.60
851.87
83.76
0.00
217.08
627.23
2,272.45
0.00
0.00
0.00
237.07
926.82
164.80
1,837.56| |||17,706.22| |||**1,597.28**| |**1st HELLINGLY SCOUT GROUP**
**INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31/03/2025**
**INCOME**
Section Refunds
Closed account balance transfer
Subscriptions Received
Badge, Necker & T Shirt Sales
Group Disco
Investiture Fees
Donations received
Scout Association Early payment refund
Fund Raising
Fund Raising - Easy fund raising
Fund Raising - Fire work Evening
Fund Raising - Wealden Lottery
Fund Raising - Sumup
Fund Raising - Amazon
Income Trips Sleepovers Camps Jamboree
Income for Scout Programmes
Bank Interest Received
Uniform refunds to section
Sale of Bracelets
Cash Deposits
Gift Aid Receipts
**LESS EXPENSES**
Scout Membership Fees
Broadstone Fee
Cost of Uniforms
Cost Trips Sleepovers Camps &Jamboree
Cost of Scout Programme and Activities
Cost of Group Activities
Cost of Badges Investitures POR
OSM
First Aid Supplies
Equipment
Insurance
Electricity
Camp refunds to parents
Section Refunds
Donations made
Rates Refuse and Water
Repairs & Maintenance
Groundworks
Website and hosting
Stationary
Accountancy
Events
Scouts Advance
Van Rental
Bank Charges
Sundry/Cash Payments
**SURPLUS/(DEFICIT) FOR THE YEAR**|**SCOUTS**
**BEAVERS**
**BEAVERS**
**CUBS**
**CUBS**
**TOTAL GROUP**
**GROUP**
**YOUNG LEADERS**
**BEAVER**
**MANITOBA**
**SASKATCHEWAN**
**MOWGLI**
**SEEONEE**
**YEAR ENDED YEAR ENDED**
**YEAR ENDED**
**YEAR ENDED YEAR ENDED**
**YEAR ENDED**
**YEAR ENDED YEAR ENDED**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
2,600.00
520.00
520.00
520.00
520.00
520.00
940.75
940.75
21,378.11
21,378.11
278.70
270.00
8.70
192.00
192.00
420.00
420.00
566.90
550.00
16.90
0.00
559.20
358.50
200.70
0.00
0.00
205.50
205.50
374.55
374.55
0.00
14,005.19
3,806.00
5,024.00
833.00
714.79
986.00
2,641.40
0.00
0.00
0.00
75.00
75.00
647.23
647.23
0.00
42,243.13
28,201.89
0.00
6,559.75
1,553.70
1,251.69
1,514.70
3,161.40
6,943.00
6,943.00
8.10
8.10
10,319.77
2,838.74
3,331.21
378.92
613.96
1,494.37
1,662.57
844.45
445.24
130.44
268.77
8,035.37
5,042.67
116.30
540.00
18.00
1,003.00
1,315.40
912.38
192.40
105.70
184.62
175.71
119.80
134.15
114.99
28.99
43.00
43.00
203.43
158.82
30.62
13.99
1,714.33
1,362.29
250.99
101.05
837.55
837.55
1,718.30
1,718.30
0.00
2,600.00
2,600.00
605.00
525.00
80.00
892.34
892.34
3,146.11
3,146.11
5,000.00
5,000.00
180.00
180.00
0.00
348.00
348.00
387.99
387.99
940.75
940.75
45,751.86
31,780.66
0.00
4,946.12
1,548.78
1,254.19
2,841.22
3,380.89
**-3,508.73**
**-3,578.77**
**0.00**
**1,613.63**
**4.92**
**-2.50**
**-1,326.52**
**-219.49**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2024**
2,072.00
0.00
22,358.54
21.87
0.00
0.00
150.00
0.00
0.00
0.00
0.00
69.00
0.00
43.37
5,191.39
9.25
6.25
23.75
0.00
0.00
10,475.16| |---|---|---| |||40,420.58| |||7,056.00
650.00
1,092.00
5,433.95
3,033.63
228.63
1,598.38
188.31
0.00
611.05
774.14
2,208.72
482.00
2,072.00
190.00
894.62
798.33
0.00
90.00
2.60
0.00
0.00
0.00
306.48
88.39
530.37| |||28,329.60| |||**12,090.98**| ## **1st HELLINGLY SCOUT GROUP BALANCE SHEET as at 31/03/2025** |**1st HELLINGLY SCOUT GROUP**
**BALANCE SHEET as at 31/03/2025**|||| |---|---|---|---| |**CURRENT ASSETS**
Group Current Account
Community Account (Closed)
Saver Account (Closed)
Cash In Hand
Explorers- Mill Troop Bank (Closed)
Explorers- Mill Troop Cash (Closed)
Scouts- Bank
Scouts- Cash
Beavers - Manitoba Bank
Beavers - Manitoba Cash
Beavers - Saskatchewan Bank
Beavers - Saskatchewan Cash
Cubs - Mowgli Bank
Cubs - Mowgli Cash
Cubs - Seeonee Bank
Cubs - Seeonee Cash
**CURRENT LIABILITIES**
Deferred Income
Refunds due on Camps cancelled
**RESERVES**
Retained Income/(Loss)
Net Proft/Loss this year|**31ST MARCH 2025**
32,256.46
0.00
0.00
0.00
0.00
0.00
1,734.62
0.00
236.85
-1,093.16
991.63
0.00
315.68
0.00
364.06
0.00
34,806.14
0.00
0.00
**34,806.14**
38,314.87
-3,508.73
**34,806.14**|**31ST MARCH 2024**
35,835.23
0.00
0.00
0.00
442.50
0.00
0.00
-63.95
231.93
-1,092.86
994.13
-2.93
1,642.20
-254.93
583.55
0.00
38,314.87
0.00
0.00
**38,314.87**
26,223.89
12,090.98
**38,314.87**|**31ST MARCH 2023**
2,518.26
17,892.24
2,055.57
-2,200.44
894.76
18.27
1,997.73
-63.95
450.60
-1,089.34
1,109.31
-2.93
1,871.78
-183.47
955.50
0.00| ||||26,223.89
0.00
0.00| ||||**26,223.89**| ||||26,462.33
-238.44| ||||**26,223.89**| I have prepared the accounts for the year ended 31 March 2025 from information and explanations supplied to me from the Scout Leaders and do not verify their accuracy or completeness **James Pollard FCA** # **1st HELLINGLY SCOUT GROUP** ## **Independent examiner’s report to the trustees of 1[St] Hellingly Scout Group** 2023. ## **Responsibilities and basis of report** requirements of the Charities Act 2011 (‘the Act’). section 145(5)(b) of the Act. ## **Independent examiner’s statement** examination giving me cause to believe that in any material respect: 2. the accounts do not accord with those records. drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: J A Veck ACA Address: 7 Woodland Walk, Ovingdean, East Sussex Date: |**1st HELLINGLY SCOUT GROUP**
**INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31/03/2023**
**TOTAL GROUP**
**YEAR ENDED**
**INCOME**
**31/03/2024**
Section Refunds
Other transfers to sections
Subscriptions Received
Sales of Equipment
Joining Fees
Investiture Fees
Donations received
Scout Association Early payment refund
Fund Raising - JOTT
Fund Raising - Easy fund raising
Fund Raising - Fire work Evening
Fund Raising - Paypal
Fund Raising - Sumup
Fund Raising - Amazon
Income Trips Sleepovers Camps Jamboree
Income for Scout Programmes
Bank Interest Received
Rental Income
Grants
Lottery Grant
Gift Aid Receipts
**LESS EXPENSES**
Scout Membership Fees
Cost of Uniforms
Cost Trips Sleepovers Camps &Jamboree
Cost of Scout Programme and Activities
Cost of Fundraising Activities
Cost of Badges Investitures POR
OSM
First Aid Supplies
Equipment
Insurance
Electricity
Hut Refurbishment
Printing & Stationery
Donations made
Rates Refuse and Water
Repairs & Maintenance
Bank Charges
Staf Training and Uniforms
**SURPLUS/(DEFICIT) FOR THE YEAR**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2023**
2,600.00
940.75
21,378.11
278.70
192.00
420.00
566.90
0.00
559.20
0.00
0.00
205.50
374.55
0.00
14,005.19
0.00
0.00
0.00
75.00
647.23
0.00
42,243.13
6,943.00
8.10
10,319.77
844.45
8,035.37
912.38
114.99
203.43
1,714.33
837.55
1,718.30
0.00
2,600.00
605.00
892.34
3,146.11
180.00
0.00
39,075.12
**3,168.01**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2022**
0.00
0.00
10,224.00
0.00
0.00
40.00
579.85
0.00
0.00
0.00
827.37
0.01
0.00
10.90
4,609.75
342.75
1.87
0.00
2,667.00
0.00
0.00| |---|---|---| |||19,303.50| |||5,355.00
0.00
2,808.79
2,278.19
45.60
851.87
83.76
0.00
217.08
627.23
2,272.45
0.00
0.00
0.00
237.07
926.82
164.80
1,837.56| |||17,706.22| |||**1,597.28**| |**1st HELLINGLY SCOUT GROUP**
**INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31/03/2025**
**INCOME**
Section Refunds
Closed account balance transfer
Subscriptions Received
Badge, Necker & T Shirt Sales
Group Disco
Investiture Fees
Donations received
Scout Association Early payment refund
Fund Raising
Fund Raising - Easy fund raising
Fund Raising - Fire work Evening
Fund Raising - Wealden Lottery
Fund Raising - Sumup
Fund Raising - Amazon
Income Trips Sleepovers Camps Jamboree
Income for Scout Programmes
Bank Interest Received
Uniform refunds to section
Sale of Bracelets
Cash Deposits
Gift Aid Receipts
**LESS EXPENSES**
Scout Membership Fees
Broadstone Fee
Cost of Uniforms
Cost Trips Sleepovers Camps &Jamboree
Cost of Scout Programme and Activities
Cost of Group Activities
Cost of Badges Investitures POR
OSM
First Aid Supplies
Equipment
Insurance
Electricity
Camp refunds to parents
Section Refunds
Donations made
Rates Refuse and Water
Repairs & Maintenance
Groundworks
Website and hosting
Stationary
Accountancy
Events
Scouts Advance
Van Rental
Bank Charges
Sundry/Cash Payments
**SURPLUS/(DEFICIT) FOR THE YEAR**|**SCOUTS**
**BEAVERS**
**BEAVERS**
**CUBS**
**CUBS**
**TOTAL GROUP**
**GROUP**
**YOUNG LEADERS**
**BEAVER**
**MANITOBA**
**SASKATCHEWAN**
**MOWGLI**
**SEEONEE**
**YEAR ENDED YEAR ENDED**
**YEAR ENDED**
**YEAR ENDED YEAR ENDED**
**YEAR ENDED**
**YEAR ENDED YEAR ENDED**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
**31/03/2025**
2,600.00
520.00
520.00
520.00
520.00
520.00
940.75
940.75
21,378.11
21,378.11
278.70
270.00
8.70
192.00
192.00
420.00
420.00
566.90
550.00
16.90
0.00
559.20
358.50
200.70
0.00
0.00
205.50
205.50
374.55
374.55
0.00
14,005.19
3,806.00
5,024.00
833.00
714.79
986.00
2,641.40
0.00
0.00
0.00
75.00
75.00
647.23
647.23
0.00
42,243.13
28,201.89
0.00
6,559.75
1,553.70
1,251.69
1,514.70
3,161.40
6,943.00
6,943.00
8.10
8.10
10,319.77
2,838.74
3,331.21
378.92
613.96
1,494.37
1,662.57
844.45
445.24
130.44
268.77
8,035.37
5,042.67
116.30
540.00
18.00
1,003.00
1,315.40
912.38
192.40
105.70
184.62
175.71
119.80
134.15
114.99
28.99
43.00
43.00
203.43
158.82
30.62
13.99
1,714.33
1,362.29
250.99
101.05
837.55
837.55
1,718.30
1,718.30
0.00
2,600.00
2,600.00
605.00
525.00
80.00
892.34
892.34
3,146.11
3,146.11
5,000.00
5,000.00
180.00
180.00
0.00
348.00
348.00
387.99
387.99
940.75
940.75
45,751.86
31,780.66
0.00
4,946.12
1,548.78
1,254.19
2,841.22
3,380.89
**-3,508.73**
**-3,578.77**
**0.00**
**1,613.63**
**4.92**
**-2.50**
**-1,326.52**
**-219.49**|**TOTAL GROUP**
**YEAR ENDED**
**31/03/2024**
2,072.00
0.00
22,358.54
21.87
0.00
0.00
150.00
0.00
0.00
0.00
0.00
69.00
0.00
43.37
5,191.39
9.25
6.25
23.75
0.00
0.00
10,475.16| |---|---|---| |||40,420.58| |||7,056.00
650.00
1,092.00
5,433.95
3,033.63
228.63
1,598.38
188.31
0.00
611.05
774.14
2,208.72
482.00
2,072.00
190.00
894.62
798.33
0.00
90.00
2.60
0.00
0.00
0.00
306.48
88.39
530.37| |||28,329.60| |||**12,090.98**| ## **1st HELLINGLY SCOUT GROUP BALANCE SHEET as at 31/03/2025** |**1st HELLINGLY SCOUT GROUP**
**BALANCE SHEET as at 31/03/2025**|||| |---|---|---|---| |**CURRENT ASSETS**
Group Current Account
Community Account (Closed)
Saver Account (Closed)
Cash In Hand
Explorers- Mill Troop Bank (Closed)
Explorers- Mill Troop Cash (Closed)
Scouts- Bank
Scouts- Cash
Beavers - Manitoba Bank
Beavers - Manitoba Cash
Beavers - Saskatchewan Bank
Beavers - Saskatchewan Cash
Cubs - Mowgli Bank
Cubs - Mowgli Cash
Cubs - Seeonee Bank
Cubs - Seeonee Cash
**CURRENT LIABILITIES**
Deferred Income
Refunds due on Camps cancelled
**RESERVES**
Retained Income/(Loss)
Net Proft/Loss this year|**31ST MARCH 2025**
32,256.46
0.00
0.00
0.00
0.00
0.00
1,734.62
0.00
236.85
-1,093.16
991.63
0.00
315.68
0.00
364.06
0.00
34,806.14
0.00
0.00
**34,806.14**
38,314.87
-3,508.73
**34,806.14**|**31ST MARCH 2024**
35,835.23
0.00
0.00
0.00
442.50
0.00
0.00
-63.95
231.93
-1,092.86
994.13
-2.93
1,642.20
-254.93
583.55
0.00
38,314.87
0.00
0.00
**38,314.87**
26,223.89
12,090.98
**38,314.87**|**31ST MARCH 2023**
2,518.26
17,892.24
2,055.57
-2,200.44
894.76
18.27
1,997.73
-63.95
450.60
-1,089.34
1,109.31
-2.93
1,871.78
-183.47
955.50
0.00| ||||26,223.89
0.00
0.00| ||||**26,223.89**| ||||26,462.33
-238.44| ||||**26,223.89**| I have prepared the accounts for the year ended 31 March 2025 from information and explanations supplied to me from the Scout Leaders and do not verify their accuracy or completeness **James Pollard FCA**