## **Trustees’ Annual Report for the period** ## **From 1[st] January 2023 To 31[st] December 2023** ## **Charity name: Recreation Ground, Morchard Bishop** ## **Charity registration number: 277053** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 To manage and maintain the land
the charity as set out in its conveyed upon trust for recreational
governing document purposes for the residents of the parish
of Morchard Bishop.
Summary of the main Para 1.17 and Managing and maintaining the land,
1.19
activities in relation to those buildings and sport/play facilities at the
purposes for the public site. Fundraising to enable the ongoing
benefit, in particular, the availability of the site.
activities, projects or services
identified in the accounts.
Statement confirming Para 1.18 We confirm the trustees have had regard
whether the trustees have to the Charity Commission guidance on
had regard to the guidance public benefit.
issued by the Charity
Commission on public
benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not make grants to other**
**organisations.**| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The charity has no paid employees,**
**hence the contribution of volunteers is**
**essential to our charity.**
**The committee of management is**
**comprised wholly of volunteers, in**
**addition further volunteers are needed to**
**assist with our fund-raising activities.**| |Other||| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We continue to ensure the viability of the
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||**We continue to ensure the viability of the**| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**charity, and the availability of the land for**
**recreational purposes, with incremental**
**improvements where funds allow.**
**This year’s capital improvements include**
**purchase of 2 marquees to provide**
**shelter at outdoor fund-raising events.**
**We also undertook staging of a ‘Comedy**
**and Curry’ evening providing**
**entertainment whilst also raising funds.**
**We established a ‘100 Club’ to help with**
**raising funds, and staged our regular**
**fund-raising events including Car Boot**
**Sales and a Vintage Rally & Family Fun**
**Day.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The financial position is improving at the
financial position at the end end of this period but needs further
of the period strengthening by building up reserves
and ensuring more consistency of
funding from our principal sources of
funds.
Statement explaining the Para 1.22 The policy is to hold reserves in case of
policy for holding reserves major unplanned maintenance being
stating why they are held required, or for future major capital
projects such as buildings replacement.
Amount of reserves held Para 1.22 £0
Reasons for holding zero Para 1.22 We currently hold no reserves, having
reserves had to draw these down to complete
payment for some recent capital
refurbishment of our Clubhouse.
Details of fund materially in Para 1.24 Not applicable.
deficit
Explanation of any Para 1.23 In the short term (1-5 years), we are
uncertainties about the confident the charity can continue,
charity continuing as a going however increasing costs such as
concern insurance, or the increasing need for
maintenance on ageing buildings, means
assurances cannot extend beyond the
short term. Our principal sources of
funds have been erratic (see below).
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Additional information (optional)
You may choose to include further statements where relevant about:
Fund-raising events - It is difficult to find
volunteers to assist with fund-raising
The charity’s principal events, and without them we may need to
sources of funds (including Para 1.47 scale back events. Climate change and
any fundraising) unseasonal weather can also impact our
events badly.
Bar profit - The bar within the Clubhouse
is run by the Morchard Bishop Sports &
Social Club, who should donate their
profit to the charity every financial year.
Although funds were received by the
charity this financial year, this has not
always been the case.
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
Deterioration of buildings may require
sudden and significant investment to be
A description of the principal Para 1.46 able to continue to offer facilities such
risks facing the charity as, for example, changing rooms.
Other
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## **Structure, Governance and Management** |Description of charity’s
trusts:||**Conveyance document dated 13th August**
**1959**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Other organisations have the right to**
**nominate one trustee each (Parish**
**Council, Morchard Bishop Football Club,**
**Morchard Bishop Bowling Club, Women’s**
**Institute, Parochial Church Council,**
**United Methodist Chapel, Morchard**
**Bishop Memorial Hall, Morchard Bishop**
**Sports & Social Club, Friends of**
**Morchard Bishop School), plus up to 10**
**trustees chosen by election at Annual**
**General Meeting.**| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Recreation Ground, Morchard Bishop
Other name the charity uses Morchard Bishop Playing Field Association
Registered charity number 277053
Charity’s principal address The Clubhouse & Playing Field
Wood Lane
Morchard Bishop
Crediton
EX17 6PE
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**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Chair
1 [Robert (Bob) Ian ]
Robinson
2 Deborah Ticehurst Secretary
3 Toni Jackson Treasurer
4 Denis Cann
5 Terry Nott Methodist Chapel
6 Nadine Drew
7 Mike Tharratt
8 Ron Mansell MB Bowling Club
9 Dan Critchley
10 Steve Watson MB Parish Council
11 David Gillbard
From 17 April 2023 Parochial Church Council &
12 [Kate Bray ]
Women’s Institute
13
14
15
–
Corporate trustees names of the directors at the date the report was approved
Director name
None applicable
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Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**None applicable**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets Wondor¥haro PDFelement Additional inforrrthn (optlonal) Names and addresses of advisers {Optional Infommtlon) Type of Name Addres• adviser Name of chief •xecutiv8 or names of Senior staff mombers {Optional inforrnation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations Tl* trustees declare that they have approved the truslees. report above. Signed on behalf of the charlty's trusle Slgnature(s) li e66iE T%￿￿ UQST Se Full nam8($) Position (eg Secretary. Chair, etc) r-J Igl+ Ic4- ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** **Registered Charity No 277053** ## **FINANCIAL STATEMENTS** **YEAR ENDED 31[ST] DECEMBER 2023** ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31[ST] DECEMBER 2023** |**INCOME**
Donation from Sports & Social Club profits
Donations and legacies
Fundraising Events
Bank Interest Received
Hire
Sales, refunds and credits
Grants
Sale of Scrap
Goodwill payment from NatWest
100 Club
Lawnmower Draw
**EXPENDITURE**
Rates
Insurance
Repairs and Renewals
Events
Accountancy
Play Area
Sundry Expenses
Buildings & Grounds refurb / Capital Items
Depreciation (Note 1)
Goodwill payment from NatWest to SC
100 Club
**NET INCOME (EXPENDITURE)**|**2023**
£
4,000.00
70,381.86
9,039.95
351.47
430.00
265.50
1,000.00
-
-
1,922.00
500.00
87,890.78
118.44
1,473.66
1,437.37
3,079.76
-
187.99
183.39
-
5,191.94
-
794.49
12,467.04
75,423.74|**2022**
£
-
123
6,836
11
-
2,225
9,374
11
300
960
-| |---|---|---| |||19,840
182
2,016
1,508
1,511
240
2,389
220
2,341
6,213
300
37| |||16,957
2,883| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION BALANCE SHEET** ## **AS AT 31[ST] DECEMBER 2023** |**FIXED ASSETS (Note 1)**
**CURRENT ASSETS**
Bank Current Account Playing Field
Bank Reserve Account
Petty Cash
**CURRENT LIABILITIES**
Creditors (electrical work/patio door)
**CAPITAL ACCOUNT**
**Accumulated Fund**
Balance brought forward
Net surplus / (deficit) for the year
Rounding|3,362.36
81,979.95
321.86
85,664.17
2,435.00|**2023**
**£**
166,530.26
83,229.17
249,759.43
174,335.69
75,423.74
249,759.43|3,938.80
2,628.48
337.81
6,905.09
3,259.40|**2022**
**£**
170,690.00
£48.70 paid monthly to SC until Feb 2028
3,645.69
174,335.69
171,453.00
2,883.00
0.31
-
174,335.69| |---|---|---|---|---| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31[ST] DECEMBER 2023** ## **Note 1 FIXED ASSETS** |**COST**
Balance B/F
Net additions in yr
Net Sales in year
Balance C/F
**DEPRECIATION**
Balance B/F
Charge for year
Balance C/F
**NET BOOK VALUE**
Balance C/F|**LAND AND**
**BUILDINGS**
£
144,238.00
144,238.00
(0%)
-
-
-
144,238.00|**EQUIPMENT**
£
17,444.00
1,032.20
18,476.20
(20%)
12,993.00
1,096.64
14,089.64
4,386.56|**ISEKI /**
**MAJOR /**
**STRIMMER**
£
3,971.00
3,971.00
(20%)
1,889.00
416.40
2,305.40
1,665.60|**TRAILER**
£
175.00
175.00
(10%)
48.00
12.70
60.70
114.30|**PICNIC**
**TABLE**
£
2,201.00
2,201.00
(5%)
253.00
97.40
350.40
1,850.60|**50%**
**CCTV**
£
523.00
523.00
(20%)
189.00
66.80
255.80
267.20|**PLAY**
**EQUIPMENT**
£
21,888.00
21,888.00
(20%)
4,378.00
3,502.00
7,880.00
14,008.00|**TOTAL**
£
190,440.00
1,032.20
2 small
marquees
191,472.20
19,750.00
5,191.94
24,941.94
166,530.26| |---|---|---|---|---|---|---|---|---| ## **Note 2 RING FENCED ACCOUNTS** |**PLAY AREA**
Balance brought forward:
Donation - The Tilney-Ellist Trust
Donation - Vera Gillbard funeral collection
Donation - house clearance sale, Wayside, Mrs Smedley
Tesco Community Grant
Donation - Mike & Pete, the old Post Office
Donation - Derek Horn
Donation - Trevor Jackson
Johnny Cowling comedy & curry event profit
Annual Inspection cost
Purchases
**PLAY AREA BALANCE**
**100 CLUB RING-FENCE**
Balance brought forward:
50% of sales (memberships) stay in ring-fence for prize fund
Prizes awarded
**100 CLUB BALANCE**|**£**
2,148.48
60,000.00
749.37
1,690.00
1,000.00
30.00
40.00
20.00
1,528.21
180.00
-
7.99
-
67,018.07
480.00
961.00
793.00
-
648.00| |---|---| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **YEAR ENDED 31[ST] DECEMBER 2023** ## **FINANCIAL CHECK – REPORT** I have examined the records of the Morchard Bishop Playing Field Association accounts for the year ending 31[st] December 2023. I confirm that the accounts are in accordance therewith. K J Moore 16 Bishops Meadow Morchard Bishop Crediton Devon EX17 6RA 25[th] March 2024 ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** **Registered Charity No 277053** ## **FINANCIAL STATEMENTS** **YEAR ENDED 31[ST] DECEMBER 2023** ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31[ST] DECEMBER 2023** |**INCOME**
Donation from Sports & Social Club profits
Donations and legacies
Fundraising Events
Bank Interest Received
Hire
Sales, refunds and credits
Grants
Sale of Scrap
Goodwill payment from NatWest
100 Club
Lawnmower Draw
**EXPENDITURE**
Rates
Insurance
Repairs and Renewals
Events
Accountancy
Play Area
Sundry Expenses
Buildings & Grounds refurb / Capital Items
Depreciation (Note 1)
Goodwill payment from NatWest to SC
100 Club
**NET INCOME (EXPENDITURE)**|**2023**
£
4,000.00
70,381.86
9,039.95
351.47
430.00
265.50
1,000.00
-
-
1,922.00
500.00
87,890.78
118.44
1,473.66
1,437.37
3,079.76
-
187.99
183.39
-
5,191.94
-
794.49
12,467.04
75,423.74|**2022**
£
-
123
6,836
11
-
2,225
9,374
11
300
960
-| |---|---|---| |||19,840
182
2,016
1,508
1,511
240
2,389
220
2,341
6,213
300
37| |||16,957
2,883| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION BALANCE SHEET** ## **AS AT 31[ST] DECEMBER 2023** |**FIXED ASSETS (Note 1)**
**CURRENT ASSETS**
Bank Current Account Playing Field
Bank Reserve Account
Petty Cash
**CURRENT LIABILITIES**
Creditors (electrical work/patio door)
**CAPITAL ACCOUNT**
**Accumulated Fund**
Balance brought forward
Net surplus / (deficit) for the year
Rounding|3,362.36
81,979.95
321.86
85,664.17
2,435.00|**2023**
**£**
166,530.26
83,229.17
249,759.43
174,335.69
75,423.74
249,759.43|3,938.80
2,628.48
337.81
6,905.09
3,259.40|**2022**
**£**
170,690.00
£48.70 paid monthly to SC until Feb 2028
3,645.69
174,335.69
171,453.00
2,883.00
0.31
-
174,335.69| |---|---|---|---|---| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31[ST] DECEMBER 2023** ## **Note 1 FIXED ASSETS** |**COST**
Balance B/F
Net additions in yr
Net Sales in year
Balance C/F
**DEPRECIATION**
Balance B/F
Charge for year
Balance C/F
**NET BOOK VALUE**
Balance C/F|**LAND AND**
**BUILDINGS**
£
144,238.00
144,238.00
(0%)
-
-
-
144,238.00|**EQUIPMENT**
£
17,444.00
1,032.20
18,476.20
(20%)
12,993.00
1,096.64
14,089.64
4,386.56|**ISEKI /**
**MAJOR /**
**STRIMMER**
£
3,971.00
3,971.00
(20%)
1,889.00
416.40
2,305.40
1,665.60|**TRAILER**
£
175.00
175.00
(10%)
48.00
12.70
60.70
114.30|**PICNIC**
**TABLE**
£
2,201.00
2,201.00
(5%)
253.00
97.40
350.40
1,850.60|**50%**
**CCTV**
£
523.00
523.00
(20%)
189.00
66.80
255.80
267.20|**PLAY**
**EQUIPMENT**
£
21,888.00
21,888.00
(20%)
4,378.00
3,502.00
7,880.00
14,008.00|**TOTAL**
£
190,440.00
1,032.20
2 small
marquees
191,472.20
19,750.00
5,191.94
24,941.94
166,530.26| |---|---|---|---|---|---|---|---|---| ## **Note 2 RING FENCED ACCOUNTS** |**PLAY AREA**
Balance brought forward:
Donation - The Tilney-Ellist Trust
Donation - Vera Gillbard funeral collection
Donation - house clearance sale, Wayside, Mrs Smedley
Tesco Community Grant
Donation - Mike & Pete, the old Post Office
Donation - Derek Horn
Donation - Trevor Jackson
Johnny Cowling comedy & curry event profit
Annual Inspection cost
Purchases
**PLAY AREA BALANCE**
**100 CLUB RING-FENCE**
Balance brought forward:
50% of sales (memberships) stay in ring-fence for prize fund
Prizes awarded
**100 CLUB BALANCE**|**£**
2,148.48
60,000.00
749.37
1,690.00
1,000.00
30.00
40.00
20.00
1,528.21
180.00
-
7.99
-
67,018.07
480.00
961.00
793.00
-
648.00| |---|---| ## **MORCHARD BISHOP PLAYING FIELD ASSOCIATION** ## **YEAR ENDED 31[ST] DECEMBER 2023** ## **FINANCIAL CHECK – REPORT** I have examined the records of the Morchard Bishop Playing Field Association accounts for the year ending 31[st] December 2023. I confirm that the accounts are in accordance therewith. K J Moore 16 Bishops Meadow Morchard Bishop Crediton Devon EX17 6RA 25[th] March 2024