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2025-07-31-accounts

Bishop Luffa PFA Co-Chairs’ Report For year ended 31 July 2025

Introduction

We are delighted to have the privilege of reflecting on another great year for the Bishop Luffa Parent-Friends Association (PFA)!

Our heartfelt gratitude goes out to all Parents, Carers, Friends, and sponsors whose unwavering support has made possible every success we celebrate. You are truly integral in the endeavours of the PFA—thank you for being an essential part of our school community.

Highlights and Key Events

September 2024: Y7 Parents Cheese & Wine Evening

This non-profit event is organised by the PFA. It enables parents to visit their child’s house and meet the heads of houses. The gathering provides an opportunity for the PFA to inform new families about its activities and introduce a few PFA charity volunteers. The event also explains the role of the PFA charity within Bishop Luffa school life. Additionally, the PFA seeks new monthly donors to replace those who have left after their children leave to school. This particular year saw a small number of new donors join the list.

October 2024: Annual Prom Dress Sale

The annual Prom Dress Sale underwent an exciting transformation in October 2024, thoughtfully rescheduled to align with the activities of local prom dress retailers! Relocated to the Dance Studio—an inviting, mirrored space perfect for trying on dresses—the event thrived under the leadership of PFA volunteers Naomi Godfrey and AnnaJane Roebuck, with enthusiastic support from a dedicated team over two bustling days. Their hard work paid off, attracting visitors from as far afield as Southampton, Crawley, and East Grinstead, making it a truly memorable and inclusive occasion.

We would like to extend our sincere thanks to Naomi and Anna-Jane for the commitment and countless hours they devoted to making this event a success. Your sterling efforts are truly appreciated by the PFA and the wider school community.

November 2024: AGM & Committee News

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

November–December 2024: The Diamond Legacy Project

The heart of our 2024 fundraising efforts was the exciting "Diamond Legacy Project," launched to celebrate Bishop Luffa’s 60th Anniversary. The vision? To create a legacy that every student could enjoy for years to come. Responding to overwhelming requests from pupils for more useable outdoor covered spaces and extra seating, the PFA set out on our most ambitious journey yet—one that would transform the school environment and encourage a stronger sense of community for the students.

To make this dream a reality, the project was divided into exciting, visible phases, ensuring that every milestone reached would spark new enthusiasm across the school. The first tangible results were delivered in November and December 2024 : vibrant, multi-coloured benches set to brighten up school outdoor life, invite conversation, connection, and relaxation. Future phases include the installation of another stunning 10m x 10m canopy, promising shelter and a gathering space for all—rain or shine.

January 2025: Burns Night

January 2025 ushered in a lively celebration at Bartlett Hall, where guests gathered for an evening of dining, dancing, and the cherished tradition of Burns Night. The school hall was transformed with tartan and Scottishthemed décor, creating a festive atmosphere enjoyed by all. The highlight of the night was a spirited ceilidh led by a newly recruited band, which kept everyone on their feet.

Spearheaded by Greg James from the PFA Main Committee, the event proved to be a tremendous success, thanks to Greg’s planning, menu creation, wine choices and the band he chose. Our heartfelt appreciation extends to Greg for the countless hours and attention to detail that made the evening so memorable and widely praised. We are also very grateful to the many volunteers whose enthusiasm and commitment of time and creativity helped ensure the night was truly special.

March 2025: Bugsy School Performance

The PFA provided refreshments at four packed-out evening shows, thanks to our willing volunteers.

April 2025: Busy Fundraising Month

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

May–June 2025: Exam Period

May 2025 into June 2025 was the school's exam period. During this time, the PFA avoids large events and instead focuses on less prominent fundraising activities. The summer raffle began in mid-June, featuring a range of prizes provided by PFA main committee members.

Sharon Quail and Sian Blanshard were officially appointed as Co-Chairs for the rest of the academic year, and this was agreed by the committee.

June 2025: Annual Fruition Event & Prom Night

A heartfelt thank you goes to all the incredible PFA volunteers who made this possible. Your efforts helped to foster a warm and welcoming atmosphere, something that was remarked upon by countless visitors. It was a wonderful reminder of the strength and spirit of our school community.

The atmosphere was incredible, and it may well have been the best prom we’ve hosted in recent history. I feel immensely fortunate to have partnered with PFA Main Committee member Susan Bromell to deliver the very best experience possible for our Year 11s. Together we secure, arrange, design and plan out the whole event a year in advance. A heartfelt thank you to Susan for her constant unwavering commitment to the PFA for so many years, and to the Prom. And our thanks to Mrs Shona Charge, our invaluable school liaison, with whom we collaborate closely to ensure this memorable event’s success.

July 2025: Welcoming New Year 7 Parents and Carers and Summer Raffle Draw

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

Looking Back, Looking Forward

Despite the challenges of dwindling monthly donor contributions, we are grateful that event income has continued to hold if not be improved upon from previous years. And volunteer numbers are at a five-year high. The Diamond Legacy Project stands as a testament to what we can achieve together - lasting symbols of inclusion and school spirit.

Our Gratitude

Some of our volunteers give multiple days of their time, often unseen, and always with the aim of continuing to help make Bishop Luffa the best it can be. Thank you to every parent and carer whose generosity and dedication have made this possible. Your time is valued beyond the monetary worth and the school community is richer for you being in it.

We would like to thank Julie Howard for stepping in as Interim Treasurer. Her tireless efforts have brought greater clarity to our charity’s finances, enhancing transparency for the committee and ensuring we have a better understanding of how our funds are managed and spent.

Our heartfelt thanks to Helen Solly, who, despite her intention to step back from the demanding responsibilities of running the Uniform Shop, has continued to dedicate her time and energy to this role over the past year. Entering her twelfth year of contribution to the PFA, and with her youngest child nearing the end of their time at Bishop Luffa in two years, Helen understandably will gradually reduce her involvement. Nonetheless, her commitment and hard work have remained unwavering. Thank you, Helen, for all that you do.

Austen Hindman and Mark Nicholds – our appreciation for the many meetings you attend to reinforce your support for the PFA. Your steadfast advocacy within the school community has a significant impact. And we are grateful for all that you bring to our meetings.

Tara Atkins, our gratitude for taking on the role of Refreshments Lead and ensuring a PFA presence at the events when it is requested and required.

Thanks to Kelly Sewrey for her role as Committee Secretary for the last two years, ensuring we have our agendas and minutes despite life’s busy schedules.

We are grateful to the other members of the main committee who consistently, where they are able, put energy into fundraising for the school for this last year: Susan, Sara, Steph, Hester, Emily, Greg, Jordon, Nikki, Kristi and Damien.

We would also like to extend our thanks to Nicky Christopher, our main liaison with the school and an invaluable source of support for the PFA. Nicky assists with correspondence to parents and carers, advertising our events, and the administration behind the scenes of some key PFA activities, such as the raffle and Uniform shop.

A Final Word

While leading the PFA comes with many challenges, it has been an overwhelmingly positive year. Our fundraising and volunteer community are stronger than ever, and the events we put on are all well received. Together we continue to help create an inclusive, vibrant environment for all students to enjoy.

Thank you - past, present, and future members - for your dedication to the aims of the PFA and creating the heart of the Bishop Luffa PFA community.

Sharon Quail (Feb 4, 2026 13:56:20 GMT) Sharon Quail and Sian Blanshard Co-Chairs, Bishop Luffa PFA Date: 05/02/26

Sian Blanshard (Feb 5, 2026 21:40:22 GMT)

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

BISHOP LUFFA PARENTS AND FRIENDS ASSOCIATION

Registered Charity Number 277012

ACCOUNTS

FOR FINANCIAL YEAR ENDED

31 JULY 2025

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

Bishop Luffa PFA Treasurer’s report

For year ended 31 July 2025

Status

Bishop Luffa Parents and Friends Association (“BL PFA”) is a registered charity in England and Wales with a registration number 277012 and registered address at Bishop Luffa School, Westgate, Chichester, PO19 3HP. The bank accounts are held with Barclay’s plc.

Accounts preparation

The accounts have been prepared on a receipts and payments basis as the gross income for the financial year ended 31 July 2025 did not exceed £250,000. The accounts have been reviewed by an independent examiner in line with the relevant requirements.

The accounting records are maintained in excel, with appropriate reconciliations performed regularly.

Mission

BL PFA helps to support the Bishop Luffa School by raising money to provide the “extras” that the school budget simply cannot cover. Its members strive to help foster a strong sense of community and inclusion with the activities and events put on throughout the year, as well as supporting the school’s own activities and events.

Governance and control

BL PFA is governed by the Board of Trustees following the principles of its governing documents which detail the policies and controls in place. The Trustees do not receive remuneration for the work carried out on behalf of the BL PFA, other than reimbursement of legitimate expenses. The Trustees in office during the year ended 31 July 2025 and up to the date the accounts have been approved were:

Name
Sharon Quail
Sian Elizabeth Blanshard
Jana Thomas
Kelly Sewrey
Julie Howard
Susan Bromell
Estella Wood
Helen Solly
Simon Tooley
Date of
appointment
22/11/2022
23/09/2025
23/09/2025
13/11/2024
20/11/2023
13/11/2018
Date of
resignation
26/11/2024
26/11/2024
04/11/2024

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

All payments, including cheque and electronic transfers require dual signature or authorisation.

The Trustees and the Committee meet regularly to discuss, and where appropriate approve, the charity’s financial position, funding requests from the school and event planning and execution.

The BL PFA is a charity that anyone with links to Bishop Luffa can join.

Accounts summary

Total closing balance of the general fund as at 31 July 2025 was £33,205.73 (2024: £41,890.09), all held as cash at bank or in hand, of which £7,652.95 was ringfenced in a Wellbeing fund (2024: £12,914.04).

The net income from various events held throughout the year increased to £17,557.27 (2024: £5,849.52), with the most significant difference being the amounts raised from the Big Walk. The regular donations continued the downward trend reducing to £6,047.00 (£7,760.00).

Payments to the school included a contribution to various projects totalling £23,480.76 (2024: £9,416.20), including a contribution towards the outdoor covered spaces and extra seating, part of the Diamond Legacy Project launched to celebrate the school’s 60[th] anniversary.

Total deficit for the year of £8,684.36 (2024: 1,725.01) was met from existing reserves.

Jana Thomas Treasurer, Bishop Luffa PFA Date: 04/02/26

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Bishop Luffa Parents & Friends Association

Report to the trustees Bishop Luffa Parents & Friends Associati on
On accounts for the year
ended
Set out on pages
31 July 2025 Charity no
(if any)
277012
i-iii

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2025 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

*Please delete the words in the brackets apply.
Signed:
Name:
Relevant professional
Svetlana Silvestre(Feb 5,2026 19:31:10 GMT) 05/02/26
Svetlana Silvestre FCCA
Association of Chartered Certified Accountants

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

qualification(s) or body (if any):

Address: 70 Alzey Gardens Harpenden AL5 5SY

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of No further disclosures required any items that the examiner wishes to disclose .

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

As at As at
31-Jul-25 31-Jul-24
Balance Sheet
CURRENT ASSETS
Cash at bank 24,515.23 28,783.00
Well Being Fund 7,652.95 12,914.04
Cash in hand 1,037.55 193.05
TOTAL ASSETS 33,205.73 41,890.09
TOTAL NET ASSETS 33,205.73 41,890.09
GENERAL FUND
Opening balance as at 1 August 41,890.09 43,615.10
Surplus / (Deficit) for the Year (8,684.36) (1,725.01)
Closing balance as at 31st July 33,205.73 41,890.09
BANK ACCOUNTS
Premium int (955) 20-20-62 108119 20,064.80 33,878.48
Refreshment 485) 20-20-62 401914 24.32 390.00
Prom (321) 20-20-62 601643 2,376.30 2,976.03
Mthly donations (453) 20-20-62 601644 1,199.81 792.65
RCE Baker donations (415) 20-20-62 706754 15.00 125.50
Diamond Legacy/Wbeing (425) 20-20-62 804144 7,323.02 2,492.20
Chq book (283) 20-20-62 901642 800.99 (551.78)
Uniform (291) 20-20-62 901642 363.94 1,593.96
Total balance 32,168.18 41,697.04

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

i

Profit and loss
INCOME
Events
Note 1
Other income
Regular donations
Uniform shop sales
Donations - Chicken club
Donations
Note 2
Gift Aid rebate
Repayment of Medieval Loan
Interest
Easy Fundraising
Friends Subscriptions
Well Being Income
Pay Pal Just Giving
Clothing Bank
Total income
EXPENDITURE
Events
Note 1
Other expenditure
Miscellaneous
Equipment
Total expenditure
GROSS SURPLUS FOR THE YEAR
PAYMENTS TO THE SCHOOL
Minibus leases
Counselling
School charitable fund
Wellbeing activities
Projects
Note 3
Total payments to the school
TOTAL SURPLUS / (DEFICIT) FOR THE YEAR
Y/e
Y/e
31-Jul-25
31-Jul-24
34,129.54
12,363.10
6,047.00
7,760.00
3,675.19
3,729.58
0.00
0.00
2,240.00
772.71
1,222.58
1,975.74
0.00
1,600.00
362.89
454.56
340.94
338.30
0.00
110.00
0.00
12.00
0.00
35.00
0.00
213.60
48,018.14
29,364.59
(16,572.27)
(6,513.58)
(3.46)
(23.00)
(80.92)
0.00
(16,656.65)
(6,536.58)
31,361.49
22,828.01
(5,304.00)
(5,304.00)
(3,000.00)
(3,000.00)
(3,000.00)
(3,000.00)
(5,261.09)
(3,832.82)
(23,480.76)
(9,416.20)
(40,045.85)
(24,553.02)
(8,684.36)
(1,725.01)

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales

(registered charity number 277012)

ii

Notes:

Note 1

Event
Cheese & Wine
Open Evening
Performers' Platform
Big Walk
Prom Dress Sales
Willow Star workshop
Burns Night
Bugsy Malone
Inter-house Dance Finals
Celebration of Dance
Y7/8 Disco
Fruition
House Drama
Prom
Prom Dress Raffle
Summer Raffle
60th Anniversary Celebrations
Other
Total
Income
Expenditure
Net
Income
Expenditure
Net
0.00
(225.61)
(225.61)
0.00
(445.31)
(445.31)
290.28
(76.89)
213.39
0.00
0.00
0.00
80.59
(101.47)
(20.88)
0.00
0.00
0.00
10,566.42
(575.00)
9,991.42
0.00
0.00
0.00
3,516.04
(1,828.93)
1,687.11
1,380.27
(515.25)
865.02
700.62
(609.15)
91.47
0.00
0.00
0.00
3,523.50
(2,676.34)
847.16
3,331.12
(2,135.36)
1,195.76
893.87
(352.12)
541.75
0.00
0.00
0.00
246.47
0.00
246.47
0.00
0.00
0.00
198.78
(67.00)
131.78
0.00
0.00
0.00
1,177.50
(151.36)
1,026.14
543.75
(331.32)
212.43
915.34
(268.51)
646.83
0.00
0.00
0.00
138.18
(45.36)
92.82
0.00
0.00
0.00
10,189.41
(9,594.53)
594.88
1,700.01
(1,969.09)
(269.08)
526.00
0.00
526.00
0.00
0.00
0.00
870.00
0.00
870.00
215.00
(20.00)
195.00
0.00
0.00
0.00
4,017.79
(228.90)
3,788.89
296.54
0.00
296.54
1,175.16
(868.35)
306.81
34,129.54
(16,572.27)
17,557.27
12,363.10
(6,513.58)
5,849.52
Y/e 31- Jul-25
Y/e 31- Jul-24

Note 2

Donations
Chicken club
Broyst Foundation
Charities Trust
P Beecham Trust
Other
Y/e
Y/e
31-Jul-25
31-Jul-24
1,700.00
0.00
500.00
0.00
40.00
0.00
0.00
500.00
0.00
272.71
2,240.00
772.71

Note 3

Projects
Yoga mats
ESSA finals contribution
Popcorn maker for film club
Diamond legacy
Chicken club
La Diva choir
Lighting Desk
Art Dept - Tile Printing Equipment
Donation received in error
Ukranian Appeal
Y/e
Y/e
31-Jul-25
31-Jul-24
0.00
0.00
0.00
0.00
0.00
0.00
(21,280.76)
(1,700.00)
0.00
(500.00)
0.00
0.00
(4,250.00)
0.00
(4,636.20)
0.00
(30.00)
0.00
(500.00)
(23,480.76)
(9,416.20)

Bishop Luffa School Parents & Friends Association is registered as a charity in England and Wales (registered charity number 277012)

iii

2026-02-05

BL PFA Accounts to 31 Jul 2025

Final Audit Report

Created: 2026-02-04 By: Jana Thomas (jana3thomas@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAO-JibJmg6zIIo3SsZj1QLa1Dy_NVcJ78

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