YARNTON VILLAGE HALL COMMITTEE
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED
31ST MARCH 2024

YARNTON VILLAGE HALL
Annual Re
ort for the
ear to 31st March 2024
Yarnton Village Hall, The Paddocks, Yarnton, Oxfordshire is registered with the Charity
Commission (No. 276932) and constituted by deed of Trust dated 16th October 1978.
Yarnton Parish Council is the Holding Trustee of the Charity. Correspondence for the
Charity can be addressed either to The Chairman, 48 Aysgarth Road, Yarnton,
Kidlington, Oxon, OX5 1 ND or to The Secretary, 19 The Paddocks, Yarnton, Kidlington,
Oxon, OX5 1TF.
The Village Hall Trust uses the following services on a regular basis:
Bankers:
Santander Commercial Bank, Bridle Road, Bootle,
Merseyside, L30 4GB
Ansvar Insuran￿, Ansvar House, St. Leonards Road,
Eastbourne, East Sussex, BN213UR.
CCLA, One Angel Lane, London, EC4R 3AB
Mrs. Lynne Whitley, 5 Merton Way, Yarnton, Oxon.
Insurers:
Investments (COIF):
Independent Examiner:
The Charity is administered by a Management Committee comprising:
Chair:
Vice Chair:
Treasurer:
Secretary:
Other members:
Peter Newin
David Thompson
Jackie Carpenter
Frances Peck
Michael Groves, Robin Hearn and Judy Blake.
Trustee committee members are appointed each year at the Annual General Meeting,
and officers elected by committee at the first meeting thereafter. The Trust deed allows
for four elected members and up to sixteen representative members from village
organizations together with a maximum of three co-opted members.
The object of the Charity is to maintain the Village Hall for the communal benefit of the
inhabitants of Yarnton and its surrounds. The Management Committee aims to provide
first-class hall facilities at an affordable cost to organizations serving the community as
well as to individuals within the community. The Charity utilizes the services of a self-
employed part-time caretaker (who is responsible for the maintenance and cleaning of
the hall) and a self-employed booking secretary.
The Trustees are empowered to invest any surplus funds as they see fit, for the benefit
of the Charity.
Charity Registration no.276932

Activity report
The Hall Management Committee used all the remaining monies held by the Parish Council on
our behalf for the purchase of eight chairs with arms, repairs to the main hall windows and as
the deposit for the new kitchen work tops. (See page 9 for details).
We would like to thank our part-time caretaker, Mr. Alan Bunning, for keeping the hall clean and
tidy and thanks also go to our (extremely busy) booking secretary, Mrs. Lynne Newin, for all her
hard work.
We welcomed a new trustee, David Thompson, onto the committee at our AGM which was held
on 4th July 2023.
The following work was undertaken in the hall this year:_
The three toilets were redecorated following the renewal of the flooring last year.
More storage space was found by rejigging the backstage area to make two new
cupboards.
Our rather tired looking kitchen was totally revamped with new worktops, a shutter door
in the hatchway (instead of swing open doors) and a new oven.
Our lighting systems in the main corridor areas were fitted with movement sensors as
they were frequently left on when people exited the building.
Due to more people now accessing the stage area to go to one of the new cupboards or
to collect the microphones (stored backstage) a proper handrail was fitted for hirers
safety.
The old stage curtains were replaced with new ones
An extra CCTV camera was fitted near the stage door to cover the blind spot along the
main corridor. We have had more intrusions this year and the cameras are very helpful
when reporting these ASB incidents to the police.
All cash reserves are instantly ac￿Ssible in the event that they are required immediately
although it remains the intention of the Trustees to ensure that sufficient funds are secured in
order to be able to undertake any major work that will be required to the hall in the future.
The Trustees acknowledge, with thanks, support from the Parish Council - the Management
Committee runs the Village Hall for the benefit of all in the local community.
The Hall Charity is affiliated to Community First Oxfordshire and benefits from free advice on
matters affecting Village Halls.
Charity Registration no.276932

Accounts for the
ear ended 31st March 2024
1. Recei
ts&Pa
ments Account - General Pur
oses Fund
Income:
2022123
Grants and Donations:
Yarnton Parish Council
Cherwell District Council
Sundry Donations
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Trading activities:
Hall income
Misc income
32,740.25
40.00
27,539.00
0.00
32,780.25
Investment Income:
COIF Deposit Fund Interest
2,417.09
866.14
Change in returnable deposits held:
-1.00
606.00
Totsl Receipts:
35,196.34
29,011.14
Direct Charltable Ex
enditure:
Cleaning costs
Repairs and redecoration
Water rates (metered)
Heating and lighting
Licences & annual charges
Hall Insuran
4,354.43
19,397.47
723.44
3,479.70
1,015.93
1,282.24
4,235.21
9,541.84
394.62
2,337.08
870.05
1,197.89
30,253.21
Other ex
nditure:
CFO subscription
Administrative expenses
Broadband
Sundry expenses
50.00
1,748.83
576.00
253.99
50.00
1,751.63
570.60
262.14
2,628.82
Totsl Payments
32,882.03
21,211.06
Net receipts for the year:
2,314.31
7,800.08
Cash and bank balances as at 1 st April 2023
79,806.90
72,006.82
Cash and bank balances as at 31st March 2024
82,121.21
79,806.90
Charity Registration no.276932

2. Recei
ts&Pa
ments Account - COIF Fund
2022123
Withdrawals during year
Deposits during year:
Interest received:
0.00
0.00
2,417.09
0.00
0.00
866.14
Balance as at 1 st April 2023
49,719.64
48,853.50
Balance as at 31st March 2024:
52,136.73
49,719.64
3. Ststement of Assets and Liabilities as at 31st March 2024
Moneta Assets:
Bank & Cash balan￿s.
Current account
Cash in Hand
29,706.21
278.27
j 29,924.26
163.00
Totsl for General Purposes Fund:
29,984.48
30,087.26
Bank deposit (COIF Deposit Fund)
52,136.73
49,719.64
Totsl for Building Fund:
52,136.73
49,719.64
Liabilities:
Retumable deposits held:
1,105.00
1,106.00
Total Monetsry Assets:
81,016.21
78,700.90
Non-moneta Assets:
Pernianent Endowment:
Land and buildings used by the Charity: The Village Hall
(Freehold Title vested in the Official Custodian for Charities)
Other Assets (non-endowed) - held for functional use by the charity:
Fumiture and Equipment in hall as per inventory (costs unknown):
Tables, chairs, kitchen equipment etc.
Peter Newin, Chairman
Year end 31 st March 2024
L Whitley (Independent Examiner)
Year end 31st March 2024
Charity Registration no.276932

Current account reconciliation as at 31103124
Balance per statement at 31103124:
£ 29,269.21
Uncleared Cheques
437.00
Balance at 31103124 per Ledger:
£ 29,706.21
COIF Charities De
osit account reconciliation as at 31103124
Balance per statement at 31103124:
£ 52,136.73
No outstanding transactions
0.00
Balance at 31103124 per Ledger:
£ 52,136.73
Treasurers statement re: cash in hand
I certify and confirm that the amount of "cash in hand" held by me on behalf of
the Yarnton Village Hall Committee, as at 31st March 2024, is £278.27
Signe
(Treasurer)
Charity Registration no.276932

Inde
endent Examiner's Re
ort
Yarnton Villa
e Hall Accounts
Year ended 31st March 2024
I have examined the books, bank statements and vouchers
and am satisfied they are correct and that the accounts
presented are in accordance therewith.
Lynne Whitley
Year end 31 st March 2024
Charity Registration no.276932

Details of ex
enditure:
Maintenance, repairs & redecoration:.
S Radley (cut grass etc - inv dated 05.05.23)
P M Newin- Tarmac & sealer / Fitted outside tap
Thomas Cleary & Sons (INV-26558) sand and seal main hall floor
Alan Whitley (redecorate toilets x 3)
S Radley (cut grass etc - inv rec'd 28.06.23)
Matthew Rudge (inv 1283) extra work in back garden
L Newin - 48 mugs
Music and Sounds - Inv YVH009 (upgrade PA system)
R M Electrical Services - Inv 20419 (Main hall I Stage cupboard lights)
R A H Carpentry - Stage cupboard (inv 774)
S Radley (cut grass etc - inv rec'd 10.08.23)
L Newin - Batteries, 8 Keys & Glue
Mark Humphris (Refrige & Air Con Ltd) inv 6405
S Radley (cut grass etc ~ inv rec'd 12.10.23)
Sherwood Kitchens (Inv Inr2905) Supply & fit new oven
S Radley (cut grass etc - inv rec'd 04.12.23)
R M Electrical Services - Inv 20864 (sensors for lights etc)
L Newin - Umbrella Stand
Elite Garage Doors (Midlands) Ltd - Inv 14109SM
Sherwood Kitchens (Inv W2905) Balance new worktops
L Newin - manhole cover keys & spare padlock for gate
R M Electrical Services - Inv 20954 (fix light in MH)
L Newin - 4 new teapots from Chefline Ltd
S Radley (concreting in post - inv dated 23.01.24)
R A H Carpentry - Lockbar on back gates (inv 824)
L Newin - 24 mugs & combi padlock for back gates
R A H Carpentry - Handles & Handrail for Stage Stairs (inv 830)
L Newin - Dish Drainer
P & L Newin - Fix leak in electrics cupboard & WD40 spray
Chris Lewis- Inv 177532 (Extra CCTV camera)
Cameo Curtains Ltd (INV-2771) 50 % deposit for stage curtains
170.00
63.60
£ 1,302.00
£ 885.00
£ 250.00
£ 420.00
£ 235.87
£ 2,400.00
£ 445.00
£ 1,040.32
180.00
68.48
£ 510.00
195.00
£ 2,043.60
£ 230.00
£ 2,310.00
35.99
£ 1,300.00
£ 2,637.04
41.48
144.00
91.96
120.00
62.50
67.48
195.00
15.99
68.16
£ 684.00
£ 1,185.00
Total
£19,397.47
Licences & annual charges:_
Abbot Fire Group (annual extinguisher service) inv 72239
JPW Plumbing (Gas safety cert. Boilers- inv 919)
ico licence (02.11.23 to 01.11.24) Ref ZB257198
Chris Lewis - 1 Year maintenance for CCTV (01111123~31110124)
Brown Bin - CDC Subscription number- 51044855
PPUPRS Ltd - inv SIN2630194 (06102124 to 05102125)
£ 276.59
£ 210.00
35.00
176.40
49.00
£ 268.94
Total
£ 1,015.93
Sundry (Misc) Expenses:.
Gift for Independent Examiner
L Newin - Vax Spotwash Cleaner and 1 L solution
Donation to Village News
40.00
£ 113.99
£ 100.00
Total
£ 253.99
Charity Registration no.276932

YARNTON PARISH COUNCIL
VILLAGE HALL ACCOUNT 1.4.23- 31.3.24
Balance Year end 31.3.23
£3542.47
Income
TOTAL INCOME
0.00
Ex
enditure
14.7.23 Morleys (Purchase eight chairs with arms) 838.95
5.10.23 Morleys (Balance on chairs)
81.05
20.10.23 Simons Glazing (Window lock mechanism) 220.00
13.11.23 Sherwood Kitchens (kitchen furniture)
2402.47
TOTAL EXPENDITURE
3542.47
Balance 1.4.23
3542.47
Income
0.00
3542.47
Expenditure
BALANCE 31.3.24
0.00