## **KEWSTOKE VILLAGE HALL & PLAYING FIELD TRUST Registered Charity: 276900** ## **ANNUAL REPORT 2024/2025** ## **THE TRUST** The Trust was formed in 1978 when 4.5. acres of land was purchased in Crookes Lane, Kewstoke, North Somerset, (formerly the County of Avon) with the purpose of providing and administering a “ _Village Hall for the use of the inhabitants of the Parish of Kewstoke and the neighbourhood without distinction of politics, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the same inhabitants. ”_ The Trust is administered by a Management Committee consisting of five elected members, representatives of organisations regularly using Hall, together with up to five co-opted members. The Committee is elected annually and meets monthly. Initially the Deed of Trust was held in the names of seven named persons. In 1982 the Trust Deed was transferred into the name of the Official Custodian of Charities. ## **DEVELOPMENT OF THE FACILITIES** The Village Hall was built in 1987 as a result of local fund raising assisted by a grant of £54,000 from Woodspring District Council. The Hall was opened for bookings in November 1987. The facilities provided were the Main Hall, kitchen and toilets together with changing rooms with showers to support the use of the playing field. A stage was added in 1988. In 1990 further self help development work took place to provide a second Hall and Committee Room on the first floor. ## **NON DOMESTIC RATE** The Village Hall has a ratable value of £11,500. The Trust receives 100% rate relief, made up of 80% Mandatory Rate Relief, plus Discretionary Rate Relief of 20%, therefore is not currently liable for any payments of rates. North Somerset Council reviewed their policies and our application to receive Discretionary Rate Relief from April 2017 was approved for three years. The local authority regularly reviews its policy. Kewstoke Village & Playing Field Trust Annual Report 2024 - 2025 Page 1 ## **1. Chairmans ’ Report.** The Chairman, Ken Harper, thanked members of the Committee who have continued to work behind the scenes during 2024 to 2025 which again has been a busy year for the VH and paid tribute to the passing of Janet Meredith and Sylvia Claridge. Maintenance and annual inspections in various areas of the building, most significantly has been the expense of replacing the boiler. The stage curtain motor failed and has been replaced with a manual pulley to open and close the curtains. Hand dryers have been installed in the changing room toilets The issue of new door keys is now complete. Yellow lining of the emergency access area to the east of the building has been completed.. The defibrillator cabinet lock has failed, so the cabinet needs replacing. The defibrillator is out of service at present. ## **– Financial Report 2024 - 2025 Tony Horry** The increase in hire charges introduced during 2025 has resulted in a final income over expenditure of £238.62. Our income from hall letting increased to £42,003 from £32857 in 2023/24. Our expenditure for the year including overheads, insurance and licenses, maintenance and running expenses amounted £42,249 - The notes on the Income and expenditure account show how our expenditure is made up. Electricity supply from Sept 2023 with British Gas Lite is fixed contract until August 2025. The Electricity account VAT rate of 5% was raised to 20% because the suppliers, BGL, considered the premises as a “ business, making a profit ” . Tony Barron has been in dispute yet to be resolved with the supplier and the Ombudsman. This contract with BGL has been replaced with a contract with E-ON Next which commenced in September 2025. However, we have a query on the cost as the new bills are showing as “ estimated ” in October and November 2025. The on-line business banking has greatly reduced the cheque transactions. HSBC has now cancelled their £5 monthly charges on Charitable accounts, so we only nw pay charges fro transactions carried out off line.. **The Treasurer confirmed that the bank mandate, as agreed, with Ken Harper, Anthony Barron, Anthony Horry, Shiralee Rawsthorne-Houghton and John David Mayer as signatories of the HSBC and COIF accounts. Any two persons to sign all cheques.** **For on-line banking - Tony Horry, as Secretary/Treasurer is the Primary User with Tony Barron as User and Shiralee Rawsthorne-Houghton on the process of becoming an additional user.** Kewstoke Village & Playing Field Trust Annual Report 2024 - 2025 Page 2 ## **Booking Officer Report – 2024-2025** The Vice Chairman, Tony Barron, has progressed the setting up of an on-line booking system with Lemonbooking.com . The system is working well -The scheme includes a basic website Web: https://kewstoke.lemonbooking.com Hall Hire charges were raised to cover the increased energy charges. During the year the usage of VH has increased by over 30%. There no further realistic capacity for main hall usage. TH is receiving more enquiries for the use of the Alan Thomas Room upstairs. Due to the effect of inflation, living wage increase and employers National Insurance, hire charges were increased. The Parish Council who administers the NI contributions due from Ron, our caretaker, now recovers the NI contributions due from caretakers wages for our caretaker ’ s wages. With Budget due on 26[th] November it was agreed that an increase of 5% for casual users hiring charges both on weekday and weekends. It was recommended that the monthly charge to the Parish Council be raised £100, from the £60 per month originally set. A further discussion took place about the general cleaniness of the hall. Time slots of Monday & Friday mornings are set aside for cleaning, but this seems insufficient. Consideration was again given to employing an additional cleaner, We do benefit from casual voluntary help, but it was generally agreed we need additional regular cleaning & caretaking to maintain standards. ## **It was agreed that the proposed increase of hire charges should be accepted** .. ## **Secretarys ’ Report** Maintenance – during the year necessary work has been overseen by the Chairman and Caretaker as outlined in the Chairman ’ s report. All annual inspections have been carried out to all fire safety equipment, security alarm systems and smoke/heat detectors and the gas boiler heating system has been replaced **Health & Safety Issues** – Risk Assessment & GENERAL DATA PROTECTION REGULATIONS (GDPR) are monitored on a monthly basis. See below The Terrorism (Protection of Premises Bill (2024-2025) – ( ‘ Martyn ’ s Law ’ - _“ will keep people safe, reducing the risk to the public from terrorist attacks at public venues. ” )_ has been passed in in Parliament. No further advice has been forthcoming. TB & SB maintain a watching brief for any chance of regulations. ## **Premises Licence** Ken Harper (Chairman) continues as the Designated Premises Supervisor. **Defibrillator** installed in 2015, at the north-east corner of the Hall. The project was funded by the Parish council and is registered with the SW Ambulance Service & “ The Circuit ” . It is electrically connected to the Hall in the boiler room and is subjected to weekly and monthly checks. The unit has been included on the VH insurance policy. The Pads due for replacement were replaced in August 2023. **As stated earlier, the unit is currently out of service, until a new cabinet obtained and fitted.** Kewstoke Village & Playing Field Trust Annual Report 2024 - 2025 Page 3 ## **No Smoking Legislation** The Committee has complied with the legislation which came into force in July 2007 **Sporting Weston FC.** Senior teams now playing at other venues. Kewstoke VH now provides facilities for the Juniors who play and train at Kewstoke at weekends **Scouts** are seeking more storage space for their equipment and would like develop a proposal for an extension to the west of the VH to provide more facilities. A meeting with PowerGen is scheduled for 20[th] November to further discuss the positioning and over head cabling. A Horry , Secretary November 2025 Kewstoke Village & Playing Field Trust Annual Report 2024 - 2025 Page 4 Tony Horry Treasurer |KEWSTOKE|ACCOUNTS|ACCOUNTS||Tony Horry| |---|---|---|---|---| |VVILLAGE HALL|1 October 2024 to 30|September 2025||Treasurer| ||**PROFIT &**|**LOSS**||| |**INCOME**|**2024/2025**|||**2023/2024**| |Letting|£42,003.50|||£ 32,857.37| |Fund Raising|£0.00|||0| |Grants|£0.00|||0| |Donation - Heating|£0.00|||0| |Donation - Floor|£0.00|||£ 500.00| |||||£33,357.37| |Football Club Grant|£0.00|||| |HSBC Bank Interest|£14.58|||£8.24| |COIF A/C Interest|£470.01|||£518.00| |||£|42,488.09|£33,883.61| |**EXPENDITURE**||||| |Running Costs||||| |Wages|£7,965.32|||£6,029.50| |Services||||| |Gas|£4,983.29|||£4,533.47| |Electric|£10,582.59|||£9,678.76| |Water|£828.89|||£660.70| |BT|£1,145.31|||£1,090.99| ||£||25,505.40|21,993.42| |Maintenance/Grounds (Note 1|£||9,765.35|£4,961.46| |Consumables (Note 2|£||2,490.88|£2,498.04| |Overheads (Note 3)|£||3,225.02|3113.33| |Others (Note 4)|£||1,262.82|1301.09| ||||£42,249.47|£33,867.34| |||||£11,354.20| |**PROFIT/LOSS**|||£238.62|£16.27| ||**BALANCE SHEET**||| |---|---|---|---| ||**2024/2025**|**2023/2024**|| |**CURRENT ASSETS**|||| |HSBC Current A/c|**£ 11,354.27**|**£11,600.24**|| |HSBC Savings A/c|**£ 732.37**|**£**|**717.79**| |COIF A/C|**£ 10,904.74**|**£**|**10,434.73**| |**NETT CURRENT ASSETS**|**£22,991.38**|**£22,752.76**|| |**CURRENT LIABILITIES**|||| |**FINANCED BY**|||| |Brought forward balance|**£22,752.76**
Page 1|**£22,236.49**
FY 2022 - 2023
Independently Checked By|| ||Prepared by A Horry||Ann Cook| ||November 2025 Indepently Checked||18th June 2024| ||Ann Cook 8th July 2026||| KEWSTOKE ACCOUNTS Tony Horry VVILLAGE HALL 1 October 2024 to 30 September 2025 Treasurer Profit and loss account **£238.62 516.27 £22,991.38 £22,752.76** Kewstoke Village Hall Expenditure to 30[th] September 2025 |Expenditure|||| |---|---|---|---| |Running Costs|Wages|£7,965.32|E| |Services|Gas|£4,983.29|F| ||Electric|£10,582.59|G| ||Water|£828.89|H| ||BT|£1,145.31|I| ||||£25,505.40| |Note 1|||| |Annual Servicing|H&H Alarms|£277.38|J| ||DSS Alarm|£264.60|K| ||Fire Equipment|£421.20|L| ||Heating|£5,100.00|M| |Grounds|||| ||KFC Grass Cut|£560.00|N| |Repair/Improvements|Building|£1,268.97|0| ||Scott (Stage)|£0.00|P| ||MH Electrical|£1,873.20|Q| ||||£9,765.35| |Note 2|||| |Comsumables|Window Clean|£410.00|R| ||WSS/Nisbetts|£430.36|S| ||SW Hygiene|£1,299.44|T| ||Rentokil (Mats)|£351.08|U| ||BTE (Toilet Serv.)||V| ||||£2,490.88| |Note 3|||| |Overheads|PPL/PRS|£274.16|W| ||NSC Licence|£180.00|X| ||NSC Waste|£549.58|Y| ||Insurance|£1,760.50|Z| ||Bank Charges|£70.78|AA| ||LemonBooking|£390.00|AD| ||||£3,225.02| |Note 4|||| |Other|Expenses|£1,077.44|AB| ||Refund Letting|£153.00|AC| ||Other (Bookers)|£32.38|AE| ||Txfr from Charitable Acct||| ||||£1,262.82| ||||FY 2022 - 2023| |||Page 2|Independently Checked By| ||Prepared by A Horry||Ann Cook| ||November 2025 Indepently Checked||18th June 2024| ||Ann Cook 8th July 2026||| KEWSTOKE VVILLAGE HALL ACCOUNTS 1 October 2024 to 30 September 2025 Tony Horry Treasurer £42,249.47 Page 3 Prepared by A Horry November 2025 Indepently Checked Ann Cook 8th July 2026 FY 2022 - 2023 Independently Checked By Ann Cook 18th June 2024 Balance 2022 - 2023 |||**PROFIT & LOSS**| |---|---|---| |**INCOME**
Letting
Fund Raising (Bingo)
Grants
Donation - Heating
Donation - Floor
Football Club Grant
HSBC Bank Interest
COIF A/C Interest
**EXPENDITURE**
Running Costs
Wages
Services
Gas
Electric
Water
BT
Maintenance/Grounds (Note 1
Consumables (Note 2
Overheads (Note 3)
Others (Note 4)
**PROFIT/LOSS**||£22,847.00
£21,058.00
£0.00
£0.00
£9,000.00
£2,667.00
£2,000.00
£203.00
£34,050.00
£0.68
£344.01
£43.12
£34,394.69
£23,768.12
£4,836.00
£3,813.00
£3,522.94
£725.31
£1,094.05
£1,075.95
£1,296.55
£1,164.95
£1,042.76
£954.15
£11,792.30
7,733.36
£20,465.72
£5,930.05
£3,704.95
2,849.30
£3,010.21
£2,592.95
£1,251.89
£1,607.53
£40,225.07
£20,713.19
-£5,830.38
£3,054.93
**2022/2023**
**2021/2022**| |||**BALANCE SHEET**| |**CURRENT ASSETS**
HSBC Current A/c
HSBC Savings A/c
COIF A/C
**NETT CURRENT ASSETS**
**CURRENT LIABILITIES**
**FINANCED BY**
Brought forward balance||**£12,110.21**
£18,488.28
**£209.55**
**£5.87**
**£9,916.73**
**£9,572.72**
**£22,236.49**
**£28,066.87**
**£280,666.87**
**£25,011.94**
**2022/2023**
**2021/2022**| Page 4 Profit and loss account |Balance|2022|-|2023||| |---|---|---|---|---|---| |||||**-£5,830.38**|**£3,054.93**| |||||**£22,236.49**|**£28,066.87**| Page 5 Expenses ## Kewstoke Village Hall Expenditure to 30[th] September 2024 |Expenditure||||| |---|---|---|---|---| |Running Costs|Wages|£6,029.50||E| |Services|Gas|£4,533.47||F| ||Electric|£9,678.76||G| ||Water|£660.70||H| ||BT|£1,090.99||I| ||||£21,993.42|| |Note 1||||| |Annual Servicing|H&H Alarms|£1,297.50||J| ||DSS Alarm|£222.60||K| ||Fire Equipment|£292.20||L| ||Heating|£228.00||M| |Grounds||||| ||KFC Grass Cut|£550.00||N| |Building
Repair/Improvements||£840.88||0| ||Scott (Stage)|£63.28||P| ||MH Electrical|£1,467.00||Q| ||||£4,961.46|| |Note 2||||| |Comsumables|Window Clean|£340.00||R| ||WSS|£573.20||S| ||SW Hygiene|£923.90||T| ||Rentokil (Mats)|£252.42||U| ||BTE (Toilet Serv.)|£408.52||V| ||||£2,498.04|| |Note 3||||| |Overheads|PPL/PRS|£252.70||W| ||NSC Licence|£180.00||X| ||NSC Waste|£530.68||Y| ||Insurance|£1,724.24||Z| ||Bank Charges|£95.71||AA| ||LemonBooking|£330.00||AD| ||||£3,113.33|| |Note 4||||| |Other|Expenses|£562.17||AB| Page 6 ||Expenses|||| |---|---|---|---|---| |Refund Letting||£50.00||AC| |Other||£188.92||AE| ||||£801.09|| Page 7 (HARITY (OMMISSION fOR ENGLAND AND WAIES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteey On accounts forthe y8ar I ended Chartty no I 2ILqoo Set out on pages I raport lo the Iruslees on my examillaiion ol th8 accoums of the atove charity I'the Trvsl-l for the year ended RespDnslbilltles and basis of rep(srt As the ch¥nly's wuslee5. you are responsible for Ihe preparation of the 8ccounls In accordancÈ wtLh the r8quir8ment8 of the Charities Act 2011 l-the Act"i. I rèport in re$￿tI of my examination of the Trust's 8ccounts Car￿£d Dui under $8Ction 145 of the 2011 Act and in Carr￿n9 out my examination, I have foll0y￿d all the applicab18 OIre￿10nS 9iven by Ihp Charity CommisswJn under se¢tion 141Sllbl of the Act. Independent trh8 charity's gross Income 8xc8eded £250.000 and l am quaIrf￿￿ to oxamin8rfs statement undertake Ihe ox¥minalion by bel￿ a qUaIrfi￿ momb8r of linsert narne of applicable listed bodyll- Delete I l ilnt>l applicab￿. 1 hav8 complÈled my examinat￿Tr. I confirm Ih81 no malarial rnattor5 have come lo my attention in conn8￿10n wdh ths ex3rnination lother than Ihat disciosed below") which gives me cause to belisve ih81 In. any maiefial respect.. the 3Gcounting records were not kept in attordance wlh sect￿N 130 ol Ihe Charities Ad.. or th8 ac¢ounis did not accord attountin9 rewrds.. or the accounts not comply With thè apolicablÈ requiramtnts concerning the foryn ano conlenl of ar￿￿nIS $ei out In the charitiO$ IAccuunis and R8POrtsl Regulation5 2008 other than any rwuir8m8nt Ihat the accoun15 give a'lrue f81r' view which is not a matter considpied as part of an Independenl examiTralion. I have no Goncern5 and h8v& come across no othèr matters in connection wilh Ibe 6knminalion lo thich attention should be drawn in this report in order lo enable a proper understanding of Ihe accounts to be reach8d. Plgasp dèlgtè th8 words In the brsckds rflhgy flo not apply. Slgned.. i. Nam?.. Relw8nt profèssI0nal | qualfficationl$l or body | IER Oct 2018 Addr0￿.. Section 8 DiscloSUTC .alle'.s c. concpr Is88 CC32. Intteppndenl èxamination ol charny accounts. direcknons and guidanct for examinersl. Give hETe bri8f detall$ of any Items that the examln*rwlshÈ$ to 4i¥¢19se. IER Oc* 2018