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2025-08-31-accounts

WICKHAM ST. PAULS VILLAGE HALL MANAGEMENT COMMITTEE Annual Report and Minutes of the Annual General Meeting for 2025 held in the Village Hall at 4.00 pm on Monday 17th March 2025

Present

Susan Springford, Pam Nuttall, Alison Handley, Steve Barnes, Linda Sear and Ann Robertson.

The meeting had been advertised throughout the village and in the Look Out magazine but no villagers attended.

Apologies

Apologies were received from Martin Cooper, Helena Baker and Mary Weavers

Approval of minutes of last AGM

The minutes of the AGM held on 25.03.24 were approved and signed by the Pam Nuttall on behalf of the Chairman.

Treasurer’s Report

Pam Nuttall gave the Treasurer’s Report for 2024/5, this was accepted by the Committee. The accounts had been audited by Mrs. E. Spencer. The next audit would be in 2027. Ann proposed acceptance, the was seconded by Linda and the report unanimously accepted. A copy is filed with these minutes.

Booking Clerk’s Report

Pam Nuttall gave the Booking Clerk’s Report on behalf of Sandra O’Sullivan. Pam proposed acceptance, this was seconded by Steve and the report was unanimously accepted.

Election of Chair for 2025/6

There were no other nominations and Martin Cooper agreed to remain as Chairman of this Committee. This was proposed by Pam and seconded by Steve. Martin was appointed Chair of the Committee for 2025/26.

Election of Committee Members for 2025/6

Officers

These posts were Treasurer, Booking Clerk and Secretary

These positions were proposed and seconded on block by Steve Barnes and Ann Robertson.

Treasurer

There were no other nominations and Pam Nuttall agreed to remain as Treasurer for this Committee.

Report for CC April 2026

Booking Clerk

There were no other nominations and Sandra O’Sullivan had agreed to remain as Booking Clerk for this Committee. As Sandra was no longer a member of the Committee, Pam agreed to co-operate with Sandra in her role of Treasurer.

Secretary

There were no other nominations and Susan Springford agreed to remain as Secretary to this Committee.

Representatives

These positions were proposed and seconded on block by Linda Sear and Pam Nuttall

No other nominations had been received and the following agreed to remain as representatives for 2025/6

Bowling Club – Mary Weavers Cricket Club – Stephen Barnes Parish Council – Martin Cooper P.C.C. – Ann Robertson W.I. – Linda Sear W.S.P. Village – Alison Handley and Helena Baker

The 2025/6 Committee now consists of nine members. The meeting closed at 4.15 pm

Report for CC April 2026

TREASURER’S REPORT VILLAGE HALL MANAGEMENT COMMITTEE ANNUAL REPORT and AGM 2025

31.12.2024 Current Account £35,895.07
31.12.2024 Business Savings Account £2,689.57
31.12.2024 TOTAL £38,584.64
INCOME INCOME INCOME
01.01.2024
31.12.2024
Lettings £4202.00 TOTAL RECEIPTS:
£38,489.61
Donations £326.58
Fund Raising
Race Night £664.00
Quiz Night £1470.00
Christmas Fair £735
£2869.90
Grant £2601.00 £2601.00
Utilities (Electric meter) £406.00
Other

Insurance Claim £3068.15

Refund from CPC £322.00

Legacy A (Nancy) Frost £24,693.98
£28,084.13
EXPENDITURE
01.01.2024
31.12.2024
Cleaning inc.
Monthly salary £1407.00
Window Cleaner £150.00
Materials £124.45
£1681.45 TOTAL
PAYMENTS
£9637.30
Utilities inc.
EDF (Electricity) £1052.68
Anglia Water £368.12
£1420.80
Building Costs
Water Leak repairs £2868
Insurance £763.84
Chubb £87.70
Licence £70.00
£3789.54
Maintenance
Vacuum Cleaner
£139.99
Fundraising
Race Night £158.72
Quiz Night £357.16
Christmas Fair £30.29
£546.17
Sounds Improvements*see attached £2009.37
Miscellaneous
To petty cash £30
Tea towels £14.99
Diary £4.99
£49.98

Accounts Audited February 2025

Petty Cash £8.37

Report for CC April 2026

WICKHAM ST. PAULS VILLAGE HALL MANAGEMENT COMMITTEE Minutes of the Annual General Meeting for 2026 held in the Village Hall at 7.00 pm on Monday 2nd March 2026

Present

Martin Cooper, Susan Springford, Pam Nuttall, Steve Barnes, Ann Robertson, Linda Sear, Helena Baker and Carole Francis.

The meeting had been advertised throughout the village but no villager attended.

Apologies

Apologies were received from Mary Weavers.

Approval of minutes of last AGM

The minutes of the AGM held on 17.03.25 were approved and signed by the Chairman.

Treasurer’s Report

Pam Nuttall gave the Treasurer’s Report for 2025/6 this was proposed by Martin and seconded by Ann and then unanimously accepted by the Committee. A copy is filed with these minutes.

Booking Clerk’s Report

Pam gave the report on behalf of the Booking Clerk, Sandra O’Sullivan. This report was accepted by the Committee.

Election of Chair for 2026/27

There were no other nominations and Martin Cooper agreed to remain as Chairman of this Committee. This was proposed by Susan and seconded by Linda and unanimously accepted by the Committee. Martin was elected Chair for another year.

Officers for 2026/7

Treasurer and Secretary

As there were no other nominations, Martin proposed Pam and Helena seconded. Pam was elected Treasurer for another year.

Susan was elected Secretary for another year. Susan informed the Committee that she would be resigning from the position of Secretary in 2028.

Election of Committee Members for 2026/7

No other nominations had been received and the following agreed to remain as representatives for 2026/7

All were willing to stand for another year.

Report for CC April 2026

These positions were proposed and seconded on block by Pam and Martin

Representatives

All Saints Church – Ann Robertson

Bowling Club – Mary Weavers

Cricket Club – Stephen Barnes Parish Council Representative – Martin Cooper

Women’s Institute – Linda Sear

W.S.P. Village – Carole Francis and Helena Baker The 2026/7 Committee now consists of nine members. The meeting closed at 7.20 pm

Approved as an accurate account of the meeting:

…………………………… Chair of the Committee ………………….Date

Report for CC April 2026

TREASURER’S REPORT VILLAGE HALL MANAGEMENT COMMITTEE ANNUAL REPORT and AGM 2[nd] March 2026

31.12.2025 Current Account £3,247.86 £3,247.86
31.12.2025 Business Savings Account £25,630.75
31.12.2025 TOTAL £28,878.61
INCOME
01.01.2025
31.12.2025
Lettings £4229.00 TOTAL RECEIPTS:
£9766.79
Minus £2000 transfer
£7766.79
Donations £195.00
Fund Raising £2956.79
Grants 0
Utilities (Electric meter) £372.00
Other
Transfer from contingency £2000
£2014.00
EXPENDITURE
01.01.2025
31.12.2025
Cleaning inc.
Monthly salary £1440
Window Cleaner £190
Materials £111.42
£1741.42 TOTAL
PAYMENTS
£42,414.41
minus
transfer and special
projects
(£36,391.86)
£6022.55
Utilities inc.
EDF (Electricity) £1451.83
Anglia Water £160.91
£1612.74
Building Costs –
Insurance £793.11
BDC licence £70
Chubb £310.31
Other £65.21
£1238.63
Maintenance including
Skip, Table refurbs, First Aid,
£365.26
Fundraising £1064.50
Special Projects
Sounds Improvements £954
Legacy Refurb £10394.96
£11348.96
Miscellaneous
Transfer to Business Account £24693.98
Other £348.92 inc auditor, mugs, inks, gift,
diary, soup bowls, padlocks, bank charges
£25,042.90

Petty Cash £11.37

Report for CC April 2026

Report for CC April 2026

RECEIPTS

Date Descripton Inv No Receipts Sales Donatons Fund Raising Grants Utlites Other
01.09.2024 W.I. 2417 £15.00 £15.00
02.09.2024 Humphreys 2415 £40.00 £40.00
02.09.2024 Bowls Club 2413 £36.00 £36.00
02.09.2024 Cricket Club
9/2404/18 £99.00 £99.00
06.09.2024 Linkswood 2421 £50.00 £50.00
13.09.2024 Linda Hughes 2414 £135.00 £135.00
17.09.2024 Springford £7.00 £7.00
17.09.2024 DogShow £235.58 £235.58
29.09.2024 W.I. 2426 £30.00 £30.00
30.09.2024 SerenityYoga 2425 £100.00 £100.00
01.10.2024 Quiz Night Tickets £60.00 £60.00
01.10.2024 U3A £6.00 £6.00
01.10.2024 Bowls Club 2422 £60.00 £60.00
03.10.2024 Parish Council 2419 £10.00 £10.00
07.10.2024 Humphreys 2424 £75.00 £75.00
23.10.2024 Linda Hughes 2423 £100.00 £100.00
26.10.2024 Lawson & Mars 2428 £40.00 £40.00
31.10.2024 SerenityYoga 2432 £125.00 £125.00
01.11.2024 Bowls Club 2429 £48.00 £48.00
03.11.2024 W.I. 2433 £30.00 £30.00
05.11.2024 Humphreys 2431 £20.00 £20.00
10.11.2024 Atwood Quiz Tickets £60.00 £60.00
12.11.2024 Quiz Night Tickets £440.00 £440.00
13.11.2024 Linda Hughes 2430 £80.00 £80.00
19.11.2024 Quiz Night Takings £910.00 £910.00
21.11.2024 Electric Meter £74.00 £74.00
01.12.2024 SerenityYoga 2437 £100.00 £100.00
02.12.2024 Bowls Club 2434 £48.00 £48.00
02.12.2024 W.I. 2439 £30.00 £30.00
02.12.2024 W.I. 2440 £15.00 £15.00
03.12.2024 Xmas Fair £725.90 £725.90
Date Descripton Inv No Receipts Sales Donatons Fund Raising Grants Utlites Other
04.12.2024 Humphreys 2436 £40.00 £40.00
09.12.2024 LegacyA Frost £24,693.98 £24,693.98
10.12.2024 Springford & Xmas Fai r £8.00 £10.00 £18.00
22.12.2024 Linda Hughes 2435 £80.00 £80.00
22.12.2024 O'Sullivan £10.00 £10.00
05.01.2025 Bowls Club 2441 £24.00 £24.00
06.01.2025 SerenityYoga 2444 £50.00 £50.00
06.01.2025 Humphreys 2443 £20.00 £20.00
21.01.2025 Electric Meter £115.00 £115.00
01.02.2025 Linda Hughes 2442 £80.00 £80.00
02.02.2025 Bowls Club 2446 £48.00 £48.00
02.02.2025 SerenityYoga 2449 £100.00 £100.00
02.02.2025 WSP WI 2450 £30.00 £30.00
05.02.2025 Parish Council 2438/45 £20.00 £20.00
10.02.2025 Humphreys 2448 £40.00 £40.00
28.02.2025 WSP WI 2455 £30.00 £30.00
28.02.2025 SerenityYoga 2454 £100.00 £100.00
01.03.2025 RN Tickets £21.00 £21.00
01.03.2025 Bowls Club 2451 £48.00 £48.00
01.03.2025 Linda Hughes 2447 £120.00 £120.00
04.03.2025 Electric Meter £67.00 £67.00
07.03.2025 Humphreys 2453 £40.00 £40.00
13.03.2025 RN Tickets £7.00 £7.00
15.03.2025 Linda Hughes 2452 £120.00 £120.00
23.03.2025 RN Tickets £14.00 £14.00
01.04.2025 SerenityYoga 2460 £100.00 £100.00
02.04.2025 Parish Council 2456 £15.00 £15.00
03.04.2025 Humphreys 2459 £40.00 £40.00
05.04.2025 Bowls Club 2457 £60.00 £60.00
06.04.2025 WSP WI 2461 £30.00 £30.00
07.04.2025 Linda Hughes 2458 £120.00 £120.00
15.04.2025 RN Tickets £119.00 £119.00
28.04.2025 Race Night Takings £730.00 £730.00
01.05.2025 SerenityYoga 2464 £125.00 £125.00
Date Descripton Inv No Receipts Sales Donatons Fund Raising Grants Utlites Other
02.05.2025 Humphreys 2463 £40.00 £40.00
02.05.2025 Bowls Club 2461 £48.00 £48.00
02.05.2025 Bowls Club £14.00 £14.00
10.05.2025 Barnes BD 2467 £30.00 £30.00
10.05.2025 WSP WI 2465 £30.00 £30.00
15.05.2025 Gosling £25.00 £25.00
20.05.2025 Linda Hughes 2462 £150.00 £150.00
01.06.2025 WSP WI 2472 £30.00 £30.00
03.06.2025 Bowls Club 2468 £48.00 £48.00
03.06.2025 Humphreys 2470 £25.00 £25.00
04.06.2025 SerenityYoga 2471 £100.00 £100.00
05.06.2025 Parish Council 2466 £25.00 £25.00
20.06.2025 Linda Hughes 2469 £125.00 £125.00
24.06.2025 Nutall £10.00 £10.00
30.06.2025 SerenityYoga 2477 £75.00 £75.00
30.06.2025 WSP WI 2478 £55.00 £55.00
01.07.2025 Humphreys 2477 £25.00 £25.00
01.07.2025 Bowls Club 2474 £36.00 £36.00
11.07.2025 Linda Hughes 2475 £150.00 £150.00
14.07.2025 Cricket Club 2479 £12.00 £12.00
26.07.2025 WSP WI 2485 £30.00 £30.00
01.08.2025 SerenityYoga 2484 £125.00 £125.00
01.08.2025 Bowls Club 2481 £36.00 £36.00
02.08.2025 Cricket Club 2473/86 £39.00 £39.00
07.08.2025 Electric Meter £150.00 £150.00
08.08.2025 Humphreys 2483 £50.00 £50.00
11.08.2025 Parish Council 2480 £10.00 £10.00
18.08.2025 WSP WI 2491 £15.00 £15.00
£4,075.00 £0.00 £301.58 £3,096.90 £0.00 £406.00 £24,707.98 £32,587.46
PAYMENTS
Date Descripton Cleaning Utlites **Building Costs ** Maintenance **Fundraising ** Special Projects Misc
28.08.2024 Anglian Water £35.93 £35.93
28.08.2024 Tom Bentley £60.00 £60.00
28.08.2024 HandleyCleaningAugust £120.00 £120.00
11.09.2024 Chubb £87.70 £87.70
11.09.2024 Sear Sound Improvemen ts £34.26 £34.26
12.09.2024 CPC Sound Improvement s £26.24 £26.24
16.09.2024 Cleaningmaterials £15.85 £15.85
18.09.2024 AtoZ CleaningMaterials £57.59 £57.59
19.09.2024 EDF Energy £50.02 £50.02
23.09.2024 Sear Sound Improvemen ts £80.38 £80.38
24.09.2024 BDC Licence £70.00 £70.00
28.09.2024 HandleyCleaningSept. £120.00 £120.00
01.10.2024 Sear Sound Improvemen ts £200.00 £200.00
04.10.2024 O'Sullivan Diary £4.99 £4.99
22.10.2024 EDF Energy £59.79 £59.79
29.10.2024 HandleyCleaningOctobe
£120.00
£120.00
30.10.2024 O'Sullivan Rafe QN £58.73 £58.73
01.11.2024 O'Sullivan Rafe XF £30.29 £30.29
17.11.2024 Barnes QN Bar £113.43 £113.43
17.11.2024 Robertson Food QN £85.00 £85.00
17.11.2024 Nutall Drink QN £100.00 £100.00
18.11.2024 Tom Bentley £30.00 £30.00
20.11.2024 Anglian Water £26.23 £26.23
21.11.2024 EDF Energy £94.41 £94.41
26.11.2024 HandleyCleaningNov. £120.00 £120.00
24.12.2024 EDF Energy £107.29 £107.29
27.12.2024 HandleyCleaningDec. £120.00 £120.00
21.01.2024 EDF Energy £114.59 £114.59
21.01.2025 Transfer to Contngency £24,693.98 £24,693.98
28.01.2025 Handley (January) £120.00 £120.00
Date Descripton Cleaning Utlites **Building Costs ** Maintenance **Fundraising ** Special Projects Misc
03.02.2025 Sound Solutons £954.00 £954.00
17.02.2025 EDF Energy £116.97 £116.97
17.02.2025 Tom Bentley £60.00 £60.00
18.02.2025 Colne Skips £282.00 £282.00
24.02.2025 Handley (February) £120.00 £120.00
28.02.2025 Anglian Water £33.95 £33.95
13.03.2025 Nutall(Auditor) £19.50 £19.50
16.03.2025 Nutall(Mugs) £26.39 £26.39
21.03.2025 EDF Energy £350.18 £350.18
26.03.2025 Handley (March) £120.00 £120.00
09.04.2025 Nutall(Inks) £24.89 £24.89
13.04.2025 A to Z £47.93 £47.93
14.04.2025 Sear(Gif HB) £7.00 £7.00
22.04.2025 RN Floats £250.00 £250.00
27.04.2025 RN Drinks £109.36 £109.36
27.04.2025 RN Food £59.00 £59.00
27.04.2025 Handley (April) £120.00 £120.00
04.05.2025 Sear £45.96 £45.96
12.05.2025 Allied Westminster £793.11 £793.11
14.05.2025 Tom Bentley £60.00 £60.00
14.05.2025 Handley (Materials) £16.35 £16.35
28.05.2025 Handley (May) £120.00 £120.00
31.05.2025 Anglian Water £30.08 £30.08
25.06.2025 Handley (June) £120.00 £120.00
01.07.2025 Nutall(Mugs) £36.11 £36.11
02.07.2025 Colne Skips(Refurb) £180.00 £180.00
17.07.2025 Sear(Table refurb) £16.50 £16.50
29.07.2025 Handley (July) £120.00 £120.00
01.08.2025 Gosfeld Exterior Cleanin g £2,000.00 £2,000.00
02.08.2025 Tom Bentley £35.00 £35.00
05.08.2025 S.A. Cowden £120.00 £120.00
16.08.2025 Susan Springford £61.20 £61.20
Date Descripton Cleaning Utlites **Building Costs ** Maintenance **Fundraising ** Special Projects Misc
26.08.2025 EDF Energy £484.11 £484.11
26.08.2025 HandleyAugust £120.00 £120.00
£1,942.72 £1,503.55 £950.81 £344.46 £805.81 £3,594.88 £24,874.06 £34,016.29

WICKHAM ST PAULS VILLAGE HALL ACCOUNTS Reconcilation

Date Descripton £
01.09.2024 Bank A/c £9,060.81
Receipts £32,587.46
Sub Total £41,648.27
Payments £34,016.29
31.08.2025 Balance £7,631.98

Examinefs unqualified report (for a non-company charity preparing accruals accounts) with a gross income of £250,000 or less in the financial year 1st September 2024 4 31st August 2025 Independent examinerfs report to the trustees of Wickham St. Pauls Village Hall Trust I report to the trustees on my examination of the accounts of the Wickham St. Pauls Village Hall Trust (the Trust) for the year ended 315t August 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under sects'on 145(5)(b) of the Act. Independent examinerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect" 1 . accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable Tequirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed. I/5*< Name: £LIZA6£ Th sP£hJc£R Relevant PTofessional qualification or membership of professional bodies (if any): Address: f12u4 1 FA¢iM. LIIcJLI4AfrK ST. eA(￿LS. HALs%I A. ESS￿. Coq 2Px Date 12+1fy126