ANNUAL
REPORT
2022/2023
INCORPORATING THE ANNUAL ACCOUNTS FOR YEAR ENDING 31[ST] JULY 2023
1
East Worthing Community Association
East Worthing Chair's Report to the Annual General Meeting held on 6[th] November 2023
The Chairman began with welcoming all attendees and followed by thanking Centre Managers' Michelle and Paul, Volunteers, Members, Supporters, Councillors, the team of Charity trustees and Holding trustees. Special thanks and his gratitude go to Hon Treasurer Andrew Gardiner for his continued excellent financial expertise particularly when we are being challenged by continued increase with the bills to operate the Community Centre here. Reminded everyone the importance of the VALUE role of Community Centres. This is the 45th EWCA AGM.
Later Hon Treasurer Andrew will be speaking about an inflationary increase here to help keep pace with the necessary two managers salaries and importantly covering the continuing rises of heating lighting utilities in the Centre.
The Chairman spoke about his significant concerns about how difficult it is to attract new and retaining Charity trustees in future years. The responsibilities are many and can be seen as uninviting, unrewarding for volunteers wanting to be involved. However, we continue to look for those who are right, trustworthy individuals.
Ian gave very positive news concerning the struggles and difficulties would soon come to an end before the close of the year; with our business neighbour the Range store who since October 2021 had introduced £100 parking fines in the main Car Park. Over the two years he has personally and constantly negotiated for 10 vehicles during daytime. Secondly up to 30 vehicles being allowed, available, making a free stay in the main Car Park following the daily closure of business in the Range store. This will allow the Community Centre's future room hire to significantly increase following the removal of this threat receiving £100---- fines. In recent times causing a loss of business since its introduction particularly with meetings and parties in the evenings and weekends.
The East Worthing team of mangers and Charity trustees also continue to work hard with new ways to attract future business following the recent now Post Covid chapter.
He closed updating the meeting on the work and achievements Adur and Worthing Council Community Associations and Centres.
Ian Richardson Chairman East Worthing Community Centre and Association
Monday November 6th 2023
Ian Richardson, Chairman East Worthing Community Association November 2023
2
Centre Manager’s Report
6th November 2023
Thank you all for coming to our AGM this evening and for your continued support of the centre. We have had a good year and continue to thrive in the community. Our frontage has been hugely improved with the flower bed under the EWCA sign getting some much overdue attention. Lesley, a kind neighbour who loves gardening, offered to weed it and manage it for us and now enjoys keeping it looking tidy, what a difference it has made!
New groups that have joined us over the last year include Overeaters Anonymous (OA), a twelve step programme for people with problems relating to food including compulsive eaters, binge eating and anorexics. Making the sixth AA support group, a meet aimed for the LGBTQ community started in June on a Monday evening in the coffee lounge. Time Out Fostering started meeting in February, an independent fostering agency offering a range of services for children between the ages of O to 18, giving positive experiences and improved outcomes for them. In March, the Spiritual Workshop and Nurturing Sanctuary (SWANS) started meeting in the hall, with a good attendance every month for a two hour session which supports local charities. In August they held a hugely successful and busy open day in the hall, offering a variety of stalls and selling homemade cakes. We were pleased to welcome a yoga group on a Monday evening and Friday afternoon, free to punters, as locally supported by The Community House. Colin started a daytime Stroll class in October, offering a three week course for beginners, we are hoping this will prove as popular as his evening lesson. Between Christmas and New Year the centre has a second booking from KAPOW, a wrestling event which had a great attendance in the summer, We hope to make some money from selling refreshments during the evening. The last of the stamp group meetings was in March, we sadly could not accommodate a change of day, one of the long standing organisations from the early days. The U3A organisation has also been using the centre for many years for the various courses they offer, including mahjong, beginners recorder and art classes. Also a new beginners' watercolour group started in the spring and has proved popular every fortnight in the coffee lounge. The children's train party continues to meet several times a year, the next one being in the Christmas break. The Women's Hub used the centre for Wellbeing Day a couple of weekends ago. This included free massages, meditation and stalls selling food.
The centre was used in May once more for the local elections, over 2100 people came to vote, always a good way of introducing new faces to us.
Staff have had some safety training this year, Paul attended Fire Warden Training and along with some members of Scamps Pre-School, Michelle and Paul renewed their First Aid certificates with a combined online and practical course held at the centre.
Maintenance of the centre is ongoing! The gents toilets regularly become blocked, drainage engineers and the council have looked on occasion but unfortunately the problem is not easily rectified. There was also a leak found in the cupboard in Room 1, which Worthing Borough Council discovered was from a pipe in the ladies' toilet that needed tightening. IPS recently highlighted the need for a new panel on the intruder alarm on their last maintenance check, which was reported back to the council. A fault was rectified when a warning light showed on the fire alarm panel which Southern Fire Alarms fixed, this was due to a connection in the hall. Part of the shed floor had to be replaced with wooden boards as it was slowly collapsing and becoming very unsafe, this was unfortunately due to damp. Paul painted the wooden fence at the back of the centre during the summer break. There is an ongoing leak in the hall, not just due to the current bad weather, usually when the wind is in a certain direction, it has been reported to the council as has become more often. The coffee lounge upholstered chairs were cleaned over the summer, the first time since before the Covid outbreak, so very overdue. They look so much better now, along with the worst of the blue ones used in Room 3.
3
EAST WORTHING COMMUNITY ASSOCIATION (Registered Charity No. 276850)
REPORT OF TREASURER
ANNUAL GENERAL MEETING – 6[th] NOVEMBER 2023
1. INTRODUCTION
-
1.1 I have pleasure in presenting my 43rd Treasurer's Report and the Annual Accounts for 2022/2023 for the East Worthing Community Association.
-
1.2 This is always a particularly busy time of year for me. April and May are traditionally busy with the preparation of the annual tax return for the previous year due in April, the completion of the Annual Report for the Community Association for the previous year, plus the submission of the Annual Return to the Charity Commissioners which was due by the end of May 2023. The Trustees were pleased to note that these were all completed and submitted on time.
-
1.3 With the end of the Covid-19 Pandemic the Centre has begun its recovery to a more normal state of operation. The downside being the non-receipt of Covid related support grants which amounted to £2,667 in the previous year.
-
STATEMENT OF ACCOUNTS 2022/2023
-
2.1 The following paragraphs give a brief explanation of each account for the year 1[st ] August 2022 to 31[st ] July 2023.
Page 7 Community Centre Account Page 8 Community Centre Equipment and Centre Reserve Page 9 General Income and Expenditure Account and General Reserve Page 10 Balance Sheet Page 11 – 12 Independent Examiner's Report.
2.2 Community Centre Account (Page 7)
Employees - The largest single cost of running the Centre continues to be the employment costs of the staff at the centre. This is £46,601.92, an increase of £4,829 over the previous year. As stated previously, for the whole of this period, this has been based on an average monthly amount calculated on 2019/20 pay uprated for changes to the National Minimum Wage. A welcome contribution towards reducing the cost of employment was the continuation of the Government's Scheme to relieve small employers of the burden of paying Employer's National Insurance contributions. This has saved the Centre £3,842.34 in the tax year ending 31[st ] March 2023. There were no Covid Furlough grants payable in this year as in the previous year.
Other Expenditure on running the Centre has increased by £12,221 over the year. Much of this increase has resulted from the significant increase in Energy costs now totalling £9,702.45, up by a massive 201% from the previous period and other increases in the overall operational costs due to the re-opening of the Centre.
4
2. STATEMENT OF ACCOUNTS 2022/23 (continued)
Income - It is very pleasing to note the receipts derived from Centre bookings fees, continued to show an improvement (£64,040) following the gradual re-opening of the Community Centre following the closure due to the Coronavirus Pandemic. The net surplus from the Coffee Lounge (£1,701) also produced an increase of £214 compared to the previous year. It is almost impossible to draw any meaningful comparisons but there is strong evidence from the increased receipts that the Centre is bouncing back to more normal levels of activity and usage.
The overall effect of the increase in expenditure offset by the increase in receipts, has resulted in the Centre producing a deficit of £2,569.19 compared to the previous year’s surplus of £4,888.19, excluding repairs and maintenance.
This result is disappointing as the Centre should now be producing surpluses to maintain its viability for the future. The Centre is an ageing asset, with more and more items requiring maintaining, updating and even replacement. The cumulative effect of this needs to be managed and will continue to command the Management Committee's attention over the coming months and years. The Management Committee spends much time in discussing options for investment in the Centre to maintain or improve on its present standard of operation and condition.
-
2.3 Community Centre Equipment Account (Page 8) - This account refers to the purchase of equipment which is financed over a period of time by an annual depreciation charge to the Centre Account. The Centre purchased an Office PC and associated software costing £735.00 during 2022/2023.
-
2.4 Centre Reserve (page 8) - the costs of routine maintenance and planned maintenance works are charged to this account. These totalled £366.45 in 2022/23. The Centre Reserve now has a balance of £8,422.60 down from £11,358.24 in 2021/22. I have continually suggested that the Centre really needs to produce an operating surplus of between £4,000 and £5,000 each year to build up sufficient reserves to meet cyclical maintenance liabilities when they fall due. It is disappointing to note that this year we have moved away from this target.
-
2.5 Community Association's General Income and Expenditure Account (Page 9) - this account includes all transactions relating to the general running of the Association. In 2022/23, there has been no major expenditure and receipts from Affiliation Fees of £863.00.
-
2.6 The General Reserve (Page 9) - the contribution from the Association's Income and Expenditure Account is carried here. The reserve includes the profit on investments for the year from the annual revaluation of the Associations investments (£1,081.36).
-
2.7 Balance Sheet (Page 10) - this is a statement of the closing balances of the Association's assets and liabilities as at 31[st ] July 2023.
-
2.8 Post Balance Sheet Events - I reported in paragraph 2.6 above the profit from the revaluation of the Association's Investments held by COIF (Charities Official Investment Fund) as at 31[st] July 2022. This is a much better position than expected as the value of investments during the year was influenced by the trading conditions in the world and home financial markets. The value of the investments as at 31[st ] October 2022 is £108,778.19, which shows a reduction in value of £2,971.12 from the July valuation as shown in the Balance Sheet and Accounts.
5
3. INDEPENDENT EXAMINATION OF ACCOUNTS
- 3.1 Under the Charities Act 2011 and the General Directions of the Charity Commissioners an Independent Examination of the Accounts has taken place. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. The Independent Examiners Report is shown on pages 11 - 12.
4. EXPRESSION OF GRATITUDE
-
4.1 I would like to express my sincere thanks to all the staff and volunteers working at the Centre, and in particular to Michelle Smith and Paul Brooker who manage the day to day operations at the Centre.
-
4.2 My thanks are also due to the Independent Examiner, Nick Sarjeant, for examining the accounts within the timescale required.
ANDREW D. GARDINER - Hon. Treasurer – 6[th] November 2023
6
EAST WORTHING COMMUNITY CENTRE
ACCOUNT FOR YEAR 1ST AUGUST 2021 TO 31ST JULY 2022
2020/2021
| £ | EXPENDITURE | £ p | £ p | |
|---|---|---|---|---|
| 44,762 | Salaries & Overheads - Manager & Assistants | 41,773.37 | ||
| -17,671 | HM Government Job Retention Scheme Grant | -1,837.03 | 4.40% | |
| 1,000 | Accountancy/Payroll Expenses | 1,000.00 | ||
| 3,813 | Premises - Electricity | 4,505.97 | ||
| 2,799 | Gas | 287.26 | ||
| 683 | Cleaning | 1,024.55 | ||
| 0 | Business Rates | 395.02 | ||
| 327 | Waste Collection | 339.30 | ||
| 501 | Water Rates | 513.49 | ||
| 2,771 | Insurance | 3,148.39 | ||
| 0 | Security | 152.40 | ||
| 0 | Routine Maintenance - charged to Centre Reserve | 0.00 | ||
| 776 | Telephones - Rental/Calls | 838.43 | ||
| 60 | Entertainment Licences | 1,767.80 | ||
| 574 | Office Expenses | 724.19 | ||
| 195 | Miscellaneous | 533.54 | ||
| -7 | Photocopier | -21.10 | ||
| 135 | Depreciation Equipment 16/17 | 135.00 | ||
| 747 | Equipment 17/18 | 747.00 | ||
| 156 | Equipment 18/19 | 156.00 | ||
| 381 | Equipment 19/20 | 381.00 | ||
| £42,002 | TOTAL EXPENDITURE | £56,564.58 | ||
| INCOME | ||||
| 22,196 | Booking Fees | 57,045.09 | ||
| 68 | Miscellaneous Income | 254.73 | ||
| 6,000 | HM Government Coronavirus Business Support | Grant | 2,667.00 | |
| 101 | Coffee Lounge * (net surplus) | 1,485.95 | ||
| £28,365 | TOTAL INCOME | £61,452.77 | ||
| -£13,636 | Surplus / (Deficit) for period transferred to | £4,888.19 | ||
| Centre Reserve Account | ||||
| COFFEE LOUNGE TRADING STATEMENT | ||||
| 350 | *Coffee Lounge: Gross Takings | 2,005.15 | ||
| (249) | - provisions | (519.20) | -25.89% | |
| £101 | Surplus for period | £1,485.95 |
7
EAST WORTHING COMMUNITY CENTRE
COMMUNITY CENTRE EQUIPMENT ACCOUNT FOR YEAR 1ST AUGUST 2022 TO 31ST JULY 2022
| 2021/22 £ £ p £ p 3,984 Purchase of equipment, crockery, staging, 2,565.00 photocopier - Add: new purchases of equipment during year (listed) 0.00 3,984 2,565.00 |
2021/22 £ £ p £ p 3,984 Purchase of equipment, crockery, staging, 2,565.00 photocopier - Add: new purchases of equipment during year (listed) 0.00 3,984 2,565.00 |
2021/22 £ £ p £ p 3,984 Purchase of equipment, crockery, staging, 2,565.00 photocopier - Add: new purchases of equipment during year (listed) 0.00 3,984 2,565.00 |
2021/22 £ £ p £ p 3,984 Purchase of equipment, crockery, staging, 2,565.00 photocopier - Add: new purchases of equipment during year (listed) 0.00 3,984 2,565.00 |
|
|---|---|---|---|---|
| Less: Depreciation- 135 Equipment 16/17 135.00 747 Equipment 17/18 747.00 156 Equipment 18/19 156.00 381 Equipment 19/20 381.00 - 1,419.00 £2,565 £1,146.00 |
||||
| £ New purchases of equipment during year (listed) £ 0.00 £0.00 £ £ 21,496 Balance brought forward 1st August 7,196.52 -13,636 Contribution from / to () Centre Account 4,888.19 7,860 12,084.71 CENTRE RESERVE - YEAR 1ST AUGUST 2022 TO 31ST JULY 2022 |
||||
| 61 573 |
Less: Routine Maintenance | 184.11 | * | |
| Less: Planned Maintenance Works (listed) | 542.36 | 726.47 | ||
| 7,226 | Surplus / (Deficit) for year | 11,358.24 | ||
| 780 | Resurfacing of Play Area for Playgroup | 0 | ||
| -750 | Grant received from WSCC for Playgroup works | 0 | ||
| £7,196 | Surplus / (Deficit) for year | £11,358.24 | ||
| Planned Maintenance Works 2022/2023 Southern Fire Alarms Fire Alarm Maintenance Southern Fire Alarms Fire Alarm Maintenance 2022 |
£ | |||
| 121.76 420.60 |
||||
| £542.36 |
8
EAST WORTHING COMMUNITY ASSOCIATION
GENERAL INCOME AND EXPENDITURE ACCOUNT FOR YEAR 1ST AUGUST 2021 TO 31ST JULY 2022
2020/21
| £ p | INCOME | £ p | |||
|---|---|---|---|---|---|
| 90 | Membership and Affiliation Fees | 866.46 | * |
||
| 500 | Legacy / Donations | 70.00 | |||
| 0 | Interest on Investments | 1.60 | * |
||
| £590 | £938.06 | ||||
| EXPENDITURE | |||||
| 0 | Subscriptions | - | |||
| 250 | Miscellaneous | 265.00 | * |
||
| £250 | £265.00 | ||||
| £340 | SURPLUS/(DEFICIT) FOR PERIOD CARRIED TO GENERAL | £673.06 | |||
| £ p | £ p | ||||
| 119,320 | Balance brought forward 1st August | £138,098.98 | |||
| 18,439 | Profit / (Loss) on Revaluation of Investments | 1,892.36 | |||
| 340 | Contribution/(Deficit) from General Account | 673.06 | |||
| £138,099 | Balance carried forward | £140,664.40 | |||
9
EAST WORTHING COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31ST JULY 2023
| BALANCE SHEET AS AT 31ST JULY 2023 | ||
|---|---|---|
| 2021/22 £ FIXED ASSETS 14,014 Building Extension - Construction/Fees 5,000 Less: Grant (W.B.C.) 9,014 577 Purchase & Installation of Storage Shed (net of grant) 1,146 Equipment £10,737 CURRENT ASSETS 113,642 **Investments 2,843 Sundry Debtors 99 Payments in Advance 24,782 Bank Current Accounts 528 Cash and Stock in Hand 141,894 LESS: CURRENT LIABILITIES |
£ p 14,014.15 5,000.00 114,723.03 2,545.35 263.64 23,008.08 479.94 |
£ p 9,014.15 577.00 1,218.00 £10,809.15 141,020.04 |
| 608 Sundry Creditors - Receipts in Advance 608 |
1,180.90 | 1,180.90 |
| £141,286 NET CURRENT ASSETS £152,023 REPRESENTED BY: |
£139,839.14 £150,648.29 |
|
| 140,664 General Reserve 11,358 Centre Reserve £152,023 |
142,279.52 8,368.77 150,648.29 £ |
|
| Investment with Charities Official Investment Fund Valuation at close of business on 31st July 2023 Valuation at close of business on 31st July(Previous Year) Less Cost Price of Investments sold Change in value of investment in 2021/22 Reconciliation of Shares sold: Profits taken on shares sold in 2021/22 Cost Price of Investments sold in 2021/22 Prepared by: |
2021/22 £ p 113,641.67 111,749.31 - £1,892.36 0 0 0 |
2022/23 £ p 114,723.03 113,641.67 - £1,081.36 - - £0.00 |
A. D. Gardiner, Hon. Treasurer
Audited and found Correct by:
N.Sarjeant Independent Examiner
10
(HARITY MMMISSION FOR ENGiANO ANO WALES Independent examlnerfs report on the accounts Inendent Exaniner's Rewt R•port lo the trustoes £.Asr W¢¥trb4 ih) Ch¥lty no 111 w) I rw to InL8te88 u) my examk191kn (A the xc¢Jrts ¢A at¥6 dwtyllhe Tnrfl ftttha Acri. I rw Ni re¥rttd my cl TnJ8t8 xcwnts c8rwJ 145 cl Il 3)11 Act aThJ h) w•vJ ¢xrt my examInk, I hwe fdknvaj al the Dn¢tKTh Cl• C(¥nmi%si sth 14SSXb} Ll il ACL knd6pend•nt charity's 8xce&J&l £250,Cm ¥18M qU1•y to •xamlnees statement LnJwlak8 th8 oxaminakn a qualra of cl l kne my examinakn. I ctmfimi IM Th) matters hav o to my attoth with the ex8mIWb lthr ') whth wes me C lo ltst in. fflaknl th8 char68 Ac¢ ef . ttKg ccYd vAh lh8 MtirrfJ r1& Repjtsl RwAabM XI)B otrwthan any that gve a In aTrJ farf wtsh is 8 m ' Plggse d Ihe 11> £xkds rffvy th) rKX . INC) (Y body AssLIrtfi• TÉ r ER Ocl 2018 li
(If ryl: i frj Soction B Disclosure Only C Jele If the examiner needs lo highlight malerial matters ol concem le( exan1). h•r• brb8f dthlb of I ¥160, Oct 2018 12