ANNUAL
REPORT
2020/2021
INCORPORATING THE ANNUAL ACCOUNTS FOR YEAR ENDING 31[ST] JULY 2021
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East Worthing Community Association
East Worthing Chair's Report to the Annual General Meeting held on 1[st] November 2021
Ian started by welcoming everyone, asking if they could all hear as we were in the hall, thanking all for coming and commenting that it was a long time since we last met. The 43[rd] AGM since starting, looking back, one of the first meetings was at St Georges Hall, the Buy a Brick campaign, the charity shop in Brougham Road, gradually getting the money together with the council to build the centre. Ian said he had been involved since 1978/79.
Introducing Andrew, who said it is his 41[st] report and what a pleasure it is to be involved. Ian went on to thank the managers and all the groups, a team, not just the trustees. He also thanked Alan Jones as vice chair, explaining how Alan runs the panel meeting on the last Tuesday of every month at the centre. The next one is on Tuesday 30 November 2021 with Chris Tomlinson, the Managing Director of Rampion, all welcome.
Ian continued by introducing Pastor Gadalla from East Worthing Baptist Church, thanking him for his support and finishing by saying it was nice to see Francesca. Later on we will do the Election of Trustees, anyone that wants to be involved we would welcome that. Always a concern that there aren’t enough young people, bit worrying, need them badly to continue. Ian went onto say that it had been an extremely difficult time at the community centre, having to shut down and then only offering a skeleton service. Sadly saying goodbye to Dave who was made redundant, he ran the daytime shift, and left us almost twelve months ago now. Paul and Michelle cover each other. Scamps Pre-School have a connection with the centre over many, many years, awarded time here. Another flag flyer for the community association, Ian said he is chairing the Community Centre Association meeting tomorrow.
One of the problems we all know about is regarding our neighbours, The Range. Going back to 2010, Ian explained as Chairman of the centre he had received correspondence from the planning department of Worthing Borough Council mentioning that the company wanted to put in a mezzanine floor in the building next door. The recommendation was welcomed to East Worthing providing Worthing Borough Council, who are the centre landlords, were aware of the impact on the community centre if a busy store opened next door and always provided rights to the car park. It took nine years to get this site, originally we wanted to be by the main road, a sign now indicates where we are. In 2010 a shared car park was good for both parties, people that came to the community centre shop at The Range.
Enquiries have been made over the last few weeks and the Director of Worthing Borough Council has found archive material from 1983 and an agreement showing rights to the car park. We need the car park to survive, not attractive parking in the roads and walking quarter of a mile! The Range said happy to share car park after discussion with the council and Ian’s letters. Now eleven years on and a change of management of the car park and parking for over 3 hours incurs a £100 fine. No conclusion from the council.
Ian said his groups are meeting earlier. It has been a difficult year and we have done extremely well in running the community centre. People continue to stay loyal to the centre. The parking is a mega issue that we are dealing with at the moment, going through the process of who owns the
land? The past Threadneedle connection leads to the Channel Islands. Cars are in there at night, lights are on. The boss of the store is expected to double profits to make up for the expenditure on the refurbishment.
Ian Richardson, Chairman East Worthing Community Association November 2021
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Centre Manager’s Report
Michelle read the report, which covered the last two years, now pleased that 95% of the groups had returned, including a few new ones. Touching on some members we have sadly lost over the last twenty four months. Then thanking Andrew for his work on keeping management jobs going, but sadly having to see Dave leave the centre. The report included how the centre operated during the lockdown and which groups continued to meet within the government guidelines. The centre now has the facility for card payments. It has seen some major improvements with the soft play surface completed round the building and an updated security system. An opportunity for questions was given.
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EAST WORTHING COMMUNITY ASSOCIATION (Registered Charity No. 276850)
REPORT OF TREASURER
ANNUAL GENERAL MEETING - 1[ST ] NOVEMBER 2021
1. INTRODUCTION
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1.1 I have pleasure in presenting my 41[st] Treasurer's Report and the Annual Accounts for 2020/2021 for the East Worthing Community Association.
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1.2 This is always a particularly busy time of year for me. April and May are traditionally busy with the preparation of the annual tax return for the previous year due in April, the completion of the Annual Report for the Community Association for the previous year, plus the submission of the Annual Return to the Charity Commissioners which was due by the end of May 2021. The Trustees were pleased to note that these were all completed and submitted on time.
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1.3 During the year time has been spent in researching and communicating with the Chairman and Trustees on the government grants which the Association and the Centre were entitled to due to the effects of the Coronavirus Pandemic. It will be noted that E6,000 was received in relation to the Coronavirus Business Support Grant in 2020/21 compared to E 10,000 received initially by the Community Centre when the Centre was closed when the Pandemic took hold.
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1.4 The calculation of the average pay for the tax year 2019/20, continued to be used as the basis of the monthly payment following the decision to furlough Centre Employees. The Job Retention Scheme (JRS) Grant had to be applied for each month a payment was made to the furloughed employees. For 18 months in total, the JRS Grant has supported our employees, this required the completion of a complex monthly grant application at the appropriate time.
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STATEMENT OF ACCOUNTS 2020/2021
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2.1 The following paragraphs give a brief explanation of each account for the year 1[st ] August 2020 to 31[st ] July 2021.
Page 4 Community Centre Account Page 5 Community Centre Equipment and Centre Reserve Page 6 General Income and Expenditure Account and General Reserve Page 7 Balance Sheet Page 8 – 9 Independent Examiner's Report.
- 2.2 Community Centre Account (Page 4) — The largest single cost of running the Centre continues to be the employment costs of the staff at the centre. As stated previously, for the whole of this period, this has been based on an average monthly amount calculated on 2019/20 pay. A welcome contribution towards reducing the cost of employment was the continuation of the Government's Scheme to relieve small employers of the burden of paying Employer's National Insurance contributions. This has saved the Centre £2,222.52 in the tax year ending 31[st ] March 2021.
As we know the Community Centre closed on the 20[th ] March 2020 and the three members of staff were furloughed under the Government's Job Retention Scheme from 1[st ] April 2020. This has continued for the whole of this accounting period from August 2020. The costs of making David Armstrong redundant in December 2020 are included in these accounts.
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2. STATEMENT OF ACCOUNTS 2020/21 (continued)
- 2.2 Community Centre Account (Page 4) (continued) — The accounts also show the cumulative grants received under the JRS scheme of £17,671.10 representing a contribution of around 40% towards the employees pay for the period, with the Trustees having decided to increase each employee's pay to 100%each month. From 1st July the Government JRS Grant reduced to 70% and this reduced to 60% in August and September 2021. The scheme closed at the end of September 2021. More pay is now being "earned" as the two Managers are slowly increasing their hours as the time the centre is used is slowly returning to a higher level.
Expenditure on running the Centre has reduced by £11,358 over the year. Much of this reduction has resulted from an increase in the JRS Grant supporting pay and a reduction in overall operational costs due to the closure of the Centre.
It is disappointing to report that the receipts derived from Centre bookings fees, showed a significant drop following the closure of the Centre in March 2020 due to the Coronavirus Pandemic. The net surplus from the Coffee Lounge also shows a significant reduction compared to the previous year. It is almost impossible to draw any meaningful comparisons as the activity levels have been quite different. However, the accounts show that the Centre was entitled to a grant of £10,000 from the Government to support the Centre during its period of closure in 2020. A further £6,000 was received from the Government in March 2021 to support the Centre during the latest lockdown.
The overall effect of the reduction in expenditure and the reduction in receipts, offset by the receipt of Government Grants during the year, has resulted in the Centre producing a deficit of £13,110.26. This compares with the previous year's trading loss of £1,196, excluding repairs and maintenance. This result is very concerning when the Centre should be producing surpluses to maintain its viability for the future.
The Centre is an ageing asset, with more and more items requiring maintaining, updating and even replacement. The cumulative effect of this needs to be managed and will continue to command the Management Committee's attention over the coming months and years. The Management Committee spends much time in discussing options for investment in the Centre to maintain or improve on its present standard of operation and condition.
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2.3 Community Centre Equipment Account (Page 5) - This account refers to the purchase of equipment which is financed over a period of time by an annual depreciation charge to the Centre Account. The Centre made no equipment purchases during 2020/2021.
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2.4 Centre Reserve (page 5) - the costs of routine maintenance and planned maintenance works are charged to this account. These totalled £573.00 in 2020/21. One-off costs of £779.94 were incurred in the resurfacing of the play area for the playgroup, a grant of £750 was received towards this project. The Centre Reserve now has a balance of £7196.32, down from £21,496 in 2019/20. I have previously suggested that the Centre really needs to produce an operating surplus of between £4,000 and £5,000 each year to build up sufficient reserves to meet cyclical maintenance liabilities when they fall due. This year we have fallen significantly below this target.
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2.5 Community Association's General Income and Expenditure Account (Page 6) - this account includes all transactions relating to the general running of the Association. In 2020/21 there has been no major expenditure and few receipts from Affiliation Fees to date. The legacy received from the late Antony Cater is shown here (£500).
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2.6 The General Reserve (Page 6) - the contribution from the Association's Income and Expenditure Account is carried here. The reserve includes the profit on investments for the year from the annual revaluation of the Associations investments (£18,439.21).
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2.7 Balance Sheet (Page 7) - this is a statement of the closing balances of the Association's assets and liabilities as at 31[st ] July 2021.
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2.8 Post Balance Sheet Events - I reported in paragraph 2.6 above the profit from the revaluation of the Association's Investments held by COIF (Charities Official Investment Fund) as at 31[st] July 2021. This is a much better position than expected as the value during the year was influenced by the trading conditions in the world and home financial markets. The value of the investments as at 31[st ] July 2021 is £111,728.55, which shows a reduction in value of £20.76 from the July valuation as shown in the Balance Sheet and Accounts.
3. INDEPENDENT EXAMINATION OF ACCOUNTS
- 3.1 Under the Charities Act 2011 and the General Directions of the Charity Commissioners an Independent Examination of the Accounts has taken place. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. The Independent Examiners Report is shown on pages 8 - 9.
4. EXPRESSION OF GRATITUDE
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4.1 I would like to express my sincere thanks to all the staff and volunteers working at the Centre, and in particular to Michelle Smith and Paul Brooker who manage the day to day operations at the Centre.
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4.2 My thanks are also due to the Independent Examiner, Nick Sarjeant, for examining the accounts within the timescale required.
ANDREW D. GARDINER - Hon. Treasurer - 1[st ] November 2021
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EAST WORTHING COMMUNITY CENTRE
ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021
2019/2020
| £ | EXPENDITURE | £ p | £ p | ||
|---|---|---|---|---|---|
| 47,283 | Salaries & Overheads - Manager & Assistants | 44,762.45 | |||
| -11965 | HM Government Job Retention Scheme Grant | -17,671.10 | 39.48% | ||
| 1,000 | Accountancy/Payroll Expenses | 1,000.00 | |||
| 3,968 | Premises - Electricity | 3,812.54 | |||
| 1,874 | Gas | 2,799.02 | |||
| 1,285 | Cleaning | 535.08 | |||
| 432 | Business Rates | 0.00 | |||
| 257 | Waste Collection | 326.82 | |||
| 797 | Water Rates | 500.70 | |||
| 2,543 | Insurance | 2,770.91 | |||
| 0 | Security | 0.00 | |||
| 0 | Routine Maintenance - charged to Centre Reserve | 0.00 | |||
| 731 | Telephones - Rental/Calls | 776.49 | |||
| 1,508 | Entertainment Licences | 60.00 | |||
| 684 | Office Expenses | 574.22 | |||
| 1,214 | Miscellaneous | 586.67 | |||
| -18 | Photocopier | -6.80 | |||
| 135 | Depreciation Equipment 16/17 | 135.00 | |||
| 747 | Equipment 17/18 | 747.00 | |||
| 156 | Equipment 18/19 | 156.00 | |||
| 385 | Equipment 19/20 | 381.00 | |||
| £53,017 | TOTAL EXPENDITURE | £42,245.99 | |||
| INCOME | |||||
| 40,808 | Booking Fees | 22,196.34 | |||
| - | 665 |
Less: Write off of 7 Bookings Invoices from 2017/18 | 0.00 | ||
| 174 | Miscellaneous Income | 67.96 | |||
| 10,000 | HM Government Coronavirus Business Support Grant | 6,000.00 | |||
| 1,504 | Coffee Lounge * (net surplus) | 284.76 | |||
| £51,821 | TOTAL INCOME | £28,549.06 | |||
| -£1,196 | Surplus / (Deficit) for period transferred to | -£13,696.93 | |||
| Centre Reserve Account | |||||
| COFFEE LOUNGE TRADING STATEMENT | |||||
| 2,308 | *Coffee Lounge: Gross Takings | 350.27 | |||
| (804) | - provisions | (65.51) | -18.70% | ||
| £1,504 | Surplus for period | £284.76 |
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EAST WORTHING COMMUNITY CENTRE
| 2019/20 £ £ p £ p 3,810 Purchase of equipment, crockery, staging, 3,984.00 photocopier COMMUNITY CENTRE EQUIPMENT ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021 |
2019/20 £ £ p £ p 3,810 Purchase of equipment, crockery, staging, 3,984.00 photocopier COMMUNITY CENTRE EQUIPMENT ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021 |
2019/20 £ £ p £ p 3,810 Purchase of equipment, crockery, staging, 3,984.00 photocopier COMMUNITY CENTRE EQUIPMENT ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021 |
2019/20 £ £ p £ p 3,810 Purchase of equipment, crockery, staging, 3,984.00 photocopier COMMUNITY CENTRE EQUIPMENT ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021 |
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|---|---|---|---|---|
| 1,597 Add: new purchases of equipment during year (listed) - |
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| 5,407 3,984.00 Less: Depreciation- Equipment 16/17 135.00 Equipment 17/18 747.00 Equipment 18/19 156.00 Equipment 19/20 381.00 1,423 1,419.00 £3,984 £2,565.00 £ £ 25,299 Balance brought forward 1st August 21,496.39 -1,196 Contribution from / to () Centre Account 13,696.93 - 24,103 7,799.46 CENTRE RESERVE - YEAR 1ST AUGUST 2020 TO 31ST JULY 2021 |
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| 559 | Less: Routine Maintenance | - | * |
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| 1,802 | Less: Planned Maintenance Works (listed) | 573.00 | 573.00 * |
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| 21,742 | Surplus / (Deficit) for year |
7,226.46 | ||
| 5,054 | Resurfacing of Play Area for Playgroup | - | ||
| 4,809 - |
Grant received from WSCC for Playgroup works | - | 0.00 | |
| - | Resurfacing of Play Area for Playgroup | 779.94 | ||
| - | Grant received from Worthing Community Grants 750.00 - |
29.94 | ||
| £21,496 | Surplus / (Deficit) for year | £7,196.52 | ||
| Planned Maintenance Works 2020/2021 Annual Maintenance for CCTV system Annual Maintenance for Fire Alarm system |
£ 152.40 |
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| 420.60 | ||||
| £573.00 |
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EAST WORTHING COMMUNITY ASSOCIATION
GENERAL INCOME AND EXPENDITURE ACCOUNT FOR YEAR 1ST AUGUST 2020 TO 31ST JULY 2021
2019/20
| £ p | INCOME | £ p | |
|---|---|---|---|
| 847 | Membership and Affiliation Fees | 90.00 | |
| 0 | Legacy - Antony Cater dec'd | 500.00 | |
| 3 | Interest on Investments | 0.26 | |
| £850 | £590.26 | ||
| EXPENDITURE | |||
| 0 | Subscriptions | - | |
| 250 | Miscellaneous | 250.00 | |
| £250 | £250.00 | ||
| £600 | SURPLUS/(DEFICIT) FOR PERIOD CARRIED TO GENERAL RESE | £340.26 | |
| . | |||
| GENERAL RESERVE FOR YEAR 1ST AUGUST 2020 TO 30TH APRIL 2021 | |||
| £ p | £ p | ||
| 115,589 | Balance brought forward 1st August | £119,319.51 | |
| 3,131 | Profit / (Loss) on Revaluation of Investments | 18,439.21 | |
| 600 | Contribution/(Deficit) from General Account | 340.26 | |
| £119,320 | Balance carried forward | £138,098.98 | |
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EAST WORTHING COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31ST JULY 2021
| 2019/20 £ FIXED ASSETS 14,014 Building Extension - Construction/Fees 5,000 Less: Grant (W.B.C.) 9,014 577 Purchase & Installation of Storage Shed (net of grant) 3,984 Equipment £13,575 CURRENT ASSETS 93,310 **Investments 5,378 Sundry Debtors 1,248 Payments in Advance 32,667 Bank Current Accounts 763 Cash and Stock in Hand 133,366 LESS: CURRENT LIABILITIES 6,125 Sundry Creditors - Receipts in Advance 6,125 £127,241 NET CURRENT ASSETS £140,816 REPRESENTED BY: 119,320 General Reserve 21,496 Centre Reserve £140,816 Investment with Charities Official Investment Fund Valuation at close of business on 30th April 2021 Valuation at close of business on 31st July(Previous Year) Less Cost Price of Investments sold Change in value of investment in 2020/21 Reconciliation of Shares sold: Profits taken on shares sold in 2020/21 Cost Price of Investments sold in 2020/21 |
£ p £ p 14,014.15 5,000.00 9014.15 577.00 2565.00 £12,156.15 111,749.31 4,881.79 230.22 17,144.75 307.19 134,313.26 1,173.91 0.00 1,173.91 £133,139.35 £145,295.50 138,098.98 7,196.52 145,295.50 £ 2019/20 2020/21 £ p £ p 93,310.10 111,749.31 90,179.18 93,310.10 - - £3,130.92 £18,439.21 0 - 0 - 0 £0.00 |
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Prepared by:
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