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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 0276829

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The British Association of Cytopathology (BAC), which is registered as a charity, was founded in 2011 resulting from the merger of British Society for Clinical Cytology (BSCC) and the National Association of Cytologists (NAC). The BAC exists to advance the science and art of Cytopathology by encouraging higher standards in Cytopathology for the benefit of the public and to encourage research in Cytopathology and related fields for the publication of useful results. In pursuit of these aims and objectives, the BAC has the power to receive contibutions via a membership fee and raise funds where appropriate, to finance the work of the BAC.

To achieve these aims and objectives, the BAC will hold regular Scientific Meetings, educational study days, training courses and workshops and will facilitate a Continuous Education Certificate scheme open to all members. The BAC will work with groups of a similar nature and exchange information, advice and knowledge with them, including cooperation with other professional bodies, charities, statutory and non-statutory organisations.

Significant activities

All the members receive the official journal "Cytopathology" as well as the regular magazine "SCAN". "SCAN" is now published online and will be incorporated into "Cytopathology" going forward. The aim of Cytopathology is to publish articles relating to those aspects of cytology which will increase our knowledge and understanding of the aetiology, diagnosis and management of human disease. It contains original articles and critical reviews on all aspects of clinical cytology in its broadest sense: including gynaecological and non-gynaecological cytology, fine needle aspiration and screening strategy. The journal welcomes papers on ultrastructural, histochemical and immunocytochemical studies of the cell as well as articles on quantitative cytology and DNA hybridization.

The aim of Cytopath Editorial policy reflects the interest of cytopathologists and cytotechnologists alike as well as the interest of clinicians using the cytology service. It also reflects the interest of biological scientists whose work involves research of the cellular level. We continue to correlate information on matters cytological including progress of the NHS Cervical Screening Programme.

All members receive the journal

Public benefit

The trustees confirm that they have referred to the guidance contained in the Charity Commissioner's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.

The trustees are satisfied that the charity continues to meet the required public benefit test through its objectives and activities described above.

Page 1

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

ACHIEVEMENT AND PERFORMANCE Charitable activities

www.britishcytology.org.uk

The website continues to develop and covers the evolvement of the BAC, meetings and news/research within the field of Cytopathology. The BAC is keen to develop an educational section using cases/modules for self learning. We encourage any comments or ideas for developing the website and are particularly interested to hear if you have any material that would provide a valuable resource to our members. There are plans to review the website to create a more friendly user interface and use more images.

Continuing Education Scheme

Since the merger of the BSCC and NAC, the Continuing Education Scheme developed by the NAC has been adopted as part of the BAC. It provides a means of recording on-going educational activities carried out by cytology screeners and biomedical scientists. Members of the scheme submit evidence to gain a certificate of achievement after attainment of a specified number of credits within a defined time frame.

BAC have worked hard to establish ourselves as a professional body for cytopathology in the UK, and it has taken some time, but through working closely with other relevant organizations, national bodies, government departments we are now the 'go-to' body which represents cytology in all its forms within the UK, recognized and respected across the world.

Due to COVID- 19 restrictions, the BAC has continued its educational meetings in the form of Webinars hosted through Zoom. These have been very well-received and have attracted many attendees not only from the UK but overseas too. The Webinars have been recorded and can be found on 'YouTube'.

The BAC Twitter account is being widely used and the number of followers has increased greatly over the year.

FINANCIAL REVIEW

Financial position

The Association has generated a surplus in the year of £12,757 (2020: £7,157 deficit) from its activities throughout the year.

The revised arrangements for our journal Cytopathology continue to generate increased royalty payments from the publishers Wiley. However, the surpluses realised from Conferences and meetings in recent years are now of much increased importance to the finances of the BAC. No conference was held in this financial year.

At the year end, the BAC still has available reserves in excess of £400,000 which we consider to be in line with the reserves policy referred to below.

Executive is satisfied with the results shown, which are very much in line with expectations.

Investment policy and objectives

The Constitution of the BAC authorises the Executive to make and hold investments using the funds of the charity.

Cash balances are currently held with Lloyds Bank and The National Savings Bank. In addition, the BAC holds certain investments in quoted securities, which have been previously donated to it.

Executive, having regard to the liquidity requirements of the organisation have operated a policy of keeping available funds within interest bearing deposit accounts.

Reserves policy

The BAC maintains reserves to enable us to provide an uninterrupted service to our members. It is considered that reserves should be able to support a minimum of one year, and ideally up to two years operating costs. The BAC now has total reserves of £414,731 (2020: £401,974), and this is within the range of our reserves policy.

Page 2

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

FUTURE PLANS

As can be seen from the narrative above, we have many ideas and initiatives to promote our objectives. Our aims are to increase our social media presence and we have set up a media sub-committee. The aims of this group are to raise our profile and to revamp the website

Challenges

This year continues where last year left off with the Covid-19 global pandemic. The BAC has continued to adapt the way we work to enable us to carry on business as (un)usual by holding executive meetings via video conferencing platforms and providing live educational webinars (free of charge).

Cytology Education

We have commenced a schedule of live webinars and so far held 4 with more planned for the coming year, covering a wide range of topics and areas of expertise. BAC has invested in the Zoom platform to host these sessions, and Dr Ash Chandra has provided his invaluable experience to enable us to do so. Feedback so far has been amazing.

Some major cytology events in 2020 and 2021 that BAC were to be involved with have been cancelled or postponed but will hopefully go ahead in 2022 such as hosting another IAC tutorial in London as the last one in 2018 was so successful and well attended.

The BAC spring tutorial had to be cancelled again but we are hoping to go ahead in 2022. We had a successful face to face ASM/AGM in Nottingham in October 2021 where we celebrated the 10th anniversary of the BAC.

The next 10 years

The BAC will only continue to exist as long as it provides what the members want, and the executive will strive to provide this for as long as we can, but the future is ultimately in the hands of the membership.

We will continue to develop the partnerships we have developed with other professional bodies such as the RCPath and the Institute of Biomedical Science (IBMS), so that the voice of the BAC is heard far and wide, but we do need new people on the executive to carry this work on, for the benefit of all members. Being an executive member is not a paid job, and on occasions requires some input from your own time, but is so interesting and rewarding that you will not mind. There are a lot of highly skilled, motivated and enthusiastic cytologists out there please consider bringing this to the BAC!

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The British Association for Cytopathology (BAC) was formed in 2011 following the merger of the British Society for Clinical Cytology (BSCC) and the National Association of Cytologists (NAC). BAC is a registered charity, charity number 276829, duly constituted under a Deed of Trust. The constitution and Rules were adopted on 25th September 1978, amended on 12th September 1982, 19th September 1990, 18th September 1991, 15th September 1998, 12th September 2006, 15th July 2011 and 15th September 2012.

Appointment to Executive

Executive members are appointed for a period of three years, and are appointed by a majority vote from nominations received at the Annual Meeting. The Officers of the BAC are selected from the Executive.

The AGM of 4th November 2017 approved some changes to The BAC Constitution, which are available on the BAC website. The major change was the expansion of the Executive to 12 elected members plus the President.

For the purposes of the Charities Act the officers and members of the BAC effectively act as the Charitable Trustees.

Page 3

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisation

The charity is based within the UK. It no longer has any permanent office accommodation of its own but its administration is handled through IBMS in London. The academic work of the organisation is controlled and organised through a series of committees, the membership of which is shown below.

We now have a "front desk" manned throughout the full working week through arrangements with IBMS in London. The remaining administrative duties have been devolved to members of The Executive.

Induction and training of new members

New members of the Executive are briefed on their legal obligations under charity law, the committee, and decision making processes of the Organisation.

Risk management

The Executive is responsible for safeguarding the assets of the BAC and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:

a) the BAC is operating efficiently and effectively;

b) its assets are safeguarded against unauthorised use or disposition;

c) proper records are maintained and are reliable;

d) the BAC complies with relevant laws and regulations

The systems of internal control are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. They include:

e) regular meetings and reviews conducted by the Executive

f) regular consideration by the Executive of the financial results in light of known expectations, non-financial performance indicators and review;

g) delegation of authority and segregation of duties;

h) identification and management of risks.

The Executive actively review the main risk which the charity faces on a regular basis, and believe that maintaining our free reserves at the levels stated below, combined with our annual review of the controls over key financial systems carried out through various reviews, will provide sufficient resources in the event of adverse conditions. The Executive have also examined other operational and business risks which we face, and confirm that they have established systems to mitigate the significant risks.The Executive wish to ensure that the BAC's internal financial controls in particular, conform to guidelines issued by the Charity Commission.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

0276829

Principal address

12 Coldbath Square London EC1R 5HL

Trustees

Dr P Cross Prof A Wilson Mrs K Ellis Mrs S Mehew Mrs A Cropper Dr A Maddox

Page 4

BIUTISII ASSOCIATION b￿R Cyl￿PATI10LoGy REPORT oTr""riiF:'rRUStELS b￿R THE YEAR b.liD￿.D 31 NLiRC1121121 REFERENCE AND ADMINISniA'fivE DETAII Philip Lon8sttff FCA ICAEW Ellis Atkins Chartered Aceountants The Atrium Busin&ss Centre CU￿$ Road Dothing Surrey RE14 IX4 Ex¢¢utlve Members Dr IAui5e Smart Dr Ash Chandra Mr5 Helen Burrell Mr Eledley Glencross Ms Alison m￿kIll DrYuTina Miki Ms L¢oni¢ Glinski Co-opl*l Members Prof&%50rMichael Sheaff MTS Sharon Robelts￿an1 Ms Kir5tie Rice Mts Eva Halbtan Approved by orderof the Ixiard of tn]sttos0n_........:. ..... . and signed on its bEhalf by: Mrs A Croppcr. TnL PagE 5

INDEPENDENT E?&AMINER'S REPORT TO THE TRUSTEES OF BRITISH ASSOCIATION FOR CYTOPATHOLOGY Independent exAminer's report to tbe truslee8 of Brit15h Assoclatlon forCytop4thology I rewrt to the charity trustees on my examination of the accounts of British A550ciation for C￿0pathO]0gY (the Trust) forthe year ended 31 Marth 2021. Responsibilities and bAsls of report As th¢ charity truste¢3 of th¢ Trust yvu are resyK)nsible for the preparation of the accounts in ￿CordanCe with lh¢ reqU1￿ments of the Charitieb ALt 2011 ('thc Act). I rew>rt in resp¢ci of my examination of the 1'rusl's accounts carried out under 3C¢ti¢)n 145 of ihe Act and in Carrying oiit my examination I have tollowed all applicablc Dir¢clLoll5 given by the Charity Commission und¢r section 145(5llb) of the Act. Independent tx#mlner's ytAtemcnt I have ¢omplet¢d my examination. I confimi that DO mat¢ri81 mattér5 have come to my att¢ntion in connection with ihe exan)itJation giving me cuusc to believe that in any material respect.. a¢counting ￿CordS w¢r¢ not k¢pl in r¢5pect of the Ttwt as requird by section 130 of the Act,. or the accounts du Iiul a¢¢ord with thu5e records. or th¢ a¢¢ounts do not coinply with Ih¥ w)plicablc requirements eonc¢ming the form and contcnt of accounis sel oul in the Chllritics (Accounts and R¢ports) Regulations 2008 other thart Any requirement that tile accounis a e and foir vicw which is not u rnatter considcred as port of independent examination. I havc no concems and have coine across no oih¢r matters in ¢onn¢rtiQlJ Wlth the examination to which altcnlion sliould be drnwn in this Teport in ord¢r ￿ en&blL a proper understsndin8 of the accounts to b¢ reach￿. Philip LOn￿stsff FCA ICAEW Ellis Atkin$ C.har(ered ALcoiinianls ThL Atrium Bugine55 CciJtr C.uriis Rofid Dorking RH4 IXA D81¢'. Pog¢ 6

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

31/3/21
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
3
Advancement of scientific research
56,946
Investment income
2
348
Total
57,294
EXPENDITURE ON
Charitable activities
4
Advancement of scientific research
52,289
Net gains/(losses) on investments
7,752
NET INCOME/(EXPENDITURE)
12,757
RECONCILIATION OF FUNDS
Total funds brought forward
401,974
TOTAL FUNDS CARRIED FORWARD
414,731
31/3/20
Total
funds
£
68,720
382
69,102
71,401
(4,858)
(7,157)
409,131
401,974

The notes form part of these financial statements

Page 7

BIUIISH ASSOCIATIOY FOR cYfopATHOIKIGY 4LA.NCE SHEET 31 MARCH 2021 310tt1 3113QO To¢al Tangiblc 847 3iJ07 23,555 24 CURREprr KSSETS io Cth atbAnk 9JI28 YJ1667 10395 385JOJ 596￿9$ CREDTrois AM¢￿ts fallin8 due within t￿Y (IV18) (18.808) 3W77 377,Xl LIABILITIES 414731 401.974 414,7JA 4101,974 12 UnreAria¢d fijn 414,rJi 401,974 414,731 401.974 Tr rIn￿¢181 51atanents wae mrov¥J by the &)8fd of Tw5WS 8NI . atsj we¥e$L￿d th itslrhRJf by.. K Ell￿- TNst¢e

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The financial statements present information about the charity as an individual undertaking and not as a group.

There are no material uncertainties regarding the charity's ability to continue as a going concern.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

The charity allocates its support costs on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Website development - 33% on cost Plant and machinery - 25% on cost Computer equipment - 33% on cost

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

continued...

Page 9

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

2. INVESTMENT INCOME
31/3/21 31/3/20
£ £
Deposit account interest 348 382
3. INCOME FROM CHARITABLE ACTIVITIES
31/3/21 31/3/20
Activity £ £
Subscriptions Advancement of scientific research 22,401 25,114
Tutorial and ASM income Advancement of scientific research - 430
Journal royalties Advancement of scientific research 34,545 43,176
56,946 68,720
4. CHARITABLE ACTIVITIES COSTS
Support
Direct costs (see
Costs note 5) Totals
£ £ £
Advancement of scientific research 19,642 32,647 52,289
5. SUPPORT COSTS
Governance
Management costs Totals
£ £ £
Advancement of scientific research 29,707 2,940 32,647
Support costs, included in the above, are as follows:
31/3/21 31/3/20
Advancement
of
scientific Total
research activities
£ £
Office costs 3,191 2,965
Travel 1,672 9,004
Administration costs 24,000 22,000
Subscriptions 384 336
Depreciation of tangible assets 282 376
Interest payable and similar charges 178 137
Independent Examiner's Fee 2,940 2,940
32,647 37,758

continued...

Page 10

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

6. INDEPENDENT EXAMINER' S REMUNERATION

INDEPENDENT EXAMINER' S REMUNERATION
31/3/21 31/3/20
£ £
Independent Examiner's Fee 2,940 2,940

Independent examiners remuneration for the year was £2,940 (2020: £2,940).

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

Details relating to trustees' expenses are given below.

Executive members

Travelling and directly incurred other expenses amounting to £953 were reimbursed to 2 Executive Members (2020 - £5,757 to 11 Executive Members). This includes £953 reimbursed to 2 trustees (2020- £4,374 to 6 trustees).

There were no staff directly employed during the year or previous period.

8. TANGIBLE FIXED ASSETS

Website
Plant and
Computer
development
machinery
equipment
£
£
£
COST
At 1 April 2020 and 31 March 2021
17,626
6,339
524
DEPRECIATION
At 1 April 2020
17,626
5,210
524
Charge for year
-
282
-
At 31 March 2021
17,626
5,492
524
NET BOOK VALUE
At 31 March 2021
-
847
-
At 31 March 2020
-
1,129
-
Totals
£
24,489
23,360
282
23,642
847
1,129

continued...

Page 11

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

9. FIXED ASSET INVESTMENTS

MARKET VALUE
At 1 April 2020
Revaluations
At 31 March 2021
NET BOOK VALUE
At 31 March 2021
At 31 March 2020
There were no investment assets outside the UK.
Cost or valuation at 31 March 2021 is represented by:
Valuation in 2021
The market value is represented by the quoted market price at 31st March 2021.
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued royalty income
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
Prepaid subscriptions
12.
MOVEMENT IN FUNDS
At 1.4.20
£
Unrestricted funds
General fund
401,974
TOTAL FUNDS
401,974
Listed
investments
£
23,555
7,752
31,307
31,307
23,555
Listed
investments
£
31,307
31/3/21
31/3/20
£
£
9,028
10,595
31/3/21
31/3/20
£
£
9,510
7,763
10,608
11,045
20,118
18,808
Net
movement
At
in funds
31.3.21
£
£
12,757
414,731
12,757
414,731

continued...

Page 12

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 57,294 (52,289) 7,752 12,757
TOTAL FUNDS 57,294 (52,289) 7,752 12,757

Comparatives for movement in funds

Unrestricted funds
General fund
TOTAL FUNDS
At 1.4.19
£
409,131
409,131
Net
movement
in funds
£
(7,157)
(7,157)
At
31.3.20
£
401,974
401,974

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 69,102 (71,401) (4,858) (7,157)
TOTAL FUNDS 69,102 (71,401) (4,858) (7,157)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS
At 1.4.19
£
409,131
409,131
Net
movement
in funds
£
5,600
5,600
At
31.3.21
£
414,731
414,731

continued...

Page 13

BRITISH ASSOCIATION FOR CYTOPATHOLOGY

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 126,396 (123,690) 2,894 5,600
TOTAL FUNDS 126,396 (123,690) 2,894 5,600

The association only operates one general fund. This is used for the general and scientific activities of BAC.

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 14