18th SWNDON SCOUT GROUP Trustees, Annual Report Scouts For the year to 31 March 2025 Section A Reference and admlnistration details Charlty Name 18th Swindon ScoLrt Group Scout Association Charity Registration Number- 306101 Group Chanty Number- 276787 District Registration- 16003 Group Registration - 19707 Group HQ Charlotte Mews Old Town SWINDON SN13FJ Charlty Numbor Charlty's prlnclpal addrèss Contact Name & Addrtss Neil Cowie, 53 Sandringham Road, Swindon, SN3 1 HT Name• of Iho ¢harlty tru8tee8 who manag• th• ¢harlty Trustse Namo Dates actsd if not for whole oar Neil Cowie Chainnan Group Lead Volunteer Treasurer Phil Clarke Dan Lancaster James Thompson Lyndsey Howard Nicholas Burchell Secretary Trustee Trustee Sonja van Leeuwen Trustee Name and addrtss of adv180r Typo of advl Indepondent Ex¥min•r Name Louise Pknllln Addr9•8 10 Konilworth La, Swindon. SN3 1LF Bankers Lloyds Bank
Section B Structure ovem e and mana ment Description of the charity's trusts Type of goveming document The Group governing documents are those of The Scout AssoGiation. They consist of a Royal Charter, which In tum gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The ScoLrt As)Ciation. How thè charity is constituted The Group is a Trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance wrth the Policy, Organisation and Rules of The Scout Association. Additional governance Iss$ The Group is managed by a Group Trustee Board. the members of which are the 'Charity Truste88' of the Scout Group that is an educatsonal chanty. As Chanty Trustees they are responsible for complying wrth18gislation applicable to charities. This includes the registration, keeping proper accounts and maknng returns to the Charity Commission as applicable. The Group Trustse Board C{519ts of: Ex¢10 Membèr- Group Volunteer. Elected Members - persons 8Fected at the Group Annual General Meeting, these will be recorded in the minutes arKI will indude a Group Chaimian, Group Treasurer and other elected members to represent the interests of each Section. Cowopted Mambors- rf required. persork8 annually by the Trustee Board to provide additional specific support. The Board will also enlist secretariavadmjnistratE support. The Board meets approximately seven times a year. The Group Trustee Board is responsible for the govemance of the chartty. Allhough the Group Trustee Board is responsible for the charty, rt is accountable to the Group Scout Council. The Trustee Board is responsible for. The maintenance of Group property. The raising of funds and the administration of Group finance. The insurance of persons. Ffoperty and equipment; Group publiG occasions organisation. Assisting in the recrurtment of leaders and other adult support,. Appointing any sUlFcommeeS that may required" and Appointing Group Secr8tariaVAdministrator support or Advisors other than those who are elected. In addthon, the Twstee Board provides suFyJrt to the Group Leaders in meeting the responsibilities of their appointments.
The Group has in pla systems of internal controls that are designed to provide reasonable assuran against material mtsmanagement or loss These indude 2 signatories for all cheque payments and approval for bank transfer payments by the Treasurer from one other member of the Trustee Board by email or agreement as recor at Trustee Board meetings. A comprehensrve Insuran policy is in place to ensure that insurable risks are Covered for the sGout building and contents. Section C O "ectives and activities Summary of the objectives of the charity as Set out in Its governlng document The objective of the Group is as a unrt of the Scout Assocbation. The Aim of The Scout Assooation is to promote the development of young people in achieving their full physical, intelwual, social and spirtlual potentials, as indivKluals, as responsible citizens and as rnemrs of their local national and intemational communrties. The method of achieving the Aim of the Association is by Kmviding an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adutt leadership. Summary of the maln actfvithos In relation to these objectives The Group's main function is to support the Sections ¢Thnprising Squirrels, Beavers, Cubs and SGOLrts in achieving the aims of the Scout Association. These Sections within the Group continued to provide weekly meetings for approximately 90-100 young people between the age of 4 and 14,12 years. giving them fun. challenge and adventure through the Scout Assoctation training programme appropriate to their age. Activities are provided appropriate for the Sections including adivtties such as Cooking, model making, painting, team games, quizzes, mapping. archery and outdoor activities weather permitting All Sections can also get involved in camping or oth8r outdoor activi1$/ChaIIengeS through the year. Several Adutt Leaders. Young Leaders. helpers and other skills Instructors provide their time generously on a voluntary unpaKI basis to support th8 Scout Association Training Programme. PubllclPrlvate Benefit Subscriptions are charged for membership of Groups and Explorer Unts in the District to cover immediate running costs and these do not unduly restrict membership. The Group follows the principle that no one should be exduded because of their inats'lity to pay membership subscriptions. In the Group two key principles demonstrate that Scouting aims are for the public benèftt. These are thal through the Scout method young people develop towards their full potential and that there is a clear link betsveen the benefrts for young Feople and the wrpose of Scouting. Any private beneffts from Scouting are incidental, other than to those as a beneficiary. The safety of young people is taken very seriously, wrth mandatory training modules including safeguarding and safety for adult leaders and helpers. Section D Achievements and rforniance Summary of the main achlevements of the Charlty during the year The Group undertook a number of activits'es in support of the local communrty. This includes the major fund-raising effort of the Christmas Postal servi operated jointly in Swindon and the surrounding towns and villages wrth the Scout Groups of Swindon North.
Support has also been provided at local sd)ool and church fetes with stalls manned by volunteers and young people from the Sections. The Scout Group continued to wovide go¢xl opKtUn{1leS for their members to progress their leaming and skills wtth drfferent Scouting activithes, wrth older scouts being helped to achieve their Chief Scouts Gold Award. Section E Financlal vIeW Policy on Reserves The Group policy on reserves is to hokl sufficient resources to continue the charitable activities of the Group should incoffe and fundraising activrties fall short. The Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, representing approximately £10,000 This is Considered sufficient to cover insurance, utilities, membership payments, badges, unrformslmalerials, activiti8s and essential building maintenance. In addition. as the ScoLrt Group owns the Scout building, V are responsible for maintenance and essential repairs to ensure that it remains safe and available for meetings. Whilst insurance cover is held against full rebuilding costs, loss of use of the building would incur additional rental Gosts for use of communty buildings by Sections for meetings. plus loss of income from rental of our building. In addition. the Group holds additional funds in a long-term savings account to cover essential or unexpected building maintenanrk that would not be covered by insurance. The Group holds excess free reserves against both these issues at year-end. Further financlal reviow detalls The Group does not have sufficient funds to invest in longer tenn investments. The Group has therefore adopted a risk averse strategy to the investment of its fuThls. All funds are h8ld in cash using only mainstream banks or building societs'es. Sectlon F Declaration The Trustees dèclare that they have approved the Trustees, roport above. Slgned on bohalf of tho charity's Trustses Slgnature Full namè Neil Cowie Position held Grou Chairnian Date 06 November 2025
ent aminer's re rttoth stees of th I windon S ut Grou I report to the trustees on my examination of the accounts of the 18th Swindon Scout Grour the year ended 31st March 2025. Responsibilities and basis of report As the charity trustees of the 18th Swindon Scout Group. you are responsible for the Prepar of the accounts in accordance with the requirements of the Charities Act 20111.the Art.). The charity's trustees consider that an audit is not required for this year under section 144(2) the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I report in respect of my examination of the 18th Swindon Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLlowed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act An examination includes a review of the accounting records kept by the charity and a compar of the accounts presented with those records. It also includes consideration of any unusuaL it or disclosures in the accounts. and seeking explanats'ons from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be reqi, in an audit and consequently no opinion is given as to whether the accounts present a "true ai fair view" and the report is limited to those matters set out in the ststement below. Independent examinerfs statsment I have completed my examination. I confirm that no material matters have come to my attentii connection with the examination giving me cause to beLieve that in any material respecL' accounting records were not kept in respect of the IV Swindon Scout Group as requ by section 130 of the Act or 2. the accounts do not accord with those records. I have no concerns and have come across other matters in connection with the examinatior which attention should be drawn in this report in order to enable a proper understsnding of tr accounts to be reached. -/A Nam Louise Mullin Qualification: Financial Analyst Address". 10 Kenilworth Lawns. Swindon, SN31LF
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