18th SWINDON SCOUT GROUP Trustees, Annual Report Scouts For tho year to 31 March 2023 Section A Referenc8 and administratlon detalls Charlty Name 18th Swindon Scout Group Scout Associatson Chartty Registrats'on Number- 306101 Group Charity Number- 276767 District Registration - 16003 Group Registration - 19707 Group HQ Chadotte Mews Old Town SIVINDON SN13FJ Charlty Number Charlty's princlpal address Contact Name & Address Neil Cowie. 53 Sandringham Road, SWNDON, SN3 1 HT Namu of the ¢harlty t￿￿1@•$ who manage the charlty Trustse Name Dates acted If not for whole ear Ex Officio Neil Cowie Phil Clarke Chainnan Group Scout Leader T￿aSurer Secretary Jackie Ware Mike Sewell N•mo and addross of advisor Type of advlsor Nam• nla Addross nla Indepond¢nt Examlnor Louisg Mullin Bankers Lloyds Bank. Hlgh Stro9( Old Town, Swindon, SN13EN Section B Structure. governance and management Description of the charity's trusts Type of governlng document The Group governing documents are those of The Scout Assouation. Try consist of a Royal Charter, which in tum gives authonty to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association How the charity is constituted The Group is a trust established under rts rules which are common to all Scouts Trustse selection methods The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association Addltional governance Issues The Group is managed by the Group ExecutNe Committee, the members of which are the 'Charity Trustees" of the Scout Group that is an educational chanty. As charty tfustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping prop8r accounts and makn'ng retums to the Charrty Commission as applicable The Group Executive Ccmnmrttee consists ot. Ex-officio Membar• - Group Chainnan, Group Secretary, Group Treasurer, Group Scout Leader, All Section Leaders (1.8. individuals holding a Beaver Scout Leader, Cub Scout Leader or S¢oLrt Leader role) Elected Membor• - persons elected at the Group Annual General Meeting, these will be recorded in the minutes. Nomlnatod Mombors - persons nominated by the Group Scout Leader, the nominations must be approved at the Group Annual General Meeting. these will b8 recorded in the minutes. Co-opted Momb&rs - persons cwted annually by the Group Executive Commlttee The Commtttee meets approximately seven ts.mes a year. This Group Exe￿rtIve Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for. The maintenanrk of Group property., The raising of funds and the administration of Group finance., The Insuran￿ of persons, woperty arKI equipment Group public occasions organisation; Assisting in the recruitment of leaders and other adult support; Appointing any sub Gommittees that may be required,. Appointing Group Administrators arKI Advisors other than those who are elected. The Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss. these include 2 signatories for all cheque payments and approval for bank transfer payments by the Treasurer from one other member of the Executive Committee by email or agreement as recorded at Exe(xrtive Commfftee meetings. A comprehensive insurance policy is in plao to ensure that insurable risks are covered for the scout building and contents. Section C Objectives and activities Summary of the objectives of the charity as set out in its governing document The objective of the Group is as a untt of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical. intellectual, social and spirrtual potenkn'als. as individuals, as responsible citizens and as members of their local national and intemational communrties. The method of achieving the Aim of the Association is by providing an enjoyable and attrathve s¢heme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relatlon to these objectlves The Group's main function is to SLSPPOrt the Sections comprising Beavers, Cubs and Scouts achieving the aims of the Scout Association. These Sections within the Group continued to provide weekly meetings for approximately 80-90 young people between the age of 6 and 14 years. giving them fun. challenge and adventure through the Scout Association Training Programme appropnate to their age Activities are provided appropriate for the Sections including activities such as cooking, model making, painting, team games, quizzes. mapping, archery and outdoor activtties v￿ather pemiitting. All Sections can also get involved in camping or other outdoor adivitiesl¢hallenges through the year. Several Adult Leaders, Young Leaders, Helpers and other Skills Instructors provide their time generously on a voluntary unpaid basis to support the Scout Association Training Programme. PubliclPrivats Benefft Subscriptions are charged for membership of Groups and Explorer Unrts in the District to cover immediate running costs aTrJ these do nol unduly restrict membership. The Group follows the principle that no one should be excluded t*cause of their inability to pay membership subscr]ptions. In the Group two key principles demonstrate that Scouting aims are for the public benefit. These are that through the Scout methi)d young people develop torwards their full potential and that there is a clear link between the benefrts for young people and the purpose of Scouting. The safety of young people is taken very seriously and the beneffts Scoub'ng activities provide far outweigh the risks. Any pnvate beneffts from ScoLrting are incidental. other than to those as a beneficiary. Section D Achievements and perfomiance Summary of the maln achievements of the charity during the year The Group undertook a numbèr of actNities in support of the local communty. This includes the major fund-raising efft)rt of the Chnstmas Postal servi￿ operated join￿Y in Swindon and the surrounding towns and villages with the Scout Groups of Swindon North. Support has atso been provided at local school and thur¢h fetes ¥￿th stalls manned by volunteers and young people from the Sections The Scout Group continued to provide good opportunrties for their members to progress their leaming and skills with dtfferent Scouting adivitps, with older scouts being helped to achieve their Chief Scouts Gokl Award. Soction E Flnancial revlew Policy on Reserves The Group policy on reserves is to hold sufficient resources to continue the charttable activrties of the Group should income and fundraising actNities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, representing approximately £10.000 {covers memtership fees, insurance. uts'lrties, badges. unifoms, allowance for building repairs bul no activib'es). The Group holds excess free reserves against this amount at year-end. Further financial rèview details The Group does not have sufficient funds to invest in longer tem investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Sectlon F Declaration The Tru8tses declare that they have approved the Trustse8' report above. Signed on behalf of the charlty's Trustoo8 Signature Full name Nell Cowie Posltlon held Grou Chaimian Date t0￿r 2023 Indopoftdont Examlnerfs Report to the Trustees of th• 18th Swindon &out Group I rewt on the &counts of the chafty for the year ended 31st March 2023 ￿1¢h are sel out on peges R¢swclive responsibilitles of Inth and •xamI￿r The charity's trustees are resFonsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under sth 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examinatK*n is needed. It is ry responsibilty to.. examine the accounts undèr section 145 of the 2011 Art" follow the pro￿ureS laKI down in the general Direc￿n$ given by the Charity Commission under wtion 145(5}Ibl of the 2011 and state whether part￿ular ￿tter$ have come to my attents"on. Ba$18 of Ind•pend•nt •xamlnerf8 rnport My eXaMinat￿n was Carried out in accordance wrih the general Directions given by the Charity Commission. An examination indudes a revw of the acLounting records kept by the charity and comparison of the accounts presented with those records. 11 also Includes consideration of any unusual items or disclosures in the a¢¢ounts. and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair vwf and the report is limited to those matters set out In the statement below. Indop•ndont examln•V8 #tatemont In conne¢ts'on with my eXamInat￿n. no matter has cow* to my attention: which give8 me reasonable cause to believe thal, in any material reswcL the requirements.. to keep accounting records in aLrordance with seclion 130 of the 2011 Act., and to prepare accounts which accord with the aC(x￿nting records and compty wrth the counts.ng requirements of the 2011 Act have not been ffet; or to which, in my opinion, attenb'on should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned (s8e attach8d suned GOPY) Date 13th August 2023 Name Louise Mullin Quallficallon Finanaal Anatyst Addre6S 10 Kenihvorth Lawns. Swindon, SN3 1 LF -Ato{I that an audrt ts not rwurt1 fty Y￿ 1442) d *• Ch•*• 2011 {tr* 2011 Act) It ￿ ffry 14%5Xbl oltr* 2011 kt •¥J 8••1* of Ind•p•nd•nt •x*mln•f• r•p out in Slote￿nt b•k uw•monlJ of the 2011 A(* have nol b••n n*¢ Slgn•d 1> AL9￿1 2023 Lcw*• Mull Qu•iif**knn Ar* 18ih SHrindon Scours ¥w£ Group Inrwe5t Hall & Tent Htre G￿er{l Fund RaL4ni 161.31 75. L238.65 161.11 75.00 1,181.15 37S.54 lJ68 241 2,05Y.57 3,97D.40 1,747.26 1864.391 5150 6Lm 16&24 1524.20 3W.OJ SJS4. 2A13.39 IE&14 L5211.20 3.569.OJ SJS4 2A13.39 3452 Xm35Stsrn MembErsNp FÈts Camp I&Actwltktsl 3W57 7.539.￿+ 7.602.C L549.CO 47.21 7SAI mi￿￿bUSt￿xts 191.f lJ27.76 7.76 687.66 114.20 86. 191.70 E4ulpment Unlforms& Mate1￿ Tialryng Repalrs &MO￿t￿l•fKt 1464.031 1214.ISI 120.CIJI 11.49D.WI 107.cil 32L15 321.15 i¢J 171.70 srJ.i? it&88 47.66 573.17 16& 47.66 L447.C 1166.881 739A6 11.447.061 1.654.32 630.IN) SL.16 w*er Rlt Irfjurjnre Tix ReFynd ¢ul Rqntal 787.12 1,6X32 Js& Adlurtmlnb Not411ocated TotD Nlt of membeisNp 1156.201 126Z.SOI 15620 379.50 uo) iQ.83 116. 117.C#) RrpwrJ& MIIntE￿¢t Gas Electridty Water Rates Irtsurance 1gxRefvnd1￿ft* 65.97 13.05Q.331 1355.981 188.311 Ik,143.101 355S• 31 1,143.10 132k92 1.3W2 IrJ.oJ i.iioo) 93 45 110.93 30A5 Ad1vstrn•￿ts Not ?Ilca51s Equipn Iralnlr Elethdty w*erA•tes T•xR•fvnd(￿fts￿1 Mls AdPJsrrnthts T¢ia 161.31 161.31 5ts.391.28 *AS2.59 16131 a¥l•nr• Hall Gen￿￿ FundRal Y4nDsSlWTrF8 F• es Ewipmerf Unlf(wrn5 1 M*th•ls rrllnl Tax Refund (Wftah Hall 25,L￿￿) Not *hxated 25,OJ&9) 2S.2n38