2021-08-31-accounts - Henley Choral Society

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Trustees' Annual Report for the period

Period start date Period end date 1[st] Sept 2020 31st August 2021

From

Section A Reference and administration details

	To pt 2020 31st August 2021 nce and administration details	To pt 2020 31st August 2021 nce and administration details

Charity name names charity is known by red charity number (if any) Charity's principal address	Henley Choral Society

	None
	276728
	Crockmore Farm
	Fawley
	Henley on Thames
	Postcode RG9 6HU	Oxfordshire

Charity name Other names charity is known by Registered charity number (if any) 276728

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Daniel Timothy Richardson Wilson	Chair	Members of Henley Choral Society
Mark Turner	Treasurer
Nicholas Tuggey	Secretary
Carol Kelly	Vice-Chair

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

June 2020-21

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)
Peter Asprey, Musical Director; Jessica Norton, Musical Director

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 30[th] April 1973 and subsequently amended Type of governing document (eg. trust deed, constitution) Society with approximately 120 adult members and 30 youth members How the charity is constituted (eg. trust, association, company) Elected by membership of Henley Choral Society at AGM Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Henley Choral Society operates an adult choir, Henley Choral Society
You may choose to include (HCS) and two youth choirs, senior and junior, known as Henley Youth
additional information, where Choir (HYC). HCS committee consists of the trustees and approximately
relevant, about: 15 other choir members, elected by the members at the AGM.
• policies and procedures adopted for the induction and HYC has a steering committee consisting of the manager/administrator and other volunteers. All are members of HCS. All have DBS checks.
training of trustees; Other volunteers, including parents, volunteer at rehearsals/concerts.
• the charity’s organisational structure and any wider The Society has a professional musical director and a professional network with which the charity accompanist for the adult choir and the same for the youth choirs. works;
• relationship with any related During 2020-21 the Trustees operated mindful of our objects and policies concerning the following: risks, as covered in our risk assessment; our
parties; safeguarding policy; data privacy and retention, and all procedures
• trustees’ consideration of complying with GDPR regulations. major risks and the system and procedures to manage The trustees remained vigilant concerning the financial viability of our them.
The trustees remained vigilant concerning the financial viability of our youth choir, the reputation of our choirs’ performances and, during 202021, Covid restrictions and the resulting financial implications of cancelling all public performances and live rehearsals. We also acted in compliance with our contracts with hired musicians and clearly laid out the financial arrangements for the lockdown periods.

Section C Objectives and activities

TAR

June 2020-21

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To advance, improve, develop and maintain in Henley on Thames and elsewhere public education in, and appreciation of the art and science of music including through the presentation of public concerts and recitals; to provide in Henley on Thames and elsewhere facilities which promote the practice or enjoyment of the art of music to individuals who have need of such facilities by reason of youth, age, infirmity or disablement, financial hardship or social and economic circumstances and for the public at large.
	Main activities Our purpose, while remaining the development of the art and science of music among our members and beyond, has presented a challenge in times of Covid. We managed to continue weekly rehearsals on Zoom, keeping the interest of the majority of members. At one time we had 75 screens (probably nearly 90 members) participating in zoom rehearsals. We produced a composite video of tunes, which we sent to members, the friends and family, Friends of the Society and various organisations in Henley for onward distribution. Our YouTube clip had almost 800 views. Both the musical directors and adult choir members offered considerable help enabling members participate in on-line involvement as the season progressed. We managed to get back to limited in person rehearsals, with reduced numbers of members, taking it in turns to attend, whilst others remained online. This occurred during one of the periods of lockdown relaxation. Throughout this turbulent year, the Society kept their fees at the same rate and continued to waive fees for members in the adult choir who are under the age of 30 and members who experience financial hardship could seek confidential help from the Trustees. HYC offered 2 bursaries to their members.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To advance, improve, develop and maintain in Henley on Thames and
elsewhere public education in, and appreciation of the art and science of
music including through the presentation of public concerts and recitals;
to provide in Henley on Thames and elsewhere facilities which promote
the practice or enjoyment of the art of music to individuals who have
need of such facilities by reason of youth, age, infirmity or disablement,
financial hardship or social and economic circumstances and for the
public at large.

Main activities
Our purpose, while remaining the development of the art and science of
music among our members and beyond, has presented a challenge in
times of Covid.
We managed to continue weekly rehearsals on Zoom, keeping the
interest of the majority of members. At one time we had 75 screens
(probably nearly 90 members) participating in zoom rehearsals.
We produced a composite video of tunes, which we sent to members, the
friends and family, Friends of the Society and various organisations in
Henley for onward distribution. Our YouTube clip had almost 800 views.
Both the musical directors and adult choir members offered considerable
help enabling members participate in on-line involvement as the season
progressed.
We managed to get back to limited in person rehearsals, with reduced
numbers of members, taking it in turns to attend, whilst others remained
online. This occurred during one of the periods of lockdown relaxation.
Throughout this turbulent year, the Society kept their fees at the same
rate and continued to waive fees for members in the adult choir who are
under the age of 30 and members who experience financial hardship
could seek confidential help from the Trustees. HYC offered 2 bursaries
to their members.

Additional details of objectives and activities (Optional information)

TAR

June 2020-21

Contribution made by volunteers

All trustees gave additional time during these exceptional times to ensure that the Society continued to flourish.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

June 2020-21

Section D Achievements and performance

Summary of the main achievements of the charity Sadly, the choir did not have any public performances during this year during the year (aside from the composite video). However, with the agreement of an orchestra engaged to accompany us in a cancelled concert, we put on an open-air concert in one of Henley’s parks. This was free to the public. It received very positive feedback from everyone who attended (perhaps 150 people in all).

TAR

June 2020-21

Section E Financial review

The trustees arranged to pay reduced fees to all our professional Brief statement of the musicians during lockdown. They reviewed the reserves policy and charity’s policy on reserves agreed to continue to retain sufficient reserves to cover substantial risk of loss associated with the late cancellation of concerts and the possible need to replace staging units and/or our rehearsal piano.

Thus, the Society was in a strong financial position to withstand the unexpected impact of Covid. The Society’s reserves continue to reflect our wish to pursue funding to commission a new work as part of our 50[th] anniversary celebrations in 2023/4 as well as unforeseen financial problems.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include The Society’s main sources of revenue were HCS and HYC subscriptions additional information, where and donations from Friends. We also received a grant from Henley Town relevant about: Council for Henley Youth Choir to do outreach workshops in local • the charity’s principal schools. These have been well received. sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Daniel Timothy Richardson Wilson

TAR

June 2020-21

Position (eg Secretary, Chair, Chair etc) Date 24 May 2022

TAR

June 2020-21

Henley Choral Society

Henley Choral Society 276728 Receipts and payments accounts For the period 1st September 2020 To from

31st August 2021 To

CC16a

----- Start of picture text -----
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Ticket Sales 395 - - 395 9703
Programme Sales - - - - 574
Member Subs 15880 - - 15,880 18915
Friends' Donations 4125 - - 4,125 4025
Gift aid tax relief 3705 - - 3,705 4929
Bank interest 5 - - 5 596
Donations 3300 - - 3,300 500
Hire of music to members - - - - 0
Sales of music to members - - - - 1410
Advertising revenue - - - - 1200
Bar takings - - - - 330
Sundry 177 - - 177 1134
Petty Cash - - - - -
Sub total 27587 - - 27,587 43,318
A2 Asset and investment sales,
etc. - - - - -
Total receipts 27,587 - - 27,587.42 43,318
A3 Payments
Conductors fee
9,907 - - 9,907 15,602
Accompanist's fees
4,934 - - 4,934 6,203
Orchestra Fees
3,425 - - 3,425 -
Soloist's Fees
- - - - 1,635
Other fees
1,585 - - 1,585 1,149
Hall hire
1,712 - - 1,712 6,154
Equipment hire
531 - - 531 425
Music Hire
- - - - 1,428
Music Purchase
51 - - 51 1,202
Bar Expenses
- - - - 618
Publicity
1,515 - - 1,515 3,173
Sundry
2,301 - - 2,301 4,756
-
Sub total 25,961 - - 25,961 42,346
A4 Asset and investment
purchases, etc. - - - - -
Total payments 25,961 - - 25,961 42,346
Net of receipts/(payments) 1,626 - - 1,626 972
A5 Transfers between funds
- - - - -
A6 Cash funds last year end 68,588 - - 68,588 67,615
CCXX R1 accounts (SS) Cash funds this year end 70,214 - 1 - 70,214 04/10/2021 68,588
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details N/A Details *Total cash funds* (agree balances with receipts and payments account(s)) N/A CAF CURRENT Details CAF DEPOSIT HSBC Details N/A N/A Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 19,843 - 48,047 - 2,324 - 70,214 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

04/10/2021

Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of HENLEY CHORAL SOCIErY On accounts for the year ended 3110812021 Charity no lif any) 276728 Set out on pages Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 43{21 of the Chari(ies Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to-. examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in Ihe general Directions given by the Chartiy Commission (under section 43(7}{bl of the 1993 Act, and to state whether particular matte[5 have come to my attention. Basis of independent My examination was catried out in accordan wrth general Directions given examlnerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the Gharity and a comparison of the aGGounts presented wtth those records. It also includes consideration of any unusual ttems or disclosures in the accounts, and seeking explanations from the trustees cOnming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limrted to those matters set out in the statement below. Independent In connection with my examination, no Matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordan wtlh section 41 of the 1993 Act," and to prepare accounts which accord viith the accounting records and comply with the accounting requirements of the 1993 Act have not been met '. or 2. to which. in my opinion, attention should be drawn in order lo enable proper understanding of the accounts to be reached. Signed: Date: Name: JOANNE GRUNDONNER Relevant professional qualification{s) or body (if any}: AAT Address: 43 St Helens Way, Benson. OX10 6SP IER October 2021