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2022-03-31-accounts

LAWRENCE HOUSE MUSEUM CHARITY NUMBER 276656 TRUSTEE REPORT FOR THE YEAR ENDED 31" MARCH 2022 CHARITY'S ADDRESS Lawrence House, 9 Castle Street. Launceston PL15 8BA Principal Office- Launteston Town Hall, Western Road, Launceston PL15 8AR NAMES OF TRUSTEES Councillors following May 2021 election Cllr H Bailey (Vice Chairl C.Ilr P Btillen - tO-OPted June 2021 Cllr J Conway Cllr N Gilbert cllr D Gordon Cllr D Green Cllr J Harris Cllr J Heaton Cllr B Hogan Cllr J Nancarrow Cllr l Nolan- Resigned September 2022 Cllr P O'Brien Cllr L Penhale Ichairmanl Cllr B Sllanes Cllr R L Tremain Cllr M Young The Town Clerk acted as Secretarv Buttons Accountants acted as Treasurer The Curator is Dr. Damon Dennls

PROFESSIONAL ADVISERS Bankers.. HSBC, 18 Broad Street, Launceston,PL15 8AQ Auditors.. Hoines Watts. 9 Western Road, PL15 7AR GOVERNING DOCUMENT g Castle Street was leased to the Launce5ton Town Council by the National Trust for Places of Historic Interest or Natural Beauty on 29, December 1964, and subsequently on 19, May 1992 for a period of 99 years at a peppercorn rent. The Trust Oeed was drawn upon 22 September 1978. TRUSTEE SELECTION The management, maintenance. repairs and fabric of the building and gardens are vested in the Trustee, Launceston Town Council. Town Councillors automatically become members of the Trustee body upon election or co-option to the Council, their Trusteeship terminates at the end of their term of office. OBJECTS OF THE CHARITY The objects of the Charity are the advancement of education by the provision of a public museum in the town of Launceston and its surrounding district. PUBLIC BENEFIT The Museum is open Tuesday- Saturday from the end of March to the end ofoctober, but due to Covid and maintenance requirements it has not been open. There Is no charge for admission, so anyone may freely access the collections. The Museum is a repository of Launceston's history,. gifts are frequently made for the benefit of the community. MANAGEMENT The Launceston Town Council, as tenant under the tems of the lease, is responsible for maintenance and repair of the building. The Trustees are responsible for the management and control of Lawrence House and garden and the running expenses. The Curator manages the maintenance of exhibits and other activities carried on by the museum with a team of volunteers. The Town Council has established a Lawrence House Trustee Museum Management and Liai50n Committee to support the work of the Curator and the volunteers. The Forward Plan was reviewed in November 2019 and revised in 2021. MUSEUM MENTOR Ms Mary Godwin has been appointed as Museum Mentor. REVIEW OF ACTIVITIES The Museum was compelled to close to the public in March 2020 due to Covid, a global pandemic. A programme of exhibitions had been planned for the forthcoming season. It was durlng this period that previously reported works required, accelerated with water leakage. collapsing plaster ceilings

and walls, and damage to artifacts. It was planned that safe parts of the Museum could be used for activities during the Cau51ey Festival. Extensive works are being carried out at the Museum and they are being overseen by the Council's Eststes and Properties manager and ari appointed Project manager. In order to have a presence in the town during the repairs of the Museum, the Curator proposed to seek and find a suitable venue to open a Pop Up museum with changing exhibitions to keep the public interested and informed. The Merchant's House in the centre of the town was secured as a suitable venue and the first exhibition was the North Cornwall Motor Club's Centenary celebrations which had been postponed due to Covid. Then followed an exhibition of buildings in Launceston- prominent buildings of significance and interest, the Passmore Edwards library, Lawrence House, the Hayman's bullding and Merchant's House to name a few. A Victorian Christmas exhibition was next displayed in splendour, but due to another Covid lockdown, It had to be closed prematurely. The Pop Up then moved into the larger corner position in readiness for the next summer exhibition. The Curator's post was made permanent from April 2020. ACCREOITATION The Museum was awarded Accredited Status in August 2009, and was re-accredited in March 2014. This distinction is awarded by the Museums, Llbraries and Archives Council. The latest re- accreditation application was submitted in line with the closing deadline of December 2019 but has not happened due to the Covid outbreak. A new application will be submitted for March 2022. MEMBERSHIPS Lawrence House Museum is a member of AIM (Association of Independent Museums). SW Museums Federation, Visit Cornwall, the SE Museums Group, Cornwall Museums Partnership and Tavata (Tamar Valley Tourism Associationl FUNDING,RESERVES AND INVESTMENT POLICIES The museum does not have a reserves policy, nor an investment policy. Launceston Town Council makes an annual donation to enable the Managernent and Liaison Committee to deal with the day to day running of the museum. All monies received as grants, donations from activities, sponsorship, covenants and from the donation boxes are used for improveiiieiits to displays and for t17e furtherance of the Collertions and Management Policy. The Museum also receives incorne from the rent of a f lat in the upper part of the house. The Friends of Lawrence House Museum raise additional funds for the museum through a programme of talks, exhibitions and other events, and the sale of monographs. The Friends of Lawrence House Museum is a registered charity.

RISK MITIGATION Annual fire inspections are undertaken and measures taken to implement any recommendations. A new fire alarm and security system 15 required and has been quoted for, but will not be installed until repairs have been carried out to the Museum. The museum is locked and alarmed. The alarms are tested annu211y and the Curator and Town Hall hold keys. Stewards undergo training for emergencies and all exits are clearly rnarked. The stewards, role is primarily the security of the collections. A Collections Policy is in place. The building has 3 flat on the top two floors which is occupied by tenants, SO It is not left empty. DECLARATION I declare in my capacity of charity trustee that the trustees have approved the report above and have authorised me to sign it on their behalf. Chairman of the Trustees..... .Date 17-1-Z3

Lawrence House Museum

Charity Number 276656

Trustee's Report and Unaudited Receipts and Payments Account For the year ended 31 March 2022

Pages
Trustee's Annual Report 1-4
Independent Examiner's Report 5
Receipts and Payments Account 6-7
Statements of Assets and Liabilities 8
Notes to the Accounts 9-10

Lawrence House Museum

Receipts and Payments Account For the year ended 31 March 2022

Receipts
Launceston Town Council Grant
Cornwall Council: Small Business Grant
Other Grants
Donations
Donation Boxes
Rents
Gift Aid
Deposit Account Interest
Total
Total receipts
Payments
Repairs and Garden
Curator's Salary
Employer Pension Costs
Electricity
Water
Rent
Equipment and Display Costs
Printing, Stationery and Postage
Telephone
Website
Subscriptions
Advertising
Professional Fees
Travel Expenses
Computer Expenses
Bank Charges
Health and Safety
Sundries
Total
Total payments		 Unrestricted
funds
Restricted
funds
Total funds
2022
2022
2022
£
£
£
37,000
353
37,353
0
0
0
5,000
5,000
0
1,000
1,000
182
182
5,400
5,400
0
0
6
6
42,588
6,353
48,941
42,588
6,353
48,941
538
538
19,084
19,084
1,077
353
1,430
4,871
4,871
566
566
2,500
1,000
3,500
1,005
48
1,053
422
422
0
0
1,853
5,000
6,853
781
781
104
104
1,821
1,821
714
714
1,035
1,035
17
17
41
41
5
5
36,434
6,401
42,835
36,434
6,401
42,835		 Total funds
2021
£
37,000
25,000
1,790
0
5
5,400
563
8
69,766
69,766
26
19,122
0
6,522
444
0
352
1,800
1,660
102
291
163
1,920
255
2,016
0
0
3
34,676
34,676

6

Net receipts
for the year
Cash funds
brought forward
Cash funds
carried forward		 6,154
-48
6,106
37,356
6,038
43,394
43,510
5,990
49,500		 35,090
8,304
43,394

Approved by the trustees on 07 February 2023

And signed on their behalf by:

Chairman of the Trustees

07 February 2023

7

Lawrence House Museum

Statement of Assets and Liabilities For the year ended 31 March 2022

Cash funds
Cash at Bank
Petty Cash
Total
Assets retained for the
charity's own use
Total
Liabilities
PAYE
Epson Lease
Total		 Unrestricted
funds
Restricted
funds
Total funds
2022
2022
2022
£
£
£
43,380
5,990
49,370
130
130
43,510
5,990
49,500
0
0
0
0
0
416
416
5,184
5,184
5,600
0
5,600		 Total funds
2021
£
43,391
3
43,394
0
0
0
0
0

Approved by the trustees on 07 February 2023

And signed on their behalf by:

Chairman of the Trustees

07 February 2023

8

Lawrence House Museum

Notes to the Receipts and Payments Account For the year ended 31 March 2022

1 Basis of preparation

The statement of account has been produced on a receipts and payments basis and is in accordance with the Charities Act 2011 and by reference by the Charities SORP where relevant.

2 Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

3 Taxation

The charity is exempt from tax on its charitable activities.

4 Non-monetary resources

The Trust has the benefit of the lease of the premises which is occupied for charitable purposes.

There are no rental payments made by the Charity for the lease.

5 Transactions with related parties and trustees

There have been no transactions with Trustees or other related parties in the period of account.

6 Restricted funds

The purpose of the restricted fund carried forward is to cover costs relating to the charity's Herbarium project.

9

7 Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The assets of the plan are held separately from the charity in independently administered funds.

8 Number of employees

The average monthly number of full time equivalent employees during the year was 1 (2021: 1)

10

Independent Examiner's Report to the trustees of Lawrence House Museum

I report to the trustees on my examination of the receipts and payments account of Lawrence House Museum for the year ended 31 March 2022 which comprise the receipts and payments account, statement of assets and liabilities and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act').

The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the receipts and payments account to be reached.

Buttons Accounting Ltd Prospect House 11 Western Road Launceston Cornwall PL15 7AS 07 February 2023

5