2025-03-31-accounts

THE HAYWARD CLUB Registered Charity Number; 276426 Receipts & Payments Accounts for the period between 1 April 2024 to 31 March 2025

Inde ndent wminerfs re rt on the accounts l. 14S •d: 14115 U trAtrT. IpJu

CHARITY COMMISSION FOR ENGLAND ANO WAIES Receipts and payments accounts CC16a To 31mrJ)25 Section A Receipts and payments Unr•trfct•d TrA41 lund¥ Lut y•ar A1 R•c•lpts uthrvJ npirrfw• Sub ioWfGrtw frxAR) (••• tsbl•l. Sub (L 172 11784 28,167 AJP m•rt• purclMaTh l••• tsbl•l 92T• 24QJ Al Cath fuThl• la•ty•ar •ThJ C•h lund• th1* 4641 rn129 Section B Statement of assets and liabilities at the end of the period rK B1 Cuh fun 41 CCXX R1 acxxunts {SS) 05104r2024

rm . z•## B4 A•••ts rnt•ln•d lor th• 80 u4￿1 ALHQL 4¥JO E t)hyi 1417 1l.f.i CCXX R2 accounts (SS) 05104r2024

The Hayward Club Report of the Trustees for the year ended 31 March 2025 The Hayward Club . Charlty rnglstratlon nwnber. 276426 1. Objo¢tivo8 and Acllvili08 Club's mission is to assist disabled pefsons by giving them the opportunty of independence with skills of typing. computing arKI familiarty with office equipment. also to irnprove their condition of life in trE enjoymenl of social aclivities. cKrtings and an annual holiday. The Club sets out lo achieve ltr￿e objectives via weekty meetings where a combination of activities are available to members, including tuition and workiry with laptop computers, handicrafts and occasional lalks. An annual holiday is organised together with some ad-hoc (xrtings armj 8(M>al aclivilies. 2. Achl•v•m•nts and Perfomianc• The Hayward Club has continued to meet consislenty throughout this last year in bringing a social 'lrfe-line' to many of its members. The only exceptions to Meeting We￿ the planned annual holKlay, the Easter and Christmas breaks and one vRek of indement weather in January. have continued to enjoy occasior￿1 speakers, an annual visit to the pantomime, the indoor bowling dub, fish arKI chip suppers, biThJo, quiz n￿hts, a Christmas lunch and other activities to the delight of all dub members. The annual holiday took pla￿ during the surnmer and rt was successful; the trustees wish to record their appreciation to the Management Commrttee for all of ￿1r hard work in organising these activit%es,' they are the 'backbone' of the dub. There is a wide range of physical and leaming disabilities represented within the club. Often club members express their appreciation of the club and how it represents the highlight of the week and is an opporiunty to maintain long-standing friendships. A number of dub Members will sperKI time USI￿ our laplop computers for typing acc¢)unts of holidays, other life events. catching up with SI￿ and news or watching videos about things that interest them. Other club members enjoy crafts and convetsation while others simpty enjoy being amongst friends. A special annual church service took pla(x al Christchurch Dunstable in May 2024 wtth an increased number attendirrfJ. The need for this reflects the challenge faced by many who would like to attend a church service but thving to their disabilities, would find rt too overwhelming. During this year the trustees have become Con￿rned that our membership has decreased. ifithile the club is cu￿entlY viable. the twstees are mindful of this trend and will be addressing it in the following year. Some former rrembers have stopped coming to the club for a varth of reasons such as moving away to another area and sadly some have passed away. However. there are a number of regular attendees who, for one reason or another. are not formal rn￿berS of the dub but this ensures the￿ is generally a viable

number of attendan￿S at the dub each week. In order for the dub to raise sufficient money to pay for the hall's weekly hire fee, we need 28 people to attend the dub each w&k and for each pay their £2.50 sub" somets'mes this does not happen and occasionally this is out of our control i.e. availabilty of taxi drivers during religious festivals. To address the dedine in membership and the ongoing need for publicty, the trustees appointed Mrs Sandie Copp who was known personally to three of the trustees. The appointment was on a voluntsry basis and Mrs Copp was asked lo publicise the club and make it better known in the Dunstable and the surrounding area. Wthile this is an on-going prO￿S$, the Irustees have noted how the club is now kno¥￿ more WKlely in the town by other dubs. the Town Council and a number of key Indiv￿ua1s. are at an early stage of expk>ting ways we can ctroperate with and mutually support another club known as Branching Out. The Club's ambulance continues to provide transport for dub members wrth sunfficant disabilrties attending dub. Although 14 years old. it has proved reliable and a very capable vehicle with its tail lift. additional heating arKI I￿￿tir￿J. None of this would be possible without the dedicalion of Hedley and Joanna Denmarf(. their family members and team of drivers from the Rotsry Club. As Hedley Denmark has advised us of a 'signfficant birthday, which would preclude him from driving the ambulance. considerable efforts have been made to find a replacement custc#Jian of ts ambulance with limited The constitution requires a minimum of four trustees and a maximum of ten trustee8. Details of trustees are pTh#Jed below. Tr year has ended without a Club Secretary (who would also be a trustee) and a number of tasks have been absorW by other trustees. Despite this, we remain quorate. The trustees are very grateful for each of the Management Committe8. They aro appointed by the trustees to organise tl practKal. day-t(Hlay running of the club. They are Patrick Bannon, Anna Hill, Mary Ryan and Margaret Collins. Sadly Management Committee member Valerie Worrall passed away during the year and we also miss Linda Fill who helped a lot with arts and crafts (the dub is grateful to both framilies who raised money for the club in Memory of Valerie and Linda). A number of other volunteers assisl the club in a varty of ways and the trustees wish to express their apprecialion for such loyal support. During this last year. the trustees have continued to review existing policies and update them where required. We approved a data protection policy arxl the treasurer kindly agreed to become the data protection Offi￿r. Addrtionalty we have consKlered arKI introduced a risk register to h￿hlyht strategic risks, a pobicy for Record Keeping arKI Retention and work has begun on a Volunteer policy which will be in operation duriThJ the following year. The trustees have an annual plan to guide the structure of quarterty meetings. This includes reviewing the financial position during each rrwting and understanding any variations from the original budget of the year. The first quarter meeting in April reviews the end of year financial positi'on ahead of approval of the accounts, extemal examination and presentation to the members at the Annual General Meetirg. The fourth quarter Meeting in January each year indudes approving a budget for the year ahead. on￿ again we have alkKated a subsidy of £3,0(K) for the annual club holiday

(organising the holiday is consistent with the dub's constrtution). We gratefully acknowledge a grant from the Waiirose Communrty Matters fund which has helped us replace some older laptop computers and purchase a sound system which benefits everyone, especially those usirMJ trEaring aids. The grdnt has also been used for an educational and social visit lo Bletchley Park. Other kind donatK)ns from indNiduals arKI club members have been given to ts club arKI these are gratefully recewed. To conclude, this has been another successful year but also a year of significant challenges. The main challenges are the decline in numbers - in common with other similar dubs in the area - and the shortfall in income compared with expenditure. The trustees are. however. aware of these challenges and are proactively addressing them. Finan¢lal Rovl•w 202*25 3. Governing DoCUm￿rt The Hayward Club is an unincorporated associatlon and is controlled by its constitution - its governing document. The tn￿le8S present their report with the financial statements of the charity for the year ended 31 March 2025. In accordance with their goveming document and Charty Commission gutsjelines. the trustees have chosen to prepa receipts and payments a[￿unts. 4. General Fund (Unrn8trlct•d) Our main funding support Ihis year came from a signfficant legacy left to the Club by a former member. Additional support came from grantsldonations from Waitrose, Central Bedfordshire Council. charl￿S including local Rotary Clubs, from other fvnd raising activities arKI interest on savings. Total income for the year was significantly higher than the pffjvious year, mainly due to the above mentioned legacy. Tr weekty subscription and Ihe annual mernber8hip fee remained at the previous year's level. ExpeNliture, ind￿lIng a subsidy to ￿ holiday fund, was approximately 6.5% lower than the previous year, resufting in a Sufplus of £10,729. However, rf the legacy is excluded, the Club made an operating loss of £1,771- some 35% lower than the loss reported in the previous year. Although a balance is getts'ng closer, routs'ne expendrture still exceeds routine income. 5. R•s•rv88 trustees have adopted a reserves policy as a tool to assist firk3ncial planning and to help a&8ess required future levels of 'free reseNes' to meet.. • approximately 12 months of bLtyted experKliture to ensure conts'nuity of activity as going concem • a contingenry for managing major repairs or replacernerrt of the Club's ambulance and • a small contingency for currenty unforeseen needs. At 31 March 2025 the Club held free reserves of £42.000 and this amount was confirmed as remaining appropriate when re¥￿￿ by the trustees in the 4th quarter of the accounting year. The trustees remain C0rff￿ent that from a financial perspective. the Club will continue as a going concem.

1. Inveslm8nt Policy The charity seeks low risk invesknents covered by the Financial Services C(xnpensation scheme with the best rates of return available via:_ . a fixed temi deposit account for rts £42.000 of reserves - a Charity 2-year bond account with the Untted Trust Bank @ 4.850h interest was selected for this and was opened in May 2024. Interest will be added al the annual anniversary and is anticipated to be slightly above £2000. . the instant access account for £15.000 of funds that might be needed more urgently was opened with the Saffron Building Society and has eamed approximately £500 interest. The interest rale is variable and has been redui*d to 2.75%. An attemative easy access savings account with a better interest rate is currently being pursued.
2. Holiday Fund (R￿trICt•d> One of the Club's objectives is to organise an annual holKlay for its members {who may bring their own carers. rf needed) and to offer help to those ￿EMberS to save money to pay for their place on the holiday. The rnaj¢xty of the cost of the holKlay, the associated transport and outings is covered by r￿rnberS' payn*nts, but the Club does provide a small subsidy which was just over 15% for the 2024 holiday. Members can choose to pay instalments into the Club's holiday account throughout the year, to help spread their cost. Approximately 40% of members chose to save in this way durir¥J this year. Shortty after the holKlay was ¢￿￿uded - in September 2024 - the holiday account stood at £1 (simply to keep bank account active), but by 31 March 2025 £4,641 had already been entered in anb'cipation of the 2025 holKlay.

3. Rlsk8 and Uncerta5ntlo• • Outgoings have exceeded incoming resources for several years. largety due to the Club's policy of subsKlising the annual holiday. Thus far and for the immediate future thi8 does not pose a threat. as the shortfall has been covered by a signfficant unrestricted donation that the charity received a few years ago. H¢y•vever, rf this had continued uncontrolled, a potenbal uncertainty over the charity continuing as a going con￿rn for its long-term future (10 years+) would arise. The trustees have recognised this risk and their strategic plan aims to improve long te￿ financial secufity. . The charity's principal asset is an ambulance with tail lift, used to transport sorne of the members to charity galherings. Major repair or ￿placement of the ambulance, while covered by the reserves. would ￿nsuMe a subslantial part of those reseNes, posing longer tem risk to the stsbilty of the Club. In addition. should this arnbulan￿ become unavailable for any reason, some rnernbers May be unable or umvilling lo conts'nue their membership. As members, subscriptions and weekly payments towards hire of the meeting hall is one of the main sources of the Club's income. reduciion in membership would pose a risk to financial se￿rIty. . Raising even rn0￿ income via the members risks alienating s(xne. ¢xusiNJ them to resign membership leading to the same fisk to financial securty identified above.

4. Structure. Governance and klanagom•nt The Hayward Club is an uninc(Xp￿*ed association and is controlled by its constitub'on - its goveming document. The constitution defines that there should be a minimum of 4 and a maximurn of 10 trustees, elected each year at the Annual General Meeting. The honorary Offi￿rS (chair, vice-chair. secrelary & treasurer). who are also twstees. are also elected each year at the AGM. Existing trustees and officers are eligible for re-ele￿1On and May confirm their willingness to continue to stand, plus any members of the chanty may nominate themselves. via the secretary. for elects'￿ at the AGM. In the meantime (between AGMS) members may also be c¢>opted by vote of existing trustees. The Management Committee has been fom)ed to organise the operational actsvrties of the dub and regularly reports to the trustees via the Secretary.

5. Name• of th? I￿￿te•S vtho manage th• charfty Doug Hook Patrick Bannon Rachel Hook David Homby Joanna Denrnark Hedley Denmark Hazel Srnith sa Hutchinson Chair Member's Secretary Trustee and immediate past treasurer Treasurer Resigned dufiTrJ the year tr•ving to personal circumstances Joined arKI resigned during the year (Ywing to personal circumstances Valerie Worrall, who wa8 a Trustee. sadly passed away in January 2025.
6. Declaratlons Th• trust•M dKlar• that th•y hav• approv•d th• tr￿t•8'* rnport a• al)ov•. Slgnod on behalf of the chaffty's trust￿8. Signaturel8) - Dats: 27 Jun• 2025 Full name: Douglas Raymond Hook Posltlon: Chalr