The Hayward Club Report of the Trustees for the year ended 31 March 2024 The Hayward Club - Charlty regi•tsallon numb•r. 276426 ObJ•ctlv•8 and Actlvltios The Club's mission is to a8stsI disabled w8¢)n8 by gNiTrJ them the opportunty of irKI8p8ndence with skills of typing, computing and familiarlty *ith Offi￿ equiwlent; also to imwove their coThJition of life in the enioyment of social activilie8, Outings arKI an annual holKlay. The Club Sets out to achieve these objectives mo8lly via wpekly meetir¥Js ***re a comkn'nab'on of aclivilies are available to members. including tuilion and VKJrf(ing with laptop compthers, handicrafts and occasional talks. An amual holiday is orgarmsed t<)gether with 80ffé ad-hoc outings and social actibities. Achl•v•m•nts and Perfonnanc• The Club has ￿ntinued to funct￿ very tJ)n8i8tenlly over tr* la8t year withoth any Signfficant challenge$ or ¢hang88", the stabilty of the club 18 important to its members. The club continue8 to be open to adults in tha t)un8table, Luton surrounding area. There 18 a wide range of thy8ical and leamirvj di8abilitios reWeSen￿ within the dub and the trustee8 recognise there 18 8¢0pe for considerable SOCAal i8olatiM amoTrJst the membef8. Therefore the club provides a real '80cial lrfeline. for its members who can meet together, in familiar surrourKlings and on thèir temis in a rK)n-threaleniro environmerrt. BesKles social opportunities enjoyed by all memberyJ, some regulafly use ￿PtOp computers to improve their well- being, skills and confidence. Some members have been involved for several decades. Throughout the year. the dub's Management Commiitee lakes care of the practical, oper*ional aspects of the club. They have organised a number of events induding specialist First trainirva which served to forge a h8lpfiJl link with a local dwrity. (Jher events induded indoor bowliryj, fish & chip 8upper. a visit to the pantomime. 8 Christmas lunch quiz nights. The dub's ambulance has continued to wovide an important trans[￿ provision for dub members, •specially for those who are wheelchair users. OwirvJ to the age of th8 vehide, some additional maintenance arKI repairs have been necessary. Continue to be grateful f¢￿ the volunteer drivers from the Rotary Club. also for Hedley Denmark and hi8 family faithlulty organising maintenance, insurance cover. additional drivers. rolas etc. The trustees have reviewed all income and expendrture bwth a view to improviryJ the club's financial positson; considerable progress has been made and this 18 detai￿ in Financial Reviv below. Our 8tep8 have induded renegotiatiThJ the ambulance Insuran￿ policy and conduding our broadband ¢ontrad with Virgin Media, through t*ing able to use the intemet connection already provided for other users of the hall. are extremely grateful for the generous grants provided through the year by Cerrtral Bedfordshir8 Council. Dunstable Rotsry Club. Ampthill & Flitwi¢k Rotary Club, the Royal Order of Buffaloes and othe￿. The dub members have successfully organised a fvndraising fa￿, lurther details L*kM. H¢YAever, whi18 the finanL7al position has seen significant progress, there is still room for ImFYoven*￿. For our reassufance, ￿ recent years ￿ have eryaged MayfflMAc¢wntsncy for voluntary extemal examination of our a¢¢ounts. The conclusion has been to find 8verything in good order. As our income has risen above the rn*vant threshokl. we will continue to have our a¢¢ounts examined and VAII welcome any suggests'ons w reComn￿ndats'OnS to imwove our woces8es. have also taken the step of seeking advice cMwning the Holiday account. which holds the member's holiday m¢)nies. ate ad¥i8ed to ¢￿tinue our wactsL* of indudiNJ the holiday monies in the club's a￿L)Unts in (￿r to support gocKI transparency and best wactice (it shoutd be noted such monies are held in a separate bank accoun( as ouuined bd(tw). The dub's existing bank accounts have been used to hokl all of the dub funds and a separate account is used for the holiday monies. The trustees believe it is the dubs, best inte￿$t$ to open two further Savings accounts. The first is a short tenn savings account wtlh immediate access arKI this provides a competitive interest rate. A further account is ￿lThJ opened to hold the dub s reserves and any further funds required in the medium tem). This accourrt will net the hwhe6t interest rate we are able lo achieve. Jr websrte had inojrred regular monthty fees and the vari(xts pa9es had not been updated for Some considerable time. have successfully engaged a l(tsl IT company for IT support, redesigning the vrnbsite and organising free hostirYJ due to our ¢haritalYe status (at the time of writing, we have a Sbmple holdiNJ page). This arrarvJement opens fijrther leaming and developnental opportunrties in year ahead. Our laptop computers continue to ￿rfOrM *Yll arKI are maintained by (Th of our members. organised the annual PAT testing of our equipment through a k)cal company who kindly paid towards the produth'on of a newsletter . Wth regard to th8 n8wsletter. we are thankful for one of our Members and hi$ family who sk'ffijlly yoduce the news￿er ￿ Iho bonefft of the èntire dub. In May 2023 a church 88rvice was held at Christchurch Dun8taLge for tho88 wishing to atterKI. It was organi88d specifically for the dub membern In a uw-friendty way arKI provided an opportun for dub members to actsvety take parL The annual holiday took place in the summer of 2023 and this was enjoyed by a good number of member8. Wrthout the dub organising and subw'dising the holiday, it could be problematic and costly for any holiday to take place especially where carers and SP￿la118t tranS￿rt and accommodation 18 required. During the year the trustees introd￿￿ a Safeguardir¥J Policy arKI plan to incorporate training for trustees and vdunteers. Addflionally the trustees agreed and introduced a Privacy Policy and Privacy Statement as part ol the ongoing improvements. A new membership forn has also been Introduced to imwove record kee￿.n9. a Grft Aid dedaration and for the collection of Some pernonal characieristic data (gerthr. age, ethnic I￿￿1n$ etc). An 'unwritten' but imwrtant feature of Ihe club is for as many mmbers as possibkn to have a role in the club. Examples Ind￿le putting out tables and chairs, announcing ly'rthdays, 88rving cups of tea plus many other roles. often 'behind the Scenes,. A real hight￿ht during the year was the organisation of a fundraising rafflo which was overneen by the Management CommTrttee. The raffle involved so many with appealing for ￿¥￿e$, selling li¢kets etc. 8esKles the fijnds raised for the club, the 'added value, has been word-of-mouth publicity for the dub and, most importantly, many dub members working 8elnessly for the greater good of the and their felltrw members. Financlal Roview Govornlng Document The Hayward Club is an Unincorp(￿ted associakn aTrJ 18 controlled by its wistitution - its goveming document - which was updated arKI approved at the AGM on 16 June 2023. The trustees present their report wth the financial statements of the chanty for the year ended 31 March 2024. In accordance with their govemirYJ document arKI Chanty Commission guidelines, the Goneral Fund IUnr••trkt•d) Our main funding support ￿ntInueS to ￿rne fr(xn the members themsthes, with addilional support coming from grarrt￿d0natsOns from Central Bedfordshire Council and (tharilies induding local Rotary Clubs and from other fvnd raising activitbes. Total inry)me for the year was signfficantly hwher than the previous year, mainly due to increases in grantsldonations and fundraising activty. The weekly subscription was revi8ed £2.00 to £2.50 and an annual mernbership fee wa8 introduced for the first time. Expenditure, induding a subsidy to the IK)liday furKI, was approximately 6.5% h￿her than the previous year. results'ng in a loss of £2,722 - apwoximately 60% lower than the loss reported in the Yevious year. The trustees have adopted a reserves policy as a tool to assist fin¥￿la1 plannirvJ a￿1 to help assess required future levels of Yree reseThes' to meet: • approximately 18 months of IXW expenditure to ensure continuity of activity as a goirvJ • a contingency for managing major repairs or repiacemenl of th8 Club's ambulance and • 8 Small ¢ontiNJ8ncy for currently unforeseen needs. At 31 March 2024 the Club hekl free reser¥8s of £42.000 and this amount will be reviewed by the trustees every 12 months in the 4th quarter of the accounttng year. The trustees are therefore confident that the Club wll continue as a goirvJ conc*m. InvM*Jn•nt Pollcy Th8 chanty seeks low risk investments covered by the Financial seThi￿8 Compensation scheme th the best rates of retum available via:. • a fixed terni deposit a¢¢ount for its £42,000 of reserves - a Chanty 2-year b(YKI account the United Trust Bank 4.85% intrnt ha8 been 8e*ded for thi8 arKI 18 in the proce88 of being opened. ' an instant acce88 account for £15,¢￿ of funds that might be needed more wgonty has boen opened with the Saffron BuildiNJ Socw @ 3.3% interest (variable). Holld•y Fund IRMtrf¢t•d) One of the Club's obj'ective8 18 to organi8e an annual hcAthy for it8 members arKI to offer help to thos8 members to &we m(x*y lo pay for their ￿ace on the holKlay. The majonty of the cost of the holiday, the associated transport and (xrtirvJ8 is covered by members. payments. but the Club doe8 provide a mcwjest subS￿Y of between 8 and 10% {8.4% for the 2023 holiday). Members can choose to P8y instalments into the Club's holiday a¢¢ount throwJhout the year. to help spread their cost. Approximately 75% of members chose to save in this way during this year. Shortly after tha holiday was concluded - in September 2023 - the holiday account Stood at £1 (simply to keep the bank account adive), but by 31 Marth 2024 £4,820 had already been entered in anticipation of ttKq 2024 holiday. Rl*ks •nd Unc•rtalntl•s . (Jrtgoings have exceeded incoming resources for Several years, largely due to the Club's pollcy of subsidising the annual holthy. Thus far and for the immediate fiAure this does not pose threat, as the sh¢Jtfall has been covered by a s￿nth¢an1 unrestricted donation that the chanty received a few years ago. However, rf this had Continued uncontrolled, a potential uncertainty over the charity continuing as a goirvJ ¢oncem for its lon*temi future {10 years+) would arise. The trustees have recognised this risk and their strategic plan aims to imFYove long tem financial security. . The thanty's principal asset is an ambulan￿ tsil lrft, used to transport some of the members to Charity gatherings. Major repair or replacement of the am￿lance, while covered by the reserves, would consume a substantial part of those reserves, posiNJ a lon9er terni risk to the Sta￿[ty of the Club. In additrry), should this ambjlance become unavailable for any reason, some members may be unable or unwilling to continue their membership. As members, subscriptions and weekly payments towards hire of the meeting hall is one of the main of the Club's income, reduction in membership would pose a risk to financial security. Raising even more income via the members risks alienating some. causing them to resign membership leading to the same fisk to financial Se(￿nty Mjentified above. Structurn, Governanc• and Managoment The Hayward Club is an Uninco￿ association aThJ is c¢y)trolled by its constitution- its goveming doujment . whid) was updated arKI approved at the AGM on 16 June 2023. The constitution defines that there sh￿Id be a minimum of 4 and a maximum of 10 trustees, electéd each year at the Annual General MeetiTrJ. The honorary officef8 (d￿lf. victrchair, secretary & treasurer). who are aL80 trustees, ￿ al80 elethd each year at the AGM. Existing trustees and officers are eligible for re4lertion and may confirm their willingness to Continu8 to Stand, plus any members of the tharity may nominate themselves. via the se¢retsry. for election at the AGM. In the meantime (between AGMS) members may also be c￿opted by vote of existing trustees. The Management Committee has been to (yni8e the opratK)nal activiti88 of ￿ dub and regularly reports to the trustee8 via tr* 8e•. Namm of th• tru•t••• who manay the charlty Doug Hook Chair Patrick Bannon Secretary Rachel Hook Trustee and immediat8 P38t treasurer David Homby Cwted a8 ￿rrent treasurer on 22Kizr2024 Valerie Worrall Joanna Denmark Hedley Denmark Hazel Smrth D•clarntlon8 Th• trust••• d•ctsr• that th•y h•v• apprnv•d tho tru•l•M' r•port abo￿. Slgn•d on b•h•lf of th• charfty's tru•lo••: Slgnatur•: Full nam•: Douglas RaymorKI Hook Pogltlon: Chair Dat•: 28 June 2024 ## THE HAYWARD CLUB Registered Charity Number; 276426 Receipts & Payments Accounts for the period between 1 April 2023 to 31 March 2024 Table I Inde endent examinerfs re ort on the accounts Re rt to the Trustees of The Ha ard Clu on acwunts for the ear ended 31° March 2024. I report to the Trustees on my examination of the accounts of the Club for the year ended 315t March 2024. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the Club's Trustee5 you are responsible for the preparation of the accounts In atcordance with the requirements of the Charities A¢t5 20111"the ACV'I. I report in respect of my examination of yourcharity's accounts carrled out under sectlon 145 of the Act, and in carryin8 1)yt my e¥amlnation I have followed the applicable directions given by the Charity Commi55ion under settion 1451511bl of the Act. INDEPENDENT EXAMINER'SSTATEMENT I have complèted my examination. I confirm that no material matters have come to my attention In conr*ction wtth the examination 8ivin8 me Cause to believe that In any material respect.. the accout)tin8 records were not kept in respect of the Charityas required by sectlon 130 of the Act.. or the accounts do not accord wllh Ihose record5.' or the accounts do not comply with the appllcable requirements ¢oncerninB the forni and content of Kcounis set out In the Charitie5 IAccounts and Reports) Regulatlons 2CK)8 other than any reguirerntnt that the accounts give a 'true and fairf view which ￿ not a matter constdered a5 part of an independent examlnation I have no concerns and have come acr055 no other matter in connecik)n with the ex•mtnaiion to which attention should be brou8ht in thls repclrt In order to enable a proper understanding of the accounts to be reached. Slgned.. Date: k)1614 Name: JILW 23 ghQu Sr k&r, £eOfrJWMIÉE, Lklb Address ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**The Hayward Club**|||||**276426**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||1 April 2023||||31 March 2024||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Membership Subscriptions/Contributions|**2,946**||||**-**||**2,946**||**-**| |Social Activities|**2,069**||**-**||**-**||**2,069**||**2,162**| |Fundraising|**1,501**||**-**||**-**||**1,501**||**2,271**| |Donations/Grants|**3,511**||**-**||**-**||**3,511**||**641**| |Holiday Receipts|**- 0**||**15,530**||**-**||**15,530**||**16,017**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR) _|
**10,027**||**15,530**||**-**||**25,557**||**21,091**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**10,027**||**15,530**||**- 0**||**25,557**||**21,091**| ||||||||||| |**A3 Payments**|||||||||| |Social Activities|**2,095**||**-**||**-**||**2,095**||**2,428**| |Fundraising|**172**||**-**||**-**||**172**||**-**| |Transport & Insurance|**3,545**||||**-**||**3,545**||**3,344**| |Hire of Hall|**2,628**||**-**||**-**||**2,628**||**2,489**| |Other expenses|**1,718**||**-**||**-**||**1,718**||**1,311**| |Holiday|**- 0**||**14,145**||**-**||**14,145**||**18,050**| |Holiday transport|**- 0**||**2,320**||**-**||**2,320**||**3,204**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**10,158**||**16,465**||**-**||**26,623**||**30,826**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**10,158**||**16,465**||**- 0**||**26,623**||**30,826**| ||||||||||| |**_Net of receipts/(payments)_ **|**-**
**131**||**-**
**935**||**-**||**-**
**1,066**||**-**
**9,735**| |**A5 Transfers between funds**|**-**
**2,591**||**2,591**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**65,480**||**3,255**||**-**||**68,735**||**78,470**| |**_Cash funds thisyear end_ **|
**62,758**||**4,911**||**-**||**67,669**||**68,735**| ||||||||||| Table 1 |**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**|**Section B Statement of assets and liabilities at the end of theperiod**||| |---|---|---|---|---|---|---|---|---|---| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Barclays General Account||||**47,598**||**-**||**-**| ||Barclays Holiday Account||||||**4,911**||**-**| ||Saffron Building Society||||**15,001**||**-**||**-**| ||Petty Cash||||**159**||||| ||**_Total cash funds_**||||**62,758**||**4,911**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||OK||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|None||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|Laptop Computers||||Unrestricted funds||**-**||**-**| ||Safe||||Unrestricted funds||**-**||**-**| ||Ambulance||||Unrestricted funds||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due (optional)**| |**B5 Liabilities**|Hall Rental||||Unrestricted funds||**117**||| ||Holiday Costs||||Restricted funds||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees
on behalf of all the trustees|Signature||||Print Name||||Date of
approval| ||||||||||| ||||||||||| I