North Curry Village Hall Management Committee – Chairman’s Report For 2021
The year began with government restrictions limiting the use of the Village Hall, but as these were slowly lifted, we began to get back to normal - albeit slowly.
Regular Executive and Main committee meetings were held during this period, initially on Zoom and then in person when Government restrictions were lifted.
The Section 106 application was transitioned from an EOI to a full application in March 2021, which was accepted by SW&T. The application to replace the floor in the main hall was withdrawn as a proposal was received to just refurbish the surface at a considerable saving.
This left the following: installation of overhead projector and sound loop in the Committee room; replacement of the stage lighting with modern bulbs and control panel; installation of a water heater in the Games room.
All projects have been completed, with SW&T agreeing to pay the full cost as opposed to the promised 50%.
As part of the improvement work, the entrance of the car park was widened to allow 2-way traffic flow.
The Governing (Trustee) Document was updated to remove the mandate for the original 14 groups (many of whom are now defunct) to form the main committee and reworded to allow for regular users to be represented. This would allow the Committee to modify the members (and hence Trustees) to suit current circumstances without referral to the Charity Commission. The changes were ratified by both the Main Committee and the Charity Commission.
Due to the closure of the premises, a long list of minor maintenance items had developed and were required to be addressed to support full opening of the premises. These included replacing misted double glazing windows; replacing of capping on external wall pillars, repair of gas heaters (some of which are obsolete and have been replaced) as well as repairing the tumbled sections of the car park wall and pressure washing the access paths. Wear and tear also required the fence at the back of the hall to repaired and gates rehung
There were also repeated acts of vandalism on the storage shed, with the lock being broken many times, despite engagement with the Community Policing Team. In the end, the shed was left unlocked to prevent further damage and an alternate storage solution will be sought, hopefully using the S106 process.
A request was received from Mr. and Mrs. Egglestone to install a memorial bench in the vicinity of the hall as their parents had been heavily involved in the establishment of the hall.
An AGM was held on 5[th] October 2021. Concatenated frequency is part of the plan to return to historical April timings for AGM’s. Existing Executive Committee members were re-elected.
Whilst the majority of the minor maintenance items have been completed, the list seems to grow every week, but these items will be addressed as well as some of the seasonally sensitive items, such as re-painting of exterior window, fascia and soffits.
We were offered a free re-build valuation our current insurer (Allied Westminster) which was carried out resulted in a small increase over the current insured level. This was accepted and the small premium increase paid.
Due to a few “new users” booking the premises then not using the facilities, creating a lot of extra work reversing the automated billing cycle, we have put in place a requirement for these users to pre-pay before booking could be confirmed. Appropriate T&C’s on Hallmark were updated to suit.
A second clothing recycle bin has been added in the car park, with the operator (Planetaid) agreeing to donate 100 pounds per month to the school.
Use of the facilities continues to increase, and whilst not a pre-pandemic levels, the trajectory is satisfactory.
Dave Cruikshank North Curry Village Hall Management Committee Chair.
Date: 25/02/2022 Time: 19:54:17
Page: 1
North Curry Village Hall Profit and Loss
From: Month 1, January 2021 To: Month 12, December 2021
Chart of Accounts:
Village Hall Master Default Layout of Accounts
| Period INCOME Donations etc 3,327.00 Grants 27,255.29 Fund Generation - Hall Hire 7,601.52 Film Society - Subscription Incomes 775.00 Film Society - Door Income 90.00 Film Society - Refreshment income 182.20 Film Society - Winter Warmers Takings 290.00 Film Society - Winter Warmers Refreshments 52.75 Investment Income 17.35 Purchases Direct Expenses Advertising and PR 612.65 Gross Profit/(Loss): EXPENDITURE Support Costs - Rent and Rates 211.40 Support Costs - Heat, Light and Power 2,743.51 Support Costs - Printing and Stationery 264.09 Support Costs - Maintenance 14,102.09 Support Costs - General Expenses 17.50 Film Society - Management & Admin 114.80 Film Society - Web Costs 70.89 Film Society - Licences 498.00 Film Society - Refreshments Costs 172.44 Management & Admin - Gross Wages 2,829.16 Management & Admin - Professional Fees 529.08 Management & Admin - Depreciation 1,836.96 Net Profit/(Loss): |
39,591.11 0.00 612.65 38,978.46 23,389.92 15,588.54 |
Year to Date 3,327.00 27,255.29 7,601.52 775.00 90.00 182.20 290.00 52.75 17.35 612.65 211.40 2,743.51 264.09 14,102.09 17.50 114.80 70.89 498.00 172.44 2,829.16 529.08 1,836.96 |
39,591.11 0.00 612.65 |
|---|---|---|---|
| 38,978.46 23,389.92 |
|||
| 15,588.54 |
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