## **BRISTOL CHILDREN’S CHARITY**
# **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 JANUARY 2024**
## **REGISTERED COMPANY NUMBER: 01365577**
**REGISTERED CHARITY NUMBER: 0276333**
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **Contents**
||Page|
|---|---|
|Foreword by the Chair of Trustees|2|
|Trustees’ Annual Report|3|
|Statement of Trustees’ Responsibilities|9|
|Statement of Financial Activities|10|
|Charitable Funds Balance Sheet|11|
|Notes to The Accounts|12|
|Independent Examiner’s Report on the Accounts|20|
1
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
**FOREWORD BY THE CHAIR OF THE TRUSTEES OF BRISTOL CHILDREN’S CHARITY**
Welcome to our annual report for 2023/24. We are a charity that exists to improve the lives of children within the Bristol BS postcode area who are in conditions of hardship or distress.
This is my first report as Chair of the Trustees, and I wholeheartedly thank the volunteers who fundraise for and administer our Charity. Though I am only recently elected to the Board of Trustees and as Chair, I have extensive previous experience with the Charity and am aware of the difficult times it has faced over the past few years.
2023/24 was only the second full year since 2019 that we were able to operate without interruptions due to imposed Government restrictions. That said, we still faced many challenges with supply issues, increased costs of goods and services, plus the resignations of several key Trustees.
We managed to raise just over £106,600 which was a huge increase on the previous year and a record amount raised. Our flagship Christmas event saw us raise more than £12,300, after costs, in a single day, thanks to a superb team effort.
Collection box receipts continue to reflect the ongoing transition from cash to electronic payments but still provide a valuable contribution.
Appeal applications received totalled 234 - of which 41 were either declined, duplicated or our offers of help were no longer required. That said, of the 193 families we did help the amount we spent totalled almost £55,000 which was an average of around £284 per application, an increase of 21.2% from the previous period. It should be noted that the average appeal value in the current period, 2024/25, has increased further still.
A further £6,984 was spent supporting our long-term education project, Bristol Hospitals Education Service, via our Community Fund.
We lost several key members of the team over the last few months which left a gaping hole. Fortunately, we have now recruited a new team, and things are now getting back to normal, although we are still looking to recruit more people.
I applaud and thank every one of the remaining team for their continued unwavering support and commitment, everyone involved has enabled the Charity to continue in its mission.
As we receive no statutory funding from National or Local Government, it is essential we continue to receive support from local businesses and the public - without their support, Bristol Children’s Charity could not continue with the vital work we have pledged to undertake, so please keep those donations coming in. We meanwhile look forward to an exciting year ahead.
Kind regards
Jessica Harvey Chair of the Trustees 15 October 2024
2
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024**
The Trustees, who are also Directors of the Charity for the purposes of the Companies Act 2006, present their report with the financial statements of Bristol Children's Charity for the year ended 31 January 2024
## **Who We Are**
Bristol Children’s Charity (hereinafter "BCC") is a registered charity (registered number 0276333), and a company limited by guarantee (Company No. 01365577). We exist to raise funds and receive donations for the benefit of the children within the Bristol postcode area suffering under conditions of hardship or distress. By securing donations, legacies and sponsorship, BCC can make a real difference for such children.
We are a small charity that holds no investments or property, relying solely on cash income throughout the year.
The charity is comprised entirely of volunteers, many of whom are also Trustees, who give freely of their time and effort.
We would like you to support us in our crucial work so please read on and let us tell you more about ourselves, what we do, what we have achieved and how we go about spending the money given to us.
## **What we aim to do: our objectives and activities**
The objectives of BCC are to raise funds and apply the income in the form of relief to children within the Bristol postcode area who are in conditions of hardship or distress by providing or paying for items, services or facilities calculated to reduce the need, hardship or distress of such children. An important aspect of this objective is furthering the education of such children.
It is the objective of the Trustees to address and respond to every request made to the Charity. It is recognised that in any one year it may not be possible to distribute in its entirety all the sums raised and donated; such amounts as are not distributed may be held over and distributed in subsequent years.
Funds are raised by a small fundraising team. These include private and corporate donations, restricted fund donations (mainly for educational purposes) and the proceeds from numerous fundraising events, including our annual Christmas lunch. This year our target was to significantly increase fundraising.
A small appeals team filters all appeals and where approved, arranges delivery of the requested goods or services to the appellant.
The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" effective 1 January 2019 and have had regard to the general guidance provided by the Charity Commission on public benefit in ensuring that its aims and objectives comply with sections 4 and 17 of the Charities Act 2011 and are for the public benefit.
The Charity is administered entirely by the Trustees who give freely of the time and without remuneration.
3
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024 (CONTINUED)**
At the start of our year (February 2023) our plans were to increase our fundraising generally and to develop some longer-term educational funding within the Community Project and for schools in the most deprived areas of Bristol.
## **What we have achieved: highlights from the activities undertaken in the year**
With a reputation within the social care network for speedy response to appeals and a welldefined set of qualifying criteria, the charity has dealt with 234 new appeals during the period, as well as finalising many more outstanding from last year. Many of the responses have been for urgent needs such as the provision of children’s beds and bedding for newly housed families and cookers and other domestic appliances to enable everyday life. The provision of clothing and school uniform continues to feature regularly.
On the education front, we provided Bristol Hospital Education with an allotment, supplying many tools, a shed and a greenhouse. This is an ongoing commitment which will include photographic equipment and various other items.
## **How we funded our work, our achievements and performance**
The following figures are taken from the full accounts approved by the Trustees on 15 October 2024 which carry an Independent Examiner’s report. If more details are required, please refer to the full accounts. This part of the trustee’s annual report comments on key features of those accounts. In this section we firstly explain how we raised the money and then how we spent it.
## **Money received - £106,608 Money spent - £82,786**
BCC can only continue to support the Bristol children in need for as long as we receive the money needed. Almost all our income comes from the voluntary efforts of the public, the efforts of our fundraising team, and from corporate donations.
## **Money received: sources of funds**
Our income this year has been derived from donations and gifts from the public, through corporate donations and through fundraising efforts. Where applicable, Gift Aid has been recovered on donations made through JustGiving, adding a small but valuable additional source of funds.
The total income (£106,608) consists of £27,034 in corporate donations, £48,661 in public donations and £30,913 from fundraising proceeds.
## **Money spent: what we spent the money on**
With an entirely voluntary team administering the charity we are able to direct most of our expenditure on our primary purpose – the relief of suffering in Bristol children.
Expenditure on raising funds was £13,131.
Charitable activities (Appeals Responses) comprised of expenditure of £54,763 of unrestricted funds for general appeals and £6,929 for the Community Project. A further £3,042 of restricted funds was expended on appeals for educational purposes.
4
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024 (CONTINUED)**
Other costs (£5,011) comprise of Governance costs of £793 and Support costs, (covering IT, compliance, administration, and insurance) of £4,218.
## **Performance against objectives**
We started the year,1 February 2023, with the objectives of increasing our fundraising and expanding our expenditure for educational purposes. Both corporate and public fundraising increased significantly overall.
We are delighted to say that through generous support from both regular and new donations we have met all eligible appeals throughout the year and with the help of our reserves held over from previous years, have been able to advance the Community Project sufficient funds to enable a great start-up.
## **Our plans**
We are already seeing an increase in both the numbers and the costs of appeals due to the worsening financial situation and increased costs of living. The charity stands ready to meet the impact.
We are committed to meeting all appeals for help where a valid case is made. We have entered a period when corporate and individual sponsorship and fundraising for our BCC Community Project has been significant. We have already made a real difference to the hundreds of children being educated by the Bristol Hospital Education Service, with whom we have partnered for this project, in providing a minibus, sewing, cookery equipment, photography equipment, an allotment and games.
We are now looking forward to the next project with a new enterprise, which we hope to announce very soon.
## **Our reserves policy**
The Trustees’ reserves policy is set out in the Memorandum and Articles of Association governing the charity as a limited company. The 1978 figures quoted therein are adjusted for inflation and now stand at a minimum of £48,000 and a maximum of £80,000.
The Trustees calculate the reserves as part of the charity’s unrestricted income funds that are freely available and not designated as funds for specific projects.
The General Fund (Unrestricted) stood at £78,935 as of 31 January 2024.
The Trustees are content that in the current and potential, short-term future financial circumstances, a reserve at the higher end of that permitted is appropriate.
## **Our financial health: a strong balance sheet**
The assets and liabilities of Bristol Children’s Charity as of 31 January 2024 are stated on page 11 and are compared with the position as of 31 January 2023.
Restricted income funds represent money which can only be used for specified purposes.
5
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
**TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024 (CONTINUED)**
Unrestricted income funds are funds available to be spent within the objects of the charity which can legally be spent wholly at the discretion of the Trustees.
## **How we organise our affairs: reference and administrative details**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
BCC is incorporated, in the form of a company limited by guarantee, and the Trustees are also Directors of the company.
The company is governed by its Memorandum and Articles of Association as incorporated 28 April 1978 as amended 9 November 2018, the Companies Act 2006, the Charities Act 2011 and the Accounting and Reporting by Charities - Statement of Recommended Practice (SORP FRS102) 2019.
The Board of Trustees is responsible for the overall governance of BCC. Trustees are appointed by existing Trustees who may nominate an individual giving details of that individual’s background and suitability for the position. Election to posts within the Trustees is by the Trustees themselves. All appointed trustees and those with 3 years activity are stood up for election by the charity membership at each Annual General Meeting.
All new Trustees are given an understanding of the role of Trustees under Charity Law and being a director under Company Law. They are furnished with the appropriate Charity Commission guidance for Trustees.
The Charity is managed and administered solely by the Board of Trustees. They are guided by the Charity’s constitution, approved operating procedures and policy documents. All Trustees give of their time freely and without remuneration.
The Trustees delegate the exercise of certain powers in connection with the management and administration of the charity; this is controlled by regular reports to Trustees so that all decisions, made under delegated powers, can be ratified by the Board of Trustees. Day-today management of the charity has been delegated to the following Trustees: The Chair, the Vice-Chair, the Treasurer and the Charity Secretary.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Charity Name: Bristol Children’s Charity
Registered Company Number: 01365577 (England and Wales)
Registered Charity Number: 0276333
## **Registered Office**
42 John Repton Gardens Bristol BS10 6TH
6
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
**TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024 (CONTINUED)**
## **Directors & Trustees**
## **The Directors and Trustees over the reporting period are:**
|**Director & Trustee**|**Appointed and**
**Reappointed**|**Due to stand down**|**Office**|
|---|---|---|---|
|Granville Jenkins|12 April 2018
29 June 2023|June 2025|Chair of Trustees|
|Nicola Siobhan Harvey|18 October 2018
20 October 2022|Resigned 17 May 2023|Charity Secretary and
Trustee|
|Stephen Richard O’Neill|10 January 2019
20 October 2022|October 2024|Vice Chair of
Trustees & Treasurer|
|Rebecca Bater|1 November 2023|November 2025|Head of Appeals &
Trustee|
|Tracy Samantha Hook|22 February 2024|February 2026|Fundraising|
|Julie Samantha
Houselander|22 February 2024|February 2026|Fundraising|
|Amelia Lois Knight|7 June 2023|June 2025|Charity Secretary|
|Anthony Reeves|8 October 2020|Resigned 28 February
2023||
|Janet Reynolds|27 April 2023|Resigned 27 February
2023||
Jessica Mhari Harvey was appointed as a Director and Trustee on 21 March 2024 and assumed the role of Chair of Board of Trustees
Gillian Frances Brooks and Joshua Harding were appointed as Directors and Trustees on 18 June 2024.
Mervyn Leigh Brooks was appointed as Company Secretary, Charity Secretary and a Trustee on 18 June 2024.
Following the year end, the following resigned as Directors and Trustees of the Charity: -
|**Director & Trustee**|**Date of resignation**|
|---|---|
|Granville Jenkins|21 March 2024|
|Tracy Samantha Hook|1 April 2024|
|Julie Samantha Houselander|1 April 2024|
Amelia Lois Knight resigned as Charity Secretary on 18 June 2024.
No Trustees hold title to property belonging to the charity.
There are no funds held as custodian Trustees on behalf of others.
No Trustees claim exemption from disclosure.
## **Bankers**
NatWest Bank 32 Corn Street Bristol BS99 7UG
7
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
**TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2024 (CONTINUED)**
## **Independent Examiner**
Foxmain Associates 60 Stoke Lane Westbury-on-Trym Bristol BS9 3SW
## **How to contact us**
Via our registered office:
42 John Repton Gardens BRISTOL BS10 6TH
Email: info@bristolchildrenscharity.co.uk
## **Fundraising and Donations**
Fundraising:
fundraising@bristolchildrenscharity.co.uk
Donations:
Via JustGiving at www.justgiving.com/bristolchildrenscharity or contact fundraising above.
Approved by the Board of Trustees and signed on its behalf by:
Jessica Harvey Chair of the Trustees
15 October 2024
8
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **STATEMENT OF TRUSTEE’S RESPONSIBILITIES IN RESPECT OF THE TRUSTEE’S ANNUAL REPORT AND ACCOUNTS**
The Trustees are responsible for preparing the Trustee’s Annual Report and accounts for each financial year in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which show a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts, the Trustees are required to:
- select suitable accounting policies and then apply them consistently.
- observe the methods and principles in the Charities SORP.
- make judgments and estimates that are reasonable and prudent.
- states whether the applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts.
- prepares the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. The Trustees are also responsible to safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of accounts may differ from legislation in other jurisdictions.
Approved by the Board of Trustees and signed on its behalf by:
Jessica Harvey Chair of the Trustees
15 October 2024
9
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **BRISTOL CHILDREN’S CHARITY STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING SUMMARY INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDING 31 JANUARY 2024**
|**Income (Note 3)**
**Income and endowments from:**
Donations and legacies
Other trading activities
**_Total_**
**Expenditure (Note 4)**
**Expenditure on:**
Raising funds
Charitable activities
Other
**_Total_**
**Net income/(expenditure)**
**Transfers between funds**
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought forward
**_Total funds carried forward_**|**Unrestricted Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|**Unrestricted Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|**Restricted Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|**Restricted Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|**Total Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|**Total Income**
**This Year**
**2023/2024**
**Prior Year**
**2022/2023**
**£**
**£**|
|---|---|---|---|---|---|---|
||65,824|18,401|9,871|14,332|75,695|32,733|
||30,675|38,884|238|-|30,913|38,884|
||**96,499**|**57,285**|**10,109**|**14,332**|**106,608**|**71,617**|
||||||||
||13,131|13,618|-|-|13,131|13,618|
||54,673|64,655|9,971|2,058|64,644|66,713|
||5,011|3,308|-|-|5,011|3,308|
||**72,815**|**81,581**|**9,971**|**2,058**|**82,786**|**83,639**|
||||||||
||23,684|(24,296)|138|12,274|23,822|(12,022)|
||(16,936)|4,000|16,936|(4,000)|-|-|
||**6,748**|**(20,296)**|**17,074**|**8,274**|**23,822**|**(12,022)**|
||||||||
||72,187|92,483|16,519|8,245|88,706|100,728|
||**78,935**|**72,187**|**33,593**|**16,519**|**112,528**|**88,706**|
10
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **BRISTOL CHILDREN’S CHARITY CHARITABLE FUNDS BALANCE SHEET AS AT 31 JANUARY 2024**
|**Current assets**
**Cash at bank and**
**in hand (Note 7)**
**_Total current_**
**_assets_**
**Creditors:**
**amounts falling**
**due within one**
**year (Note 8)**
**_Net current_**
**_assets/(liabilities)_**
**_Total assets less_**
**_current liabilities_**
**_Total net assets_**
**_or liabilities_**
**Funds of the**
**Charity (Note 10)**
**Restricted**
**income funds**
**Unrestricted**
**funds**
**_Total funds_**|**Unrestricted Funds**
**This year**
**Last Year**
**2023/2024**
**2022/2023**
**£**
**£**
78,935
72,993|**Unrestricted Funds**
**This year**
**Last Year**
**2023/2024**
**2022/2023**
**£**
**£**
78,935
72,993|**Restricted Funds**
**This year**
**Last Year**
**2023/2024**
**2022/2023**
**£**
**£**
33,593
16,519|**Restricted Funds**
**This year**
**Last Year**
**2023/2024**
**2022/2023**
**£**
**£**
33,593
16,519|**Total**|**Funds**
**Last Year**
**2022/2023**
**£**
89,512|
|---|---|---|---|---|---|---|
||||||**This year**||
||||||**2023/2024**||
||||||**£**||
||||||||
||78,935||33,593||112,528||
||**78,935**|**72,993**|**33,593**|**16,519**|**112,528**|**89,512**|
||||||||
||-|806|
-|-|-|806|
||||||||
||**78,935**|**72,187**|**33,593**|**16,519**|**112,528**|**88,706**|
||||||||
||**78,935**|**72,187**|**33,593**|**16,519**|**112,528**|**88,706**|
||||||||
||**78,935**|**72,187**|**33,593**|**16,519**|**112,528**|**88,706**|
||||||||
||-
-||**33,593**|**16,519**|**33,593**|**16,519**|
||**78,935**|**72,187**|-
-||**78,935**|**72,187**|
||**78,935**|**72,187**|**33,593**|**16,519**|**112,528**|**88,706**|
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and their preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with SORP FRS102 2019.
The notes at pages 12 to 19 form part of these accounts.
Approved by the Board of Trustees and signed on its behalf by:
Jessica Harvey Chair of the Trustees 15 October 2024
11
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS**
## **1 Basis of preparation**
## **1.1 Basis of accounting**
The financial statements have been prepared under the historical cost convention.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.
The charity constitutes a public benefit entity as defined by FRS 102.
There are no assets or liabilities denominated in foreign currencies.
## **1.2 Going Concern**
The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
The current downturn in the economy, coupled with inflation costs has had an impact on the charity’s traditional income and expenditure, this has been partially offset by the strenuous and successful efforts of the charity’s appeals team. The charity has sufficient reserves to weather the storm in the short term rather than affecting the charity’s ability to continue as a going concern. There are no material uncertainties affecting the current year’s accounts.
In future years, the key risk to the charity is a fall in income from donations however with very small overheads the charity carries no significant financial risk.
The accounts present a true and fair view, and no changes have been made to the accounting policies disclosed above.
No accounting estimates are utilised in the accounts and therefore no changes to estimates have occurred in the accounting period.
No material prior year errors have been identified in the reporting period.
## **2. Accounting Policies**
## **2.1 Reconciliation**
The is no reconciliation with previous accounting policies necessary.
## **2.2 Income**
All incoming resources are recognised once the charity has entitlement to the resources, it is probable (more likely than not) that the resources will be received, and the monetary value of incoming resources can be measured with sufficient reliability.
12
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by SORP (FRS 102) or FRS 102.
Grants and Donations are only included in the Statement of Financial Activities when the general income recognition criteria are met.
Legacies are accounted for as incoming resources either upon receipt or where the receipt of the legacy is probable.
The charity has not received government grants in the reporting period.
Gift Aid is receivable through JustGiving when there is a valid declaration from the donor and is included in income. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation.
The charity has not received donated goods or services in the current and immediate past years.
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.
## **2.3 Expenditure and Liabilities**
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs are paid from the unrestricted (General) fund to preserve the integrity of the restricted (Education and Community) funds which comprises donations and incur no fundraising costs.
The charity does not make grants with or without performance conditions.
The charity has no employees and therefore no redundancy obligations.
The charity has creditors which are measured at settlement amounts less any trade discounts.
A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.
## **2.4 Assets**
The Charity has no tangible, intangible or heritage assets.
The Charity holds no investments and has no debtors.
13
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **3** . **Analysis of Income**
|**Donations and**
**Legacies**
Donations and
gifts
Gift Aid
Legacies
Other
**Total**
**Other trading**
**activities**
Fundraising
Events
Other
**Total**
**TOTAL INCOME**|**Donations and**
**Legacies**
Donations and
gifts|**Unrestricted Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|**Unrestricted Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|**Restricted Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|**Restricted Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|**Total Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|**Total Funds**
**This Year**
**2023/2024**
**Last year**
**2022/2023**
**£**
**£**|
|---|---|---|---|---|---|---|---|
|||65,029|17,437|9,871|14,332|74,900|31,769|
||Gift Aid|795|964|-|-|795|964|
||Legacies|-|-||-|-|-|
||Other|-|-||-|-|-|
|||**65,824**|**18,401**|**9,871**|**14,332**|**75,695**|**32,733**|
|||||||||
||Fundraising
Events|30,675|38,884|-|-|30,675|38,884|
||Other|-|-|238|-|238|-|
|||**30,675**|**38,884**|**238**|**-**|**30,913**|**38,884**|
|||||||||
|||||||||
|||**96,499**|**57,285**|**10,108**|**14,332**|**106,608**|**71,617**|
14
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **4. Analysis of expenditure**
||**Unrestricted Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
**£**
**£**|**Unrestricted Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
**£**
**£**|**Restricted Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
**£**
**£**|**Restricted Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
**£**
**£**|**Total Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
£
£|**Total Funds**
**This Year**
**2023/2024**
**Last Year**
**2022/2023**
£
£|
|---|---|---|---|---|---|---|
|**Expenditure on**
**raising funds**|||||||
||||||||
|Incurred seeking
donations|846|518|-|-|846|518|
|Staging fundraising
events|12,189|11,424|-|-|12,189|11,424|
|Advertising,
marketing, direct
mail and publicity|96|1,676|-|-|96|1,676|
|**Total expenditure**
**on raising funds**|**13,131**|**13,618**|**-**|**-**|**13,131**|**13,618**|
||||||||
|**Expenditure on**
**charitable**
**activities**|||||||
||||||||
||||||||
|Provision of goods
and services for the
relief of distress and
suffering.|54,673|64,655|9,971|2,058|64,644|66,713|
|**Total expenditure**
**on charitable**
**activities**|**54,673**|**64,655**|**9,971**|**2,058**|**64,644**|**66,713**|
||||||||
|**Other**|||||||
|Governance|793|848|-|-|793|848|
|Support Costs (IT,
Admin, Insurance)|4,218|2,460|-|-|4,218|2,460|
|**Total other**
**expenditure**|**5,011**|**3,308**|**-**|**-**|**5,011**|**3,308**|
||||||||
|**TOTAL**
**EXPENDITURE**|**72,815**|
**81,581**|**9,971**|**2,058**|
**82,786**|**83.639**|
## **5. Support Costs**
Support costs not directly attributable to cost of raising funds or charitable activities are accounted for separately and are paid from the General Fund (Unrestricted).
Restricted Funds consist of donations from sources that have indicated a desire to support a specific aspect of charitable activity and incur no fundraising costs. The minimal charitable activities support costs for restricted funds are borne by the General Fund (Unrestricted).
15
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **6. Details of certain types of expenditure**
## **6.1 Fees for examination of the accounts**
|Independent examiner’s fees
Other fees (for example: financial advice, consultancy, accountancy services)
paid to the independent examiner
**Total**|**2023/2024**
**£**|**2022/2023**
**£**|
|---|---|---|
||600|600|
||180|180|
||**780**|**780**|
## **7. Cash at Bank and In Hand**
|Short term cash investments (less than 3 months maturity
date)
Short term deposits
Cash at bank and on hand
Other
**Total**|**2023/2024**
**£**|**2022/2023**
**£**|
|---|---|---|
||-|-|
||-|-|
||112,528|89,512|
||-|-|
||**112,528**|**89,512**|
## **8. Analysis of Creditors**
|Other creditors
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due**
**after more than one**
**year**|**Amounts falling due**
**after more than one**
**year**|
|---|---|---|---|---|
||**2023/2024**
**£**|**2022/2023**
**£**|**2023/2024**
**£**|**2022/2023**
**£**|
||-|806|-|-|
||**-**|
**806**|**-**|
**-**|
## **9. Deferred Income**
The charity has no deferred income for this year or last year.
16
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **10. Charity Funds**
## **10.1 Details of material funds held and movements during the CURRENT reporting period.**
_*** Key: PE – R – restricted income funds, including special trusts of the charity; and U – unrestricted funds**_
|**Fund names**|**Type***|**Purpose and**
**Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains**
**and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|---|---|---|
|General Fund|U|To support all
appeals and
general costs|72,187|96,499|(72,815)|(16,936)|-|**78,935**|
|Designated
Community
Fund|U|To support long-
term education
project|-|-|-|-|-|**-**|
|Community
Fund|R|To support long-
term education
project|8,472|10,021|(6,929)|3,199|-|**14,763**|
|Education
Fund|R|To support
education-linked
appeals|8,047|88|(3,042)|13,737|-|**18,830**|
|**_Other funds_**
**_(balancing_**
**_figure)_**|**N/a**|**N/a**|-|-|-|-|-|**-**|
|**Total Funds as per balance sheet**|||**88,706**|**106,608**|**(82,786)**|**-**|**-**|**112,528**|
## **10.2. Details of material funds held and movements during the PREVIOUS reporting period.**
|**Fund names**|**Type***|**Purpose and**
**Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains**
**and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|---|---|---|
|General Fund|U|To support all
appeals and
general costs|72,483|57,285|(61,581)|4,000|-|**72,187**|
|Designated
Community
Fund|U|To support long-
term education
project|20,000|-|(20,000)|-|-|-|
|Community
Fund|R|To support long-
term education
project|1,125|11,832|(485)|(4,000)|-|**8,472**|
|Education
Fund|R|To support
education-linked
appeals|7,120|2,500|(1,573)|
-|-|**8,047**|
|**_Other funds_**
**_(balancing_**
**_figure)_**|**N/a**|**N/a**|-|-|-|-|-|**-**|
|**Total Funds as per balance sheet**|||**100,728**|**71,617**|**(83,639)**|**-**|**-**|**88,706**|
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BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **10.3 Transfers between funds**
The sum of £16,936 was transferred from the General Fund to the Community Fund (£3,199) and the Education Fund (£ 13,737) in October 2023, to reckon up each fund’s assets and expenditures and physically transfer the funds into separate, interest-paying accounts (still within NatWest Banking Group).
## **11. Transactions with Trustees and related parties.**
- 11.1 None of the Trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity in this year or the previous year.
- 11.2 The following Trustees’ expenses were reimbursed
|**Type of expenses reimbursed**|**Type of expenses reimbursed**|**This year**
**2023/2024**|**Last year**
**2022/2023**|
|---|---|---|---|
|||**£**|**£**|
|Travel (Mileage for Children’s Christmas Gifts deliveries)||70|144|
|Subsistence||-|-|
|Accommodation||-|-|
||**TOTAL**|**70**|**144**|
|The number of Trustees reimbursed for
expenses or who had expenses paid by
the charity|**2023/2024: 1 2022/2023: 1**|||
- 11.3 Transactions with related parties are tabled below.
|**Name of the**
**trustee or**
**related**
**party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**||**Balance**
**at**
**period**
**end**|**Provision**
**for bad**
**debts at**
**period end**|**Amounts**
**written**
**off**
**during**
**reporting**
**period**|
|---|---|---|---|---|---|---|---|
||||£||£|£|£|
|Jessica
Harvey|Chair of
Trustees|Printing costs,
Web-mastering of
charity website
and IT support.|516||0|0|0|
In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.
Payment of Company Invoices for work agreed at Board of Trustee meetings.
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BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **NOTES ON THE ACCOUNTS (CONTINUED)**
## **12. Additional Disclosures**
There are no additional disclosures to report.
19
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRISTOL CHILDRENS CHARITY**
I report to the Trustees on my examination of the accounts, as set out on pages 10-19, of the Charity Report for the year ended 31 January 2024.
## **Respective responsibilities of trustees and examiner**
The Charity's Trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). The Charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
Having satisfied myself that the accounts of the charity are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, it is my responsibility to: -
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, I confirm that no material matters have come to my attention which gives me reasonable cause to believe that in, any material respect, that:
- accounting records were not kept in accordance with section 386 of the 2006 Act or section 130 of the Charities Act, or;
- the accounts do not accord with such accounting records, or;
- the accounts do not comply with the accounting requirements of the 2006 Act, the Charities Act and the Charities SORP (FRS 102) other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
20
BRISTOL CHILDREN’S CHARITY REGISTERED COMPANY NUMBER: 01365577 REGISTERED CHARITY NUMBER: 0276333
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRISTOL CHILDRENS CHARITY (CONTINUED)**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jeff Fuge FCA
For and on behalf of Foxmain Associates Limited, a member firm of The Institute of Chartered Accountants in England and Wales
Foxmain Associates Limited Chartered Accountants and Tax Advisers 60 Stoke Lane Westbury on Trym Bristol BS9 3SW
15 October 2024
21