Charity Number 276271 RICHMOND SHAKESPEARE SOCIETY Trustees, Report and Unaudited Financial Statements - for Ihe year ended - 30 June 2021
RICHMOND SHAKESPEARE SOCIETY ort and Accour For the year ended: 30 June 2021 Contents Page General Information Annual RepS of The Trustees Independent Examinerfs Report Statement of Financial Activthes Balance Sheet Notes lo the Financial Stsiemenls 9-12
RICHMONO S ESPEARE SOCIETY General Inforniation TRUSTEES- CUSTODIAN: S_ Bartlett C. Williarng)n F. Abbott Trustees- Management Comrniltee: Chairman: Hon. Secr&W: R. Stri KIKI . H. Casey S Bartlett (io Sept 201 (from Sept 201 (to March 211 (from 21} {to Oct 20) {from Ckt 201 Hon. Treasurgr: Assistant Secretsry. M. Grahat J. Parkinson Ordinary Members: J. Gilbert L. Tomlinson W. 8th M. Dennis F. Ellis R. Figaro S Batdett D Campb811 J M(Ktley J Olmschidd Marc Pearce {lo Oct 201 {to Oct 201 {frn Oct 20 to Mar 211 (from Oct 201 lfr(Kn Oct 201 lfrorn Oct 2020} (from April 211 Registèred Office: Mary WallaGe Theatre The Embankm8nt ThCkenhaM TW1 3DU Charity Registered Number: Goveming Document: 276271 Trust D*Y adopted 6 Juty 1987 Uninccry)raled Association Legal Constitution: Independent Examinor: Kye S Yin IFCC& AAIA, MAAT, MBA) Charter1 Certified Accounianl KY Accountancy Servi$ Ltd Unit 2. 5 & 6, Second Fl(x)r 31 High Street New Malden. SUeY KT3 4BY Banker5.' National Vrfestminster Bank 25 King Str1 Twid(enham, TW13SU CCLA Investment Management 85 Quft Wictoria Street Lond. EC4V 4ET CAF Bank 25 'ng'S Avenue West Malling ME19 4TA P481
RICHMOND SHAKESPEARE SOCIE Annual Re ort Of The Trustees For the year endgd: 30 June 2021 The trustees present their rewrt with the finaal statements of Richmond Shakespeare S(letY for the year ended 30 June 2021 Reference and Administration Infomiation This irrformation is provhled on page 1. Structure Governance and Mana Governin Document ment The society is a registered charity and is g)verned by the rules of the Richmond Shakespeare Society. As amended al the special general meeting held al the Mary walla Theatre on 6 July 1987 and subsequently amended at various AGM'S and EGM'S. Methods of Recruitin intin Trustees Trustees are appointed from lime lo time. as necessary. by the society in General Meeting from ordinary or honorary lrfe members who are willing to be so appointed. and anisation Structure The Society is managed by the Officers. Chairnian. Secretsry, Assistant Secretary and Treasurer who, with eight members of the General Committee, meet monthly to corTrducl the business of the Society. They are assisted by the IAembership Secretary and varB)us ad-hoc groups as the need arises. There has always been a pemianenl working group set up for the Summer Show. Risk Mana ement Major risks which the charity faced have been idenltFied. The trustees have set up the appropriate and robust financial procedure and budget for the C4)ming year. Committee members have regular meetings in order lo monitor, control. analyse an(J review IsInesS activities. By doing so, the charity is able to identify risks and develop remedies to deal with them in an effective and efflellt way. Page 2
RICHMOND SHAKESPEARE SOCIE Annual Re rt Of The Trustees Continued For the year ended: 30 June 2021 Ob"ectives and activities for the ublic benefit continued The rules of the Society provides Ihal the objects of the society are= The promotion of knowledge and appreciation by the public of drama and of the works of Shakespeare in particular, and poetry generally, within the a3 of Richmond upon Thames In furtherance of the above object but not olherwse the swety shall have power to engage in the production of Shakespearean and other dramat works for the purpose of fulfilling the first stated object The encouragement amongst members of the society and of the public al large of the study and discussion of the Wofks and historical background of Shakespeare The study and teaching of all or any matters relating to amateur theatre. In furtherance of these 0ects the kniety woduces each year a season of plays and related acts"vilies. The trustees confirm that they have had due regard to the public benefit guidance published by the charity commission in exercising their [r5 and duties as required by section 4 of the Charities Act 2011. Membership of the Society is open to all members of the communsty and all members and their guests are entitled to attend perfomiances and other events that the society mounts in furtherance of ils objects - Those who wish lo be cast in a production must auditson and auditions are open lo all. If cast, they musl becorne full members of the Society. Part of the Society5 athities is to run the RSS Young Actors Cornpany and the RSS Junior Actors Company for persons aged between 11 and 18 years. Membership of these companies is open to all in the relevant age-groups and each Company meets vkly. Members of the RSS Young Actors Company partake in an annual production 21 Ihe Mary Wallace Theatre. The Swiely is a member of the Church Street Association in TWkenhaM and partakes in events organised by such associatsons. The Society is a member of The Little Theatre Guild of Great Britain and is represented at the Guild's conferences. Achievements and Perfomiances The year ending 30 June 2021 was inevttaljy affected by the CovKI-19 pandemic and consequent lockdowns with no plays being able lo be produced in the Mary Wallace Theatre from March 2020 until 26 June 2021. when were delighted to re-open our theatre wth performances of Summerland by Aditia Jones Despite this a regular series of online events was organised comprising play and [try readings together with monologue evenings showcasing members own writing induding readings of Under Milkwood, Pygmalion, TS Eliol's Cals, School for Scandal and Pride and Prejudice alongside pieces written by members. In Dernber a series of rehearsed streamed performances of The All-Female Pallas Players Present WHISKY GALORE were mounted. Page 3
RICHMOND SHAKESPEARE SOCIETY Annual Re ort Of The Trustees Continued For the year ended: 30 June 2021 Ros onsibilities of Trustees In Relation to the Financial Ststements The trustees are required by the Charities Act 2011 to prepare financial statements for each financial year which gNe a true and fair view of the charrtls financial activities during the yeaf and of ils financi21 position at the end of the year. In preparing those financial statements, the Iruslees are required to.. select suitable accounting pjicies arKI then apply them nsistentIy,. make judgements ar estimates that are reaSonae and pnJdenl', slate whether applicable accounting standards and 5talemenls of recommended practice have been f¢Jlowed subject to any departures disc105ed and explai1 in the financial slalernenls", and prepare the financial statements on the going concem basis unless it is inappropriate lo presume that the charity Nwll continue to operate. The tnjslees are responsible for keeping aw)unling records Nthich disdose wth reasonabSe accuracy al any lime the financial positioll of the charity and enable them lo ensure that the financial statements comply with the Charity Act 2011_ They are a150 responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Board of Twstees on ..1 i Oc¢.. IOL r........ and signed on its behalf.. F. Abbott- ChaiMn Simon Bartlett- Treasurer Date.. 11- l• Date.. Page 5
RICHMOND SHAKESPEARE SOCIET Inde ndent Examinerfs Re For the year ended: 30 June 2021 I report on the accounts of RICHMOND SHAKESPEARE SOCIETY for the year ended 30 June 2021 which are set out on pages 7 10 12. Respective Responsibilities of Trustees and Exwninor The Society's Iruslees are responsible for the preparation of the accounts. The Sociews trustees consider that an audit is not required for this penod under seclion 144121 of the Charities Act 2011 (The 2011 Act) and that an indeF*ndent examination is needed. It is our responsibiltty to= li) examine the accounts under section 145 of the Charities Act li1} follow the procedures laid down in the General Directions gtven by the Charity Commission under section 145{5Mbl of the charib.es ACL and {iiil slate whether pa.[xJ1ar matters have come lo our attention. Basis of Independent Examinerfs Statement Our examination was carried out in accordance with General Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes Consideration of any unusual items or disdosures in the accounts, and il seeks explanations from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evklence that would be required In an audit, and consequendy no opinion is given as lo whether the accounts present a 'true and fai view and the report is limited lo those matters set out in the ststement below. Indapgndgnt Examinerfs Statemenl In connection with my examination. no matter has come lo our attention". 1. which give me reasonable cause to telieve that in. any material respect. the requirements- lil to keep accounting records in accordance with section 130 of the Charities Act,. and {ii) to prepare accounts whh accord with the accountsng records and comply wth the accounting requirements of the Charities Acl have not been mel", or 2. to which. in my opinn, attention should be drawn to enable a proper understanding of the accoullls to be reached_ KY ACCOUNTANCY SERVICES LTD Kye S Yin {FCCA, AAIA. MAAT, MBA) Chartered certif Accounlanls KY Accountancy Services Ltd Unil 2, 5 and 6, Second Floor 39-41 High Street New Malden, Surrey KT3 4BY 05th October 2021 .194J ITW SireL% K134YY. rel.. 0IOW2 ¥547 .' InfOY¥rmi1y.C0fft Page 6
RICHMOND SHAKESPEARE SOCIETY Statement Of Financial Activities For the year ended: 30 June 2021 Unrestricted Restricted Reslricled Reslricled General Property Leasehold Income Legacy Contingency Propety Note5 Funds Funds Funds Funds Total Funds 2021 Total Funds 2020 Income and Endowments from.. Voluntary Income Membership Subsuiptior Gift Bar Donations Government Grant General Donations 8,1(Ki 1.1(K) 8,100 1.100 7,482 1,104 3,115 10,000 150,442 18,497 6.034 18,497 6.034 Activiti8s for Generatlng Funds Costume and Theatre Hire 158 100 Invgstments 727 Charitable Activlties Box Office -main and Youth Productions Young Actor5 Company Other Events Programme Sales -main and Youth Pr1 1,677 6,204 2,750 1,677 6,204 2,750 52,045 3,739 1,568 1,356 Total: 44.589 44,589 231,678 Ex enditure on." Generating Voluntary Income 1.210 1,210 1,228 Charitable Activities Theatrical Productions Other Ihealrical and Eslablishmenl Costs 7 6.3 33,885 6.396 33,885 27,547 42,663 Depfyciation 4.412 1,168 5.580 5.580 Govemance Costs 2,775 2.775 3,814 48,678 1.168 49,846 80,832 Net In¢omellExpenditurel Reconcillation of Funds Total funds brought forward Total funds carried forward {4.089) 11,1681 15,257) 150,846 264.282 7.992 20,0(M) 70.073 362 347 211,499 14 260 193 357 090 362 347 Page 7
RICHMOND SHAKESPEARE SOCIETY Balance Sheet As at 30 2021 Total 2021 Totsl 2020 Notes Fixed Assets Tangible Assets 100.147 105,727 Total Fixed Assets 1W.147 105.727 Current Assets Debtors 10 25.772 16,777 Cash al bank 11 238.749 242,718 Total Current Assets 264,521 259.495 Creditors: Amount falling duo within one yoar 12 17.5781 12,8751 Net Current Assetsl{Liabilltiesl 256.943 256,620 Total Assets Less Current Liabilities 357.090 362. Total Net Assets: 357,090 362.347 Funds of the Cha Restrlcted funds Legacy Fund Propety ContiThJency FurKI Leasehold Property Furmj 14 14 14 7.992 20,000 70,073 68,905 Unrestricted funds General Income Fund 14 260,193 264,282 Total Fund5.' 357.090 362,347 Approve bythe Board ofTnJsteeson........................ and signed on its behalfr. F. Abbott- ChaSmian S Bartlett - Trgasurer Dale". Date". Page 8
RICHMOND SHAKESPEARE SOCIETY Notes to Financial Statements For the ar ended: 30 June 2021 1 kcounting poli¢ies lal Basls olprnparntlon The accounts have been pPared under the historical cost convention and in accordance wth FRS 102, The Financial Reporting Standard appliGaiAe in the UK and RepubliG of Ireland, the Charibes Act 2011, Accounting and Reporting by Charities." Statement of Recommended Practice (ChaeS SORP FRS1021. Ibl Income Resources All incoming resources a included on the statement of Financial Acbvibes vthen the charity is legalfy entiued to the income and the amount can be quantified with reasonably 8ccuracy. Voluntary Inc4ne Voluntary income is receNed by way of memberfs subscriptions and donations. MembÈis' s%Jbscriptions income is credrted in the financial statements in wiod to bthcih f( relates. Donations are taken to income in the year of reipl. Interest Reeeivable Interest on ftjnds held on deposrt is in¢luded %then eNab aThJ the amount Can t Measu reliably by the charity.. this is rv)rmally upon nottfication of the interest paid or payable by the bank. Charttable Actlvltles Incoming resources from charitable activiljes a accounted for in the perifxl when the production takes place. Income is deferred when admission fees are received in advance of the perfomiances to which they relate. Icl Expenditu and liabilities Expenditure is recognised on the accnlS basis. The charity is not Tegistered for VAT. and thus all costs are shown inclusive of VAT charyed. Idl Funding Accounting Unrestricted Funds Uniestricted funds ran be used Èn ¢ordance wth the Gharitable obie¢ti'ves at the discx8tion of the trustees. Restricted Funds Restricted fvnds can onty used for part¥cular restricted purpose wthin the objecis of the charity. RestrtionS anse when specified by the th)nor or vthen hjnds are rdised f(¥ particular InCted purposes. le) Creditors Short temi creditors are rneasu al transacbon pr¢e Iwthich is usually the invoti pricel. Loans and other financial liabilities a inits.alty recognised 8t transaction price net ol any transaction costs and subsequently measured at amorbsed cost detemisned u&ThJ effecbve interest n*th(Ml. lfj Tangible fixed assets T8ngible fixed assets are measured at cost less accumulative deplati and any accumulative impaimient losses. Dspreoab"on 1$ pwwded on all targible fixed assets, other than freehold land, al rat&s calculated lo write off the cost, less estimated resK1ual value. of each asset evenly over its eXted useful life. Fitti Out, Improvements and Equipment Leasehold Land and Buildings Stage Refurbishment On straight line ba&s over S years (h Straht line b8SiS OV8r 99 years On strawht line basis over 30 years 2 Taxation The chanty is ex&npt from corporation lax on its charitae aciwties.
RICHMOND SHAKE Notes to Financial SL*eme PEARE SOCIETY ontinued For tho ar ended.. 30 June 2021 3 SubscTiPtions and Donations 2,021 2,020 Membership SisbslptKYS GIftd 8.1C¥) 1.100 1.104 3,115 10,(KIO 1 50.442 172.143 Bar Donation5 Govefflment Grant General CX)nations 18.497 6.034 33.731 4 Investment Incomg Received from.. Inte$1 on Money •Aarket DerN)gt 69 727 69 727 5 Income And Expenditure Related To Charitable Activitses 2.021 2,020 Incorne nditure Theatrical Productions Jx Offi(e.Main and Y(Kth Productions Young Atytors Cornpany Film. Music Hall and Other Events Programme Saes-main and Youlh Producb"on 1.677 6,204 2.750 1,516 52.045 3,739 1,568 22,883 2,666 1,210 10.631 6.3961 4,235 58.708 27.5471 31.161 27.547 Net Production Income: 6 Expenditure On Gonerating Voluntsry In¢omo 2,021 2.020 "Rumourf Costs 1,210 1,210 1,228 1.228 7 Other Theatrlcal And Establishrnent Costs Other Th8èthcal Cosls Arts Richmnd-50% sha of event take Entertaining Front of House Expenses Hire of Rehearsal RcM)ms IT Expenses Miscellaneous Reduction in balan(% du8 from Mwrc" Postage Pnnting PRS and PPL Publicity Red Peppers- Write Off Stationery Subscriptions Telephone" 131 424 1.367 478 835 1.0 2.832 816 73 2E 3.528 972 2.634 18041 277 70 115 70 709 7.537 13.187 P•Je 10
RICHMOND SHAAESPEARE SOCIETY Notes to Financial Ststements Continued For th• y•ar ended.. 30 Jun• 2021 2021 2020 Establishment R818led Costs 8usine5s Rate Cleaning Water Electncity Foyer Devdoprnent Gas Insuran Repairs and maintenance Sound and L whtiTrJ Equipment Wardrobe Maintenance 261 2.739 420 4,001 550 2.434 1.234 990 1,616 8.104 11,404 1,756 7,868 11,586 252 609 26,348 29.476 Totsl of Oth•r Theatrical and Estsbli5hmerrt Costs: 33,885 42.663 . With tre write back in stock sustained by the Mary Wallace Theatra Club duriro the enforc1 thkdown. a loss was made by the dub. UrtIr0 in an r&Y¢Jction in the asset5 avwbble io be transferred to the RSS at year end. 8 Governance and Costs 2021 2020 Independent Examinerfs Fee Bank Charges Onlin8-Bookiry Fee 2,000 2,000 627 1,684 2.775 3.814 9 Tangible Fixed Assets LeaSed Leasehold Fixtures Land and Improv and Buildi rnenls Frttsn Stage Refurbish- Total Cost AI 01.07.2020 Addition 115.663 91,375 34.621 30,000 294.113 Cosl at 30.06.2021 115,663 91.375 22.454 34.621 30,000 294,113 De At 01.07.2020 Charge lor the pwKxl reciation 45.59) 1.168 91,375 15.970 2.161 4.583 1,000 188,386 5,580 1.251 Oepreciation at 30.06.2021 46.758 91.375 18.131 32.119 5.583 193,966 Net Book Value At 30.06.2021 68,5 4,323 2,502 24,417 100,147 At 30.06.2020 70.073 6.484 3,753 25.417 105,727 All of the above assets are used exdusNety for Ihe (knntable purposes foi Rithmond Shakespeare Society. 10 Debtors 2021 2020 Gift Ad Claim Prepayments and Future Produclion Eypenses Balance with Mary W8llace Theatre Club 2.200 8.991 14.581 1,100 15.677 25.772 16.777 Pw11
RICHMOND SHAKESPEARE SO IETY Notes to Financi I Statements Continued For the ar •nded.. 30 June 2021 11 Cash At Bank And In Hand 2021 2020 Current Accounts and Cash in Hand Markel Deposit 61.984 176,765 66,021 176,fj97 238.749 242,718 12 Creditors.. Amounts Falling Due Within Ong Year 2021 2021 Suppliers Deferred Income. Loan From Trustee (see Th)te 141 Other Creditor 3,570 2,875 7.578 2,875 "Note.. Bookings paid in advance in 2020r21 w0dl(mS on or after 1 July, to t leaSed in 202112 13 Related Party Transactions And Trustees. Remuneration Expenses incurred by Trustees in purchasing rtems for our prrxluGlions or other actiwtie$ of the Sc¢iety were reimbursed. 14 Analysis Of Net Assots Between Funds UnstriCted Restrictèd General Income Fund Property L8asehold Legacy Contingency Propety Fuj Fund Fund Total Tangible Fixed Ass8ts Debtor5 Cash al Bank Creditors 31.242 25,772 210.757 17.5781 68,905 100,147 25.772 238,749 17,5781 20,(X)O Balancts of Fursds at 30 June 2021.. 260.193 7,992 20.000 68,905 357.090 Unr•sTi and Restrrded Funds General Income Fund is unrestncted ftjnd and can be used in accordan¢e wilh the charstablg objactives at the disGrelion of t trustees for the general charitable pufposes. however $triCted tunds lincludiro Legary Fund, Property Conb'ngency Fund ar Leasehold Property Fund) can be used only for parts"cular restricted purpos8 Wtlhin the objects of the charity. Restri¢tsons arise whE specified by the donor or ¥then fvnds a raised for partscular restricted purposes. Page 12