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2023-06-30-accounts

Annual Report

Registered charity number 276264 Year ended 30 June 2023

CONTENTS

  1. Reference and administrative information

  2. Report of the trustees

  3. Structure, governance and management

  4. Independent examiners’ report

  5. Financial information

2

REFERENCE AND ADMINISTRATIVE INFORMATION

Council of Trustees (as at 30 June 2023)

Dr. James Thompson (Chair) Amalia Cebreiro Sir Paul Lever Michael Stephen (Vice-Chair) Ian Henderson Marina Murray Michael Bach Dr. Sarah Ingham Julian Turner Martyn Baker Christopher Lenon David Waddell

Principal professional advisers

The Chelsea Society’s principal professional advisers include the following:

Bankers

Metro Bank PLC, One Southampton Row, London WC1B 5HA Barclays Bank PLC, 1 Churchill Place, London E14 5HP

Independent examiner

Angela Ktistakis, GMAK Chartered Accountants, 5-7 Vernon Yard, London W11 2DX

Solicitors

Cripps LLP, 2nd Floor, 80 Victoria Street London SW1E 5JL

Leadership team (as at 30 June 2023)

Chairman: Treasurer: Planning: Website, Bulletins and Instagram: Annual report: Events:

Dr. James Thompson Christopher Lenon Sir Paul Lever Michael Stephen Sarah Ingham Gaye Murdoch

Principal office

30 Paradise Walk, Chelsea, London SW3 4JL

Contact details

T: 07860 911 589 E: enquiries@chelseasociety.org.uk

W: www.chelseasociety.org.uk

CORPORATE DIRECTORY 3

REPORT OF THE TRUSTEES

The Trustees present their report, together with financial statements, for the year ended 30 June 2023.

The beneficiaries of the Charity are those who live, study, or work in Chelsea, as well as those who visit Chelsea, own property in Chelsea, or benefit from Chelsea in any other way. The Society regards Chelsea as an asset of national importance.

Trustees

The members of the Council of the Society are the Trustees for the purpose of charity law, and throughout this report are collectively referred to as the Trustees.

The Trustees serving during the year and up to the date of approval of the financial statements were as follows:

Dr James Thompson Michael Stephen Michael Bach Martyn Baker Amalia Cebreiro Fleur de Villiers (resigned 07/02/2023) Dr. Sarah Ingham Ian Henderson (appointed 02/11/2022) Christopher Lenon Sir Paul Lever Marina Murray (appointed 02/05/2023) Julian Turner David Waddell

Trustee induction and training

All Trustees are advised to read the guidance on the Charity Commission’s website at https://www.gov.uk/topic/running-charity/Trustee-role-board.

New Trustees take part in an informal induction process. New guidance and good-practice information from the Charity Commission is communicated to Trustees.

How we raised and spent the Society’s money in 2022/2023

Income

Total income decreased by £9,039 to £30,345 in 2022/2023 (2021/2022: £39,384). This income derives principally from membership fees, event income, advertising, interest and Gift Aid from HMRC.

Membership fees were up last year at £21,411 (2021/2022: £20,989), Gift Aid income decreased to £1,241 (2021/2022: £2,655) and donations decreased to £500 (2021/2022: £7,692). A detailed analysis of income is shown in the consolidated Statement of Financial Activities (SOFA) and Notes 2, 3 and 5 to the accounts.

REPORT OF THE TRUSTEES 4

REPORT OF THE TRUSTEES

Expenditure

The Statement of Financial Activities (SOFA) shows the analysis of charitable activities split between development, fundraising, event, support and governance costs. Total spending on charitable activities, at £27,783 (2021/2022: £24,468), representing a 13.6% increase, primarily due to higher newsletter and inflationary costs.

Events

The Society organises public meetings, lectures, internal meetings, and visits to places of interest. Further details of event profitability are set out in Note 5.

General Data Protection Regulation (GDPR)

From 25 May 2018, data-processing in the EU has been governed by the General Data Protection Regulation 2016/679 (“GDPR”), which replaced the UK Data Protection Act 1998, and has implications for all organisations which control and process personal data.

The Chelsea Society holds on computer the name and address, and in some cases also the e-mail address and telephone number, of its members (all of whom are adults), and records whether the member has made a valid Gift Aid declaration. The Data Controller is the Chairman of the Society but any request for information about data, or for any amendment or deletion, is dealt with by the Membership Secretary, acting on behalf of the Data Controller.

The Society does not share any information with third parties except in compliance with Article 28 of GDPR, regarding the legal conduct of processing of information. The Society has always published the names (but not addresses) of its members in its Annual Report.

A Data Protection notice has been placed on the website at http://chelseasociety.org.uk/join-us-2/. Members are advised that they have a statutory right of complaint to the Information Commissioner.

REPORT OF THE TRUSTEES

5

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNANCE

The management of the registered charity (No. 276264) and its assets is vested in the Trustees. The Charity is governed by its current constitution, adopted on 21 November 2016.

Article 4 of the Constitution provides that there shall be a Council of the Society which shall comprise Elected Councillors, Co-opted Councillors, and Officers. Elected Councillors shall be elected to be Members of Council by Members of the Society at a General Meeting, and at any time there shall be no more than twelve Elected Councillors. The Council may by resolution co-opt further persons to be Members of Council. The term of each appointment shall be such as may be determined by resolution of Council but not exceeding one year. At any time, there shall normally be no more than four Co-opted Councillors.

The Council is required to appoint appropriate persons to the offices specified in Article 5 and on such appointment such persons shall be Members of Council for the duration of their terms of office. The specified offices are Chairman, Vice-chairman; Secretary, Membership Secretary, and Treasurer.

OBJECTIVES AND ACTIVITIES

Much has changed in the world since The Chelsea Society was established in 1927 but it remains grounded in a commitment to preserve and improve the amenities of Chelsea for the public benefit.

We implement this commitment through, lectures, exhibitions, publications, events, campaigns fundraising activities and appeals, and by making representations to the proper authorities. We will further preserve and improve the amenities of Chelsea by encouraging interest in the history and traditions of Chelsea, focusing on architecture, town planning and civic design, the planting and care of trees and the conservation and proper maintenance of buildings and open spaces, and the abatement of nuisances.

The Trustees hold the charitable funds, and apply the income, and at their discretion, the capital, for any charitable purposes for which the Society is established. The receipt given for donations and legacies states that the funds will be used for the general purposes of the Charity, unless the Society accepts a donation for a special purpose which is stated by the donor and confirmed in the receipt given.

RISK MANAGEMENT

The Trustees have overall responsibility for ensuring that the Society has an appropriate system of controls, financial and otherwise. Systems of financial control are designed to provide reasonable, but not absolute, assurance against material misstatement or loss.

The Trustees carry out an annual review of the following categories of risk; governance and management, operational, external factors and compliance with laws and regulations. The Trustees will identify the primary risks applicable to the Society in each category and develop action plans to mitigate the risks identified.

ACHIEVEMENTS

During the year, the Society’s funds supported a wide range of charitable activities in and relating to Chelsea for the public benefit, and are reported in the Chairman’s report to members at the AGM, which is also published in the Society’s Annual Report.

FINANCIAL REVIEW

The Society derives its main income from Members’ subscriptions. Lectures and visits also make a contribution, together with some donations, legacies and Gift Aid receipts.

Net increase in funds in the year was £2,562 (2021/2022: £14,916). Funds carried forward at the year end totalled £91,746.

Cash and cash equivalents at the year-end was £75,899 (2021/2022: £103,934).

Reserves policy

The Trustees have established a policy that the unrestricted funds not committed or invested in fixed assets should be approximately £40,000, which is the cost of a major exhibition. This is considered prudent since the reserve also protects the Society from any legal challenges against it on planning matters, and enables it to pay for legal advice on planning and other matters. At present the free reserves are slightly above target, but future plans for charitable activities in schools and for an architecture and photography prize will reduce the reserves.

STRUCTURE, GOVERNANCE AND MANAGEMENT

6

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Society has in the past organised public exhibitions, and for future exhibitions advice will be taken as to whether the Society could benefit from Museums and Galleries Tax Relief granted by Schedule 6 of the Finance (No.2) Act 2017, also as to whether the Society is entitled to VAT relief on purchases of goods or services.

PLANS FOR FUTURE PERIODS

The Society intends to contribute to school prizes and projects, as well as architectural competitions, and to monitor and if thought fit oppose, planning applications. A major exhibition will also be held within the next three years.

STATEMENT OF TRUSTEE’S RESPONSIBILITIES

The Trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Society and enable them to ensure that the financial statements comply with the Charities Act 2011; the Charity (Accounts and Reports) Regulations 2008/629 (Regulation 8); and the provisions of the Society’s Constitution. They are responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, and in preparing these financial statements the Trustees are required to:

PUBLIC BENEFIT STATEMENT

Charity Trustees have a duty to report in their Annual Report on their Charity’s public benefit, and they should be clear about what benefits are generated by the activities of the Charity. The benefits must be related to the objectives of the Charity. The Trustees consider that The Chelsea Society meets the public benefit requirements, and they confirm that they have taken into account the guidance contained in the Charity Commission’s general guidance on public benefit published at https://www.gov.uk/government/collections/charitable-purposes-andpublic-benefit.

Approved by the Trustees on 1 November 2023 and signed on their behalf by:

Dr James Thompson Chairman

1 November 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

7

INDEPENDENT EXAMINERS’ REPORT

Independent examiner’s report to the Trustees of The Chelsea Society

I report on the accounts of The Chelsea Society for the year ended 30 June 2023 which are set out on pages 9 to 16.

Respective responsibilities of Trustees and Independent Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Act, but that an independent examination is needed under section 145 (1)(a).

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission and published at the following location:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/672779/CC32Independent_examination_of_charity_accounts.pdf.

The examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view,’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

No matter has come to my attention:

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Angela Ktistakis ACA, FCCA For and on behalf of GMAK Chartered Accountants 5-7 Vernon Yard, London W11 2DX

2 November 2023

INDEPENDENT EXAMINERS’ REPORT

8

FINANCIAL INFORMATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

TATEMENT OF FINANCIAL ACTIVITIES
OR THE YEAR ENDED 30 JUNE 2023
Note
Income and endowments
Donations and legacies
2
Other trading activities
3
Investment income
Total income
Expenditure
Charitable activities
4
Total expenditure
Net movement in funds
Reconciliation of funds
Funds brought forward at 1 July 2022
Funds carried forward at 30 June 2023		 Total Funds
Total Funds
2023
2022
£
£
23,152
31,336
7,193
7,956
−
92
30,345
39,384
27,783
24,468
27,783
24,468
2,562
14,916
89,184
74,268
91,746
89,184

There is no material difference between the net income/(expenditure) above and the historical cost equivalent. All activities are continuing.

The notes on pages 11 to 16 form part of these financial statements.

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

9

FINANCIAL INFORMATION

STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2023

TATEMENT OF FINANCIAL POSITION
S AT 30 JUNE 2023
Note
Current assets
Cash at bank and in hand
Investments
8
Debtors
9
Current liabilities
Creditors due within one year
10
Net assets
Funds of the charity:
General funds
Total charity funds		 2023
2022
£
£
75,899
103,934
35,000
−
2,500
6,560
113,399
110,494
(21,653)
(21,310)
91,746
89,184
91,746
89,184
91,746
89,184

The notes on pages 11 to 16 form part of these financial statements.

The financial statements on pages 9 to 10 were approved by the Trustees on 1 November 2023 and signed on their behalf by:

Dr James Thompson Chairman Charity No. 276264

1 November 2023

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

10

FINANCIAL INFORMATION

NOTES ON THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

(a) Basis of preparation

These accounts have been prepared in accordance with Financial Reporting Standard 102 – ‘The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (‘FRS 102’) and with the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ FRS 102 as revised in 2015 (the ‘SORP 2015’), together with the reporting requirements of the Charities Act 2011.

The Trustees have chosen to adopt the Update Bulletin 1 issued by the Charities Commission on 2 February 2016 which exempts the charity from the need to prepare a Statement of Cash-flows.

The financial statements have been prepared on the historical-cost convention.

The accounts have been prepared on the going-concern basis. There are no material uncertainties in respect of the charity’s ability to continue as a going-concern for the foreseeable future, based on latest strategic plans and financial budgets.

The accounting policies have been applied consistently throughout the accounts and for the prior year.

(b) Fund accounting policy

Unrestricted income funds are general funds that are available for use at the Trustees’ discretion in furtherance of the objectives of the charity. The Charity is a public benefit entity.

(c) Income and endowments

Income is recognised in the period in which entitlement is established, when economic benefit is probable (but not virtually certain), and the value can be measured reliably.

(d) Donations and legacies

Donations of cash, which include regular giving, public donations and appeals, are recognised as income once the Charity has the right to receive the donation, when it is probable that the economic benefits will be received, and the amount of the donation can be measured reliably.

Income from Gift Aid is included in income when there is a valid Gift Aid declaration in relation to donations made prior to the year-end.

(e) Other trading activities

Retail income, including income from the sale of Christmas cards, and the sponsorship of events is accounted for when the sale or event takes place and there is an entitlement to income. Events tickets sales are recognised when the event takes place. Expenditure on other trading activities covers the costs of goods sold, including Christmas Cards. Events merchandise is accounted for when the sale occurs.

(f) Expenditure on charitable activities

Expenditure on charitable activities performed directly by the charity are accounted for as they are incurred. These activities include events, advocacy, and costs associated with the local management of programmes to promote the amenity of Chelsea.

(g) Expenditure on raising funds

Expenditure on raising funds comprises the costs incurred in commercial trading activities, fundraising, and managing investments. Expenditure on raising donations includes the costs of advertising and website costs to promote the Society’s activities.

(h) Governance costs

Governance costs comprise all costs involving the public accountability of the Charity and its compliance with regulation and good practice. These costs include costs related to fees the independent examiner’s fee together with costs relating to compliance and statutory requirements, including directors and officers’ insurance.

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

11

FINANCIAL INFORMATION

NOTES TO THE FINANCIAL STATEMENTS

(i) Fund accounting

General reserves are unrestricted funds that are available for use at the Trustees’ discretion in furtherance of the objects of the charity.

(j) Investments

Unlisted investments are included on the balance sheet at their fair value. Current asset investments have a maturity date or expected disposal date of less than one year and are not held for long-term investment purposes.

(k) Provisions and accruals

Provisions for future liabilities are recognised when the Charity has a legal or constructive financial obligation that can be reliably estimated and for which there is an expectation that payment will be made.

(l) Accounting estimates and key judgements

Critical estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are as follows:

Threshold Gift Aid Benefit
Up to £100 25% of the donation
Between £100 and £1,000 Benefit value is set at £25
More than £1,000 5% of the donation, to a maximum benefit of £2,500

In terms of valuing the benefits for Gift Aid purposes, newsletters or reports distributed by the Charity to provide their members with a regular update about the charity’s work are excluded.

(m) Related party transactions

During the year, £903.85 was released to the income statement as administrative costs being amounts due from Dr James Thompson (Chairman) (or persons connected with him) that were erroneously classified as a related party transaction. This amount was previously included in other debtors (2021/2022: £903.85). There were no other related party transactions during the year.

(n) Taxation

The charity is exempt from tax on income and gains falling under section 521 to 536 of the Income Tax Act 2007 to the extent that these are applied to its charitable objects.

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

12

FINANCIAL INFORMATION

NOTES TO THE FINANCIAL STATEMENTS

……. continued

2.
Donations and legacies
Donations
Gift Aid
Membership fees
3.
Other trading activities
Event income (see note 5)
4.
Expenditure on charitable activities
Annual report
Event costs (see note 5)
Governance costs (see note 6)
Newsletter costs
Support costs (see note 7)		 Total Funds
Total Funds
2023
2022
£
£
500
7,692
1,242
2,655
21,411
20,989
23,153
31,336
Total Funds
Total Funds
2023
2022
£
£
7,193
7,956
7,193
7,956
Total Funds
Total Funds
2023
2022
£
£
6,344
5,898
6,452
6,345
1,577
1,366
5,267
2,720
8,144
8,139
27,784
24,468

5. Event analysis

Date
Event
17-Jul-2022
Brompton Cemetery
27-Oct-2022
Chelsea Walk: London Blue Badge
13-Nov-2022
Remembrance Sunday
14-Nov-2022
Photo Competition
15-Nov-2022
2022 Annual General Meeting
16-Jan-2023
Putin’s Wars: why he invaded Ukraine
20-Feb-2023
Gen. Sir Nick Carter
22-Mar-2023
Charterhouse in London
27-Mar-2023
Camilla
18-Apr-2023
The Chelsea Arts Club
24-Apr-2023
Mercers’ Hall
23-May-2023
The College of Arms
21-Jun-2023
Spencer House		 Total
income
Total
expenses
Net income /
(loss)
2023
2023
2023
£
£
£
12
(200)
(188)
156
(6)
150
-
(45)
(45)
-
(181)
(181)
-
(713)
(713)
1,490
(351)
1,139
1,660
(400)
1,260
665
(840)
(175)
740
(411)
329
180
(452)
(272)
400
(329)
71
810
(900)
(90)
1,080
(1,714)
(634)
7,193
(6,452)
741

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

13

FINANCIAL INFORMATION

NOTES TO THE FINANCIAL STATEMENTS

……. continued

6.
Governance costs
Independent examiners’ fees
Insurance
7.
Support costs
Accounting fees
Internet costs
Meeting costs
Membership administration costs
Postage costs
Subscriptions and donations
8.
Current asset investments
CAF UK Equitrack Fund		 Total Funds
Total Funds
2023
2022
£
£
990
990
587
376
1,577
1,366
Total Funds
Total Funds
2023
2022
£
£
2,285
2,318
287
441
645
603
3,452
3,309
1,407
1,400
68
68
8,144
8,139
2023
2022
£
£
35,000
−
35,000
−

The CAF UK Equitrack Fund is managed by Legal & General (Unit Trust Managers) Limited. As units in the fund are held in listed securities and cash, the historical cost is equal to the fair value. As at 30 June 2023, the market value of the investment was £35,723.60.

9.
Debtors
Gift Aid receivable
Trade debtors
Other debtors
10.
Creditors due within one year
Accruals
Deferred income
Trade creditors		 2023
2022
£
£
2,500
5,352
−
304
−
904
2,500
6,560
2023
2022
£
£
7,890
7,890
13,283
12,852
480
568
21,653
21,310

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

14

FINANCIAL INFORMATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

Income and expenditure account
Incoming resources
Annual membership subscriptions
Donations received
Event income
Gift Aid
Interest received
Resources expended
Accounting fees
Cost of annual report
Cost of newsletters
Event costs
Membership administration costs
Printing, postage and miscellaneous costs
Subscriptions and donations
Sundry expenses
Website and internet
Governance costs
Independent examiners’ fee
Insurance
Total governance costs
Total resources expended
Net incoming/(outgoing) movement in funds
Reconciliation of funds
Funds brought forward at 1 July 2022
Funds carried forward at 30 June 2023		 2023
2022
£
£
21,411
20,989
500
7,692
7,193
7,956
1,241
2,655
−
92
30,345
39,384
2,285
2,318
6,343
5,898
5,267
2,720
6,452
6,345
3,452
3,309
1,407
1,400
68
68
645
603
287
441
26,206
23,102
990
990
587
376
1,577
1,366
27,783
24,468
2,562
14,916
89,184
74,268
91,746
89,184

All incoming resources and resources expended derive from continuing activities.

The charity has no recognised gains or losses for the year other than the results above.

THE CHELSEA SOCIETY ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023

15