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2023-07-21-accounts

HERTFORD CHORAL SOCIETY

Trustees’ Annual Report

for

Year ended 21st July 2023

Charity Name: Hertford Choral Society Registered Charity Number: 276220

Principal Address: 7 Cedar Road, Enfield, EN2 0TH

HERTFORD CHORAL SOCIETY

Trustees’ Annual Report for the year ended 21 July 2023

Trustees

The Officers and Trustees in post at 21 July 2023 are listed below:

Ms Trish Galloway Chair 29 April 2019, Chair 2 July 2019 Ms Kathie Painter Treasurer 12 May 2012 Ms Christine Muskett Secretary 10 January 2022, Secretary 22 February 2022 Ms Anne Kimpton Trustee 9 May 2022 Ms Emma Nixon Trustee 28 June 2022 Mr Simon Bedford Trustee 4 July 2023

Other Officers and Trustees who served during the year are listed below:

Mr Frank Hills Trustee To 4 July 2023

Musical Director

The Society’s Musical Director is Dr Manvinder Rattan.

Independent Examiner

Anne McGeachin, 14 Ware Park Manor, Ware Park, Hertford, SG12 0DX

Bankers

HSBC COIF Charity Funds 36 Fore Street CCLA Investment Management Ltd Hertford 80 Cheapside Herts, SG14 1BS London EC2V 6DZ

Section A: Structure, Governance and Management

The Society is an unincorporated association governed by a constitution last amended on 25 June 2013. Overall responsibility for the management of all aspects of the Society’s affairs and control of finances is undertaken by the Board of Trustees. Trustees are elected by the membership.

Section B: Objects

The objects of the Society, as written in the constitution, are to advance, develop and maintain education in, and appreciation of, the art and science of music in all its aspects by any means the Trustees see fit, including through the presentation of public concerts and recitals.

The Society’s mission is to make high quality choral singing an accessible and enjoyable experience for the people of Hertford and beyond, whether as members of the Society, as singers who are not members of the Society, as audience or participating in some other way. High standards are achieved through regular rehearsals led by the Society’s Musical Director and Accompanist, and by involving professional musicians in our various musical activities.

2

HERTFORD CHORAL SOCIETY

Trustees’ Annual Report for the year ended 21 July 2023

Having regard to the Charity Commission’s guidance on public benefit , the Society presents regular public concerts, featuring a wide range of music, in addition singing activities open to non-members, such as its annual workshop and other smaller group singing. Full time students under 30 are offered concessionary ticket prices.

The Society remains a non-auditioned, community choir and continues to offer financial support to those who would otherwise feel unable to join. The Society continues its policy of encouraging new members by offering a first term’s membership for a nominal fee of £20, while under-30s pay £60 for the season. The full annual subscription for the season 2022-23 remained at £225, with an increase to £250 for the season 2023-24. The Society also offers a range of singing opportunities open also to non-members which are self-funding and may also have other conditions depending on the specific activity.

After a gap of some years, a Conducting Fellow was appointed for the season, as well as Choral Scholars, to enrich the musical experience for singers, audience and musicians alike.

Section C: Activities

Rehearsals were held throughout the season on Tuesday evenings at Sele School, Hertford. An all-day workshop was held on 18 February 2023 at Presdales School, Ware where we were pleased to offer experience to student conductors as well as welcoming other local singers.

Four concerts were held, all in All Saints’ Church Hertford. HCS was very pleased to receive financial support from The Williams Church Music Trust towards the cost of its spring concert:

29 October 2022 Toward the Unknown Region Vaughan Williams Te Deum in G, Toward the Unknown Region; Bruch , 1[st] Violin Concerto 17 December 2022 A Christmas Celebration Chilcott Wenceslas , with carols for choir and audience 26 March 2023 J S Bach St Matthew Passion 25 June, 2023 Choral Fanfare!

HCS also promotes smaller group singing, including non-members as well as members, and this season events included joint singing with other choirs from Hertford twin towns, with a trip to Evron in September and from the choir in Wildeshausen a visit in May that include a joint concert at St Andrew’s Church Hertford. In November Hertford Chamber Choir held concerts at St Andrew’s Church as well as in Vienna, participated for the second time in the Hertfordshire Festival of Music in June and sang evensong at Westminster Cathedral. HCS was also pleased to lead the singing for the Mayor’s Carols at the Castle.

3

HERTFORD CHORAL SOCIETY

Trustees’ Annual Report for the year ended 21 July 2023

Section D: Risk and Financial Review

The activities of the Society have rebuilt after the covid pandemic, with renewed enthusiasm from singers, whether long-standing members or those new to HCS. Costs have, however, increased faster than income so increasing the financial challenge and Trustees decided to make some investment in the main choir activities to allow a full season of concerts, while retaining the policy of self-funding for smaller group singing activities. In addition to member subscriptions and ticket income, HCS received a number of donations as well as financial support from Hertford Town Council, for which HCS is most grateful. Overall, the financial results for the year ending 21 July 2023, the Society showed a deficit of £8,562 (2022: surplus of £4,169). Total assets at 21 July 2023 amounted to £100,634 (2022: £109,196).

The impact of the pandemic is unprecedented and has resulted in a lingering adverse impact on the Society’s risk exposure and financial position. The Trustees keep under review major risks which could affect the activities of the Society. The Society continues its policy of maintaining reserves to accommodate unforeseen circumstances and to provide a sound financial basis for the Society’s activities. Particular attention is paid to the setting of the budget to ensure that the Society is reasonably well placed to deal with adverse factors. Overall, based on the projected expenditure and information available to date, as well as the reserves available, the Society’s financial position is expected to remain sound.

Full accounts for the year and the Independent Examiner’s Report to the Trustees are attached.

Section E: Thanks and Appreciation

The Trustees gratefully acknowledge the active participation of the many members, as well as partners of members, the Friends of HCS, and the many ways in which help is provided at rehearsals, on concert and event days, and behind the scenes, without which the Society could not function.

The Trustees, and the Society as a whole, are pleased to have Manvinder Rattan as our Musical Director and thank him for his contribution through the season, and also extend our thanks to Charlie Penn our Accompanist, as well as Tristan Weymes as Conducting Fellow and Choral Scholars Susanna Farrell and Meghan Goguen. The Society appreciates its close ties with All Saints’ Church Hertford, the Society’s principal concert venue and works in partnership to the benefit of performers, audience and Church members. The Society also appreciates its close links with Sele School Hertford, its primary rehearsal venue, as well as other local schools and churches.

Approved by the Board of Trustees on 30 January 2024 and signed on its behalf by

���������������

Trish Galloway, Chairman

4

Independent examiner's report on the accounts Section A I 1111 Ind7P èndent Examiner's Report Report to the trusteesl members of HERTFORD CHORAL SOCIETY On accounts for the year ended Charity no lif any) 21107123 276220 Set out on pages utse thè oaoe of th¢JdiliJn•l 8beet.- Respective The charily's Iruslees are responsible for the preparation of the accounts. The responsibilities of charity's Iruslees consider that an audit is not required for this year under seelion trustees and examiner 144 01 the Charities Act 2011 (the Charities Acll and that an independent examination is needed. 11 is my responsibility lo.. examine the accounts under section 145 01 the Charities Act, lo follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charities Act, and lo slate whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan￿ with general Directions given by the examiner's statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a cornparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'Irue and lair. view and the report is limited to those matters sel out in the statement below. Independent In connection with my examination, no matter has come to my attention t&ther examiner's ststement kbabths 1. which gives me reasonable cause lo believe that in. any material respect, the requirements.. lo keep accounting records in accordance with section 130 of the Charities Act,. and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been mel, Of 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Ple8se delete Ihg words in the brackets if Ihgy do not apply. Signed: Date: Name". ANNE MCGEACHIN Relevant professional qualificationls) or body lif any): ICA&￿1￿ Pfc A Address: 14 Ware Park Manor, Ware Park, Hertford, SG12 ODX IER March 2012

Section B Disclosure Only complete if Ihe examiner needs to highlight material problems. IER March 2012

Glve horn brief dotalls of any Items that the examiner wishes to disclose. IER March 2012

Charity No
(if any)
276220
Period start date
22/07/2022
To
Period end
date
21/07/2023
CC17a
Hertford Choral Society
Annual accounts for the period		 Charity No
(if any)
276220
Period start date
22/07/2022
To
Period end
date
21/07/2023
CC17a
Hertford Choral Society
Annual accounts for the period
Section A Statement of financial activities
Recommended
categories by activity
Details of own
analysis
Note
Incoming resources (Note 3)
Incoming resources from
generated funds
Voluntary income
S01
Activities for generating funds
S02
Investment income
S03
Incoming resources from
charitable activities
S04
Other incoming resources
S05
S06
Resources expended (Notes 4-8)
Costs of Generating Funds
Costs of generating voluntary
income
S07
Fundraising trading costs
S08
Investment management costs
S09
Charitable activities
S10
Governance costs
S11
Other resources expended
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
Total funds carried forward
Total funds brought forward
Net movement in funds
Net incoming/(outgoing) resources before
transfers
Gains and losses on investment assets
Gains and losses on revaluation of fixed assets
for the charity’s own use
Other recognised gains/(losses)
Net incoming/(outgoing) resources before
other recognised gains/(losses)
Gross transfers between funds
Total resources expended
Total incoming resources		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total this
year
Total last
year
£
£
£
£
£
F01
F02
F03
F04
F05
S01
S02
S03
S04
S05		 -
-
-
-
-
32,957
-
-
32,957
36,499
1,868
-
-
1,868
2,053
1,413
-
-
1,413
80
33,996
-
-
33,996
19,703
-
-
-
-
-
70,234
-
-
70,234
58,335
-
-
-
-
-
-
-
-
-
-
60
-
-
60
46
99
-
-
99
55
77,720
-
-
77,720
53,067
917
-
-
917
998
-
-
-
-
-
78,795
-
-
78,795
54,166
8,562
-
-
-
8,562
-
4,169
-
-
-
-
-
8,562
-
-
-
8,562
-
4,169
-
-
-
-
-
-
-
-
-
-
8,562
-
-
-
8,562
-
4,169
109,196
-
-
109,196
105,028
100,634
-
-
100,634
109,196

CC17a (Excel)

03/01/2013

1

Section B Balance sheet

Fixed assets
Tangible assets (Note 9)
Investments (Note 10)
Total fixed assets
Current assets
Stock and work in progress
Debtors (Note 11)
(Short term) investments
Cash at bank and in hand
Total current assets
Creditors: amounts falling due within
one year (Note 12)
Net current assets/(liabilities)
Total assets less current liabilities
Creditors: amounts falling due after
one year (Note 12)
Provisions for liabilities and charges
Net assets
Funds of the Charity
Unrestricted funds
Restricted income funds (Note 13)
Endowment funds(Note 13)
Total funds
Signed by one or two trustees on behalf of all
the trustees		 Note
B01
B02
B03
B04
B05
B06
B07
B08
B09

B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
 Unrestricted
funds
£
F01
-
-
-
Restricted
income
funds
£
F02
-
-
-		 Endowment
funds
£
F03
-
-
-
Total this
year
Total last
year
£
£
F04
F05
-
-
-
-
-
-
- - - -
-
-
-
-
102,265		 -
-
-
-		 -
-
-
-
-
-
-
12,703
-
-
102,265
111,648
102,265 - - 102,265
124,351
1,631
15,154
1,631 - -
100,635 - - 100,635
109,196
100,635 - - 100,635
109,196
-
-
-
-
-
-		 -
-		 -
-
100,635 - - 100,635
109,196
100,634
-		 - - 100,634
109,196
-
-
-
-
-
-
100,634 - - 100,634
109,196
Kathie Painter
Signature		 Date of
approval
30/01/2024
K Painter
Print Name

CC17a (Excel)

03/01/2013

2

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

• and with*  Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);

[** except for the following].

Give details in this box if a different standard has been followed.

 if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;

 if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”.

** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).

Give details in this box of any material changes that have been made.

§ if no changes have been made to accounting policies then delete these words.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years (§§ except for the following).

Give details in this box of any material changes that have been made.

CC17a (Excel)

03/01/2013

3

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

INCOMING RESOURCES

Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when:
resources  the charity becomes entitled to the resources;
 the trustees are virtually certain they will receive the resources; and
 the monetary value can be measured with sufficient reliability.
Incoming resources with Where incoming resources have related expenditure (as with fundraising or contract income)
related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional
entitlement to the resources.
Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to
and gifts which they relate.
Contractual income and This is only included in the SoFA once the related goods or services have been delivered.
performance related grants
Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.
Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
distributed by the charity.
Gifts in kind for use by the charity are included in the SoFA as incoming resources when
receivable.
Donated services and These are only included in incoming resources (with an equivalent amount in resources
facilities expended) where the benefit to the charity is reasonably quantifiable, measurable and
material_._The value placed on these resources is the estimated value to the charity of the
service or facility received.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.
Investment income This is included in the accounts when receivable.
Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from
revaluing investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the
charity to pay out resources.
Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee
meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of service
conditions or output to be provided, such grants are only recognised in the SoFA once the recipient of the
grant has provided the specified service or output.
Grants payable without These are only recognised in the accounts when a commitment has been made and there are
performance conditions no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs Support costs include central functions and have been allocated to activity cost categories on
a basis consistent with the use of resources, eg allocating property costs by floor areas, or per
capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use These are capitalised if they can be used for more than one year, and cost at least £500.
by charity They are valued at cost or a reasonable value on receipt.
Investments Investments quoted on a recognised stock exchange are valued at market value at the year
end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress These are valued at the lower of cost or market value.
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM THOSE
ABOVE

CC17a (Excel)

03/01/2013

4

Section C Notes to the accounts (cont)

Note 3 Analysis of incoming resources

Incoming resources may be further analysed if this would help the reader of the accounts.

Activities for generating funds
Investment income
Incoming resources from
charitable activities
Voluntary income		 This year
Last year
£
£
Subscriptions
22,345 24,928
Donations
5,262 5,455
Gift Aid
5,351 6,116
- -
- -
Total 32,957 36,499
Self Help activities
1,868 2,053
- -
- -
- -
- -
Total 1,868 2,053
Bank interest
1,413 80
- -
- -
- -
- -
Total 1,413 80
Concert Income
12,737 12,093
Singing Events Income
20,104 6,778
Singing Workshop Income
1,155 833
- -
- -
Total 33,996 19,703
Analysis

CC17a (Excel)

03/01/2013

5

Section C Notes to the accounts (cont)

Note 4 Analysis of resources expended Resources expended may be further analysed if this would help the reader of the accounts.

Investment
management costs
Costs of generating
voluntary income
Fundraising trading
costs
Governance costs
Charitable activities		 This year
Last year
£
£
- -
- -
- -
- -
- -
- -
60 46
- -
- -
- -
- -
60 46
99 55
- -
- -
99 55
37,041 33,055
17,799 6,356
19,810 13,534
3,070 122
- -
77,720 53,067
917 998
- -
- -
917 998
Self-help expenses
Total
Analysis
Total
Bank charges
Total
Concert costs
Singing Events costs
Rehearsal and Workshop costs
Equipment, publicity and general costs
Total
Depreciation and stage storage
Total
Insurance, Making Music membership, admin costs

CC17a (Excel)

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6

Section C Notes to the accounts (cont)

Note 9 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

9.1 Cost or valuation

Freehold land Freehold land Other land & Plant, Plant, Fixtures, Payments on Payments on Total
& buildings buildings machinery fittings and account and
and motor equipment assets under
vehicles construction
£ £ £ £ £ £
Balance brought - - - 22,030 - 22,030
forward
Additions - - - - - -
Revaluations - - - - - -
Disposals - - - - - -
Transfers * - - - - - -
Balance carried - - - 22,030 - 22,030
forward
9.2 Accumulated depreciation and impairment provisions
**Basis SL or RB SL or RB SL or RB SL SL or RB
** Rate 10
Balance brought - - - 22,030 - 22,030
forward
Depreciation charge - - - - - -
for year
Impairment provisions - - - - - -
Revaluations - - - - - -
Disposals - - - - - -
Transfers* - - - - - -
Balance carried - - - 22,030 - 22,030
forward
9.3 Net book value
Brought forward - - - - - -
Carried forward - - - - - -

9.4 Revaluation

If any fixed assets have been revalued please give details of the valuer and method of valuation

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.

CC17a (Excel)

03/01/2013

7

Section C Notes to the accounts (cont)

Note 11 Debtors and prepayments

Please complete this note if the charity has any debtors debtors or prepayments. or prepayments. or prepayments.
Analysis of debtors Amounts falling due
within one year		 Amounts falling due after
more than one year
This year Last year This year Last year
£ £ £ £
Trade debtors - 445 - -
Amounts due from subsidiary and associated
undertakings - - - -
Other debtors - - - -
Prepayments and accrued income - 12,257.6 - -
Total - 12,703 - -

Note 12 Creditors and accruals

Please complete this note if the charity has any creditors or accruals. 12.1 Analysis of creditors

Amounts falling due Amounts falling due Amounts falling due after Amounts falling due after
within one year more than one year
This year Last year This year Last year
£ £ £ £
Loans and overdrafts - - - -
Trade creditors 1,581 2,818 - -
Amounts due to subsidiary and associated
undertakings - - - -
Other creditors - - - -
Accruals and deferred income 50 12,336 - -
Total 1,631 15,154 - -

12.2 Security over assets

If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.

CC17a (Excel)

03/01/2013

8

Section C Notes to the accounts (cont)

Note 28 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance

28.1 Trustee remuneration and benefits

This

year

None of the trustees have been paid any remuneration or received any other benefits from an TRUE

In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal

Please give details of why
Where an ex gratia
Name of trustee
Legal
authorit
y (eg
order,
governin
g		 Remuner
ation
Pension
contributi
on
Redundancy (including loss of office)/ex gratia
Other
TOTAL
£
£
£
£
£
- - - -
-
- - - -
-
- - - -
-
- - - -
-
Amounts paid or benefit value

Last

year

None of the trustees have been paid any remuneration or received any other benefits from an

TRUE

In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal

Name of trustee
Legal
authorit
y (eg
order,
governin
g		 Remuner
ation
Pension
contributi
on
Redundancy (including loss of office)/ex gratia
Other
TOTAL
£
£
£
£
- - - -
-
- - - -
-
- - - -
-
- - - -
-
Amounts paid or benefit value

Please give details of why Where an ex gratia

28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be No trustee expenses have been incurred (True or False) TRUE

Accommodation
-
Other (please specify):
-
Travel
-
Subsistence
-
Type of expenses reimbursed
This year
£
No trustee expenses have been incurred (True or False)		 -
-
-
-
Last year
£
TRUE

TOTAL

Please provide the number of

28.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a This

year

This
year
 This
year
 This
year
 This
year
 This
year
 This
year
 This
year
There have been no related party transactions in the reporting period (True or False) TRUE
Name of
the
trustee
or
related
party		 Relation
ship to
charity		 Descript
ion of
the
transacti
on(s)		 Amount Balance
at period
end		 Provision for bad debts at period end Amount
s written
off
during
reportin
g period
£ £ £ £

In relation to the

For any related party,

Last

year

Last
year		 Last
year		 Last
year		 Last
year		 Last
year		 Last
year		 Last
year
There have been no related party transactions in the reporting period (True or False) TRUE
Name of
the
trustee
or
related
party		 Relation
ship to
charity		 Descript
ion of
the
transacti
on(s)		 Amount Balance
at period
end		 Provision for bad debts at period end Amount
s written
off
during
reportin
g period
£ £ £ £

In relation to the

For any related party,