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2021-03-31-accounts

The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

REPORT OF THE TRUSTEES AND AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2021

Registered Charity Number (England and Wales): 276172 Registered Company Number (England and Wales): 1366534

This document can be made available in other formats. Please contact us on 02380721234 if this would be helpful.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Contents

Thank you ................................................................................................................................ 3 Reference and Administrative Details ...................................................................................... 4 Our Mission Vision and Aims .................................................................................................... 5 Message from the Chair – Douglas Miller ................................................................................ 6 Our Year in Numbers 2020/21 ................................................................................................. 7 Public Benefit Entity Compliance ............................................................................................. 8 Strategy Objectives and Activities ............................................................................................ 8 Our main activities ........................................................................................................................................................... 9 Our positive outcomes and impact ................................................................................................................................ 10 Significant Impacts and Factors...................................................................................................................................... 11 Departmental Achievements and Performance ..................................................................... 12 Oaks and Acorns Respite Units ...................................................................................................................................... 12 Family Services ............................................................................................................................................................... 12 Community Services ....................................................................................................................................................... 13 Avenues@Rose Road ..................................................................................................................................................... 13 Fundraising ..................................................................................................................................................................... 14 Fundraising Statement ........................................................................................................... 15 Our Five Year Plan for 2019-24 .............................................................................................. 15 COVID-19 ............................................................................................................................... 16 Review of the year ................................................................................................................. 19 Fund Movements ................................................................................................................... 20 Statement of Trustees’ Responsibilities for the Annual Accounts .......................................... 23 Independent auditor’s report to the members of The Rose Road Association ....................... 24 Statement of Financial Activities ............................................................................................ 28 Balance Sheet ........................................................................................................................ 29 Consolidated Cash Flow Statement ........................................................................................ 30 Notes to the Financial Statements ......................................................................................... 31 Cash flow Statement .............................................................................................................. 40

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

This is the report of the Trustees for the year April 2020 to March 2021. It is prepared in accordance with all statutory and regulatory requirements, taking into account the Statement of Recommended Practice issued and revised in 2016. The report seeks to provide a summary of activity and achievements during this time.

Thank you

The Trustees are indebted to each and every donor and supporter for all the generous donations made during the year. This includes individuals, companies and charitable trusts, those who have remembered us in their wills or provided services at low or no cost, and volunteers who give their time so freely to help in our achievements. We value and thank all our volunteers, staff, trustees, our members, special ambassadors, many supporters and the children and young people we support who helped make a difference this year. We specifically acknowledge the following grant-giving organisations for their significant support during this period.

Asda Foundation BBC Children in Need Beaulieu Beaufort Foundation Bothwell Charitable Trust Broyst Foundation Card Factory Foundation Charity of Stella Symons Co-op Food Fund Department for Digital, Culture, Media & Sport DWF Charitable Foundation Edward Gostling Foundation EF and MG Hall Charitable Trust Garfield Weston Foundation Gerald Micklem Charitable Trust Graham High Charitable Trust Hampshire & Isle of Wight Community Foundation Hampshire County Council Julia and Hans Rausing Trust LCP Foundation Leathersellers' Company Charitable Fund Manali Charitable Trust National Emergency Trust Fund Olwen McPherson Trust O'Sullivan Family Charitable Trust Peter Harrison Foundation Richard Kirkman Trust South Western Railway Southampton City Council Southampton Voluntary Services IT Support Fund Tesco Charity Trust

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Reference and Administrative Details

Registered Charity Number 276172
Constituted 20th July 1970
Company registration 1366534
Country of Incorporation United Kingdom
Incorporated 4th May 1978
Trustees and Company Directors Doug Miller (Chair)
Con Attridge (Vice Chair)
Julie Gomer (Treasurer & Vice Chair)
Chris Cundy
Jane Lyon‐Maris
Sarah Parker
Zoe Evans
Sam Clough
Paul Best
Sheila Stokes-White
Chief Executive Officer Juno Hollyhock
Principle and Registered office The Bradbury Centre, 300 Aldermoor Road,
Southampton, SO16 5NA
Telephone number 023 8072 1234
Website address www.roseroad.org.uk
Auditors Mazars LLP
5thFloor, Merck House, Seldown Lane
Poole, Dorset, BH15 1TW
Principal Bankers National Westminster Bank plc
43 London Road, Southampton SO15 2BL
Solicitors Womble Bond Dickinson
Oceana House, 39‐49 Commercial Road
Southampton, SO15 1GA
Ambassadors Martin Jay CBE DL, Geoff Holt MBE DL, Richard & Jane Smith, Jan
Peirson, Karl & Kim Simmonds, Nina Basset, Bruce Elkins FCA, Gabby &
Pauline Gibbons, Nina Schofield, Kerry Swain, Clive & Eryl Thompsett,
Janice Viveash, Chris White, Gay Drysdall & Leonora (Jo) Rood, Michael
Kurn, Alan Blair MBE, Paul Murray MBE and Mike Andrews
Patron Dame Esther Rantzen DBE

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Our Mission Vision and Aims

The Rose Road Association started in 1952 as a small group of parents which provided education, activities and support for disabled children and young adults and their families. The need for our services continues to be in high demand, and we continue to have at our heart the needs of the whole family.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

– Message from the Chair Douglas Miller

I’m sure everyone will remember my closing comments from my message in the 2020 annual report. Of course, you do. What.....no? Here is a little reminder. “So, what will I be writing about next year. Who knows? What I do know is that the team at Rose Road will have been resilient, planned, achieved, and loved every minute of it.”

At that time, we were still in the grip of the first lock down. We were implementing a new testing system that was essential to the provision of a safe service. It was keeping our young people and staff safe. In the months that followed there was no let-up in the pressures and challenges facing our staff, and yet our service continued, and dare I say thrived in providing our essential services to those most in need in our community.

Without staff, none of it would have happened, and I cannot say thank you enough from the trustees to them. Every challenge was met and overcome. There was never a comment of “we can't” only, “how and when will we do this?” We are proud that we only required minimal use of the Coronavirus Job Retention scheme.

Of course, a key issue in such a time of national crisis was communication. I must say that our lines of communication at Rose Road were always impeccable but, in a time when we were not able to even see each other, we found new ways of keeping those lines clear and flowing. At no time do I recall needing to ask a question about what was going on, as updates from Juno to staff and trustees were full and comprehensive.

The information and feedback was so quick for all concerned, that decisions and revisions of policy could take place with lightning speed. Regulations and guidance were being interpreted daily and provided to all. I found I got better guidance from Juno than the daily briefing from Downing Street. Most of all, everyone was supported. We learned that the evolving pandemic was not in any way a static problem. It changed every day and what worked at first needed to evolve as everyone's experience would also evolve. We now all know that how we felt in the first lockdown, had really changed by the third one. I am so proud of our staff in their dynamic response to the national emergency.

Of course, it is not just about staff. I am so pleased that our families have provided such positive feedback about our efforts during the pandemic. We knew our services would be needed. It would have been possible to shut down and wait it out. But we all know that’s just not the Rose Road way. We are also extremely grateful to our supporters and donors for their continued support and flexibility during the year, enabling support to the many emergency placements that resulted from the pressures of the pandemic.

So back to last year's closing comments. Resilient, planned, achieved, and loved every minute.....

I was hoping I could quote a Meatloaf song and say 2 out of 3 ain’t bad, but 3 out of 4 just does not have the same ring to it. I will not ask anyone to say that they should love what they have experienced since last year. But I will ask everyone to be proud of it.

Doug Miller, Chair of Trustees

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The Rose Road Association Report of the Trustees for the Year Ended 31" March 2021 Our Year in Numbers 2020 21 OUR YEAR IN NUMBERS Have helped !,LLfamilies COMMUNITY OUTREACH We as a famlly andespeeialfyoursorn are so lueky to have your8UPPOrtin gwing us Ihe help we need to maintain some kndof nomlality" Provided 3,624 overnight stays ACTIVITY& HOLIDAY SCHEMES Ran 175 play ¢anlsoythonkyou onoug& h8 hadtho b8Stday. I roaltyvalue b*thatRose Roaddoes formysorn he onlyla￿V Acornsso this was nowforhim buthe absolufleylovedrf. Making a positivé difference to thÈ lives of young disablÈd pÈople www.rosÈroad.or Page 7

The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Public Benefit Entity Compliance

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their power and duties. The public benefit of the charity’s activities is outlined under “activities” and “outcomes” below.

Strategy Objectives and Activities

Our key aims for 2020/21 were to begin to address the challenges laid out in year two of our five-year Business Plan 2019-24, with a focus on:

And we set out to achieve:

A more reliable and higher quality of service to our families through:

Improved choice for service users through new initiatives including:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Improved organisational sustainability through:

Read what our families have to say :

"The Rose Road team have been amazing during the last 6 months, they called every 2 weeks to check that our family were ok and if they could help us with shopping or support.

They have managed to support my son with outreach and playschemes, it is the only break we get, and he loves going. Thank you."

Person Centred

Our main activities

Overnight Short
Breaks		 We provide 15 respite care beds for 49 weeks a year at the Bradbury Centre,
our purpose-built unit in Southampton, where children, young people and
adults can enjoy an overnight break, a weekend break or a week-long stay
depending on need. During their stay they have access to a range of activities
and outings and are given the opportunity to develop and practice
independent living skills.
Community
Outreach		 Available 7 days a week on a one-to-one basis this provides domiciliary care,
leisure activities in the home or community, special outings, and trips to see
friends or to attend activities.
#Destinations is a service that provides young adults that attend Rose Road
all day with activities and sessions with purpose. We create a person-centred
plan to help them to achieve their own personal goals and to inspire them.
Each individual has 1:1 staffing to help them to work towards their targets.
Activity Schemes We offer a range of activity schemes in the school holidays and on Saturdays
across Southampton and Hampshire. These schemes provide disabled young
people with much needed opportunities for play, and a social setting in which
they can relax and take part in activities.
Family Support We provide Information Advice and Support to disabled children and young
people and their families. These services are delivered in West Berkshire,
Southampton, and Portsmouth. We also support 5 Parent Carer Forums to
represent the views of parents of disabled children in strategic decision
making.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Young adult
specialist
provision		 Avenues College has been designed to extend the learning opportunities for
young adults, aged 19-25, with severe/profound learning disabilities with
additional physical and sensory needs. The model of education standards we
are using is based on the success, knowledge, skills and understanding of
Rosewood Free School.
For college leavers that require a combination of education and community-
based services we have The Hut @ Rose Road. This service is run in the
building next door to the Bradbury Centre and we see it as a stepping stone
to #Destinations. This provision is for young adults aged 24-26. It supports
young adults in a positive environment allowing them to thrive in a safe
space.

Our positive outcomes and impact

Support for
family units		 Respite care/short breaks make a huge contribution to the prevention of
family crises by decreasing the stress levels experienced by parent carers. The
knowledge that a regular, planned break can be taken is clearly beneficial
enabling them to re-charge their batteries and spend time with other family
members. Our Family Services empower parent carers and young people,
giving them the information they need to participate in decisions about the
services they receive.
Removing
barriers and
supporting young
people out of
social isolation		 With our overnight short breaks, outreach service and holiday activity
schemes, children can have fun and develop friendships with other young
people. Our Bradbury Saturday Club gives families an opportunity to interact
with other families in a safe and supportive environment, it also gives siblings
of disabled young people a chance to mix with other young carers, and to
share experiences. Our Family Services social media presence informs parent
carers about local support groups and activities where they can meet other
families in a similar situation.
Increased social
confidence and
emotional
wellbeing		 A tremendous benefit of respite care is the opportunities for personal
development as young people have the chance to visit new places, develop
new interests, practice independent living skills and widen their social
network. Our services support young people to progress towards preparing
for adulthood key outcomes of employment, independent living, community
inclusion and health.
Wider impact Local authorities experience less need for social care interventions, a
decrease in costly out-of-area placements and a fall in the number of
disabled children entering the looked-after system. (Together for Disabled
Children Report “Towards a more ordinary life “(2011).

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Read what professionals have to say :

“Staff have been extremely supportive in a very complex situation with a child. They have gone above and beyond with the support they have provided” – Ofsted Nov 2020

Trust and Respect

Significant Impacts and Factors

Despite the global pandemic we have been able to achieve significant outcomes this year against our Business Plan, these include:

Read what professionals have to say :

“The ambition, drive and determination to continue providing this service has had a significant impact. It has helped to support families who need the respite service, especially when considering the additional pressures, the COVID-19 pandemic has placed on them. ‘Their care is amazing’ said a parent of a child. ‘They go above and beyond to ensure professional and parental confidence is assured’ reported a senior manager from a local authority. Consequently, families have received a highly valued service when other support networks in the community have closed. This is a credit to the organisation and the staff working in this home” – Ofsted Feb 2021

Pride and Passion

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Departmental Achievements and Performance

Oaks and Acorns Respite Units

We provided a total of 3,624 bed nights over the course of the year, and we operated at 81% occupancy which was slightly below our 85% target. This was due to having a reduced capacity between January and March 2021 owing to COVID-19 and restrictions placed on us by the local authority. This year we provided overnight respite to a total of 130 families, and we continue to see an increase in referral of both children and young adults with complex health needs.

Key successes in Oaks and Acorns

Challenges experienced

Family Services

We continued to deliver SEND Information Advice and Support in West Berkshire, Southampton and Portsmouth and supported 1,046 families during the year. We also supported Parent Carer Forums in West Berkshire; Windsor & Maidenhead; Bournemouth, Christchurch & Poole, Southampton and Hampshire, enabling parent carers to have a say in strategic decision making about the services delivered by the Local Authority and CCGs. We added a new project this year with funding from South West Rail – the All Aboard project which seeks to improve accessibility of rail travel for people with profound and multiple learning disabilities.

Key successes in Family Services:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Key Challenges:

Community Services

Community Outreach

We continued to provided face to face outreach support throughout the pandemic. Alongside this we adapted some of our ways of delivering support to help the young people and their families who were isolating. This included Zoom calls as well as providing additional support to families for basics such as shopping. We encouraged young people we support to develop their independent living skills and to make their own choices about their care, promoting a person-centred approach. This year we delivered 23,649 hours of support across all the services in Outreach to 104 families and managed to achieve a 92% uptake of ours services over the year.

Activities

We continued to offer a reduced range of Activity Schemes & Saturday Clubs across Southampton & Hampshire due to some local authority COVID-19 restrictions. Providing much needed opportunities for play for children and young adults. During this year we have delivered 75 Saturday clubs and 100 playscheme sessions, with over 90 families accessing the sessions. Thanks to the flexibility of our funders and commissioners we have been able to offer extra sessions for children/young adults of key workers during school holidays when local special school staff took a well-deserved break.

Read what young people who use our services have to say:

“I'd just like to take the opportunity to say a big thank you from a service user's point of view to everybody at Rose Road. Thank you to all the care team who have all gone above and beyond to keep life as normal as possible for all of us service users. Thank you to all the fundraising team. Thank you to all the supporters who have donated generously to this incredible place!”

Quality and Standards

Avenues@Rose Road

During this year Avenues@ Rose Road remained open for those most in need. Avenues@Rose Road is an interim day services provision with an educational component for 19-25 year olds with complex physical and/or health needs. Rose Road is subcontracting the running of this provision to Avenues College Limited.

The core aims of Avenues are to prepare students who have severe and/or profound learning disabilities, with complex physical and sensory needs, for adulthood in an adult orientated environment. To provide opportunities to develop lifelong learning skills, reduce dependency and increase community participation. Avenues@Rose Road has been designed to extend the learning opportunities for young adults with severe/profound learning disabilities with additional physical and sensory needs. The need for the provision

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

and the model of education standards they are using is based on the success, knowledge, skills and understanding of Avenues College.

We have been really delighted to be working alongside such professional and person-centred delivery. It has been a joy to have sixteen Avenues learners in with us taking part in the life of Rose Road, sharing their journeys and adding to the richness of our daily experience.

Fundraising

During the last year, our supporters and donors have shown flexibility and responsiveness in unprecedented levels. They have removed restrictions, so we have been able to target funds where they were needed most. They have worked with us to re-design project outcomes and targets and they have provided emergency funding to support the most vulnerable families get the help they needed during the Pandemic.

At the beginning of the year we adapted our 3 year Fundraising Strategy to take account of the reduced event fundraising opportunities, reduced ability of our corporate partners to support us and potential impact on the incomes of our community supporters and braced ourselves for a significant drop of income.

To mitigate a potential drop in income we focussed on the following aims:

We have been overwhelmed by the support we have received in the year and the negative impact of the pandemic was less than we feared. Our better-than-expected organisational financial performance supports our current reserves policy, the last year has shown us that it is essential for our families that we are stable and secure.

Some highlights of this year have been:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

For the year ahead we plan to restructure the team and are already recruiting to a vacant post, continue developing a methodology for recording impact of our charity partnerships and get back to supporting the events industry which has been so integral in helping Rose Road over recent years. We are thankful and grateful to all our donors and supporters who have continued to support us during this difficult year.

Fundraising Statement

In accordance with Charities (Protection and Social Investment) Act 2016 section 13:

All fundraising activities at Rose Road were undertaken by staff employed directly by the association and no professional fundraiser or commercial participator carried out any of those activities in the year 2020-21.

The Association is voluntarily registered with the Fundraising Regulator and practices its fundraising activities within the regulator’s Code of Fundraising Practice. Senior fundraising staff are members of the Institute of Fundraising and abide by its Compliance Framework.

There have been no instances of failure to comply with Fundraising Regulator standards and 0 complaints have been received since our registration with them.

Fundraising staff and volunteers adhere to the Association’s Ethical Fundraising Policy and relevant safeguarding policies to ensure vulnerable people are protected.

Read what our families have to say :

“Our son absolutely loves attending Rose Road respite unit and the playscheme. Staff are very helpful and have given me well deserved breaks, I always know he is safe and well taken care of - I couldn’t thank this place enough!”

Pride and Passion

- Our Five Year Plan for 2019 24

Our five-year Business Plan runs from 2019-24, as we go into year three of the plan we will be focussing on:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

- COVID 19

COVID-19 has had a significant impact on us as an organisation and so considerable detail is given to the impacts of this here:

Staffing

Staffing has been the key factor in ensuring that we have been able to continue to deliver our vital services to families throughout the pandemic.

Without our direct service staff continuing to come to work, despite their fear, we could not have stayed open. Likewise, our office and home-based staff were flexible and creative, accommodating home working while home schooling for some time to continue to provide support to families.

Furlough

We furloughed very few staff during the period as we continued to run all our services and demand was extremely high after an initial spike in cancellations due to understandable concerns.

We claimed from the government Coronavirus Job Retention Scheme only as follows:

Support and motivation

We learned some key lessons about supporting staff during COVID-19, many of which we wish to continue.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Finances and ethics

Government Procurement Policy Note PPN 02/20 meant that Local Authorities were advised by Government to honour contracted payments where possible even if the pandemic meant that these services might not always be fulfilled, to ensure organisations were available when they were needed again. This was known as ‘pay to plan’.

Whilst demand remained high for us, and we fulfilled that demand, it was still helpful to have this certainty of a portion of our funding going forward.

Pay to plan funding came to an end at different times throughout the year depending on the service and the commissioner.

Some health funders added an additional 10% to the cost of a service for a short period to allow for additional PPE requirements.

Southampton City Council awarded Infection Control Fund, Rapid Testing Funds and Workforce Development funds in different waves across different services. This enabled us to pay staff in full whilst self-isolating, pay staff to attend for testing, pay additional staff to carry out and administrate testing and vaccination planning, cover additional cleaning and venue hire costs and a little additional income for the additional managerial burden of COVID-19 planning.

In time, free PPE portals for care home settings such as Oaks and Acorns enabled us to access PPE and testing supplies free of charge.

As we remained open and were asked to provide additional emergency placements, and as we received pay to plan income, we were in a fortunate position and were able to maintain a well-balanced budget. When a number of our familiar funders offered additional financial support to help during COVID-19 we felt that it would not be right for us always to uptake that additional support and we chose not to apply for some of those funds as we felt they should be targeted at charities more in need than we were at the time. This may well change of course going forwards now that pay to plan etc has ceased.

Guidance and infection control

We responded to all Government guidance as it came out, which meant that the senior management team met frequently, daily in the early months, to ensure that we could remain open safely.

This meant we were frequently:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Often, we had to amend guidance overnight as changes were made that had huge operational impact on us, as a 24/7 service it was not always possible to go out to consultation on this or wait until the next working day, we had to act immediately.

Going forward, we remain committed to our highly rigorous and effective testing routines. Our new infection prevention control measures will remain in place as long as they need to, and we remain extremely responsive to new variants of concern.

In addition, we are proud to have one of the highest staff vaccination rates for a care provider in the local area.

Families

The families that we serve were the reason that we stayed open.

The feedback that we have had from them has been tremendously important for all of us as a staff team.

Many of the families’ support networks shut down and we knew that the risks of them not coping were extremely high. We believed that we could have a positive role to play in keeping them going and supporting them. This meant that we carried out a number of tasks that are normally outside our brief such as shopping and collecting prescriptions, providing checking in telephone calls and broadening the reach of our Family Services team who saw numbers calling into the helplines increase considerably.

Morale and hope

All of us have struggled at times with morale but we can all identify with some of the positives that have come out of this last year.

Our relationships with our commissioners and regulators feel stronger than ever. We feel that we have been able to work together as a powerful team around the most vulnerable families and this is a way of working that we want to continue.

We have also worked strongly with other sector partners, learning from each other, supporting each other and coming together to help provide solutions for families.

Going forward we know that the transition into the ‘new normal’ will be just as hard for our children and young people and their families as was the transition into lockdown.

Our intention is to remain as a consistent source of ongoing support for our families for as long as they need us.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Review of the year

Financial performance for the year ending 31[st] March 2021 has been strong with the Association posting a surplus of £478,157 (including capital income) against a budgeted surplus of £112,715.

The revenue surplus, excluding capital income of £32,060, was £446,097 compared to a revenue budgeted surplus of £36,523.

There are a number of reasons for the strong financial performance;

Principal Funding Sources

The vast majority of funding is through service contracts and grants with local authorities related to individual care packages and are for between one and three year periods. This provides the Association with financial stability over the medium term and allows for greater planning certainty and decision making.

----- Start of picture text -----
Local Authority Income 2020/21
HCC 521,902 369,046
Contract Income
Grant Income
SCC 2,297,701 77,907
£- £500,000 £1,000,000 £1,500,000 £2,000,000 £2,500,000
----- End of picture text -----

The charity also receives income through fundraising and grants for our work with families and individuals.

The principal funding sources are derived from incoming resources from charitable activities, which accounts for 89% or £3,603,190 of Association’s total income.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Fund Movements

Net Incoming Resources for the Year

Total net incoming resources from all operations for the year amounted to £478,157, compared to £262,331 in 2019/20 and represents 11.82% (19/20: 6.82%) of total incoming resources for the period.

Incoming Resources

Incoming Resources for the year totalled £4,045,882 an increase of 5.18% (£199,109) on last year (2019/20: £3,846,773).

----- Start of picture text -----
Other trading
activities Incoming Resources %
1.60% Investments Raising funds
Avenues 0.02% 9.32%
14.02%
Family Services
11.05%
Respite
39.90%
Community Services
24.09%
Raising funds Respite Community Services Family Services Avenues Other trading activities Investments
----- End of picture text -----

Resources Expended

Resources expended for the year totalled £3,567,725 a decrease of (0.46%) (£16,717) on last year (2019/20 £3,584,442.

----- Start of picture text -----
Resources Expended
Other trading activities Raising funds
2.84% 4.33%
Avenues
17.26%
Respite
38.10%
Family Services
12.94%
Community Services
24.53%
Raising funds Respite Community Services Family Services Avenues Other trading activities
----- End of picture text -----

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Capital Expenditure

The Association’s capital expenditure for the year amounted to £125,452 compared to £70,891 in 2019/20.

Funds

Unrestricted Funds - total net incoming resources for the year amounted to £501,439.

Restricted Funds - total net outgoing resources for the year amounted to (£23,282), which is the depreciation on the Bradbury Centre building.

Total funds as at 31st March 2021 stand at £4,177,192, of which £2,285,125 relates to unrestricted funds and £1,892,067 relates to restricted funds, which is the new book value of the Bradbury Centre building.

----- Start of picture text -----
Funds
Restricted Funds 1,892,067
Unrestricted Designated Funds 1,093,352
Unrestricted 'Free' Funds 1,191,773
----- End of picture text -----

Basis of accounting

The annual financial statements of The Rose Road Association are attached to this report. The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.

Reserves Policy

The Trustees are keenly aware of the need to secure the viability of the Association beyond the immediate future. To enable the charity to provide reliable services over the longer term, The Rose Road Association must be able to absorb setbacks and to take advantage of change and opportunity. The charity provides for this by putting aside, when it can afford to, some of its current income as reserves.

The Trustees consider it prudent to set aside reserves to provide resilience against potential risks, but also to have funds available to take advantage of any opportunities that may come the way of the charity. The charity also needs reserves to provide sufficient working capital to support its day-to-day operations. The Board of Trustees considers it prudent to keep a level of reserves to meet their responsibilities and

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

commitments, protect and advance its current activities and to enable it to progress its long term aims and objectives which are outlined in the Business Strategy.

The Rose Road Association’s Board of Trustees has reviewed the adequacy of its reserves held on 31st March 2021, in line with its policy to do so on an annual basis and have established the following unrestricted reserve funds:

The Association has Restricted Reserves of £1,892,067 - this represents the original cost of the Bradbury Centre before any capital improvements.

At 31[st] March 2021, the unrestricted General Fund fell within the range required by the policy.

A detailed breakdown of all reserves held by the group can be seen in Notes 17 – 17a in the Notes to the Financial Statements.

Investment Policy

The Board of Trustees does not consider it prudent at this stage to invest income for the longer term. Its policy for investment is therefore to retain funds as cash and place them on short term bank deposits at the best rate obtainable.

COVID-19

The Association acknowledges the difficult environment which it is currently operating in due to the COVID-19 pandemic, however unlike many charities in the sector the impact on Rose Road’s financial performance for the year ending 31[st] March 2021 has been minimal.

The Association is in the fortunate position to be largely funded by local authority contracts, these funders continued to make payments as per our contractual agreements. The charity also attracted COVID-19 grant income to help to cover COVID-19 related costs.

Fundraising income held firm during the year and the Association saw increases in its unrestricted fundraising surpluses compared to the previous year.

The Association has sufficient reserves to cover uncertainties arising from COVID-19 but we will keep this situation under review in the light of any extension of the current restrictions, and/or any future changes to Government guidance. The Association considers that there are no going concern issues arising from the outbreak.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Statement of Trustees’ Responsibilities for the Annual Accounts

The trustees (who are also directors of the Rose Road Association for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law) including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently; Observe the methods and principles in the Charities SORP (FRS 102); Make judgments and accounting estimates that are reasonable and prudent;

State whether applicable UK Accounting Standards have been followed subject to any material departures disclosed and explained in the financial statements;

Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable group will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The trustees confirm that:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the Board of Trustees on 27[th] July 2021

Doug Miller Julie Gomer Director and Chair of Trustees Director and Treasurer

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Independent auditor’s report to the members of The Rose Road Association

Opinion

We have audited the financial statements of The Rose Road Association (the ‘charity’) for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement, notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the directors’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Other information

The other information comprises the information included in the Report of the Trustees other than the financial statements and our auditor’s report thereon. The directors are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In light of the knowledge and understanding of the company and its environment obtained in the course of the audit, we have not identified material misstatements in the Strategic Report or the Directors’ Report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the Trustees’ Responsibilities Statement set out on page 24, the directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

In preparing the financial statements, the directors are responsible for assessing the company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. Based on our understanding of the Rose Road Association and its industry, we identified that the principal risks of non-compliance with laws and regulations related to the pensions legislation, employment regulation and health and safety regulation, anti-bribery, corruption and fraud, money laundering, noncompliance with implementation of government support schemes relating to COVID-19, and we considered the extent to which non-compliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the preparation of the financial statements, such as the Companies Act 2006.

We evaluated the directors’ and management’s incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls) and determined that the principal risks were related to posting manual journal entries to manipulate financial performance, management bias through judgements and assumptions in significant accounting estimates, in particular in significant one-off or unusual transactions.

Our audit procedures were designed to respond to those identified risks, including non-compliance with laws and regulations (irregularities) and fraud that are material to the financial statements. Our audit procedures included but were not limited to:

Our audit procedures in relation to fraud included but were not limited to:

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

There are inherent limitations in the audit procedures described above and the primary responsibility for the prevention and detection of irregularities including fraud rests with management. As with any audit, there remained a risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations or the override of internal controls.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of the audit report

This report is made solely to the company’s members as a body in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body for our audit work, for this report, or for the opinions we have formed.

Jonathan Marchant (Senior Statutory Auditor) for and on behalf of Mazars LLP

Chartered Accountants and Statutory Auditor

5[th] Floor, Merck House Seldown Lane Poole, Dorset BH15 1TW

Date 10[th] August 2021

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Statement of Financial Activities

For the Year Ended 31st March 2021

Note
INCOME AND ENDOWMENTS FROM
Donations and Legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Total incoming resources
EXPENDITURE ON
Raising funds
6
- Fundraising
- Trading Activities
Charitable activities
7
Total resources expended
NET INCOMING/(OUTGOING) RESOURCES
Transfer between funds
NET MOVEMENTS IN FUNDS
Reconciliation of funds
Fund balances at 1 April 2020
Fund balances at 31 March 2021
All gains and losses recognised in the year are included above.		 Unrestricted
Funds
Restricted
Funds
Total
Funds
2021
Total
Funds
2020
£
£
£
£
216,813
160,402
377,215
346,604
3,553,061
50,129
3,603,190
3,395,923
64,641
-
64,641
102,882
836
-
836
1,364
3,835,351
210,531
4,045,882
3,846,773
154,502
-
154,502
191,260
101,368
-
101,368
123,008
3,078,042
233,813
3,311,855
3,270,174
3,333,912
233,813
3,567,725
3,584,442
501,439
(23,282)
478,157
262,331
-
-
-
-
501,439
(23,282)
478,157
262,331
1,783,686
1,915,349
3,699,035
3,436,704
2,285,125
1,892,067
4,177,192
3,699,035
-

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Balance Sheet

At 31st March 2021
Note
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Debtors
13
Cash at bank and in hand
LIABILITIES
Creditors: Amounts falling due within one year
14
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
FUNDS
17
Unrestricted funds
General Fund
Designated Fund
Total Unrestricted Funds
Restricted funds
TOTAL FUNDS		 2021
2020
£
£
2,635,419
2,607,877
2,635,419
2,607,877
551,218
717,242
1,478,925
884,959
2,030,143
1,602,201
488,370
511,043
1,541,773
1,091,158
4,177,192
3,699,035
1,191,773
791,157
1,093,352
992,529
2,285,125
1,783,686
1,892,067
1,915,349
4,177,192
3,699,035

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 27[th] July 2021 and were signed on its behalf by:

Doug Miller

Julie Gomer

) Members of the ) Board of Trustees

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Consolidated Cash Flow Statement

For the Year Ended 31st March 2021

Note
Net cash inflow / (outflow) from operating activities
18
Net cash inflow / (outflow) from investing activities
18a
Net cash inflow / (outflow) from financing activities
18b
Increase / (decrease) in cash in the year
Net funds at 1st April 2020
Net cash at bank at 31st March 2021		 2021
2020
£
£
718,582
248,073
(125,452)
(70,891)
836
1,364
593,966
178,546
884,959
706,413
1,478,925
884,959

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

Notes to the Financial Statements

For the Year Ended 31st March 2021

1 Accounting policies

1.1 Accounting convention

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ' Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2020)' Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.

1.2 Basis of consolidation

The Rose Road Association has chosen not to produce consolidated group accounts for the year ending 31st March 2021, under section 405 of the Companies Act 2006, due to the lack of materiality in its subsidiary's undertakings, Rose Road Retail, which has been a dormant trading company for the full year. Solent Support Solutions, the joint venture with Solent Mind, is also not included in the consolidated financial statements due to its lack of materiality under the same exemption.

1.3 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis (inclusive of any irrecoverable VAT) and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings (such as support costs), they have been allocated to activities on a basis consistent with the use of the resources. Governance Costs includes an apportionment of Staff time, audit fees and costs of the Annual General Meeting.

1.5 Investments and investment income

Investments held as fixed assets are stated at cost. Gains and losses on investments both realised and unrealised are included in the Statement of Financial Activities. All income arising on investments is accounted for on a receivable basis. Income tax recoverable is accounted for on the same basis as the income to which it relates.

1.6 Tangible fixed assets

IT Tangible fixed assets costing more than £350 and all other tangible fixed assets costing more than £1,000 are capitalised and are stated in the balance sheet at costless depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows:

Land Not depreciated Leasehold Buildings 1 % straight line Building adaptations 15% reducing balance Motor vehicles 20% straight line Furniture and equipment 15% reducing balance Computer equipment 25% straight line

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

1.7 Pensions

The charity contributes to pension schemes in which the benefits are determined by the value of contributions paid in respect of each member. Accordingly the charge in the Statement of Financial Activities represents the amount of contributions payable to the pension schemes in respect of the accounting period.

1.8 Operating leases

Rentals under operating leases are charged to the Statement of Financial Activities over the period in which the cost is incurred.

1.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used or which have been raised by the charity for particular purposes. The aim and use of the funds is set out in the notes to the financial statements.

All funds are reviewed annually and transfers between funds undertaken as determined by that review.

1.10 Going Concern

The trustees consider that there are no material uncertainties about the charitable company’s ability to continue as a going concern.

1.11 Judgements in applying accounting policies and key sources of estimation uncertainty

Key judgements that the charity has made which have a significant effect on the accounts include reviewing and carrying out a risk analysis of the factors affecting the charity’s ability to continue to fundraise income and win and retain service contracts.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a

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For The Year Ended 31st March The Rose Road Association 2021 Report of the Trustees for the Year Ended 31[st] March 2021

2
Voluntary fundraising
income
Trusts
Community
Corporate
Events
Major Donors
Other
Total Fundraising Income
Incoming Resources from		 Unrestricted
Restricted
2021 Total
2020
Total
£
£
£
£
125,621
62,941
188,562
120,261
65,329
97,461
162,790
151,610
25,863
-
25,863
34,733
-
-
-
-
-
-
-
40,000
-
-
-
-
216,813
160,402
377,215
346,604
Incoming Resources from
Charitable Activities
Contractual payments from
Local Authorities
Grants received for revenue
purposes
Grants received for capital
purposes
Other incoming resources
from charitable activities
Total Charitable Activities
income
Other trading income
Facilities
Total Trading income
Investment income
Interest receivable		 Respite
Services
Commun
ity
Services
Family Services
Avenues
£
£
£
£
1,603,728
721,620
-
549,361
-
124,268
446,953
-
-
-
-
-
10,658
128,602
-
18,000		 2021 Total
2020 Total
£
£
2,874,709
2,557,653
571,221
663,055
-
-
157,260
175,215
1,614,386
974,490
446,953
567,361		 3,603,190
3,395,923
2021
2020
£
£
64,641
102,882
64,641
102,882
2021
2020
£
£
836
1,364

Fundraising costs Support costs

2021 2020
£ £
136,032 172,942
17,367 17,216

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The Rose Road Association

Report of the Trustees for the Year Ended 31[st] March 2021

Governance costs
Total Fundraising costs
6b
Raising funds - Trading
Activities costs
Facilities
Support costs
Governance costs
Total Trading Activities
costs
7
Charitable activities costs
Respite
Community Services
Family Services
Avenues
Support costs
Governance costs
Total Charitable Activities
costs
8
Analysis of Support and
Governance Costs
Management
Finance
Human Resources
Information Technology
Governance
Total Support costs		 Trading
Activities
Raising
Funds
Respite
Services
Commun
ity
Services
Family Services
Avenues
£
£
£
£
£
£
1,316
4,195
32,964
19,898
9,265
11,585
1,841
5,868
46,110
27,834
12,960
16,205
1,138
3,626
28,493
17,199
8,009
10,014
1,153
3,677
28,891
17,439
8,120
10,153
349
1,114
14,357
8,666
4,035
5,047		 1,103
1,102
154,502
191,260
2021
2020
£
£
95,574
114,665
5,448
7,997
346
346
101,368
123,008
2021
2020
£
£
1,208,396
1,286,298
784,288
605,840
419,211
493,649
562,701
589,328
305,140
263,622
32,119
31,437
3,311,855
3,270,174
2021
2020
£
£
79,223
77,428
110,818
109,975
68,479
43,856
69,433
57,576
33,568
32,885
5,797
18,480
150,815
91,036
42,389
53,004		 361,521
321,720

8a Governance Costs

Allocated staff salaries for accounts and annual report preparation

2021 2020
£ £
3,535 3,500

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The Rose Road Association

Report of the Trustees for the Year Ended 31[st] March 2021

Allocated staff salaries for attendance at trustee
meetings
llocated staff salaries for company secretary work
Allocated staff salaries for trustee liaison and
strategy work
Auditors' remuneration
Professional and other costs
Total Governance costs
9
Resources expended by the
charity includes:
Depreciation
Auditors' remuneration
Operating Leases -
Equipment
10
Staff costs for the charity
Salaries and other costs
Social security costs
Pension costs
Total Staff costs
10a
Key Management
Personnel Remuneration
The number of personnel paid on the following
bandings during the year were:
£60,000 to £69,999
£70,000 to £79,999
The total amount of remuneration to key management personnel, including employer
pension and NI, for their services to the charity during the year was:
No trustee received any remuneration
during the current year (20/21: £0).		 8,577
8,492
912
903
7,505
7,431
12,360
11,880
679
679
33,568
32,885
2021
2020
£
£
95,145
101,370
12,360
11,880
564
352
2021
2020
£
£
1,965,426
1,803,252
114,717
107,893
51,054
54,460
2,131,197
1,965,605
2021
2020
-
1
1
-
2021
2020
£
£
208,384
227,838

10b Pension Schemes

The Association operated two defined contribution pension schemes during the year. The employer pension costs for all schemes for the year was £51,054. (19/20:£54,460)

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

At the year end employer and employee pension contributions totalling £10,145.97 were owed to the schemes. (19/20: £9,835)

Average numbers of

10c employees

The average number of employees and their full time equivalent in the year was as follows:

11

Respite Service
Community services
Family Services
Avenues
Strategic Charity
Development
Raising Funds
Trading Activities
Administration
Total
Tangible fixed assets
Cost
At 1st April 2020
Additions
Disposals
At 31st March 2021
Depreciation
At 1st April 2020
Disposals
Charge for the year
At 31st March 2021
Net book value at 31st
March 2021
Net book value at 31st
March 2020		 Average number of
employees
Average number of
Full-time Equivalents
2021
2020
2021
2020
59
56
45
41
43
48
24
22
20
20
12
12
4
-
3
-
1
1
1
1
4
5
4
4
2
2
1
1
7
6
6
5
140
138
96
86
Freehold
Motor
Land &
Buildings
Equipment
vehicles
Total
£
£
£
£
2,630,593
771,566
75,656
3,477,815
-
81,807
43,645
125,452
-
-
(23,740)
(23,740)
2,630,593
853,373
95,561
3,579,527
391,438
416,887
61,613
869,938
-
-
(20,975)
(20,975)
26,251
61,079
7,815
95,145
417,689
477,966
48,453
944,108
2,212,904
375,407
47,108
2,635,419
2,239,155
354,679
14,043
2,607,877

12 Investments

The Association holds no investments as of 31st March 2021.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

13
Debtors
Prepayments
Accrued income
Statutory authority debtors
Trade debtors
Other debtors
Intercompany debtor
VAT recoverable
Income tax recoverable
Total Debtors
14
Creditors
Accruals
Taxation and social security
Pension
Other Creditors
Deferred income (note 16)
Intercompany creditor
VAT due
Trade creditors
Total Creditors
15
Operating Leases
Equipment:
Not more than one year
Greater than one year and
less than five years
Total operating lease
commitments
16
Movements in deferred
income
Local
authority
income
Donations
and other
income
£
£
Deferred income at 1st April
2020
154,025
20,112
Expended during the year
(566,254)
(210,563)
Income received during the
year:
622,268
230,305		 2021
2020
£
£
84,712
102,893
10,256
35,631
334,873
405,374
118,101
169,838
3,262
2,962
14
544
-
-
-
-
551,218
717,242
2021
2020
£
£
86,742
63,608
25,723
27,038
10,146
9,835
8,225
2,868
249,893
174,137
-
-
2,282
278
105,359
233,279
488,370
511,043
2021
2020
£
£
564
352
-
-
564
352
2021
2020
£
£
174,137
159,705
(776,817)
(826,675)
852,573
841,107

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The Rose Road Association

Report of the Trustees for the Year Ended 31[st] March 2021

Deferred income at 31st March 2021

210,039 39,854 249,893 174,137

Deferred income relating to monies received from local authorities and donations will be realised in the following financial period through the Statement of Financial Activities

17
Movement in Funds
Unrestricted funds
(a)
General Funds
(b)
Designated Funds
Total Unrestricted Funds
Restricted funds
(c)
Bradbury Centre
(d)
Respite Trust Nights and
Equipment
(e)
Community Services and
Equipment
(f)
Family Services
(g)
COVID Grants
Other
Total Restricted Funds
Total Funds		 At 1st
April 2020
Incoming
resource
s
Resources
expended
Transfers
between
funds
At 31st
March
2021
£
£
£
£
£
791,157
3,835,351
(3,333,912)
(100,823)
1,191,773
992,529
-
-
100,823
1,093,352
1,783,686
3,835,351
(3,333,912)
-
2,285,125
1,915,349
-
(23,282)
-
1,892,067
-
68,404
(68,404)
-
-
-
13,652
(13,652)
-
-
-
11,757
(11,757)
-
-
-
50,129
(50,129)
-
66,589
(66,589)
-
-
-
1,915,349
210,531
(233,813)
-
1,892,067
3,699,035
4,045,882
(3,567,725)
-
4,177,192

*Note on reserve transfer of £742,529:

It has always been the organisations aim to have free reserves to cover 2-4 month operating costs from cash or equivalent reserves and this has now been reflected in an updated reserve policy. To reflect this, reserves represented by fixed assets have been ‘designated’ as a fixed asset reserve and removed from this figure of free reserves, because they are not easily convertible into cash.

Although these were not previously labelled a ‘designated’ reserve, in essence they have always been considered and treated this way. If these fixed assets had previously been shown as a designated reserve, the prior year comparatives would be:

General Funds =[1,191,773 ] Designated Funds =[1,093,352 ] Total unrestricted reserves = [£2,285,125 ]

Unrestricted reserves

The General Funds represent the free funds of the charity which are set aside to cover working capital requirements and to cover (a) losses in contract income.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

(g)

(b) The Designated Funds are broken down as follows:

Fixed asset replacement
reserve = 250,000
Tangible fixed asset not
easily convertible to cash = 743,352
COVID-19-19 Pandemic
Disruption Reserve = 50,000
Family Services Designated
Reserve = 50,000

Restricted reserves

(c) The original building of the Bradbury Centre is a restricted fund.

Additionally, restricted Income Funds were received for the following projects and areas of work:

(d) Respite

Bothwell Charitable Trust for replacement hoisting systems and shower chairs in Oaks and Acorns, giving the children and young people greater access to our facilities.

The DWF Charitable Foundation for helping to fund changing beds and the Graham High Charitable Trust for a contribution to new baths - helping to give a better experience to children and young adults during stays.

The Leathersellers' Company Charitable Fund continued to support our emergency and additional overnight short breaks programme. The Peter Harrison Foundation, The Gerald Micklem Trust, the LCP Foundation, Hampshire and IOW Community Foundation, the Card Factory Foundation and two charitable trusts who wish to remain anonymous also made significant contributions to this programme.

The Edward Gostling Foundation supported phase 3 of the Independence for All project by funding the extension of the dining room in the Adults Respite Centre and a contribution to new baths.

(e) Community

BBC Children in need for continuing to support the Saturday stay and play sessions for the whole family. During this pandemic year they have been flexible and responsive, supporting our adapted model of remote support.

(f) Family Services

South Western Railway's Customer and Communities Improvement Fund (CCIF) for seeing the potential in and Unrestricted reserves funding our 'All Aboard' project, to encourage more disabled users to access rail travel

The General Funds represent the free funds of the charity which are set aside to cover working capital requirements and to cover COVID Grants losses in contract income.

We received three different sources of COVID income. These grants were - Infection Control Grant, Workplace Capacity Fund and Rapid Testing Fund.

Analysis of net assets Unrestricted Restricted
between funds funds funds 2021 2020

17a

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The Rose Road Association

Report of the Trustees for the Year Ended 31[st] March 2021

Fixed assets
Current assets
Investments
Current liabilities
Long term liabilities
Total Funds		 £
£
£
£
743,352
1,892,067
2,635,419
2,607,877
2,030,143
-
2,030,143
1,600,448
-
-
-
-
(488,370)
-
(488,370)
(509,290)
-
-
-
-
2,285,125
1,892,067
4,177,192
3,699,035

The original build element of the Bradbury Centre building is a restricted asset but subsequent work that has been carried out and capitalised to form a portion of this asset is unrestricted

18
Cash flow Statement
Reconciliation of net incoming resources to net cash inflow / (outflow) from operating activities
Net incoming (outgoing) resources
Investment income
Depreciation
(Gain)/loss on Disposal Fixed Asset
Decrease/(Increase) in Debtors
Increase/(Decrease) in Creditors
Net cash inflow / (outflow) from operating activities
18a
Capital expenditure and financial investment
Purchase of tangible fixed assets
Sale of tangible fixed assets
Net cash inflow / (outflow)
from investing activities
18b
Returns on investments and servicing of finance
Investment income received
Net cash inflow / (outflow)
from financing activities		 2021
2020
£
£
478,157
262,331
(836)
(1,364)
95,145
101,370
2,765
1,620
166,024
(123,356)
(22,673)
7,472
718,582
248,073
2,021
2,020
£
£
(125,452)
(70,891)
-
-
(125,452)
(70,891)
2,021
2,020
£
£
836
1,364
836
1,364

19 Contingent liabilities

The group had no contingent liabilities as at 31 March 2021 or 31 March 2020.

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The Rose Road Association Report of the Trustees for the Year Ended 31[st] March 2021

20 Capital commitments

The group had no capital commitments at 31 March 2021 or 31 March 2020.

21 Related party transactions

The charity is exempt from disclosing related party transactions within the group due to lack of materiality.

On the 1st April 2012 the finance and IT functions of The Rose Road Association were transferred to Solent Support Solutions Limited, a company which is jointly controlled by The Rose Road Association and Solent Mind, Solent Support Solutions provided services valued at £197,026 during the year to 31st March 2021 (19/20: £177,455) .The Association owed Solent Support Solutions £0 at 31st March 2021 (19/20: £0). Solent Support Solutions owed the Association £14 at 31st March 2021 (19/20: £544).

22 Taxation

As a registered charity the income is generally exempt from corporation tax under Section 478, of the Corporation Tax Act 2010 by reason of its charitable objects and activities.

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