CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 01.01.25 Period start date To 31.12.25 Period end date Charity name: Paulton Village Hall Charity registration number: 276144 Objectives and Activities SORP reference Summary ofthe purposes of the charity as set out in ils overnin document Summary oflhe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 To provide a facility for all parishioners of Paulton and public in the surrounding areas. The Village Hall is for all residents and non- residents to use. The Hall is booked for children's and adults, birthday parties, wedding anniversaries parties, funeral wakes, christenings, clubs, groups and fund-raising events. Para 1.17 and Currently there are five regular hirers - two martial arts clubs, a badminton club, a keep fit club and a pre-school group. The regular hirers run five sessions per week ranging from one to three and a half hours. The trustees hold meetings to discuss any issues arising at the Hall and also future plans and activities. There is also a meeting room on site which is used by the Parish Council for their meetings. This room can also be booked by groups outside of the Parish Council for meetings and training courses. There is a small memorial garden adjacent to the Hall, this contains benches and is maintained as a 'quiet space, for residents. statement confirming whether the trustees have had regard lo the guidance issued by the Charity Cornmission on public benefit Para 1.18 Trustee Charity training was held in 2019. Additional information (optional) You ma choose to include further statements where relevant about.. SORP reference Para 1 38 Policy on grant making Para 1.38 Policy on social investment including program related investment Par8 1.38 Contribution made by volunteers other Achievements and Performance SORP reference Summary oflhe main achievements of the charity, identifying the difference the charity s work h85 made to the circumstances of its beneficiaries and any wider benefits to society as a whole. The Village Hall provides a facility for all parishioners of Paulton and public in the surrounding areas. Para 1.20 It has full kitchen facilities making its use versatile There is public park and an enclosed outdoor play area which is extremely valuable for small outdoor activities. There are five regular hirers in addition to the occasional hirers. The Hall is available all year round, seven days a week. The trustees hold meetings to discuss any issues arising al the Hall and also future plans and activities. Renovations and repairs are carried out as required. There is also a meeting room on site which is used by the Parish Council for their meetings. This rDom can also be booked by groups outside of the Parish Council for meetings and training courses. There is a small memorial garden adjacenl to the Hall, this contains benches and is maintained as a 'quiet space, for residents. Additional infomiation {optional} You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 141 Inveslrnent performance against objectives Para 141 Other Financial Review Review of the charity's financial position at Ihe end of the eriod Statement explaining the policy for holding reserves statin are held Amount Df reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.21 At the end of the financial year (31.12.251, the charity's financial position was £3513.48 sur lus There was no policy for holding reserves. There is no money held in reserve. Para 1.22 Para 1.22 Para 1 22 There are no funds available to put in reserves. nla Para 1.24 Para 1.23 nla Additional inforniation {optionall You ma hoose to include further statements where relevant about". The charity's principal sources of funds (including any fundraising} Income was from bookings in the Village Hall and Meeting room. Para 1 47 The Parish Council pay rent for the use of the ofFice and also give the charity a £10,000 annual rant_ Inveslrnent policy and objectives including any social investment Policy adopted No policies held P3r3 1 46 A description of the principal risks facing the charity Lack of hirers of the hall to bring in income. Ulilily prices Increasing and income from hirers insuflicient lo cover the cost. P2ra 146 Other Structure, Governance and Management Description of charity s trusts.. Type of goveming document trust deed ro al charter How is the charity constituted? le.g unincorporated association. CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Par8 1.25 Trust deedllease. Para 1.25 Incorporated. Para 1.25 Paulton Parish Council. Additional information {optionall You ma choose to include further statements where relevant about.. Policies and prO￿dureS adopted for the induction and training of trustees Para 1.51 The charity's organisalional structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 other Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Paulton Villa nla 276144 Farrington Road Paulton Bristol 8S39 7LW e Hall Names of the charity trustees who manage the charity Dates acted if not lor whole ear Trustee name Office lif any) Name of person (or body) entitled toa otnt trustee ifan Paulton Parish Council Paulton Parish Council 13 14 16 17 18 19 20 Cor orate Iruslees - names of the directors at the date the re Director name nla ortwasa roved Name of trustees holding title to property belonging lo the charity Trustee name nla Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Narne and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assels Additional informalion loptional} Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non4isclosure of ke ersonnel details Other o tional information The Village Ffall is owned by Diocese of Bath and Wells and in 1980 a 99 year lease was granted to Paulton Parish Council. Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's truslees Signature{sl Full name{sl Position leg Secretary, Chair, etc} Grant Johnson Chair Date ## **Paulton Villlage Hall - Charity Registration No 276144** Summary of accounts for the year ending 31 December 2025 ## **Receipts 2025** Hire of Hall (regular hirers) Hire of Meeting Room Hire of hall (private parties) Bank Interest Rent from PPC Refunds Miscellaneous Income Grants Total Receipts ## **Payments 2025** Petty Cash Village Hall Administration & Marketing Auditor Building decorating, repairs & maintenance (Internal) Building decorating, repairs & maintenance (External) Cleaning Sanitary/nappy disposal bins Fire Gas Electricity Security Alarm Water Electrical work/annual testing Memorial garden, plants & flowers for the hall area Servicing, repairs & maintenance (non bldg) Servicing/Repairs to boiler etc Legal Fees Annual Insurance Premium PRS Licence Sundries Refunds Total Payments Surplus/Deficit **4** 3756.00 1522.50 6893.61 0.00 5040.00 0.00 370.44 10000.00 **£27,582.55** 50.00 0.00 312.00 671.80 922.00 4548.60 1665.92 140.40 5642.29 2051.63 780.97 702.50 1938.00 0.00 938.16 294.00 0.00 2330.08 161.42 256.80 539.00 **£24,069.07 £3,513.48** **(Surplus)** ## **Independent Examiner’s Report on the accounts for the year ended 31[st] December 2025** ## **Paulton Village Hall** ## **Charity No. 276144** ## **Respective responsibilities of the Trustees and Examiner** The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - - examine the accounts under section 145 of the Charities Act; - follow the procedures laid down in the General Directions given by the Charity Commissioners section 145 (5)(b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no is given as to whether the accounts present a “true and fair” view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matters have come to my attention 1. which give me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with s.130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached 16[th] January 2026 **S J Pollard Auditing Solutions Ltd Clackerbrook Farm, 46 The Common Bromham Wilts SN15 2JJ**