## **PAULTON VILLAGE HALL REPORT 2024** ## **1. Village Hall Overview** The Village Hall is for all Paulton residents and non-residents to use. It is hired out on a regular basis (see below). The number of occasional hirers is consistent with several most weekends and there have been a number re-booking. ## **a. Regular Users** There are currently four regular hirers: - Fitness class on Monday evenings for 1 hour.. - Badminton Group on Tuesday afternoon for 2 hours. - Karate Club on Tuesday evening for 1 ½ hours. - Karate Club on Wednesday evening for 2 hours. ## **b. Occasional Hirers** The Village Hall is also hired out to occasional users, the bookings are mainly for children’s parties, but also includes other parties and meetings. The hall is booked most weekends with some weekend days having more than one booking. - The Coal Canal Society hire the Village Hall on a quarterly basis. - A monthly craft fair is starting from March 2025 ## **2. Review of Hire Charges** The hire charges were last reviewed in October 2017. They now need to be brought up to a more realistic rate, especially with the additional running costs of the hall due to utility bills and insurance being significantly increased. The rates of hire were increased as follows: First three hours: Residents £40.00 £12 each hour thereafter Non-residents £45.00 £14 each hour thereafter ## **3. Meetng Room Bookings** The Meeting Room can also be hired out (during office hours). It is also used for Council meetings and other ad hoc meetings. Currently Diabetic Clinic hires the room for a two hour session one to three days each week. The hourly rate to hire the Meeting Room was increased to: £13.00 for Paulton Residents £15.00 if from outside Paulton ## **4. Maintenance, Decoraton and Repairs** The Village Hall has annual checks of the Fire Extinguishers, Portable Appliances (PAT Testing), Boilers, Cooker, Boiling Water Tap and Stairlift. The Intruder and Fire Alarms are checked twice a year. In 2024 the exterior lights surrounding the Village Hall were improved. For the coming year, the following repairs/improvements are in place to be carried out: - a. A baby changing fold-down unit on the wall in the disabled toilet (in the process of being purchased) - b. Carpets cleaning in the office, meeting room and foyer at the end of the Village Hall (February 2024) Various areas inside the Village Hall could do with decorating/freshening up. However this has been put on hold due to other increased costs, eg utilities and necessary maintenance. It will be monitored. ## **5. Projects and plans** There are no major projects planned for the Village Hall in the coming year due to the high running costs of the Village Hall (see above). ## **6. Finances** The accounts for the year were audited in January 2024. On the bank statement they show: Opening balance on 1[st] January 2024 of £11,273.24 Closing balance on 31 December 2024 of £13,173.14 Summary of accounts for the year ending 31 December 2024 ## **Paulton Village Hall** ## **Receipts 2024** |Hire of Hall (regular hirers)
Hire of Meetng Room
Hire of hall (occasional hirers)
Bank Interest
Rent from PPC
Refunds
Miscellaneous Income
Grants
Total Receipts
**Income 2024**
Pety Cash
Village Hall Administraton & Marketng
Auditor
Building decoratng, repairs & maintenance (Internal)
Building decoratng, repairs & maintenance (External)
Cleaning
Sanitary/nappy disposal bins
Fire
Gas
Electricity
Security Alarm
Water
Telephone
Electrical work/annual testng
Memorial garden, plants & fowers for the hall area
Servicing, repairs & maintenance (non bldg)
Servicing/Repairs to boiler etc
Legal Fees
Annual Insurance Premium
PRS Licence
Sundries
Card Machine Charges
Refunds
Total Payments
Surplus/defcit|3777.00
1539.50
7751.57
0.00
14550.00
0.00
140.00
0.00
**27758.0**
**7**
50.00
1672.74
300.00
433.32
894.00
4218.26
1651.61
195.04
6170.19
2820.00
196.80
536.50
0.00
1786.80
0.00
0.00
294.00
0.00
2145.90
192.91
0.00
147.10
2153.00
**25858.1**
**7**
**1899.90**
**Surplus**| |---|---| Independent Examiner's Report on the accounts for the year ended 31st December 2024 Paulton Vlllage Hall Charity No. 276144 Respective responsibilities of the Trusteej and Examiner The Charity's T￿￿teeS are reswnsible for the preparation of the accounts. The Charity's T￿￿teeS considcr that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charilics Act) and that an indeFndent examination is needed. It is my reswnsibility to: . r examine the accounts under section 145 of the Charities Act. follow the procedures laid down in the General Directions given by the Charity Commissioners sectson 145 (5Xb) of the 2011 Act. and state whether particular matters have come to my attention. Basls of Independent Examlner's Stitement My examination was carried out in accordance with the General Directions given by the Charity Commission, An examination includes a review of the accouniinB records kepi by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undcrtaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the arxounts present a "In￿ and fair" view. and the rew)rt is limitLd to Ihose matter5 set out in the sthtement below. Independent Examiner'j Statemenl In connection with my examination. no matter5 have come to my attenlion which give me reasonable cause to Ixlievc thai in any material r¢spcci the requirements to keep accounting records in accordance with 5.130 of the Charities Aci. and r to prepare arxounis which accord with the accounting records and comply with the accounting requirements of the Chanties Act have not been met. or 2. to which. in my opinion. attention should be dra%￿) in ordcr to enable a proFKr understanding of the accounts to be reached Ih /4 February 2025 S J Pollard Audltlng Solutlons Ltd aackerbrook Farm, 46The Cornm( Bromham WIIts SN15 21J