2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	1	0	4	2	0	0	3	1	0	3	2	1
Section A		Reference and administration					details
Charity name Other names the charity is known by Registered charity number HQ registration number Charity’s principal address
		1ST ROWLANDS CASTLE SCOUT GROUP
		Rowlands Castle Scout and Guide Headquarters
		Uplands Rd
		Rowlands Castle
		Postcode				P	0	9		6	B	T

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12	Trustee Name	Office (if any)	Dates acted if not for whole year
	Rita Olive Pethick	GroupScout Leader
	Neil Phillips	Chair
	Alison Louise Eastman	Secretary
	Jacqueline Jones	Treasurer
	Brian Thomas William Pethick	SL
	Stephen Pethick	CSL
	Emma-Claire Patterson

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document Policies and procedures adopted for: How the charity is constituted You may choose to include additional information, where relevant, about: Trustee selection methods
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association and by 1 st Rowlnads Castle Scout Group constitution.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential Information for Executive_ _Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management (continued)
	Risk and Internal Control
	The Group Executive Committee has identified the major risks to which they believe
	the Group is exposed, these have been reviewed and systems have been
	established to mitigate against them. The main areas of concern that have been
	identified are:
	Damage to the building, property and equipment. The Group would request the use
	of buildings, property and equipment from neighbouring organisations such as the
	church, community centre and other Scout Groups. Similar reciprocal arrangements
	exist with these organisations. The Group has sufficient buildings and contents
	insurance in place to mitigate against permanent loss.
	Injury to Leaders, Helpers, Supporters and Members. The Group through the
	capitation fees contributes to the Scout Associations national accident insurance
	policy and pays for extra cover for non-members. Risk Assessments are undertaken
	before all activities.
	Reduced income from fund raising. The Group is primarily reliant upon income from
	subscriptions and fundraising. The group does hold a reserve to ensure the
	continuity of activities should there be a major reduction in income. The Committee
	could raise the value of subscriptions to increase the income to the group on an
	ongoing basis, either temporarily or permanently.
	Reduction or loss of leaders. The group is totally reliant upon volunteers to run and
	administer the activities of the group. If there was a reduction in the number of
	leaders to an unacceptable level in a particular section or the group as a whole then
	there would have to be a contraction, consolidation or closure of a section. In the
	worst case scenario the complete closure of the Group.
	Reduction or loss of members. The Group provides activities for all young people
	aged 6 to 18. If there was a reduction in membership in a particular section or the
	group as whole then there would have to be a contraction, consolidation or closure
	of a section. In the worst case scenario the complete closure of the Group.
	Risk and Internal Control
	The group has in place systems of internal controls that are designed to provide

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. Th S Mh
	e cout etod

The Scout Method

Public benefit statement Summary of the main activities	The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	1st Rowlands Castle Scout Group aims to achieve these objectives by providing an enjoyable and attractive safe scouting programme giving young people skills for life. We run weekly term time meetings Beavers Beavers Chipmunk Colony on Mondays 5.45pm-6.45pm, Cubs Harrier pack on Mondays 7pm-8.30pm, Explorers Spitfire Unit on Tuesday 6.30pm – 8.30pm and Scouts Bader Troop on Fridays 7pm -9pm.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
the charity during the year Summary of the main
	Another strange year for us as all, face to face Scouting activities and weekly meetings for Beavers, Cubs, Scouts and Explorers were on and off during lockdowns. Leaders ran face to face activities in all sections when safe to do so to give the young people skills for life with parents providing help and support whether it’s by being on the exec or helping at meetings which also had to include covid safe rules and risk assessments.

Section E Financial Review	Section E Financial Review
Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £1000.

The Group held reserves of approximately £1000 against this at year end.

Investment Policy

The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

Investment Policy

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Neil Phillips ~~Rita Olive Pethick~~ Full name(s) Neil Phillips Rita Olive Pethick Role Chair GSL Date 1 8 1 2 2 1

1ST ROWLANDS CASTLE SCOUT GROUP ACCOUNTS 2020-2021

INCOME
Subscriptions	£1,044.53
Gift Aid	£0.00
HQ lettings	£546.00
Uniform and other Merchandise	£0.00
Group Events	£0.00
Fundraising	£67.50
Donations	£0.00
Grants	£24,313.62
Camps and Trips	£100.00
Minibus	£198.75
EXPENDITURE
Subscriptions	£1,851.07
HQ running cost	£3,539.03
HQ maintenance	£4,547.49
Uniform and other Merchandise	£24.00
Badges	£109.28
Insurance	£1,053.85
Group Events	£0.00
Fundraising	£0.00
Grants	£4,852.00
Camps and Trips	£0.00
Minibus	£132.50
I.T. Subscriptions	£220.28
Leader Training	£112.50
MISC	£516.80
Section cost	£1,501.56
Equipment	£299.94
Income total	£26,270.40
Expenditure	£18,760.30
income over expenditure	£7,510.10

Opening blance 1 April 2020	£1,674.63
Closing Blance 31st March 2021	£9,184.20
Cash funds
Lloyds bank account	£8,849.78
Barclays Bank account	334.42
Non monetary assets for charity's own use
Badge stock	£43.00
Shop stock	£141.45
Other stock	£0.00
Motor vehicles	£5,000.00
Scouting equipment, furniture etc	£22,000.00

Independent Examinèrfs Report to the Trustees of the 1st ROWLANDS CASTLE SCOUT GROUP I ￿POrt on the ¥c¢ounts ofthe Gn)up for the year ended 21Y20-2021 which comwise the Statement of Financial Advjilm. tr• Baknnc• Sheet and rplaled ￿leS set out on pages......... This report is made solety to the Iwstees in accordance with Se¢lw)n 145 of the Chaiilitrs Ad 2011. has been undertaken so that I mwjht stste to the thartys trnst8es those mattws l am required to state to them in an Indewndonl Examinerf5 report and for no other purpose. To the lullest extent pèmitted by tsw, I do not accept or 8ssum responwbility to anyone other than the thanty and the chanty'$ trustees for eX8￿nation R•8p•etfv• rn•pOrnlbillli￿ of Try¥t¢￿ and Examln•r The Group'slDistricfs trustees are ￿sponSIb￿ for th¢ prepa￿1￿ ofthe accounts. They consfidar that 8n audit is not required for this year (under SeclJn 144 of th& Charilies Ad 2011 (the char￿e5 fvdll and thal 8n independent exarnination is needed. It Is nyy rnspon$ibilty to.. Examine the ac£ounts (under Se¢bon 145 ofthe Chaiitss Ad}: To follow the procedLtres laid dovm in the Gerwal 0￿￿￿onS given by the Ch•rty Co￿￿nis510ners {und&r Section 145(5llbl of the Chanbes Act)," and To $tsta whether parbcuLryr rnatte￿ have com8 to ry alt•titiM. Ba•1¥ of Independent Examln•rfs r•port My examination was Ca￿led out in accordan￿ wth lh& General Direclion5 gwen by the Charity Commissiontsrs. An examination indudes a reyiew of the accounting reco(ds kept by Ihè Giovp and 8 cr)mparison of the accounts presenie(I with Ih05e records. It also indudes Conshlefal￿ of any unusual itèms or disdosuTes in the accounts. and $egking xplanation$ frtyn you as truslees 0)r￿MIng any such matters. The procedurns undertaken do r￿t provide all the èvidence that would be required in an audrt. and c4Jnsequentty no opinKJn is given as to vAwth¢r the a¢¢ounts present a true and visw and the rtport limited to those matters set out in the statement below. Independgnt Examin•rf8 tat•mert to keep acxountiryJ rec￿d$ ￿ aL￿C￿d￿ with seclic￿ 130 of the Charities kl.and requirements of the Ch•ilies have not been met 2. to vthich. in my op￿1￿. attention sIW￿ld b8 dra￿ in to enable a UThJ8￿￿1TbJ ofthe ac££wJnts to bo reathed. . Please delele Ihe wds in Ihe lJrad(ets rflh8y t) rK)t a Name: John Williary Qualifi&￿1￿.. ACA 5 Marks Tey Road, StsJbbIryt￿. Fareham. P014 3LE 27 Odotr 2021