## **Trustees’ Annual Report for the period** **From 1[st] April 2021 Period start date To 31[st] March 2022 Period end date Charity name: Yatton Keynell Recreation Association** ## **Charity registration number: 276122** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|In the interests of social welfare to provide
facilities for recreation, education or other
community activities for the purpose of
improving conditions of life of the residents
within the parish of Yatton Keynell and the
local area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Runs the Village Hall for the following:
Preschool
Fitness classes
Rainbows/Brownies
Table Tennis
Youth Club
Private hire
Charity events
Local community events
Maintains outside space for:
Play park
Zip wire
Football field
Tennis court
Basket ball
Open green space| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Currently not all trustees have read the
Charity guidance on public benefit issued
by the charity commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|N/A| |---|---|---| |Contribution made by
volunteers|Para 1.38|N/A| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year we began to see users returning
to the hall, and that pattern has continued,
with our bookings calendar now very much
filling up, with a mix of events including
wedding receptions, family gatherings, the
regular pattern of childrens’ parties and the
return of larger community events.
The Village Fete took a September slot
with great success.
Having completed the refurbishment of the
Tony Read Room, we have been able to
take a breather from significant
refurbishment, with some decorating and
minor repairs undertaken.
We hope that funding provided by
Persimmon Homes from their development
at Farrells Field will become available to
help support further work in the hall, with a
revamp of the kitchen and the installation of
solar panels being potential projects we are
considering.
The playground is now protected by a
vastly improved fence. Not only does it
offer much greater security allowing
parents to relax, it also vastly improves the
look of the area compared to the wire
fencing.
Repairs to the Zip Wire have allowed us to
avoid replacing it however it is clear that we
need to begin to allocate budget to do so in
the future. Replacement of at least one of
the swing frames is now our next project to
tackle. Although not yet critical, we have
responded to recent safety inspections by
removing one swing from service as a
precautionary measure.| With casual hiring, local groups and other events all contributing to our income much more strongly than during COVID, we have been less reliant on grants and other fundraising, however the costs of maintaining and, in particular, heating the hall continue to rise and we always welcome suggestions on how we can generate funds to keep the facilities in good shape. Removal of the overgrown conifers along the car park has been completed, a postand-rail fence installed to deter people from entering Combe View on bikes and scooters, and hedging planted along the boundary, with a specimen tree also planted. We will continue to review the planting along the perimeter as it begins to mature. Elsewhere, the grounds continue to be maintained to a high standard by Jim Bruce-Scott and his team. |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|N/A| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We currently have £10,949.62 in our
reserve account as per our aim.
We currently have £11,230.28 in our
current account this can be used for any| |---|---|---| |||repairs or works required for the hall or
playground.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity aims to have in reserves
approximately £10,000 to cover the running
costs of the village hall for one year.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal source of funding is through
hiring of the hall, some grants and some
donations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|N/A| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled|Para 1.25|Elected by committee members| to appoint one or more trustees **Additional information (optional)** You may choose to include further statements where relevant about: N/A Policies and procedures adopted for the induction Para 1.51 and training of trustees N/A The charity’s organisational structure and any wider Para 1.51 network with which the charity works N/A Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** |Charity name|Yatton Keynell Recreation Association| |---|---| |Other name the charity uses|N/A| |Registered charity number|276122| |Charity’s principal address|Yatton Keynell Village Hall
Biddestone Lane
Yatton Keynell
Wiltshire SN14 7BD| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||James Skinner|Chair||| ||Chris Hutton|Treasurer||| ||Stephen Slade|Vice-chair||| ||Emma Forman|Secretary||| ||Alison Eagles|||| 6[Zoe McGinn ] 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Emma Forman **Full name(s)** James Skinner **Position (eg Secretary,** Chair Secretary **Chair, etc) Date** 24/11/22 ## **YATTON KEYNELL RECREATION ASSOCIATION** REGISTERED CHARITY No. 276122 ## **INCOME AND EXPENDITURE ACCOUNT - 1 APRIL 2021 TO 31 March 2022** ## _**RECEIPTS**_ ## _**PAYMENTS**_ |Hall Hire
Youth Club
Brownies
Rainbows
Pre-School
Table Tennis
Ballroom Dancing
Village Fete
Car Boot Sale
Hall Improvement Receipts (ringfenced)
Interest
Donations
Other
Grants
ByBrook Benefice
Check
Opening Balance 1 April 2021
Current Account
Reserve Account
Paypal
Cash (Petty Cash)|**2021/22**
**2020/21**
**2019/20**
2,794.50
440.08
4,464.50
117.00
-
585.00
262.50
115.50
388.50
84.00
-
217.00
11,090.80
10,410.80
13,341.60
484.50
-
1,938.00
-
-
1,470.00
-
-
-
-
-
-
-
-
-
1.09
5.45
22.07
1,123.00
4,000.00
2,859.00
4.00
-
7.75
8,000.00
25,397.00
-
4,611.20
1,597.99
-|**2018/19**
**2017/18**
**2016/17**
4,628.50
13,365.60
10,113.90
Insurance
430.00
Electricity
350.25
Water
202.40
Waste Collection
10,179.60
Hall Maintenance
1,654.00
2,723
2,096.50
Field Maintenance
570.00
Other Outdoor Maintenance
800.00
1,100.00
800.00
Licences & Fees
1,574.80
1,583.65
1,477.86
Hall Improvement Payments
-
10,000
-
Events
13.48
2.79
3.72
Misc
325.00
1,000.50
1,879.00
Cleaning
304.00
4.00
204.00
Playground Equipment
1,200.00
Inspections
-
-
-
Legal Fees
Music License
Hall Equipment
22,232.03
29,779.54
16,574.98
Cash Movement during Year
Check
**BALANCE SHEET**
Closing Balance at 31 March 2022
18,358.98
Current Account
10,948.53
Reserve Account
0.27
Paypal
77.14
Cash (Petty Cash)
**29,384.92**
**Total**|**2021/22**
1,153.70
3,691.20
376.64
1,266.03
4,879.34
15,594.92
6,652.88
351.54
-
-
93.95
1,640.00
-
-
-
-
-|**2020/21**
**2019/20**
**2018/19**
**2017/18**
**2016/17**
1,119.11
1,108.04
1,085.94
1,110.84
1,100.13
2,988.95
3,005.31
2,594.67
2,222.41
1,741.28
342.66
537.99
464.36
625.98
653.73
810.58
670.36
396.28
4,440.82
2,067.85
3,740.16
3,345.50
7,324.64
3,308.62
2,973.60
2,600.50
4,392.30
2,764.00
2,514.20
-
1,991.32
564.16
70.00
370.76
844.14
848.28
14,400.00
-
10,070.00
22,481.88
1,563.00
-
-
-
197.65
600.00
22.00
575.10
189.39
127.96
134.75
2,424.00
3,402.75
2,748.38
-
4,927.98
2,904.64
-
180.00
-
1,800.00
-
-
386.24
240.00
893.99| |---|---|---|---|---| ||28,572.59
41,966.82
25,293.42||35,700.20|34,975.10
20,412.97
29,542.64
35,348.66
16,729.81| ||-
-
-||-7,127.61|6,991.72
4,880.45
-7,310.61
-5,569.12
-154.83| ||**Total**||-|-
-
Movement
check
11,230.28
-7,128.70
-
10,949.62
1.09
0.00
-
0.27
0.00
77.14
0.00
-
**22,257.31**
**7,127.61**
**-**
0.00| |||||| ## **FIXED ASSETS** ## **Fixed asset used by the charity** Yatton Keynell Village Hall & Recreational Ground at Jubilee Field, Biddestone Lane, Yatton Keynell, SN14 1JS Outbuildings / greens / playground equipment Furniture & equipment in hall as per inventory Contents belonging to others ## **Insured value (policy effective from 19/9/17)** |**Insured value**|**(policy effectiv**| |---|---| |**1040**
**600**
**1560**
3200
**Total:**|461,884.00
70,752.00
23,851.00
2,385.00| ||558,872.00| ## **Treasurer : Chris Hutton** **Signature:** Chris Hutton **Date:** 4 May 2022 I have examined the financial statements of Yatton Keynall Recreation Association for the year ended 31 March 2022 and have made enquiries to the Treasurer. I have not found anything of concern to report to the Association members **Examiner:** Andrew Poole **Signature:** Andrew Poole **Date:** 4 May 2022 20/11/2022 ## **YATTON KEYNELL RECREATION ASSOCIATION** REGISTERED CHARITY No. 276122 ## **INCOME AND EXPENDITURE ACCOUNT - 1 APRIL 2021 TO 31 March 2022** ## _**RECEIPTS**_ ## _**PAYMENTS**_ |Hall Hire
Youth Club
Brownies
Rainbows
Pre-School
Table Tennis
Ballroom Dancing
Village Fete
Car Boot Sale
Hall Improvement Receipts (ringfenced)
Interest
Donations
Other
Grants
ByBrook Benefice
Check
Opening Balance 1 April 2021
Current Account
Reserve Account
Paypal
Cash (Petty Cash)|**2021/22**
**2020/21**
**2019/20**
2,794.50
440.08
4,464.50
117.00
-
585.00
262.50
115.50
388.50
84.00
-
217.00
11,090.80
10,410.80
13,341.60
484.50
-
1,938.00
-
-
1,470.00
-
-
-
-
-
-
-
-
-
1.09
5.45
22.07
1,123.00
4,000.00
2,859.00
4.00
-
7.75
8,000.00
25,397.00
-
4,611.20
1,597.99
-|**2018/19**
**2017/18**
**2016/17**
4,628.50
13,365.60
10,113.90
Insurance
430.00
Electricity
350.25
Water
202.40
Waste Collection
10,179.60
Hall Maintenance
1,654.00
2,723
2,096.50
Field Maintenance
570.00
Other Outdoor Maintenance
800.00
1,100.00
800.00
Licences & Fees
1,574.80
1,583.65
1,477.86
Hall Improvement Payments
-
10,000
-
Events
13.48
2.79
3.72
Misc
325.00
1,000.50
1,879.00
Cleaning
304.00
4.00
204.00
Playground Equipment
1,200.00
Inspections
-
-
-
Legal Fees
Music License
Hall Equipment
22,232.03
29,779.54
16,574.98
Cash Movement during Year
Check
**BALANCE SHEET**
Closing Balance at 31 March 2022
18,358.98
Current Account
10,948.53
Reserve Account
0.27
Paypal
77.14
Cash (Petty Cash)
**29,384.92**
**Total**|**2021/22**
1,153.70
3,691.20
376.64
1,266.03
4,879.34
15,594.92
6,652.88
351.54
-
-
93.95
1,640.00
-
-
-
-
-|**2020/21**
**2019/20**
**2018/19**
**2017/18**
**2016/17**
1,119.11
1,108.04
1,085.94
1,110.84
1,100.13
2,988.95
3,005.31
2,594.67
2,222.41
1,741.28
342.66
537.99
464.36
625.98
653.73
810.58
670.36
396.28
4,440.82
2,067.85
3,740.16
3,345.50
7,324.64
3,308.62
2,973.60
2,600.50
4,392.30
2,764.00
2,514.20
-
1,991.32
564.16
70.00
370.76
844.14
848.28
14,400.00
-
10,070.00
22,481.88
1,563.00
-
-
-
197.65
600.00
22.00
575.10
189.39
127.96
134.75
2,424.00
3,402.75
2,748.38
-
4,927.98
2,904.64
-
180.00
-
1,800.00
-
-
386.24
240.00
893.99| |---|---|---|---|---| ||28,572.59
41,966.82
25,293.42||35,700.20|34,975.10
20,412.97
29,542.64
35,348.66
16,729.81| ||-
-
-||-7,127.61|6,991.72
4,880.45
-7,310.61
-5,569.12
-154.83| ||**Total**||-|-
-
Movement
check
11,230.28
-7,128.70
-
10,949.62
1.09
0.00
-
0.27
0.00
77.14
0.00
-
**22,257.31**
**7,127.61**
**-**
0.00| |||||| ## **FIXED ASSETS** ## **Fixed asset used by the charity** Yatton Keynell Village Hall & Recreational Ground at Jubilee Field, Biddestone Lane, Yatton Keynell, SN14 1JS Outbuildings / greens / playground equipment Furniture & equipment in hall as per inventory Contents belonging to others ## **Insured value (policy effective from 19/9/17)** |**Insured value**|**(policy effectiv**| |---|---| |**1040**
**600**
**1560**
3200
**Total:**|461,884.00
70,752.00
23,851.00
2,385.00| ||558,872.00| ## **Treasurer : Chris Hutton** **Signature:** Chris Hutton **Date:** 4 May 2022 I have examined the financial statements of Yatton Keynall Recreation Association for the year ended 31 March 2022 and have made enquiries to the Treasurer. I have not found anything of concern to report to the Association members **Examiner:** Andrew Poole **Signature:** Andrew Poole **Date:** 4 May 2022 20/11/2022