## **WISBOROUGH GREEN VILLAGE HALL TRUST** ## **Report of the Managing Trustees Financial Year 1[st] October 2024 to 30[th] September 2025** The report of the Trustees covers three main areas of activity : 1. Hall Lettings and operations 2. Stewardship of the Trust 3. The Old Workhouse ## **1. Hall Lettings and operations** Lettings Income grew again this year up 5.5%% on the previous year at £12,911. It is encouraging to note that so many of our community make use of the hall. During this year there have been 13 local clubs, societies and organisations of varying interests who have used the hall regularly plus, 5 different wellbeing and fitness groups. In addition, a couple of local business events and 23 family celebrations of various kinds were also held. A chart showing the breakdown by type of user is attached to this report. We continue to manage expenses carefully but are already seeing increases in unit costs of utilities and business rates. This year there has been some essential expenditure on improving and maintaining the Hall (see below). ## **Fire Safety** A comprehensive fire safety inspection was carried out in early 2025 which made a number of recommendations. As a result, the emergency exit doors to the Vine Room and the Main Hall (north side) have been replaced and new crash bars installed. Also, the entrance door to the new kitchen (top of car park) has been converted to an emergency exit with crash bar. All electrical circuits have been tested and re-certified and new emergency exit signage has been installed throughout the Hall. A new inspection register has been created in order to record the regular checks, inspections and Risk Assessments carried out by the Committee. These things were being done but no formal record was being kept, hence the new inspection register. ## **Premises maintenance** All external window frames have been sanded down and re-painted. A couple of frames were partially rotted and these were repaired by cutting out the rotten area and splicing in new wood before being repainted. ## **Porch incident** In June 2025, someone reversed into one of the oak pillars supporting the entrance porch of the hall. Fortunately, although the pillar was pushed significantly out of upright, it remained on its pedestal and the whole porch canopy did not collapse. Local builder Gary Steer came the same day and made it safe with some supporting acrow steels so that the hall could continue to be used. The incident was referred to our insurers who handled the claim and paid for us to have a replacement oak pillar installed and other incidental repairs made. The incident was witnessed and details of the car responsible were sent to our insurers who were able to successfully recover the costs from the relevant person. Registered Charity No. 276065 **WISBOROUGH GREEN VILLAGE HALL TRUST** ## **Non operating** On the non-operating side, the Monthly draw club continues to add to Hall funds, making a net contribution of just over £1000 after expenses. Membership though continues to dwindle and stands at around 37 members at present. Any ideas to encourage new members to join will be very welcome ## **Accounts** The Hall Accounts have been independently examined and signed off by the Examiner, the Treasurer and a Trustee. A copy of the Charity Commission Receipts & Payments return (Hall Accounts) and the Independent Examiner’s Report are appended to this report and can be downloaded via the Charity Commission website (www.gov.uk/government/organisations/charity-commission) once these have been approved. ## **2. Stewardship of the Trust** There has been no change to the membership of Trustees. Brian Spicer has resigned from the Management Committee. We are delighted to welcome Andrew Strudwick formally to the Committee. This still means that the Hall Committee comprises only 5 people and needs more help to keep the Hall operations going successfully. Please consider joining and helping. The work is not onerous and makes a real difference in our community. _The Committee is also still seeking additional volunteers to support the day to day work of the Committee, particularly in relation to basic premises management (e.g.small painting jobs, checking for any damage or repairs that need doing). Joining the Committee is not a requirement – just people willing to offer some time to help._ ## **3. The Old Workhouse** The tenancy of the Old Workhouse has run smoothly under the management of Henry Adams Lettings with occasional support from the Trustees as required. As reported last year, there were some issues with damp and rotting windows (some of the costs of which fell into this financial year).These have now all been resolved. Income from the Old Workhouse was £21,600 of which £7,966 was paid in rent to the Trust’s landlord, WG Parish Council. ## **Conclusion** The Hall remains an important community hub which many locals enjoy through the variety of activities that are available there. But it is important to sound a word of warning that, if more volunteers do not come forward soon to help run the hall, the day will come when the Hall will have to close for lack of people to run it. _**This community should never allow such a situation to arise.**_ Trustees of Wisborough Green Village Hall 18[th] January 2026 Registered Charity No. 276065 **Wisborough Green Village Hall 276065 Receipts and payments accounts CC16a For the period 1st October 2024 30th Sept 2025 To from** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---|---| |**A1 Receipts**||**Unrestricted**
**funds**
**to the nearest £**
**12,651**
**-**
**-**
**260**
**-**
**2,437**
**797**
**100**
**21,600**
**-**
**-**
**37,845**
**-**
**-**
**37,845**
A**6,846**
**3,720**
**2,403**
E**317**
**385**
**-**
**299**
p**246**
**-**
D**1,420**
**7,966**
**2,659**
**4,348**
**2,288**
**-**
**32,897**
**-**
**-**
**32,897**
**4,948**
**-**
**69,098**
**74,046**|**Restricted**
**funds**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**12,651**
**-**
**-**
**260**
**-**
**2,437**
**797**
**100**
**21,600**
**-**
**-**
**37,845**||**Last year**
**to the nearest £**| |LETTlNGS||**12,651**|||||**11,760**| |REFUNDABLE||**-**|||||**-**| |LETTING DEPOSITS - REFUNDABLE||**-**|||||**-**| |LICENCE FEES\NOISE MGT||**260**|||||**480**| |INSURANCE RECEIPTS||**-**|||||**-**| |MONTHLY DRAW CLUB||**2,437**|||||**2,536**| |INTEREST & CLAIM REFUND||**797**|||||**912**| |DONATIONS,GIFTS & BEQUESTS||**100**|||||**20**| |OLD WORKHOUSE RENT||**21,600**|||||**19,125**| |GRANTS etc||**-**|||||**-**| |DEPOSIT INTEREST ADJ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_||**37,845**|||||**34,833**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| |||**-**
|||**-**||**-**| |~~**_Sub total_**~~||**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**34,833**| ||||||||| |PREMISES MAINTENANCE,INCL. C||A**6,846**|||||**2,984**| |UTILITIES - Electricity,Oil,Water||**3,720**|||||**4,170**| |INSURANCE & CDC RATES||**2,403**|||||**1,967**| |PREMISES & ENTERTAINMENT LIC||E**317**|||||**325**| |ADVERTISING/DUES & SUBS||**385**|||||**464**| |GIFTS,DONATIONS & AGM||**-**|||||**-**| |EQUIPMENT PURCHASES||**299**|||||**477**| |SUNDRIESincl. Postage,office supplies,||p**246**|||||**135**| |PREMISES IMPROVEMENTS||**-**|||||**-**| |MONTHLY DRAW CLUB PRIZE FUN||D**1,420**|||||**1,390**| |PARISH COUNCIL RENT||**7,966**|||||**7,686**| |OLD WORKHOUSE MGT FEES||**2,659**|||||**10,615**| |OLD WORKHOUSE EXPS||**4,348**|||||**-**| |MODERNISATION PROJECT||**2,288**|||||**-**| |GRANT FUNDED PROJECTS & MISC||**-**|||||**-**| ||**_Sub total_**|**32,897**|||||**30,213**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |||**-**|||**-**||| |**_Sub total_ **||**-**|||**-**||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**30,213**| ||||||||| |||**4,948**|**-**|**-**|**4,948**||**4,620**| |||**-**|**-**|**-**|**-**||**-**| |||**69,098**|**-**|**-**|**69,098**||**-**| |||**74,046**|**-**|**-**|**74,046**||**4,620**| Page 4 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B5 Liabilities**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**|**Bank Deposit a/cs**
**WG Monthly Draw Club Account**
**Current Account**
**Petty Cash**
**NIL**
Signature
**Building Project Gift Aid**
**Receivables less Payables &**
~~**Undeposited**~~
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**_Total cash funds_**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**72,008**
**71**
**-**
**1,188**
**-**
**246**
**-**
**417**
**-**
**116**
**-**
**74,046**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name
Keith Carter
Christopher Edwards|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK
**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Keith Carter|**08-Jan-26**| |||Christopher Edwards|**08-Jan-26**| Page 5 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Wisborough Green Village Hall **On accounts for the year** 30[th] September 2025 **Charity no** 276065 **ended (if any)** **Set out on pages** 4 and 5 (remember to include the page numbers of additional sheets) **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Stephen Carter **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** **Date:** 8 January 2026 **March 2012** 1 **Address:** 50 Carters Way Wisborough Green RH14 0BY ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. **Give here brief details of any items that the examiner wishes to disclose** . **March 2012** 2 March 2012