2021-01-31-accounts - The Aldingbourne Community Sports Centre

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Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 January 2021

for

Aldingbourne Community Sports Centre

Contents of the Financial Statements for the Year Ended 31 January 2021

	Page
Charity Information	1
Report of the Trustees	2
Statement of Financial Activities	5
Balance Sheet	6
Notes to the Financial Statements	7
Independent Examiner’s Report	12

Aldingbourne Community Sports Centre

Charity Information for the Year Ended 31 January 2021

TRUSTEES:	Jonathan Leahy, Elected, Chairman
	Alan Smallman, Elected, Secretary
REGISTERED ADDRESS:	1 Orchard Gardens
	Woodgate
	Chichester
	PO20 3QW
REGISTERED CHARITY
NUMBER:	276055
INDEPENDENT EXAMINER:	Rachel Hall
	R S Hall and Co
	27 Belle Meade Close
	Woodgate
	West Sussex
	PO20 3YD

Aldingbourne Community Sports Centre Report of the Trustees for the Year Ended 31 January 2021

The trustees present their report with the financial statements of the charity for the year ended 31 January 2021.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Aldingbourne Community Sports Centre is a registered charity number 276055, and is constituted by a Scheme sealed by the Charities Commission on 28[th] May 1997. The scheme provides that the charity is managed by a Committee of Management (The Committee) which, when complete, consists of five elected member, and on representative member appointed by each organisation denoted within the Scheme. The Scheme includes regulations regarding the appointment of members, co-opted members and filling of casual vacancies.

Risk management

The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

OBJECTS AND PRINCIPAL ACTIVITIES

The object of the charity is the provision and maintenance of a recreation ground and community centre for the benefit of the inhabitants of the Parish of Aldingbourne and the surrounding neighbourhood (the area of benefit) with the object of improving the conditions of the life of those inhabitants.

The charity aims to provide affordable facilities to the inhabitants of the area of benefit, including voluntary organisations and others serving the community for the purpose of recreation and other leisure time occupation.

In setting objectives and planning activities, the Committee has given careful consideration to the Charity Commission’s general guidance on public benefit, and the charity has provided continued availability of the facilities for public benefit. The Committee undertakes projects and activities that are in line with the charity’s objectives and aims.

ACTIVITIES AND FINANCIAL REVIEW

The financial position of the charity is set out within the financial statements attached to this report.

For our financial year ending January 2021, which is when the pandemic affected us, the charity has received total income during the year, including grants of £26,879. The main source of income has been derived from letting the centre’s facilities and grounds, along with covid support grants from Arun District Council. Total resources expended amounted to £25,122. The majority of the expenses have been in the upkeep and maintenance of the Community Centre and grounds. The charity has unrestricted funds of £88,317, of which £18,335 comprises cash at bank and in hand.

The Committee has determined that an amount of £10,000 should be maintained as a bank reserve to be available to meet any unanticipated expenditure.

The results for the year are disappointing but not unexpected given the covid pandemic.

In general, a number of tasks were completed throughout the previous year July 2019 to March 2021:

Installation of new fire doors and courtyard gates.
Installation of Internal CCTV cameras.
Completion of car park lining.
Negotiation of rent increases for all user groups.
A successful ticket only music event.

Aldingbourne Community Sports Centre Report of the Trustees for the Year Ended 31 January 2021

From March 2020 to June 2020 the following actions were taken and support received in relation to the pandemic:

Appointment of new cleaning contractor.
Appointment of new book keeper and bookings clerk (combined role)
COVID secure environment.
Grant of £10,000 from Arun District Council.

As agreed with the Parish Council last year, the Trustees completed the constitution and registration for the new Charitable Incorporated Organisation (CIO) with the formal transfer to be agreed at this 2021 AGM.

TRUSTEES

The members who served the charity during the financial period were as follows:

Elected Members

Jonathan Leahy, Elected, Chairman Alan Smallman, Elected, Secretary Heidi Luther, Elected, Treasurer Simon Kennedy, Elected, Vice Chairman Michael Warden, Elected

Representative Members

Ron Flitter, Aldingbourne Parish Council Rob Driver, Bognor Regis Model Car Club Sara Waller, Hopscotch Preschool

TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. The accounts have been prepared according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the Scheme, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and apply them consistently;
Observe the methods and principles of the Charities SORP;
Make judgements and estimates that are reasonable and prudent
State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

Aldingbourne Community Sports Centre

Report of the Trustees for the Year Ended 31 January 2021

The Committee Members are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Scheme. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

RESERVES POLICY

The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.

SIGNED ON BEHALF OF THE COMMITTEE:

.................................................................... J Leahy (Chairman) Approved by the Committee on .............................................

Aldingbourne Community Sports Centre

Statement Of Financial Activities

For the Year Ended 31 January 2021

Note 2 Charitable Activities 3 Other trading activities 4 Investment income Other receipts Total Charitable activities 5 Support costs 6 Other costs 7 Total *Net income / (expenditure)* Transfers between funds *Net movement in funds* Total funds brought forward *Total funds carried forward* 12 Raising funds Resources expended Income and endowments from Donations and legacies Income	Total Total Year Ended Year Ended 31 January 2021 31 January 2020 £ £ £ £ 10,800 - 10,800 5,535 15,112 - 15,112 37,482 960 - 960 3,870 7 - 7 27 - - - - Unrestricted funds Restricted funds
	26,879 - 26,879 46,914
	- - - - 5,295 - 5,295 6,373 21,199 - 21,199 50,387 960 - 960 960
	27,454 - 27,454 57,720
	(575) - (575) (10,806) - - - -
	(575) - (575) (10,806) 86,560 - 86,560 97,366
	85,985 - 85,985 86,560

Aldingbourne Community Sports Centre

Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Cash at bank and in hand Deposit account Savings account CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS/(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES Restricted funds 12 General Unrestricted Fund 12	Balance Sheet 31 January 2021 31.1.21 £ 2,145 11,327 1 7,007 20,480 7,306	£ 72,811 13,174 85,985 - 85,985 85,985	31.1.20 £ 4,372 1,884 1,500 10,000 17,756 7,796	£ 76,600 9,960

				86,560
				- 86,560
				86,560

The financial statements were approved by the Trustees on ............................................. and were signed on its behalf by:

....................................................................

Trustee

.................................................................... Trustee

Aldingbourne Community Sports Centre

Notes to the Financial Statements for the Year Ended 31 January 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.

The financial statements have been prepared in accordance with the Statement of Recommended Practice for Charities SORP (FRS102), and The Charities Act 2011.

Income

Voluntary income, donations, legacies and games machines are accounted for as they are received.

Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure, and is accounted for on an accruals basis.

Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.

Investment income (bank interest) is included in the accounts when receivable.

No permanent endowments or material legacies were received in the year.

The Centre is a registered charity and is exempt from taxation.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Leasehold property – 2% straight line Fixtures and fittings – 20% on reducing balance Pathway and car park improvements – 33% straight line Changing room improvements – 33% straight line

Governance costs

Governance costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, all of which are allocated to unrestricted general funds.

Other resources expended

Other resources expended include expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures.

Remuneration and payments to Trustees

Neither the Trustees nor any person connected with them received any remuneration from the charity or any related entity, either in the current or prior year.

Aldingbourne Community Sports Centre

Notes to the Financial Statements

for the Year Ended 31 January 2021

2. INCOME FROM CHARITABLE ACTIVITIES

2. INCOME FROM CHARITABLE ACTIVITIES
Donations Grants 3. INCOME FROM CHARITABLE ACTIVITIES Hiring and registration fees Snooker tables 4. OTHER TRADING ACTIVITIES Contributions for cleaning, water and electric 5. CHARITABLE ACTIVITIES Repairs, renewals and maintenance Ground maintenance	£ - 10,800 10,800 £ 14,932 180 15,112 £ 960 960 £ 1,734 3,561 5,295 Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds	£ - - - £ - - - £ - - £ - - - Restricted funds Restricted funds Restricted funds Restricted funds	Total 31 January 2021 £ - 10,800 10,800 Total 31 January 2021 £ 14,932 180 15,112 Total 31 January 2021 £ 960 960 Total 31 January 2021 £ 1,734 3,561 5,295	Total 31 January 2020 £ - -
				-
				Total 31 January 2020 £ 36,940 542
				37,482
				Total 31 January 2020 £ 3,870
				3,870
				Total 31 January 2020 £ 2,059 4,314
				6,373

Aldingbourne Community Sports Centre

Notes to the Financial Statements - continued for the Year Ended 31 January 2021

6. SUPPORT COSTS

*Employee costs* Wages and contract cleaners *Premises expenses* Water rates General rates Light heat and power Cleaning and refuse collection Security costs Insurance *Administrative overheads* Printing, postage and stationery Telephone and internet Hire of equipment Licenses and subscriptions Advertising *Professional fees* Bookkeeping Other legal and professional costs *Financial costs* Bank charges Bad debts Depreciation Total support costs 7. OTHER COSTS Independent Examiner's fees Total other costs	Unrestricted funds £ 2,918 (927) - 5,055 1,236 123 5,362 - 1,203 - 1,413 - 1,027 - - - 3,789 21,199 Unrestricted funds £ 960 960	Restricted funds £ - - - - - - - - - - - - - - - - - - Restricted funds £ - -	31 January 2021 31 January 2020 £ £ 2,918 9,409 (927) 6,787 - 1,159 5,055 9,004 1,236 6,171 123 831 5,362 5,250 - 457 1,203 1,053 - - 1,413 1,389 - - 1,027 4,583 - - - - - - 3,789 3,789 21,199 49,882 31 January 2021 31 January 2020 £ £ 960 960 960 960

Aldingbourne Community Sports Centre

Notes to the Financial Statements - continued for the Year Ended 31 January 2021

8. FIXED ASSETS COST At 1 February 2020 Additions Disposal At 31 January 2021 DEPRECIATION At 1 February 2020 Charge for the year At 31 January 2021 NET BOOK VALUE At 31 January 2021 At 31 January 2020 9. DEBTORS Trade debtors Payments in advance Prepayments 10. CREDITORS Trade creditors Other creditors Accruals	CHANGING ROOM REDEVLOPMENT PATHWAY & CAR PARK LEASEHOLD 2011 IMPROVEMENTS PROPERTY £ 27,889 92,584 113,791 - - - - - - 27,889 92,584 113,791 27,889 92,584 43,244 - - 2,276 27,889 92,584 45,520 - - 68,271 - - 70,547 31 January 2021 31 January 2020 £ £ 585 1,030 - - 1,560 3,341 2,145 4,371 31 January 2021 31 January 2020 £ £ 2,279 5,576 4,067 1,260 960 960 7,306 7,796	FIXTURES & FITTINGS £ 77,295 - - 77,295 71,242 1,513 72,755 4,540 6,053		TOTAL £ 311,559 - -
				311,559
				234,959 3,789 -
				238,748
				72,811
				76,600

Aldingbourne Community Sports Centre

Notes to the Financial Statements - continued for the Year Ended 31 January 2021

11. ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND

Unrestricted Funds Restricted Funds £ £ Fixed assets 72,811 - Debtors 2,145 - Cash 18,335 - Creditors (7,306) - Total 85,985 - 12. MOVEMENT IN FUNDS Opening funds Income Expenditure £ £ *Unrestricted and designated funds* Unrestricted revenue funds 86,560 26,879 (27,454)	Total funds £ 72,811 2,145 18,335 (7,306) 85,985 Closing funds £ 85,985

Unrestricted funds are held to meet the objectives of the charity, and to provides reserves for future activities, and, subject to charity legislation, are free from all restrictions on use.

Aldingbourne Community Sports Centre

Independent Examiner’s Report to the Trustees of Aldingbourne Community Sports Centre For the Year Ended 31 January 2021

I report on the accounts of the charity for the Year Ended 31 January 2021, which are set out on pages 4 to 11.

Respective responsibilities of trustees and examiner

The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:

examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145
(5)(b) of the 2011 Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of

have not been met ; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rachel Hall R S Hall and Co 27 Belle Meade Close Woodgate Chichester West Sussex PO20 3YD

Date: 18 August 2021