## **Trustees Annual Report** ## **Charity Name: Badshot Lea Village Hall** ## **Registered Charity No: 276030** ## **For the financial year 01-08-2020 – 31-07-2021** **Trustees** : Mr. John Boas Chairman Mr. Kevin Taylor Vice Chairman Mr. Cliff Watts Treasurer Mr. Pat Brogan Secretary ## **Names of persons (or body) entitled to appoint Trustee:** Residents of village of Badshot Lea in the county of Surrey. ## **Objects of Charity** : To provide and maintain the premises known as `The Kiln, Badshot Lea Village Hall` as a venue for hire and use by the community. ## **Advisors:** Bank: NatWest Bank Farnham, Surrey, GU9 7NP Accountant: Jones & Co, 41 Queens Road, Farnborough, Hampshire, GU14 6JP ## **Charities Activities and Achievements during the year in relation to its** ## **objectives:** The Trustees continue to hire the village hall and its grounds to clubs, societies and local organisations. Many hirers are long standing and all serve the local community. ## **Work Planned for 2020-2021** - Remove trees along the southern boundary of the carpark. - Repair damage to carpark caused by trees. - Repair/ renew roof to outside toilet area. - Refurbish and decorate outside toilet area. - Renew all fascia`s, soffits and gutters on the building. ## **Work completed 2020-2021** - The outside toilet area was re roofed and decorated. - The work on the fascia`s and soffits was delayed by the covid restrictions and is now planned for the autumn half term week in October 2021. - The work on the trees has been put back as nonessential and the damaged area of the carpark has been cordoned off. ## **Work Planned for 2021- 2022** - Renew the fascia`s, soffits and gutters. - Assist in creating a community garden at the rear of the building. - Renew fencing to the right of the main gate. The covid restrictions continued to affect the clubs and societies that use the hall and many have lost membership during 2020/2021. We have had to agree with a number of these that they can pay a reduced hire charge for a temporary period whilst they hopefully recover. This has had an impact on our income during the year. ## **Grants** We received no grants during 2020-2021. Other than covid related business grants. ## **Donations** No donations were received this year. Mr John Boas Chair of Trustees **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021** **FOR** **The Badshot Lea Village Hall** **The Badshot Lea Village Hall** ## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 July 2021** ||**Page**| |---|---| |**Charity Information**|1| |**Independent Examiner’s Report**|2| |**Income & Expenditure Account**|3| |**Balance Sheet**|
4| |**Fixed Assets Schedule**|5| **CHARITY INFORMATION for the Year Ended 31 July 2021** ## **The Badshot Lea Village Hall** |**CHARITY NO.:**|276030| |---|---| |**ADDRESS:**|The Village Hall| ||St Georges Rd| ||Badshot Lea| ||Farnham| ||Surrey| ||GU9 9LY| |**TRUSTEES:**|J Boas| ||P Broganr| ||K A Taylor| ||C Watts| |**ACCOUNTANTS:**|Jones & Co| ||Sherwood House| ||41 Queens Rd| ||Farnborough| ||Hants| ||GU14 6JP| Page 1 ## **The Badshot Lea Village Hall** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL** In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2021 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us. This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report. We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements. By approving the Balance Sheet as at 31 July 2021 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date Page 2 ## **The Badshot Lea Village Hall** ## **INCOME & EXPENDITURE ACCOUNT** ## **for the Year Ended 31 July 2021** |**Income**
Studio Hire
Outside activities
Grants
Hall hire
Storage
Gifts
Sundry income
Car park
Charity investment revaluation
Charity investment interest
Business Support Grant
Interest received
**Expenditure**
History books
Rates & water rates
Gas & electricity
Repairs & maintenance
Cleaning-
Insurance
General expenses
Accountancy
Professional fees

**Depreciation**
Office Equipment
**EXCESS OF INCOME**
|31.7.21
£
1,573
2,750
-
10,848
2,950
-
-
3,550
17,841
1,359
14,857
-
-
684
5,564
23,219
864
1,995
1,284
1,284
35


|£


55,728

34,929
20,799
1,443
19,356
**=====**|31.7.20
£
8,668
4,950
820
16,126
2,475
8
450
1,868
1,331
25,000
2
-
(1,876)
6,302
17,109
2,482
1,934
1,417
1,272
435


| |---|---|---|---| Page 2 ## **The Badshot Lea Village Hall** |**BALANCE SHEET**
**31 July 2020**
31.7.21
£
**FIXED ASSETS**
Freehold Property
60,000
Improvements to Property
96,348
Office Equipment
5,773
**CURRENT ASSETS**
Trade Debtors
8,983
Charity Investment
114,906
Prepayments 1,569
Bank Deposit Account
50,000
Bank Account
5,607
Cash
8
181,073
**CURRENT LIABILITIES**
Creditors & liabilities
(5)
**NET ASSETS**
**FINANCED BY**
**LONG TERM LIABILITIES**
Charity Commission Loan
**ACCUMULATED FUNDS**|£
162,121

181,078
343,199
42,000
301,199
343,199|31.7.20
£
60,000
96,348
7,216
1,095
96,917
1,472
923
59,940
128
160,475
196|£
163,564
160,279| |---|---|---|---| ||||323,843| ||||42,000
281,843| ||||323,843| In accordance with instructions given to us we have prepared without carrying out an audit the annexed financial statements from the accounting records of The Badshot Lea Village Hall and from information and explanations supplied to us. Jones & Co Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date: ............................................. Page 4 ## **The Badshot Lea Village Hall** ## **TANGIBLE FIXED ASSETS SCHEDULE** ## **31 July 2021** |**COST**
At 1 August 2020
and 31 July 2021
**DEPRECIATION**
At 1 August 2020
Charge for year
At 31 July 2021
**NET BOOK VALUE**
At 31 July 2021
At 31 July 2020|Improvements
Freehold
to
Office
Property
Property
Equipment
£
£
£
60,000
96,348
76,849
-
-
69,633
-
-
1,443
-
-
71,076
60,000
96,348
5,773
60,000
96,348
7,216|Totals
£
233,197
69,633
1,443
71,076
162,121
163,564| |---|---|---| Page 5 ## **The Badshot Lea Village Hall** ## **INDEPEND ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL** In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2021 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us. This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report. We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements. By approving the Balance Sheet as at 31 July 2021 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date Page 2