2024-03-31-accounts - The Arts Society Cambridge

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The Arts Society Cambridge Treasurer’s Report June 2024 Meeting

The bank balances at 3 June are as follows;

Current Account £14,849 Reserve Account £21,615

325 subscriptions totalling £17,445 have been received so far this year, including 32 members whose standing orders have not been increased to reflect the new subscription rate (£400 under paid)

This number may be slightly different from Mary’s total .

A list of the payments I have made by Bank Transfer since the last meeting;

MailChimp fees £11 x3 Cambs Coaches re visit £695 D Yates printing £201 R Dickens speaker fee £351 A Bronskill Visit expenses £430 Trinity College library visit fee £200 A Davis Visit guide fee £300 S Inglis Speaker fee £398 Churchill May £921 Churchill April £1,018 Zoom lecture refund £7 University of Cambridge £47 poster printing

I hope to meet with the new prospective Treasurer at the lecture this month.

Happy to answer any questions on the figures.

Trevor Mawby Hon Treasurer 4 June 2024

T A S C 31 March 2024

Hi Christina

I trust you are well and had an enjoyable Easter break.

As promised I enclose the papers for TASC for your review.

I think they are fairly straightforward but the following comments might help. Increase in membership and therefore sub is due to membership drive and post COVID returns.

Increase in Guest fees relates to Zoom attendances including is being available to other societies through the H O scheme.

T B adjustments relate to recording the interest on the building society bond, non cash. Reversal of last years deferred income. Contras are basically refunds made. Finally petty cash adjustments, got a bit confused with this so £2.97 difference written off to other expenses.

I still need to confirm dates for Committee member changes but will send revised page when complete Same applies to Treasurer’s report.

As I think I said the AGM is on 9 May.

If you need any further details or explanations please get in touch and I will try and resolve them.

Thank you for doing this again for me.

Trevor 15 April 2024

REGISTERED CHARITY NO. 276000

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 MARCH 2024

The Arts Society Cambridge Financial Statements for the year ended 31 March 2024

PRESIDENT

Lady Fersht

THE COMMITTEE

The following were members of The Arts Society Cambridge Committee during the year ended 31 March 2024

Sue Greenwood Chairman (retired 11 May 2023)

Fiona Blake Chairman (Appointed Chair 11 May 2023)

Trevor Mawby Treasurer

Peter Williams Secretary

Mary Painter Membership Secretary

Max Field Co Programme Secretary

Julia Proctor Co Programme Secretary

Andrea Bronskill Co Visits Secretary

Allison Ujejski Co Visits Secretary

Carla Bailey Special Interest Days Secretary

Pat Robinson Heritage Volunteers Representative

Mary Kempski Arts Volunteers Secretary (Appointed 11 May 2023)

The Arts Society Cambridge Financial Statements for the year ended 31 March 2024

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023

Note INCOME Members’ Subscriptions 1 Guests’ Donations Gift Aid 2 Special Interest Days Visits Interest Received Community Arts Grant from The Arts Society Total Income EXPENDITURE Hall Hire and Refreshments Speakers’ Fees and Expenses Special Interest Days Visits Travel Printing, Stationery and Postage Website and Zoom costs Credit Card fees Arts Society Fees and Insurance Community Arts Grant Other expenses Total Expenditure Net Surplus for the year Accumulated Fund Brought Forward Grant Commitment from Accumulated Reserves 4 Accumulated Fund Carried Forward at 31 March 2024	2024 £ 18,315 934 2,963 2,820 4,211 564 250 30,057 7,941 3,282 2,156 3,173 0 812 908 338 5,803 750 374 25,537 4,520 32,951 0 37,471	2023 £ 15,605 145 2,617 2,275 1,808 140 250
		22,840
		6,062 3,448 2,287 1,935 63 180 735 0 6,188 750 68
		21,716
		1,124 41,827 (10,000)
		32,951

The Arts Society Cambridge Financial Statements for the year ended 31 March 2024

STATEMENT OF FUNDS AT 31 MARCH 2024

Note CURRENT ASSETS Balance at Metro Bank Current Account Balance at Metro Bank Reserve Account Cambridge Building Society Bond Loans to The Arts Society 3 Cash Total CURRENT LIABILITIES Grant Commitment due in Future Years 4 Deferred Income Total NET CURRENT ASSETS REPRESENTED BY Accumulated Fund At 1 April 2023 Retained Surplus for the year Grant Commitment from Accumulated Reserves 4 Accumulated Fund carried forward at 31 March 2024 Approved by the Committee at its Annual General Meeting On 9 May 2024	2024 £ 1,795 21,571 10,392 10,000 48 43,806 5,000 1,335 6,335 37,471 32,951 4,520 0 37,471	2023 £ 3,251 20,311 10,087 10,000 41
		43,690
		10,000 739
		10,739
		32,951
		41,827 1.124 (10,000)
		32,951

………………………… ………..……………… Fiona Blake Trevor Mawby Chairman Honorary Treasurer

The Arts Society Cambridge Financial Statements for the year ended 31 March 2024

Notes to the Accounts

1. Subscriptions

Subscriptions are usually payable annually and are included in the accounts when received.

2. Gift Aid

Gift Aid is reclaimed from HMIT on eligible subscription and donations and is included in the accounts when received.

3. Loans to the Arts Society

The loans to the Patricia Fay Memorial Fund at the Arts Society are interest free and repayable on demand by the Charity

4. Grant Commitment from Accumulated Reserves

The Committee approved the award of another round of Bursaries to the Hamilton Kerr Institute to help finance the course fees for 3 students for 2 years in the total sum of £10,000.

The sum of £5,000 was paid to the Institute in the year under review and the balance of £5,000 shown as a commitment.

This Bursaries are to be known as ‘The Arts Society Cambridge Robert Stopford Memorial Bursaries’.

The Arts Society Cambridge Financial Statements for the year ended 31 March 2024

Independent Examiner’s report on the Accounts For the year ended 31 March 2024

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the Accounts They consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examinationis needed.

It is my responsibility to;

Examine the Accounts under section 145 of the Charities Act
Follow the procedures laid down in the general directions given by the Charity Commissioners (under section 145 (5) (b) of the Charities Act; and
State whether particular matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with General directions given by the Charity Commissioners. An examination includes a review of the accounting records of the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosure in the Accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Accounts present a “true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matter have come to my attention in connection with the examination giving me cause to believe that in any material respect :

Accounting records were not kept as required by section 130 of the Act; or
The Accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.

Christina Dawson FCCA

2 May 2024