REGISTERED CHARITY NUMBER: 275891 Report of the Trustees Ind Unaudlted Flnan¢lal Ststernents for the Yèar Ended 31 December 2021 for Oxfordshlre Famlly Hlstory Sodety Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 IJE
Oxfordshire Family Hlstory Soclety Contents of the Financlal Statements for the Year Ended 31 December ZOZI Page Report of the Trustees Independent Examiner's Report Statement of Flnancial Artivities Balance Sheet Notes to the Financial Statements
Oxlord5hire Family Hlstory Wety Rtport ol the Trustees for the Year Ended 31 De(ber 2021 The trustees present their report vlth ihe financial 5tstements of the charity for the yearended 31 December 2021. The trustee5 havÈ adopted the prov¢5iorts olAccountbn8 and Reportlng by Charities.. Statementof Recommended practi aPp1Kabt0 charities preparing their accounts in accordance wlth the Financial Reportifigstandard applicable in the Uxand RewAK of Ireland IFRS 1021 leffertive l January 20151. OBJEcnvESAND ACTivmES The object5 of the thartty areto advance public eduration IN famity hlstoryand geneal prlrnarf thln the county of O¥fordshlre,' IndeK cwdSnate. pub115h and make ac(essible in the Snterests of qeriealoB¥ any documents or records relaling to the county.. to promote the preservation of 5uth d(Kuments or record5.' to encoraSe the stu of 8enealo8V.' to aSS1St educationally by lettures or otherwise In records research.. and toawEvate wlth Fami Hi#oryaTrJ other wcties With simllar Intests. srRUCTURE, GOVERNANCE ANO MANAGEMENT Governin8document The ch4rity is controlled by It$6overnln8dorum¢nL a deed of trusL and constltute5 an unlncorporated charity. REFERENCE AND ADMINbSTrATIVE DEfAILS ReRlstered Charity number 175891 PRINCIPALADDAESS flo Oxfordshire Hi5tw Centr• St. Lyke's Church Temple Rd, Cowley Oxford Oxfordshlre OX4 2NT TRUSTEES M Austen J Beckerle8 S Honore T Emptage C FarKe J Cramer D Broughton K Poile S Mattheus A Truernan C Eldrld8 Chair Treasurer Edltor Seuetary Trustees are recrusred from the S(Kiety's mernbership and fomiallyappoinied ai the Society's Annual General meet1. There is noformal induLtion polKy butnew trustees are4en supF4Jrt and training to enable them to undertake theirwork. The Society'5 affairsare mana8ed by the Board ofTrustttswhKh mEetson a mDnthty ba5i5to pL)n future actNlties 3nd consider mattets relatin8 to membership and fiThance. The charty is not formalty part ol a wider and ha5 nosub5idrari ItdoÈ5 CoPeWrth other organisation5that have an Interest in famityar*J kKal history. Page I
Oxlordshlre Famity History 5odety Report of theTryste fortheyear Ended 31 tle¢ember2021 ANNUAL REVIEW Despite the contlnuin8 disruption caused by the pandemic. the Society had another sucSful year~ both financially and. more importanity. in its seMce5 to the rnembership. The Society has no employees in 202112020-. None) but relies on volunteersto asstst lft Its work ncluding the provislon of athi£e via Ic1 librar5. Adviw sessions in libraries have been temporarfj Suspended durln8the pandem At the end of 2021 there were 1622 members12020.'15521. Onllne meetings Iwhlch began In earnest in jur 20201 were well attended and well receNed by our rnembers. The onllne meeting5 Meant th the kKietycould a(h members au055the World whlch was a real bonus. Somt 20 talks were held during the year. Lookiryforwafd the SOC experts to ha¥e prograrnme whlch ¢omblnes online and phyyt41 talk Alon¥5ide this. three journa15 were published for membe The Soclety was unable lo hdd an actual fair In 2021 b¢Jt succe1 held an onlinè falr. also attended other onllnt events hosted byotherfamlty hbsloryor8anisatl¢)n& Mernbership Is open to all and the seThlces provlded ty the Soclety benefit the public and Its understandlng of genealogyi famSly history and local Oxfordshlre hlstory. The Trustees have consldered thls public benefti In accordance wlth the Charity Cornmisslon's published 8yidance under the Charit5es Act 2011. FINANOAL ftEW There was a 5urplu5 01 Income over expendliure In 2021 of £15.55212020.. deficrt £3,393). Income from Membership COMSnued In Ilne wtth 2020.. irorne from royaitses tre h68her than expected due to the Increased volume of aCt[ty durin8 the pandemlL Income Is derlved Irorn three prlncipal sources.. membershlp subscrlptlons, salès of books, CDS and other research inforrnatlon, and rOYaleS Irom other orgonisations. The Society has reserves as at December 2021 of £315.19112019:£299.6391. This fvndin8 is held to enable the society to develop artities and to undertake investment in research or Improving SUPFQrt to the membership le.g. Improwng ihe scKlety's websitel. The reser¥e5 are snvested in a bank savln8s account and eamed minimal interest. Wlth the Increase In Interest rate5 the Society is more athvely In¥estin8 the tunds In attountsto athieve a bettw tm. Ha¥in8 considered its reser and Ire Income prosFcts theTru5tee5 con51der that the Society is a golng concern. PaRe 2
Oxfordshlre Famlly Histw Sodety Report of the Trustees for the Year Ended 31 December 2021 RISKS The Society reviews risks a5 Part of Its ulaT meetings and when considerlng new activities. The Society is carrying adequate reserves to cope with most financial problems such as a short term reduction In membership numbers or less successful events. The work of the Society could be disrupted by extemal events Isuch as a pandemlcl and, over a longer tlmescale, a shortage of Trustees to continue to lead the SoCty. BANKERS Barclays Bank UK PLC Barclays Lelcester LE87 2B8 INDEPENDENT EXAMINER T.K. Hobbs, FCCA Chapman Robinson and Moore Llmlted 30 Bankslde Court Statlonfields Kldllngton Oxford OX5 IJE Approved by order of the board of trustees on l June 2022 and st8ned on Its behalf bv: John Beckerleg Trustee Page 3
Oxfordshlre Famlly Hlstory Society Independent examiner's report to the trustees of Oxfordshire Family History Society I report to the charity trustees on my examination of the actounts of the Oxfordshire Family History Society {the Trust) for the year ended 310ecember 2021. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'l. I report in respect of my examinatlon of the Trust's accounts carried out under section 145 of the Act and in carrylng out my examination I have followed all applicable Dlrectlons glven bv the Charity Commission under section 145151{b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8ivin8 me cause to believe that in any material respect: I, accounting record5 were not kept in respect of the Trust as required by 5ertion 130 of the Act: or 2. the accounts do not atcord with those records- or 3. the accounts do not comply with the applicable requirements concernlng the form and content of accounts set out In the Charities (Accounts and Reports) Re8ulations 2008 other than any requirement that the accounts give a true and fair view which Is not a matter considered as part of an Independent examinatlon. I confirm that there are no other matters to which your attentlon should be drawn to enable a proper understandlng of the accounts to be reached. T.K. Hobbs FCCA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 IJE Date, Page 4
Oxfordshlre Famlly History Soclety ststement of Flnanclal Artlvltles for the Year Ended 31 December 2021 2021 2020 Notes INCOME FROM Charitable activities- Membership fees Donations, legacies and royalties Other trading activities Investment income Total 18.008 24,145 12,441 29 54,623 11,421 25.489 6.641 530 44.081 EXPENDITURE ON Raising funds Charitable activlties Total 2,480 36.592 39,071 8,879 38,595 47,474 NET INCOME / IEXPENDITUREI RECONCILIATION OF FUNDS 15,552 -3,393 Total fund5 brought forward 299.639 303,032 TOTAL FUNDS CARRIED FORWARD 315,191 299,639 The notes form part of these finantial statements Page S
Oxfordshire Famity History S¢Kiety Balance Sheet At 31 December Z021 3111212021 3111212020 Notes CURRENT ASSETS Cash at bank Debtors Stock CURRENT ASSETS 318,378 S.191 299.773 12,727 323,569 312,5 CURRENT Liabilities Creditors falling due within one year CURRENT LIABILITIES 8,378 8,378 12,861 12,861 TOTAL ASSETS LESS CURRENT LIABILITIES 315,191 299,639 NET ASSETS 315,191 299,639 FUNDS Unrestrirted funds TOTAL FUNDS 315,191 315,191 299.639 299,639 The financlal ststements were approved by the Board of Trustees on l June 2022 and were signed on its behalf by: J Beckerleg-Trustee M Austen-Trustee The notes form part of these financial ststements Page 6
O¥fordshlre Farnity Hlrtory 5oclety Notes to ihe Flnandal Statw forthe Year Ended 31 December 2021 I. ACCOUNTING POLICIES Basi5 of preparing the financial stateffnts The finantial statements of the ¢h3rlty. which 15 a public benÈfft entity under FRS 102, have en prepared in accordance wlth the (haritbes SORP IFRS 1021'Accounting and Repthting by Charities: Statement of Recommended Practice applicable to chariiies preparir48 their actounts in accordance with the Financial Reporbn8 Standard applicable in the UK and RepL¢blic ol Ireland IFRS 1021 leffective I January 20151,, Fln3nclal Reportin8 Standard 102 The Financial Reporting Standard applicable in the UX and Republ1£ of Ireland. and the Char5 Att 2011. The finaA¢l•l statements have been Prepared under the hsstorical cost ventIOn. Incorne All Income 15 recognlsed In the Statement of Financl•l Activitles once the charity has entitlement to the funds, It Ss probable thai the Income wll be re1Ved and the amount can be measured reliabty. ExndItU ti•bilitles are reco&n15ed as expenditure as soon as there is a legal or wnstlualve obligation committln8 the charity to tho1 expeThditure, it 15 probable th a transfer of economic benefits will be qUIred In settlement ènd the amount of the obli8ation be measufed rellably. EXperltUre is ¥¢ounied for on an accruals basis ènd has been classified under he•dlngs that awegaie 311 cost related to the category. Where costs cannot be d5rettly attritrrted to particular headin8$ they ha¥e been allated to actlwtie5 ori ba515 ¢onslstent wlth the use of resour¢es. Taxatlon The thartty Is exemptfrom ta¥ on Its ¢h•ritable artivhles. Fund accountlng Unrestrlcted fvnd5 ¢an be used In Kcordance wrth the charitabk oblecii¥es at ihe dlscretlon of the trustees. Restflcted funds can oThly be used for particular restricted purposes wlthln the objerts of the charity. Resirictlons arlse when speufied by the donor or when funds are raised lor parti¢ul4f festrlcted purposes. The Society has no restrlcted lund Key Judgements Assumptions The &)clety has made judgements abotst the Ilkellhood ol rnember5 contiTruin8 to take out subscrfptions, of continuing sale and OnBOih8 income from royahles. It ha5 estimated outstanding creditors and debtor5 based on the latest inlomiaiton avallable. It has lonned a view aboutthe adequacy of reseryes in the ntext of planned commltttd eApenditure. 2. OTHER FUNDRAISING AcfiviTIES 2021 2020 Fundralsln8 events Sundry reteipts Sales Ipubllcations. CDlfid, searche51 26 12,441 6,615 12,441 6,641 3. INVESTMENT INCOME 2021 2020 Oeposit account interest 29 530 Page 7
Oxlordshirt Famlly HlstorySocSety Notestothe Flnanclal Ststernerrt5- contknued for the Year Ended 31 De(ember 2021 4. TRUSTEES, RÉMUNERATION AND BENEFrrs There were trustee5' expenses of £3.181 paid for the year ended 31 December 2021 12020.. £5811. These relate to travel expenses and miscellar*ou5 Costs incwred ort behaLI of the Society. Sixyrustees received payment. S. CASH ANO CASH EQUIVALENTS 2021 2020 Cash in hand (Current and DePt accountsl 318,378 299,773 6. DEBTORS The Soclety recelves income from other or8anlsa16ons the form of 5pon9yship. The debtors shown refflect the amount due to be paid in resped of 2021 royalknes. 2021 2020 Trade Debtors 5.191 12.727 7. STOCX The Soclety holds a limited number of publications and CDS for Sale. Book sales are declinin8 Wlth the introduction of dlgltlsed alternatfves. CDS production cost5. once the Informatitsn has been prepared. are minimal and so the c05t ol CDS is minimal. For these reasons the Soclety ha$ taken a prudentvlew ¢0 value tts stock as nil12020..Nill. 8. CREDITORS Creditors at the year end relate to royalty paymènts owin8 and membership fees pald befo l January 2022. 2021 2020 Trade Creditor5 Other Creditors 8,378 11228 1633 12,861 8,378 9. REL4TED PARTY DISCLOSURES There were no related party transactions forthe year ended 31 December 2021. In 2021 a relative of one trustee was paid an honorafium of £750 for Èxten%NQ work on the new website. 10. PUBLIC BENEFIT ENTITY The Society 15 a Public Benefit Entity. Page 8