Great Bentley New Village Hall Fund (Registered Charity number 275786)
Report and Accounts for the year ended 31[st] December 2023
Great Bentley New Village Hall Fund (Registered Charity number 275786)
Trustees Annual Report for the year ended 31[st] December 2023
The charity’s address is Plough Road, Great Bentley, Colchester, Essex CO7 8NB. The charity is a village hall, for the use of the inhabitants of the parish of Great Bentley, without distinction of political, religious, or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation. The charity owns the hall and land immediately surrounding the building. The charity operates entirely for public benefit.
The charity was established by a declaration of trust dated 1st December 1977.
Trustees
Peter Morton Roger Adams Kevin Plummer Hilary Burdett
Activities for the year 2023
Great Bentley Village Hall has 3 rooms for hire which are all used regularly across all age groups, pre-school for the very young and lots of clubs and activities for the more mature.
We host clubs and societies based locally, but hirers also come from further afield across the county e.g. the Essex Carpet Bowls Association and Essex Wildlife Trust. Village organisations include Gardening Club, Ladies Club, History Society, 2 different Dance Classes, 3 Badminton Clubs, Table Tennis, and an Art Club.
Bookings were also received for annual Awards Nights, A.G.M.s, elections and birthday parties and private bookings.
Accounts for the year 2023
Unrestricted funds show a deficit of £1,783.80 this year (2022 surplus of £3,790). Letting income of £37,641 is a significant increase on the previous year (2022 £31,269). No grants were received this year. Following the pandemic, when we did lose some hirers, during 2023 our income from hirers continued to increase.
However, because of the high cost of heating and an increase in costs all round including water rates, cleaning & waste disposal, we did find the year challenging. We have invested £4,428 in a new lighting system in an effort to minimise costs.
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Reserves
At the end of the year, unrestricted reserves of £51,304 were held, which is over one year of running costs.
GREAT BENTLEY VILLAGE HALL
Registered Charity No.275786
Receipts and Payments Account for the Year Ended 31st December 2023
| RECEIPTS From Trading Activities Hall hire From Voluntary Sources Grants and donations Other From Assets |
2022 Unrestricted Restricted Total £ £ £ £ 37,640.81 37,640.81 31,269 40.00 40.00 3,287 0.00 0.00 759 2023 |
|---|---|
| Interest | 601.46 601.46 35 |
| TOTAL RECEIPTS PAYMENTS Trading Activities Staff Costs Rates Water Light, heat and power |
38,282.27 0.00 38,282.27 35,350 7,453.24 7,453.24 7,746 248.67 248.67 449 1,606.65 1,606.65 1,221 11,383.80 11,383.80 7,154 |
| Insurance Repairs and Renewals Gardening Telephone |
1,168.94 1,168.94 1,797 1,335.78 1,335.78 736 596.96 596.96 1,307 786.51 786.51 619 |
| Printing, Postage and Stationery Sundry Expenses Cleaning Waste disposal |
54.77 54.77 8 976.44 976.44 1,500 7,676.50 7,676.50 6,710 1,034.09 1,034.09 940 |
| Administration of the Charity | |
| Subscriptions | 201.35 201.35 187 |
| Accountancy Fees Payroll services Other |
390.00 390.00 390 724.20 724.20 796 |
| New lighting system TOTAL PAYMENTS NET SURPLUS/ DEFICIT Balance Brought Forward Balance Carried Forward |
4,428.17 4,428.17 40,066.07 0.00 40,066.07 31,560 -1,783.80 0.00 -1,783.80 3,790 53,088.00 53,088.00 49,298 51,304.20 0.00 51,304.20 53,088 |
GREAT BENTLEY VILLAGE HALL Registered Charity No.275786
Statement of Assets & Liabilities at 31st December 2023
| 2023 2022 £ £ |
|
|---|---|
| MONETARY ASSETS Bank Balances Cash Current Account Capital Reserve Account Total Debtors Unpaid Hire Fees Prepayments Creditors Received in advance HMRC Accounts and Examination NON MONETARY ASSETS Village Hall Portable Stage Tables and chairs, plus trolleys Refridgerator, oven, microwave and kitchen equipment Cleaning equipment and materials |
55.50 262 15,367.59 25,262 35,881.11 27,564 51,304.20 53,088 1,657.30 2,643 1,113 80.50 77.60 38 186.00 390 |
| Electric floor scrubber/drier Ladders Large TV/monitor/screen CCTV Equipment Hearing loop system WiFi equipment Window blinds |
Approved by
Chairman Date
Treasurer Date
Independent Examiner's Report to the Trustees of Great Bentley New Village Hall Fund (Registered Charity number 275786)
I report to the trustees on my examination of the accounts of Great Bentley New Village Hall Fund for the year ended 31[st] December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 20[th] May 2024