## **Trustees' Annual Report for the period**
Period start date Day Month Year **From** 1st January 2021 **To**
Period end date
Day Month Year 31st December 2021
## Section A Reference and administration details
**Charity name** GREAT BENTLEY NEW VILLAGE HALL
**Other names charity is known by Registered charity number (if any)** 275786
**Charity's principal address** VILLAGE HALL, PLOUGH ROAD GREAT BENTLEY, COLCHESTER ESSEX **Postcode CO7 8NB**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Morton||||
||Roger Adams||||
||Kevin Plummer||||
||HilaryBurdett||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Solicitors|Fisher Jones
Greenwood|106 Baddow Road, Chelmsford, Essex CM2 0DG|
|Land Agents|Robinson & Hall
Land & Property
Consultants|Broomvale Business Centre, Little Blakenham, Ipswich
IP8 4JU|
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted Trust
- (eg. trust, association, company)
Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Village Hall is managed by a Village Hall Management Committee appointed from representatives of organisations which are regular users of the Hall.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Provision of a Village Hall for use of the inhabitants of the parish of Great Bentley without distinction of political, religious, or other opinions, **Summary of the objects of the** including use for meetings, lectures and classes and for other forms of **charity set out in its** recreation and leisure time occupation. **governing document**
**TAR**
March **2012**
2
Provision of a Village Hall
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity** Due to the coronavirus pandemic the village hall was unable to operate **during the year** normally for part of 2021. The two employees (caretaker and booking clerk) were furloughed under the government Job Retention Scheme until September 2021.
For much of the year the only hirer able to continue to operate was the local pre-school which provided services for keyworkers’ children. A small number of regular hirers continued to operate to some degree during the year, including the running club who used the car park and continued to pay monthly invoices. A handful of bookings took place involving either sporting or wellbeing activities operating in line with recommendations on social distancing and infection control when these were permissible.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Village Hall operates a capital reserve account to be utilised for capital purchases, such as replacement equipment, fittings, and furniture.
**Details of any funds materially in deficit**
NIL
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The Management Committee normally undertakes a range of fundraising events during the year. Funds raised are held in the capital reserve account to support any major purchases required. However, due to the pandemic no such activities were possible.
A grant of £7,000 was received in April 2021 from Tendring District Council along with a donation of £1,386 from Great Bentley Support which help cover ongoing costs whilst activity was reduced. Business rates were suspended until August 2021.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Hilary Burdett **Position (eg Secretary, Chair, etc)**[Trustee ] **Date** 9th October 2022
**TAR**
March **2012**
5
Great Bentley Village Hall Accounts for the Year Ended 31 December 2021
CG ACCOUNTING & TAX LIMITED 4 Ashingdon Heights Rochford Essex England SS43TH
## **Great Bentley Village Hall**
## **Contents**
**----- Start of picture text -----**
Officers and advisers 1
Accountants' report 2
Approval of financial information 3
Profit and loss account 4
Balance sheet 5
Notes to the accounts 6 to 7
**----- End of picture text -----**
## **Great Bentley Village Hall Officers and Advisers**
**Proprietor** D Burdett **Business address** Great Bentley Village Hall Plough Road Great Bentley Essex CO7 8LW **Accountants** CG ACCOUNTING & TAX LIMITED 4 Ashingdon Heights Rochford Essex England SS43TH
Page 1
## **Accountants' Report to D Burdett on the Preparation of the Unaudited Financial Information of Great Bentley Village Hall**
We have prepared for your approval the financial information of Great Bentley Village Hall for the year ended 31 December 2021 which comprises the Profit and Loss Account, the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook .
This report is made solely to you. Our work has been undertaken solely to prepare for your approval the financial information of Great Bentley Village Hall and state those matters that we have agreed to state to you in this report in accordance with ICAEW Technical release TECH08/16AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than D Burdett for our work or for this report.
You have approved the financial information for the year and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
**----- Start of picture text -----**
.........................................
**----- End of picture text -----**
......................................... CG ACCOUNTING & TAX LIMITED
3 April 2022
4 Ashingdon Heights Rochford Essex England SS43TH
Page 2
## **Great Bentley Village Hall**
## **Approval of financial information**
I approve the financial information which comprises the Profit and Loss Account, the Balance Sheet and the related notes.
I acknowledge my responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing CG ACCOUNTING & TAX LIMITED with all information and explanations necessary for its compilation.
I give my authority for the financial information to be submitted to HM Revenue and Customs.
The financial information was approved by the proprietor on ..................
.........................................
Page 3
## **Great Bentley Village Hall**
## **Profit and Loss Account for the Year Ended 31 December 2021**
||**2021**|**2021**|**2020**|**2020**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|**Turnover**|||||
|Grants and donations|12,652||14,773||
|Hall hire|25,017||18,029||
|||37,669||32,802|
|**Other income**|||||
|Other income||207||2,093|
|**Total income**||37,876||34,895|
|**Expenses**|||||
|Wages and salaries|7,554||7,223||
|Rates|157||258||
|Water rates|2,462||1,791||
|Light, heat and power|5,874||5,361||
|Insurance|1,690||1,543||
|Repairs and renewals|2,609||2,526||
|Gardening|500||608||
|Telephone and fax|461||464||
|Printing, postage and stationery|67||46||
|Trade subscriptions|110||181||
|Sundry expenses|1,469||1,196||
|Cleaning|5,774||4,710||
|Waste disposal - admin|451||427||
|Accountancy fees|715||390||
|Legal and professional fees|879||744||
|Depreciation of fixtures and fittings|167||209||
|||(30,939)||(27,677)|
|**Net profit**||6,937||7,218|
Page 4
## **Great Bentley Village Hall**
## **Balance Sheet as at 31 December 2021**
|||**2021**|**2021**|**2021**||**2020**|**2020**|**2020**|
|---|---|---|---|---|---|---|---|---|
||**Note**|**£**||**£**||**£**||**£**|
|**Fixed assets**|||||||||
|Tangible assets|2|||86,369||||86,536|
|**Current assets**|||||||||
|Debtors|3|1,896||||2,522|||
|Cash at bank and in hand||49,298||||41,613|||
|||51,194||||44,135|||
|**Current liabilities**|4|(543)||||(598)|||
|**Net current assets**||||50,651||||43,537|
|**Net assets**||||137,020||||130,073|
|**Financed by:**|||||||||
|**Capital account**|||||||||
|As at 1 January 2021||97,592||||97,556|||
|Capital introduced||10||||36|||
|||||97,602||||97,592|
|||||97,602||||97,592|
|**Current account**|||||||||
|As at 1 January 2021||32,481||||25,263|||
|Profit||6,937||||7,218|||
|||||39,418||||32,481|
|||||39,418||||32,481|
|||||137,020||||130,073|
Page 5
## **Great Bentley Village Hall**
## **Notes to the Accounts for the Year Ended 31 December 2021**
## **1 Accounting policies**
## **Basis of preparation**
The accounts have been prepared under the historical cost convention.
## **Turnover**
Turnover represents the invoiced value of sales of goods, net of value added tax.
## **Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
## **2 Tangible fixed assets**
||**Land and**||**Fixtures and**|||
|---|---|---|---|---|---|
||**buildings**||**fittings**||**Total**|
||**£**||**£**||**£**|
|**Cost**||||||
|As at 1 January 2021 and 31 December 2021|85,699||2,041||87,740|
|**Depreciation**||||||
|As at 1 January 2021|-||1,204||1,204|
|Charge for the year|-||167||167|
|As at 31 December 2021|-||1,371||1,371|
|**Net book value**||||||
|As at 31 December 2021|85,699||670||86,369|
|As at 31 December 2020|85,699||837||86,536|
|**Debtors**||||||
||||**2021**||**2020**|
||||**£**||**£**|
|Trade debtors|||1,104||1,623|
|Prepayments|||792||899|
||||1,896||2,522|
## **3 Debtors**
Page 6
## **Great Bentley Village Hall**
## **Notes to the Accounts for the Year Ended 31 December 2021**
_......... continued_
## **4 Current liabilities**
Page 7
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
Charity Name
## **Report to the trustees/** Charity Name **members of** Great Bentley Village Hall
**On accounts for the year Charity no ended** 31 December 2021 **(if any)** 275786 **Set out on pages** 1-7 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2021 **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 27/5/2022 **Name:** Chris Grob ACA **Relevant professional qualification(s) or body** INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES **(if any): Address:** 4 Ashingdon Heights Ashingdon Essex SS4 3TH
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**