, DevonshireGreen Accounting l Toxalion l Finonritsl Pknnning Ref: MSIVOG/JS 27 November 2024 Valence on the Green High Street We5terham Kent TN16 IAN To Whom It May Concern Re- Volence on the Green- Chari No. 275686 We act as accountants for the above named Charity and can confirm that we have independently audited the bank statements and associated invoices for the period 01 November 2023 to 31 October 2024. We can confirm that we have not identified any points of concern and have reconclled all payments bock to the original invoice or documentation provided. Should anyone have any queries concerning the review of the records please do not hesitate to contact me. s faithfully Ja Acc s Barker untant ND 2 Floor Genesis House. l & 2 The Grange. High Street. Westerham. Kent TN16 IAH Tel-. 01959 565772 Email.. admin devonshire reen.uk Web51te'. v¥vNI.devon5hir reen.uk FRIENDS OF VALENCE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Devonshlre Green IKenll Ltd Frlgnds Of Valence Company Informatlon For Tho Y&ar Endod 31 Octobgr 2024 A¢¢ountsnts DaVonBhI￿ Green (Kertl Lld 2rKI Floor Gèn6sl8 H￿e IbJh Stmt tèrh8m TN16 1AH Pa￿1 Friends Of Valence Ac¢ountant'$ Report For The Year Endod 31 October 2D24 In accordarrewith IIE ergagerrerrt ktter datwl 15th November2024, 8nd in Drderto assL%t you lo IJMI yOurd￿￿5 unthr the Ch81thS cornmi5sion, we huve crynpled the finwKiHI ¥IJteM￿￿ oflhe Ix)mpanytrom the a¢￿U￿0 records and rform3t*)n and exr4an8b¥ms y have gi￿￿ lo us. Tlis report ￿ m*Jeto th?trustse8 kn accordarK* wth the terms of oWengw8ff￿rrt. Owwork haE been undert2k8ntD prnparefDr approval by th&trU8ts88 thè finand81 st8tetr*nt8th*we ha￿ been engaged to compilg. lo reporito the trLL4ts8s that we have ¢k)ne 80, Hnd lo sl•le those matt8rE that we ha4* agra•Y to stat6tothem in thi* repcKt and fDT DO othErpwpose. To Ihe fvle&l £xtent pemfttad by L8w. we do not attept or OBsurr* re8pOnSb￿ty to anyone ott*rthJn t￿ Ghwrty anu IrustèÈs forourwoth orfor lh￿ roport, Ytyj have a￿<￿￿18￿99d on the bglan¢g 8hEgt as ot >*orewJ¢d 310thc•er2024 yourdLty ￿ ensu￿ thotthe ￿Thpany has kept ar￿￿￿ng re¢i*ds to prep¥e finon¢io1 $￿teN￿rtS that gl* a true lalr urththe Cornpan￿ A¢t2(K)8. You C￿￿k18r Ihal pgny 15 exempt fromthe slalulDry requirernenlfor an audit forlh8 year. Wp have canied out &n audn of the finandal Sta1￿￿nIS and c¥n confinn that we have ueriFed thp acKw•cy and 0)mP￿r￿S 01 aCtO￿lIng r8card& pro¥thd aml ex￿l2￿0nts have In w8P3ratbr*and ffi8118ation ollhe account6. James Barker Dat8 28th November 2024 tkvonshlre Green (Kent? Ltd 2nd Floor Gerffjsi4 How• Hlgh Street Weslerharn TNIfj 1AH p￿82 Frlends Of Valence Balance Shget As At 31 October 2024 2024 Fix8d assets 2.489 Current ossets 55.716 NET CURRENT ASSErs 55.716 TOTAL ASSETS LESS CURRENT LIABILITIES 58.205 NET ASSErs 58.205 RE8ERVE8 58.205 P89e 3 Frlends Of Valence Detalled Income and Expgndlture A¢Gount For The Yèar Ended 31 October 2024 2024 TURNOVER CheritaNe acthfites Donjljons & Lottery SÈiÈs of Produ¢t If¢om¢ Serwc¢$ Cash Payment Inwrre Vakincg SurKlry Irw E￿nts InGome Sale5 (Sumupl 8,2 10.078 2,649 3.393 3.552 7,850 3.877 20.623 41.9TI 103.614 COST OF SALES Cc*t of Sales 27,210 39S E￿nts Eynse POS Char988 School 5AOO 134.2991 GROSS SURPLiI$ 89,315 Admln*tr•tfv• Expgrvs Rent 34.495 3,069 370 Compuler sthare. wn5umable5 and rnaintenanr In5ur8nc• Lottery Pr&e 1055 20S Legal fee6 Other Purthase5 &jb$r￿p11OnS Bank charg85 Cr0&M￿rd charg95 Otheroffica 0)sts Sundry expenses 213 112 1,123 2,331 148,2351 OPEk471NG SiIRPLUS ANO SURPLUS FOR THE FIMANCIAL YEAR 21.080 Pwae 4 Mmln We Liz W. Sarah P-D, Kim A. Matt S, Debbie B, Zena B, Jackie O, Kerry R, Claire P, Liz B, Lourdes M Nicola N and Lisa K hP-D Ple8se see attached. Please see attached. The accountant is doing a thorough review of both Fov accounts (HSBC 8nd NatW8St), to see how bestto separate incDme/outgoings from Fov events and VotG. It is becoming increasingiydifficult to separate these and Considerations are being made whetherto use separate accoLJnts foreach in orderto streamline the accounts goingforwards. Furtherdiscussion aboutthis will be had in further meetings.. Valence on the Green has made 8 Ioss of Just over£8k in its flrst year. Thls 18 fair for a first year of buslnes8, 8nd movingforwards the aim is nowto reduce losses in the next year ahead and to continue to expand on the modelthat has been developed so far. Fov has been using Quickbooks accounting software. This is notworking quite as would be wished. and enquiries are being made into alternatives, includingxero. This wouLd hopefully aid in making the separation of Fov and VotG finances simpler. Discussions will start to be had aboutthe Sumup account, and whether two are needed to delineate between Fov and VotG income. Costs would have to be researched and considered before decisions could be mado. Accounts will need to be submitted to Charity Comissions afterthe accountant has finished finalising them. No feedback aboutthe new proposed constitution was recelved from members ofthe charity after being sent out priorto the meeting Matt S 88ked forfeedbackfrom the meeting 8ttendees. One alteration was suggested regarding wordingof who th8 committee members are (section 6.2), with specific regards to the role of PrincipaUTrusteelCommittee Member. An adjustmentwas suggested to give more clarity, stating that the Principal is automatically an officer ofthe committee for the duration of their holdingthe role. This was 8greed upon by the other members of the meeting. A change in the constitution means the the Trustees will now be made up ofthe named officers and the Principal. Roland G, Jessica C and Zena B WI￿ no longer be Trustees following this change. The new constitution was proposed by Zena B and seconded byjackie O. Itwas voted in by all members present. The constitution will be sent to the Charitycommission and will be used henceforth by Fov. The committee is now comprised of: Lizw. Sarah P-D, Kim A, Debbie B, Matts, Zena B, Clair6 P, Nicola N. Lisa K. Jackie O. Kerry R. Lourdes M. Liz W and Sarah P-D both stood forthe role of Chair in a sharing capacity. They were proposed byZ8na. seconded by Matt and voted in unanimously. Kim A stood for the role of Secretary. She was proposed byzena. seconded by Liz and voted in unanimously. Debbie B stood forthe roLe of Treasurer. Sh8 was propos8d by Liz, seconded by Kerry and voted in unanimously. Matt S is a named off icer by default in his capacityas Principal. The officers are automaticallyTrustees of the charity. Update on Christmas Fayre: -posters are to be prlnted and put up in school and sureoundlng 8rea. -poster also to be sent out via emailto all staff -Liz B will be running the raffle on the day and ordering the tickets for this. -floats have been arranged and will be ordered by D8bbie. -TEN licence has been arranged Baileys hot chocolate was suggested forthe refreshments st8nd. - Santas grotto will be in the old reception 8re8 8s usual, with Claire as elf. Santa suit is ready. Aurelie R has requested Fovfund two new hand trikes. Costings were discussed 1£3.337.17 includingvAT), schoolcan purchasethese in orderto save VAT. Fov will reimburse School forthese. This was discussed and voted upon, and was 8pproved unanimously. Student Christmas presents-first grotto slot is wlc 16" December. Wrapping days were 8greed forThurs 5" and Thurs 12th December{subsequently changed to 3rd and 12" December}. Chairs re ort-AGM 2024 On behalf of myself and rny co chair (Sarah/Liz) we wanted to start by thanking all of you for being here this evening and supporting such a wonderful charity. We have loved being the co chairs this year and are so pleased to have continued some well established events and also resurrected others, such as the Festival of Motoring and golf day. Instead of a Christmas fair, we tried a Christmas party back in December 2023 with great success, and hope that FOV can run something similar in the future. Our musical bingo event was very popular and it was great to see so many of the students attending with their families. The quiz night was a smaller event but well loved by those who attended and they have asked for another soon. The Festival of Motoring and golf day, both in May, were brilliant. We attracted a lot of people f rom outside of the usual school network and were able to inform them of our fundraising efforts and tell them about the school. We have a huge amount of support going forwards and both events are in the calendar again for 2025. We can't have a chairs report without mentioning our wonderful Valence on the Green shop. What an incredible first year the shop has had, establishing itself in Westerham and increasing local awareness of the school and students. The shop has a lovely set of regular customers, and is going from strength to strength. The opening of some new businesses very recently has boosted the footfall in the town, which Jackie and Kerry have definitely noticed the last few weekends. They have lots in the pipeline to continue attracting sales of our lovely donated goods and the products from local makers. We wanted to personally thank them. and the brilliant volunteers who give up their free time, for making the shop what it is and we hope that more students will be able to head down to the shop soon and continue their work experience. We wanted to acknowledge those who have helped us greatly with our events over the past year. Those who supported us with the Festival of Motoring include: Wolfe Garage, High Class Scaffolding, Park Farm, HSW Timber, Norris Skip Hire, Hospital Radio Maidstone. Martin Cooper, Robert Dean, Marissa Spice, Phil / David / Megan and all at Sevenoaks Motor Club. The Golf Day sponsors: Autoflame, Benning5 Brothers, Limpsfield Combustion. 4 Ways Solutions, Injuries and Ears, Leisure and Sports Accommodation, Stem Futures, Infracapital and Pro Clean. A special mention goes to Rose Edwards (family member of a student), The Friends of Shelby Newstead, Mel Hennesy (for the musical bingo), Steve Eales (for the quiz night and Father Christmas), the entertainment groups at the summer fair and to Zena's friends from Badgers Mount who saved Matt from cooking all day on the BBQ at the summer fair. Also to Debbie Beaney for assisting Matt as treasurer, keeping such great spreadsheets and helping us with all the floats and banking over the last year. We would like to extend a huge thank you to all the staff who consistently give up their time to help at our events with a special mention to the grounds staff and the maintenance team who always help to set everything up and they do it with a smile! And of course all of the committee from this past year- Liz, Sarah, Kim, Lisa, Matt, Claire, Nic, Kerry, Jackie, Chantelle, Liz Brown. Lisa Kavenagh and Zena. Lastly, a big thank you to the families and students who both volunteer and also attend our events to ensure they are a great success.