## **SCOTTISH TERRIER EMERGENCY CARE SCHEME** ## **ANNUAL ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2021** **Section A** ## **Statement of Activities** ## **Our Charitable activities** The Scottish Terrier Emergency Care Scheme (STECS) is a canine welfare organisation providing specifically for the care of Scottish Terriers in need of new homes or other such assistance as may be deemed appropriate. Our principal charitable activities are: - Finding permanent new homes for Scotties when their current owners are no longer able or willing to properly care for them. During the year the charity rescued 28 dogs (2020 41). - Providing foster homes for Scotties when their owners are unable to look after them on a temporary basis (for example, due to serious illness) and where the owner is unable to make any other alternative arrangement for care of their dog. - Providing where applicable, financial assistance for veterinary care for Scotties that have been formally assigned into the care of STECS. **----- Start of picture text -----**
Our Financial activities
Unrestricted Restricted
note Total 2021 Total 2020
funds funds
Incoming Resources
Voluntary income 3a 168,017.58 0.00 168,017.58 73,610.12
Fund raising 3b 17,001.87 0.00 17,001.87 24,989.38
Charitable activities 3c 3,200.00 0.00 3,200.00 4,970.00
Investment income 3d 5,256.29 0.00 5,256.29 6,566.02
Total income 193,475.74 0.00 193,475.74 110,135.52
Resources expended
Administration 4a 10,804.35 0.00 10,804.35 8,207.45
Fund raising 4b 11,522.11 0.00 11,522.11 17,430.90
Charitable activities 4c 42,678.26 0.00 42,678.26 43,161.93
Total expenditure 65,004.72 0.00 65,004.72 68,800.28
Net incoming resources 128,471.02 0.00 128,471.02 41,335.24
Funds brought forward 725,339.42 812.97 726,152.39 684,817.15
Funds carried forward 853,810.44 812.97 854,623.41 726,152.39
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Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 1 of 9 ## **Section B** ## **Balance Sheet** **----- Start of picture text -----**
Unrestricted Restricted
note Total 2021 Total 2020
funds funds
Investments 5 700,000.00 0.00 700,000.00 686,000.00
Current assets
Stock for resale 9,401.35 0.00 9,401.35 9,804.53
Debtors & prepayments 6 7,912.98 0.00 7,912.98 8,631.12
Cash at bank 148,958.52 812.97 149,771.49 32,112.24
Total current assets 166,272.85 812.97 167,085.82 50,547.89
Creditors & accruals 7 (12,462.41) (0.00) (12,462.41) (10,395.50)
Net assets 853,810.44 812.97 854,623.41 726,152.39
Funds brought forward 725,339.42 812.97 726,152.39 684,817.15
Movement in the year 9 128,471.02 0.00 128,471.02 41,335.24
Total Funds 853,810.44 812.97 854,623.41 726,152.39
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These accounts were approved by the members of STECS at the Annual General Meeting held on 2nd April 2022. Signed on behalf of STECS: **----- Start of picture text -----**
Signature Name & position Date
Elaine Core (Secretary) 2nd April 2022
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Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 2 of 9 ## **Section C Note to the accounts** ## **Note 1 Basis of preparation** ## **1a Basis of accounting** These accounts have been prepared on an accruals basis and historic costs in accordance with: - The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019. - Accounting Standards. ## **1b Change in basis of accounting** In 2008 the basis of accounting was changed from cash accounting to an accruals basis as income in that year exceeded £100,000. ## **Note 2 Accounting policies** **----- Start of picture text -----**
Membership The membership year runs from 1 [st] January to 31 [st] December. The annual
subscriptions subscription is £10 for single members and £13 for joint members. Annual
membership subscriptions are due before or on 1 [st] January. Subscriptions
prepaid for 2022 and beyond, as at 31 [st] December 2021, are included in
the balance sheet as deferred income. New members joining after 30 [th]
June receive the remainder of the first calendar year for free.
Gift Aid Tax reclaims on donations and membership subscriptions are included in
the accounts at the same time as the money to which they relate was
received by the charity.
Dog adoption fees Dog adoption fees represent payments from new owners in consideration
for the adoption of a dog. The proportion of any fee received in excess of
the minimum requested are accounted for as general donations (voluntary
income). The minimum donation rates are dependent on the age and health
of the dog.
Investment income Investment income represents the interest arising on funds deposited in
building society or bank deposit accounts. Income for the year includes
interest accrued but not paid to the account as at 31 [st] December 2021.
Volunteer help The Charity has no paid employees. All help is on an unpaid voluntary
basis. The notional value of voluntary help received by the charity is not
included in the accounts.
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Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 3 of 9 **Capitalisation of assets** The de-minimus cost for capitalising assets is £1,500. At 31[st] December 2021 the Charity had not purchased any assets in excess of this cost. **Sales and stock for** Sales are shown net of payment card commission. Stock for resale is **resale** Scottie merchandise for resale either through the sales and marketing department or at events. It is valued at the lower of cost or market value. **Section C Note to the accounts** ## **Note 3 Analysis of incoming resources** |**3a Voluntary Income**
**3b Fund raising**
**3c Charitable activities**
**3d Investment income**|**Analysis**|**2021**|**2020**| |---|---|---|---| ||Donations|13,790.02|19,000.04| ||Membership subscriptions|9,141.50|8,421.50| ||Gift aid|2,921.37|4,121.32| ||Legacies|142,164.69|42,067.26| ||**Total**|**168,017.58**|**73,610.12**| ||||| ||Direct sale of Scottie merchandise|12,035.54|17,120.55| ||Events|2,914.33|5,633.83| ||Garden Party ticket sales|0.00|0.00| ||Summer and Christmas draws|2,052.00|2,235.00| ||**Total**|**17,001.87**|**24,989.38**| ||||| ||Dog adoption fees|3,200.00|4,970.00| ||**Total**|**3,200.00**|**4,970.00**| ||||| ||Building Society interest|4,650.70|5,022.35| ||Bank interest|605.59|1,543.67| ||**Total**|**5,256.29**|**6,566.02**| ## **Additional notes** ## **Sale of Scottie merchandise** The income from Events also includes the sale of Scottie merchandise. The net contribution from the sale of Scottie merchandise is: |e is:||| |---|---|---| |Direct sales (note 3b)
Sales included in income from Events
**Total adjusted sales**
Cost of stock sold (note 4b)
**Net contribution**|**2021**|**2020**| ||12,035.54|17,120.55| ||0.00|1,949.22| ||**12,035.54**|**19,069.77**| ||(8,239.13)|(15,157.67)| ||**3,796.41**|**3,912.10**| Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 4 of 9 ## **Gift Aid** At 31[st] December 2021 the percentage of UK members signed up for Gift Aid was 64.10% (compared to 62.92% at 31[st] December 2020). ## **Section C Note to the accounts** ## **Note 4 Analysis of resources expended** |**4a Administration**
**4b Fund raising**
**4c Charitable activities**|**Analysis**|**2021**|**2020**| |---|---|---|---| ||Stationery and printing of newsletter|4,532.82|3,181.05| ||Postage|2,939.65|2,819.51| ||Sundry expenses (see note 4d)|1,580.15|454.81| ||Liability insurance|1,751.73|1,752.08| ||**Total**|**10,804.35**|**8,207.45**| ||||| ||Stock purchases|8,239.13|15,157.67| ||Events and raffle prizes|2,043.37|876.77| ||Sales postage and distribution costs|1,239.61|1,396.46| ||**Total**|**11,522.11**|**17,430.90**| ||||| ||Veterinary fees|41,463.50|39,499.02| ||Petrol and transport|907.90|1,557.90| ||Kennelling and board|66.82|1,338.83| ||Other rescue expenses & microchipping|240.04|582.18| ||Dog purchases and donations|0.00|184.00| ||**Total**|**42,678.26**|**43,161.93**| ## **Additional notes** |**4d Sundry expenses**|Lottery licence|20.00|20.00| |---|---|---|---| ||Web site costs & corporate branding|286.99|83.85| ||AGM meeting room hire|474.00|0.00| ||Trustee travel expenses (see note 4e)|0.00|63.00| ||Independent examination of accounts|60.00|60.00| ||Floral tributes|100.00|88.00| ||IT equipment & software for Secretary|487.99|0.00| ||Online conferencing (Zoom)|59.96|0.00| ||Online processing of subscriptions|91.21|139.96| ||**Total**|**1,580.15**|**454.81**| Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 5 of 9 In accordance with Charity Commission guidelines, trustees are entitled to reclaim reasonable expenses incurred in attending trustee meetings or whilst on formal charity business. The amounts claimed for travel to trustee meetings are detailed in note 4e. Three trustee meetings are normally held during the year but due to the Coronavirus pandemic no physical face to face meetings were held in 2021 (2020 one meeting was held). During 2020 Karl Hahm, Margaret Mabon, David Prime, Gillian Simms and Tracey Smith waived their entitlement to reclaim their expenses. Sheila Maw was unable to attend the one meeting held in 2020. **Section C Note to the accounts** **----- Start of picture text -----**
2021 2020
4e Trustee travel expenses and benefits
attendances
Mrs Barbara Boyce (resigned 8 [th] February 2020) n/a n/a n/a
Mrs Jayne Blincow (appointed 5 [th] September 2021) n/a n/a n/a
Mrs Elaine Core (appointed 5 [th] September 2021) n/a n/a n/a
Mr Karl Hahm (retired 5 [th] September 2021) n/a n/a 0.00
Mrs Jean Hill (appointed 5 [th] September 2021) n/a n/a n/a
Mrs Margaret Mabon n/a n/a 0.00
Mrs Sheila Maw (retired 5 [th] September 2021) n/a n/a n/a
Mrs Catherine Marchbank n/a n/a 63.00
Mr David Prime (resigned 21 [st] May 2020) n/a n/a 0.00
Mrs Gillian Simms n/a n/a 0.00
Miss Patricia Smith (appointed 5 [th] September 2021) n/a n/a n/a
Mrs Tracey Smith (resigned 31 [st] May 2020) n/a n/a 0.00
Mrs Fiona Walton (appointed 5 [th] September 2021) n/a n/a n/a
Total 0.00 63.00
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All other payments to trustees were for purchases personally and properly made on behalf of the charity. ## **Assets and liabilities** |**ssets and liabilities**|||| |---|---|---|---| |**5. Investments**–**cash**
**deposits**
**6. Debtors and**
**prepayments**|Yorkshire Building Society
85,000.00
85,000.00||| ||Coventry Building Society
445,000.00
346,000.00||| ||Virgin Bank plc
85,000.00
85,000.00||| ||Scottish Building Society
0.00
85,000.00||| ||Shawbrook Bank Ltd
85,000.00
85,000.00||| ||**Total**|**700,000.00**|**686,000.00**| ||||| ||Gift aid reclaim
2,665.63
3,715.38||| ||Interest receivable
3,636.81
3,365.40||| ||Prepaid expenses
1,610.54
1,550.34||| ||**Total**|**7,912.98**|**8,631.12**| Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 6 of 9 |**7. Creditors**|Deferred income - prepaid subscriptions|9,578.00|10,395.50| |---|---|---|---| ||Accrued expenses|2,884.41|0.00| ||**Total**|**12,462.41**|**10,395.50**| Prepaid subscriptions at 31[st] December 2021 comprised £6,339.00 for 2022, £2,541.00 for 2023 and £698.00 for 2024 and beyond. **Section C Note to the accounts** ## **Additional disclosure** ||**Analysis**|**2021**|**2020**| |---|---|---|---| |**8. Restricted funds**|STECS Research Fund balance b/f|812.97|812.97| ||Movements in the year|0.00|0.00| ||**Total balance at 31st December 2021**|**812.97**|**812.97**| **STECS Research Fund** – this represents donations and money raised from events to be applied to research into Scottie health problems. There was no active fund raising or expenditure in 2021 or 2020. ## **9. Policy on reserves and fund raising** The policy remains unchanged. The current objective is that all expenditure for the year should be covered by income (before legacies). The trustees acknowledge that they have failed to meet this objective in 2021 and there was a deficit of £13,693.67 before factoring in legacies (2020 deficit of £732.02). The receipt of legacies is impossible to predict and is outside of the Charity’s control. Therefore legacies cannot be relied upon as a regular source of funding with any degree of certainty. Any legacies received are deposited in low risk Building Society or Bank accounts to generate additional income. The additional income arising (interest receivable) is then applied to fund the charitable activities. The trustees consider it is extremely important not to become financially complacent and therefore the Charity will actively continue to fund raise to ensure that it has sufficient reserves to (1) help those less fortunate Scotties in need of care and (2) provide a contingency to cover any unforeseen exceptional costs or reductions in income. Due to the Coronavirus pandemic no social fund raising events have been held since 23rd March 2020 resulting in a significant loss of income. Fortunately the charity had sufficient reserves to cover the reduction in income in 2021 and 2020. Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 7 of 9 Independent Examiner’s Report on the Accounts ## **Section D** ## **Report to the members of the Scottish Terrier Emergency Care Scheme** ## **Accounts for the year ended 31[st] December 2021** The c harity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act; - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act; and - to state whether any particular matters have come to my attention. ## Basis of independent examiner’s statem **ent** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view. ## Independent examiner’s statement In connection with my examination, no matters have come to my attention which gives me cause to believe that in any material respect: ▪ the accounting records were not kept in accordance with section 130 of the Charities Act; or ▪ the accounts did not accord with the accounting records; or ▪ the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date: 31 October 2022 Name **James Foskett** ICAEW Address Cansdales Audit LLP St Mary’s Court Old Amersham Buckinghamshire HP7 0UT Scottish Terrier Emergency Care Scheme (STECS) registered charity 275666 Page 8 of 9