The Friends of the Lady Eleanor Holles School Limited
Company Number 00656009 Charity Commission Number 275602
Financial Statements for the Year Ended 5 April 2024
The Friends of the Lady Eleanor Holles School Table of Contents For the year ended 5 April 2024
| Charity reference and administrative details | 2 |
|---|---|
| Trustees’ Annual Report | 3-4 |
| Trustees’ Responsibility Statement | 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9-13 |
1
The Friends of the Lady Eleanor Holles School Charity Reference and Administrative Details For the year ended 5 April 2024
Trustees
The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have served during the year and since the year end were as follows:
Selwyn Ho (resigned on 22 May 2024) Harpreet Dhillon (resigned on 8 January 2024) Christine Williams Stephanie Jane Wheeler (appointed on 8 January 2024) Saikumar Iyer (appointed on 22 April 2024)
Registered Office
The Lady Eleanor Holles School Hanworth Road Hampton Middlesex TW12 3HF United Kingdom
Independent Examiner
Anne-Marie Botha
2
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report For the year ended 5 April 2024
The Trustees present their report and the audited financial statements of the charity for the year ended 5 April 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objectives and activities
The primary objective of The Friends of the Lady Eleanor Holles School (“the Friends” or ”the Charitable Company”) is to advance the education of pupils at the Lady Eleanor Holles School (“the School”) and to promote a public benefit programme by raising funds to:
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enhance the pupils' academic, moral, emotional, social and cultural development
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fund learning equipment & resources for the School and its public benefit initiatives
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enhance student participation in community outreach
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fund educational talks to support school and local parents
A detailed review of the year's events and an explanation as to how these activities further the Charitable Company’s purposes for the public benefit is given below.
Public benefit statement
The Friends’ aims and achievements are set out within this report. The activities set out in this report have been undertaken to further the Charitable Company’s purpose for the public benefit. The Trustees have complied with the duty under Section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and the trustees have paid due regard to this guidance in deciding what activities the Charitable Company should undertake.
The Charitable Company is a registered charity and is able to demonstrate its fulfillment of the Public Benefit Criteria though its fundraising and charitable activities through the financial support it provides to enable children and their families to access opportunities at Lady Eleanor Holles School, thereby supporting education and enrichment for young people.
Achievements and performance
The Friends generate income from membership fees and from hosting events. The following is a summary of incoming resources during the years ended 5 April 2024 and 2023:
| Membership fees charged Gift aid on membership fees Swim club membership fees Event income Total incoming resources |
2024 18,120 2,945 3,631 35,910 60,606 |
2023 |
|---|---|---|
| 17,920 2,830 2,831 25,854 |
||
| 49,435 |
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report, continued For the year ended 5 April 2024
Financial review
Financial position
The following is a summary of key financial metrics for the years ended 5 April 2024 and 2023:
| Incoming resources Cost of generating funds Charitable expenditures Administrative expenses Net incoming/(outgoing) resources Unrestricted fund Designated fund Total reserves |
2024 60,606 (12,521) (29,851) (1,035) 17,199 64,719 17,015 81,734 |
2023 |
|---|---|---|
| 49,435 (11,712) (26,285) (877) |
||
| 10,561 | ||
| 56,209 8,326 |
||
| 64,535 |
Reserves policy
The Friends has unrestricted reserves at the end of the year of £64,719 and designated reserves of £17,015. These reserves are retained to provide future donations the school and to ensure smooth running of upcoming fundraising events. While there is no minimum reserve set out in the Memorandum and Articles of Association, on 19 April 2021 the council voted to maintain a £5,000 minimum reserve, including any designated funds.
Plans for future periods
The Friends council intends to continue to support the School to advance the moral, emotional, social and cultural well-being and educational experience of the pupils by funding wish list items across a wide range of school departments. It will continue sponsoring parent talks and hosting fundraising and social events that benefit the wider school and local community. In 2024, the Friends voted to add a new volunteer role of Outreach Coordinator who will work with the School to find ways for the Friends to support the school’s community outreach programmes in an effort to increase opportunities for pupils to widen their charity involvement within the local community.
Structure, governance and management
The Friends is a charitable company limited by guarantee and is a registered charity. The Charitable Company was established and is governed under the Memorandum and Articles of Association dated 8 April 1960 and last amended on 30 June 2013. The operational affairs are managed and administered by a Council consisting of trustees and nominated members who give their time freely and receive no remuneration for their role.
4
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report, continued For the year ended 5 April 2024
Trustees’ responsibilities
The trustees (who are also directors of The Friends of the Lady Eleanor Holles School for the purposes of company law) are responsible for preparing the Trustees’ Annual Report (including the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019 (FRS 102);
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make judgements and estimates that are reasonable and prudent;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5 April 2024.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 5 April 2024.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
Disclosure of information to the Independent Examiner
We, the directors of the charitable company who held office at the date of approval of these Financial Statements as set out above each confirm, so far as we are aware, that:
- there is no relevant information of which the charitable company’s independent examiner are unaware; and - we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the charitable company’s independent examiner are aware of that information.
We approve the Trustees' Annual Report in our capacity as company directors.
On behalf of the board
Christine Williams
Christine Williams, Trustee Date: 30 December 2024
5
Independent examiner’s report to the trustees of The Friends of The Lady Eleanor Holles School (‘the Company’)
I report to the charity trustees on my examination of the accounts of the Charitable Company for the year ended 5[th] April 2024.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by: Anne-Marie Botha
Date: 2 January 2025
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The Friends of the Lady Eleanor Holles School
Registered Charity No 275602 Company No 656009
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 5 APRIL 2024
| Note INCOMING RESOURCES FROM GENERATED FUNDS Subscriptions and donations 3 Gift Aid 3 Events income 3 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of generating funds 3 NET INCOMING RESOURCES BEFORE ADMINISTRATIVE EXPENDITURES AND CHARITABLE EXPENDITURES Administrative expenses Grants made 8 NET INCOMING RESOURCES RECONCILIATION OF FUNDS Total funds brought forward 9 Total funds carried forward 9 |
Unrestricted Funds Designated Funds 2024 2023 £ £ £ £ 18,120 - 18,120 17,920 2,945 - 2,945 2,830 21,188 18,353 39,541 28,685 |
|---|---|
| 42,253 18,353 60,606 49,435 9,270 3,252 12,521 11,712 |
|
| 32,983 15,101 48,084 37,722 1,035 - 1,035 877 23,438 6,412 29,851 26,285 |
|
| 8,510 8,689 17,199 32,076 56,209 8,326 64,535 53,975 64,719 17,015 81,734 64,535 |
7
The Friends of the Lady Eleanor Holles School
Registered Charity No 275602 Company No 656009
BALANCE SHEET AT 5 APRIL 2024
| Note CURRENT ASSETS Debtors 4 Bank balances and deposits Total current assets CURRENT LIABILITIES Creditors: Amounts falling due within 1 year 7 Total current liabilities NET CURRENT ASSETS RESERVES Unrestricted funds 10 Designated funds 10 Total Funds Balance at 5 April |
2024 32,007 75,332 107,339 25,604 25,604 81,735 64,719 17,015 81,735 |
2023 9,376 79,066 |
|---|---|---|
| 88,442 23,906 |
||
| 23,906 64,535 56,209 8,326 |
||
| 64,535 |
The financial statements were approved and authorized for issue by the Board on 30 December 2024 and signed on their behalf by:
Christine Williams
Christine Williams, Trustee
8
The Friends of the Lady Eleanor Holles School Notes to the financial statements For the year ended 5 April 2024
1. Statutory Information
The Friends of the Lady Eleanor Holles School (“the Charitable Company”) is a charitable company limited by guarantee registered in England and Wales. The Charitable Company’s registered office address is Hanworth Road, Hampton, TW12 3HF.
2. Accounting policies
Basis of preparing the financial statements
The financial statements of the Charitable Company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Charities Act 2011. The financial statements have been prepared under historical cost convention.
There were no material departure from that standard.
The principal accounting policies adopted in the preparation of the financial statements are set out below, have been consistently applied within the same accounts and have remained unchanged from the previous year.
Going Concern
The trustees assess whether the use of going concern is appropriate (i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charitable Company to continue as a going concern). The trustees make this assessment in respect of a period of at least one year from the date the financial statements are approved.
At the date of approval, the world appears to be returning to a pre-pandemic economic environment. Throughout the pandemic the Charitable Company has taken steps to ensure it could continue as a operate as a public benefit charity including maintaining a strong reserve position. The trustees believe that it is appropriate to continue to adopt the going concern basis of accounting in preparing the financial statements.
Cash flow exemption
The Charitable Company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102: the requirements of Section 7 Statement of Cash Flows.
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The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2024
Accounting policies, continued
Income
All income is recognized in the Statement of Financial Activities once the Charitable Company has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Membership subscriptions are treated as donations rather than as payment for goods or services. Donations do not provide any significant benefit to the donor in return for their payment other than the knowledge that the Charitable Company uses the gift to further its purposes.
Expenditure
Liabilities are recognized as expenditure as soon as there is a legal or constructive obligation committing the Charitable Company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and had been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The Charitable Company is exempt from taxation in respect of income received to the extent that such income is applies exclusively for charitable purposes. The Charitable Company is not exempt from Value Added Tax. Irrecoverable Value Added Tax is included in the cost of those items to which it relates.
Fund accounting
Restricted funds relate to amounts received which have been specified for a particular use by the donor.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Financial instruments
The Charitable Company has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognized at transaction value and subsequently measured at their settlement value.
Critical accounting estimated and areas of judgement
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Any estimates or assumptions that have a significant risk of causing material adjustment to the carrying amount of assets or liabilities within the next financial year are discussed below in subsequent notes to the financial statements.
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The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2024
3. Income from charitable activities and related expenditures
| Subscriptions and donations Gift aid on subscriptions Second hand uniform sales Quiz night Christmas Bazaar Cinema night Swim Club Towel sales Net incoming resources before administrative expenses and charitable contributions |
Generated funds Cost of generating funds Surplus £ £ £ 18,120 - 18,120 2,945 - 2,945 14,722 2,097 12,625 3,603 2,607 996 13,728 2,675 11,053 1,272 1,732 -460 3,631 1155 2,476 2,585 2,256 329 |
|---|---|
| 60,606 12,521 48,084 |
4. Debtors
Debtors of £32,007 as at 5 April 2024 related to donations, gift aid recoverable from HMRC, swim club membership fees and event revenue receivable. Debtors of £9,376 as at 5 April 2023 related to gift aid recoverable from HMRC and swim club membership fees.
5. Trustees’ remuneration and benefits
There were no trustees’ remuneration or other benefits for the year ended 5 April 2024 nor for the year ended 5 April 2023.
Expenses paid to the trustees during the year were £nil (2023: £nil).
6. Employees and directors
The average number of employees in the current and prior year was nil.
7. Creditors
| Item Payable for various educational equipment Accounts payable Total creditors |
2024 2023 £ £ 23,794 21,888 1,811 2,018 |
|---|---|
| 25,604 23,906 |
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The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2024
8. Analysis of grants
The following table shows the grants made during the year ended 5 April 2024. These amounts include both amounts paid during the financial years as well as those that remained payable as at 5 April 2024 and 2023:
| Item Various educational equipment Funding of school community events Total Grants Made |
2024 2023 £ £ 28,616 25,354 1,234 930 |
|---|---|
| 29,851 26,285 |
9. Administrative expenses
Administrative expenses are comprised of predominantly software and other service fees incurred during the financial year.
10. Reserves
Fund reconciliation:
| Unrestricted Designated - swim club Designated - second hand uniform Total unrestricted Unrestricted Designated - swim club Designated - second hand uniform Total unrestricted |
Balance at 6 April 2022 Income |
Cost of generating funds Grants Admin Expenses Balance at 5 April 2023 |
|---|---|---|
| 47,710 43,843 6,265 2,831 - 2,761 |
(9,974) (24,493) (877) 56,209 (770) - - 8,326 (969) (1,792) - - |
|
| 53,975 49,435 Balance at 6 April 2023 Income |
(11,712) (12,018) (877) 64,535 Cost of generating funds Grants Admin Expenses Balance at 5 April 2024 |
|
| 56,209 42,253 8,326 3,631 - 14,722 |
(9,270) (23,438) (1,035) 64,719 (1,155) - - 10,802 (2,097) (6,412) - 6,213 |
|
| 64,535 60,606 |
(12,521) (26,285) (1,035) 81,734 |
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The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2024
Reserves, continued
The presentation of the above table has been amended for 2023 to align with current year presentation. Admin expenses of £877 were included within Cost of Generating Funds but are now presented as Admin Expenses.
Fund description
Designated funds:
Swim Club profits include donations received from school parents, students and alumni in exchange for the use of the school’s swimming pool at designated times. The cost of supplying lifeguards for the sessions is covered by these donations and any remaining funds are designated towards grants related to purchase of swim and other sports equipment to enhance pupil engagement in sport.
Second hand uniform funds are monies generated from the sale of used school uniform donated to the Friends for resale and are designated to benefit the School library for the purchase of books, educational resources and general improvements.
Unrestricted Funds:
All funds remaining after setting aside designated funds are used at the general discretion of the Trustees.
11. Related Party Transactions
The School provides the Charitable Company with limited access to sports facilities, including the pool and tennis courts, free of charge. In turn, the Charitable Company generates fee revenue from school families in exchange for use of these facilities. The net profits from this arrangement form the designated swim club funds mentioned above.
There have been no other related party transactions in the year.