The Friends of the Lady Eleanor Holles School Limited
Company Number 00656009 Charity Commission Number 275602
Financial Statements for the Year Ended 5 April 2022
The Friends of the Lady Eleanor Holles School Table of Contents
For the year ended 5 April 2022
| Charity reference and administrative details | 2 |
|---|---|
| Trustees’ Annual Report | 3-4 |
| Trustees’ Responsibility Statement | 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9-12 |
1
The Friends of the Lady Eleanor Holles School Charity Reference and Administrative Details For the year ended 5 April 2022
Trustees
The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have served during the year and since the year end were as follows:
Pauline Law Selwyn Ho Harpreet Dhillon (appointed 10 January 2022) Christine Williams (appointed 25 March 2021) Maria Stoney (resigned 14 October 2021) Anthony Komedera (resigned 14 October 2021) Susan Webster (resigned 14 October 2021)
Registered Office
The Lady Eleanor Holles School Hanworth Road Hampton Middlesex TW12 3HF United Kingdom
Independent Examiner
Kiruba Mahadevan ACMA 18 Dickerage Road Kingston Upon Thames Surrey KT1 3SS
2
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report For the year ended 5 April 2022
The Trustees present their report and the audited financial statements of the charity for the year ended 5 April 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objectives and activities
The primary objective of The Friends of the Lady Eleanor Holles School (“the Friends” or ”the Charitable Company”) is to support the education of pupils at the Lady Eleanor Holles School (“the School”) by raising funds to advance their moral, emotional, social and cultural well-being. The Friends also host events to enhance the School’s community feel and provide enrichment opportunities for School parents as well as those from the local area.
A detailed review of the year's events and an explanation as to how these activities further the Charitable Company’s purposes for the public benefit is given below.
Public benefit statement
The Friends’ aims and achievements are set out within this report. The activities set out in this report have been undertaken to further the Charitable Company’s purpose for the public benefit. The Trustees have complied with the duty under Section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and the trustees have paid due regard to this guidance in deciding what activities the Charitable Company should undertake.
The Charitable Company is a registered charity and is able to demonstrate its fulfillment of the Public Benefit Criteria though its fundraising and charitable activities through the financial support it provides to enable children and their families to access opportunities at Lady Eleanor Holles School, thereby supporting education and enrichment for young people.
Achievements and performance
The Friends generate income from membership fees and from hosting events. The following is a summary of incoming resources during the years ended 5 April 2022 and 2021:
| Membership fees charged Gift aid on membership fees Swim club membership fees Event income Total incoming resources |
2022 17,420 2,872 6,271 29,924 56,487 |
2021 |
|---|---|---|
| 16,920 6,185 548 7,444 |
||
| 31,097 |
3
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report, continued For the year ended 5 April 2022
Achievements and performance, continued
The Friends were able to return to a more normal level of fundraising as the situation with the Covid 19 pandemic began to improve. This resulted in a year over year increase in incoming resources of £32,076.
Financial review
Financial position
The following is a summary of key financial metrics for the years ended 5 April 2022 and 2021:
| Incoming resources Cost of generating funds Charitable expenditures Administrative expenses Net incoming/(outgoing) resources Unrestricted fund Designated fund Total reserves |
2022 56,487 (10,551) (12,017) (1,842) 32,076 47,710 6,265 53,975 |
2021 |
|---|---|---|
| 31,097 (3,681) (94,407) (103) |
||
| (67,094) | ||
| 20,470 1,429 |
||
| 21,899 |
Reserves policy
The Friends has unrestricted reserves at the end of the year of £47,710 and designated reserves of £6,265. These reserves are retained in order to provide future donations the school and to ensure smooth running of upcoming fundraising events. While there is no minimum reserve set out in the Memorandum and Articles of Association, on 19 April 2021 the council voted to maintain a £5,000 minimum reserve, including any designated funds.
Plans for future periods
The Friends council intends to continue to support the School to advance the moral, emotional, social and cultural wellbeing and educational experience of the pupils by funding wish list items across a wide range of school departments. It also proposes to continue sponsoring parent talks and hosting fundraising and social events for the wider school and local community.
Structure, governance and management
The Friends is a charitable company limited by guarantee and is a registered charity. The Charitable Company was established and is governed under the Memorandum and Articles of Association dated 8 April 1960 and last amended on 30 June 2013. The operational affairs are managed and administered by a Council consisting of trustees and nominated members who give their time freely and receive no remuneration for their role.
4
The Friends of the Lady Eleanor Holles School Trustees’ Annual Report, continued For the year ended 5 April 2022
Trustees’ responsibilities
The trustees (who are also directors of The Friends of the Lady Eleanor Holles School for the purposes of company law) are responsible for preparing the Trustees’ Annual Report (including the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
make judgements and estimates that are reasonable and prudent;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5 April 2021.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 5 April 2021.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
Disclosure of information to the Independent Examiner
We, the directors of the charitable company who held office at the date of approval of these Financial Statements as set out above each confirm, so far as we are aware, that:
- there is no relevant information of which the charitable company’s independent examiner are unaware; and - we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the charitable company’s independent examiner are aware of that information.
We approve the Trustees' Annual Report in our capacity as company directors.
On behalf of the board
______ Christine Williams, Trustee Date: 5 January 2023
5
Independent examiner’s report to the trustees of The Friends of The Lady Eleanor Holles School (‘the Company’)
I report to the charity trustees on my examination of the accounts of the Charitable Company for the year ended 5[th] April 2022.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by:
Kiruba Mahadevan ACMA 18 Dickerage Road Kingston Upon Thames Surrey KT1 3SS
____ Date: 5 January 2023
6
The Friends of the Lady Eleanor Holles School
Registered Charity No 275602 Company No 656009
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2022
| Note Unrestricted Funds Designated Funds 2022 £ £ £ INCOMING RESOURCES FROM GENERATED FUNDS Subscriptions and donations 3 17,420 0 17,420 Gift Aid 3 2,872 0 2,872 Events income 3 24,343 11,852 36,195 TOTAL INCOMING RESOURCES 44,635 11,852 56,487 RESOURCES EXPENDED Costs of generating funds 3 7,476 3,076 10,551 NET INCOMING RESOURCES BEFORE ADMINISTRATIVE EXPENDITURES AND CHARITABLE EXPENDITURES 37,159 8,777 45,935 Administrative expenses 1,842 1,842 Grants made 8 8,077 3,941 12,017 NET INCOMING RESOURCES 27,240 4,836 32,076 RECONCILIATION OF FUNDS Total funds brought forward 9 20,470 1,429 21,899 Total funds carried forward 9 47,710 6,265 53,975 |
2021 £ 16,920 6,185 7,992 31,097 3,578 27,519 103 94,510 |
|---|---|
| (67,094) 88,993 21,899 |
7
The Friends of the Lady Eleanor Holles School
Registered Charity No 275602 Company No 656009
BALANCE SHEET AT 5 APRIL 2022
| Note CURRENT ASSETS Debtors 4 Bank balances and deposits Total current assets CURRENT LIABILITIES Creditors: Amounts falling due within 1 year 7 Total current liabilities NET CURRENT ASSETS RESERVES Unrestricted funds 10 Designated funds 10 Total Funds Balance at 5 April |
2022 3,570 60,001 63,571 9,596 9,596 53,975 47,710 6,265 53,975 |
2021 6,185 112,508 |
|---|---|---|
| 118,693 96,794 |
||
| 96,794 21,899 20,471 1,429 |
||
| 21,899 |
The financial statements were approved and authorized for issue by the Board on 5 January 2023 and signed on their behalf by:
________ Christine Williams, Trustee
8
The Friends of the Lady Eleanor Holles School Notes to the financial statements For the year ended 5 April 2022
1. Statutory Information
The Friends of the Lady Eleanor Holles School (“the Charitable Company”) is a charitable company limited by guarantee registered in England and Wales. The Charitable Company’s registered office address is Hanworth Road, Hampton, TW12 3HF.
2. Accounting policies
Basis of preparing the financial statements
The financial statements of the Charitable Company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Charities Act 2011. The financial statements have been prepared under historical cost convention.
There were no material departure from that standard.
The principal accounting policies adopted in the preparation of the financial statements are set out below, have been consistently applied within the same accounts and have remained unchanged from the previous year.
Going Concern
The trustees assess whether the use of going concern is appropriate (i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charitable Company to continue as a going concern). The trustees make this assessment in respect of a period of at least one year from the date the financial statements are approved.
At the date of approval, the world appears to be returning to a pre-pandemic economic environment. Throughout the pandemic the Charitable Company has taken steps to ensure it could continue as a operate as a public benefit charity including maintaining a strong reserve position. The trustees believe that it is appropriate to continue to adopt the going concern basis of accounting in preparing the financial statements.
Cash flow exemption
The Charitable Company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102: the requirements of Section 7 Statement of Cash Flows.
9
The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2022
Accounting policies, continued
Income
All income is recognized in the Statement of Financial Activities once the Charitable Company has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Membership subscriptions are treated as donations rather than as payment for goods or services. Donations do not provide any significant benefit to the donor in return for their payment other than the knowledge that the Charitable Company uses the gift to further its purposes.
Expenditure
Liabilities are recognized as expenditure as soon as there is a legal or constructive obligation committing the Charitable Company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and had been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The Charitable Company is exempt from taxation in respect of income received to the extent that such income is applies exclusively for charitable purposes. The Charitable Company is not exempt from Value Added Tax. Irrecoverable Value Added Tax is included in the cost of those items to which it relates.
Fund accounting
Restricted funds relate to amounts received which have been specified for a particular use by the donor.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Financial instruments
The Charitable Company has financial assets and liabilities of a find that qualify as basic financial instruments. Basic financial instruments are initially recognized at transaction value and subsequently measured at their settlement value.
Critical accounting estimated and areas of judgement
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Any estimates or assumptions that have a significant risk of causing material adjustment to the carrying amount of assets or liabilities within the next financial year are discussed below in subsequent notes to the financial statements.
10
The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2022
3. Income from charitable activities and related expenditures
| Subscriptions and donations Gift aid on subscriptions Second hand uniform sales Quiz night Christmas Fair Cheese and wine night Sweatshirt sales Swim Club Towel sales Net incoming resources before administrative expenses and charitable contributions |
Generated funds Cost of generating funds Surplus £ £ £ 17,420 - 17,420 2,872 - 2,872 5,581 1,641 3,941 3,332 1,791 1,541 14,251 2,018 12,233 740 330 410 1,757 - 1,757 6,271 1,435 4,836 4,263 3,336 927 |
|---|---|
| 56,487 10,551 45,935 |
.
4. Debtors
Debtors of £3,570 as at 5 April 2022 related to gift aid recoverable from HMRC and swim club membership fees. Debtors of £6,185 as at 5 April 2021 related to gift aid recoverable from HMRC.
5. Trustees’ remuneration and benefits
There were no trustees’ remuneration or other benefits for the year ended 5 April 2022 nor for the year ended 5 April 2021.
Expenses paid to the trustees during the year were £nil (2021: £nil).
6. Employees and directors
The average number of employees in the current and prior year was nil.
7. Creditors
| Item Payable for hall refurbishment Payable for various educational equipment Accounts payable Total creditors |
2022 2021 £ £ - 85,000 9,491 11,794 105 - |
|---|---|
| 9,596 96,794 |
11
The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2022
8. Analysis of grants
The following table shows the grants made during the year ended 5 April 2022:
| Item Grant for refurbishment of assembly halls Various educational equipment Community parent talks Total Grants Made |
2022 2021 £ £ - 85,000 12,017 9,390 - 120 |
|---|---|
| 12,017 94,510 |
9. Administrative expenses
Administrative expenses are comprised of predominantly software and other service fees incurred during the financial year.
10. Reserves
Fund reconciliation:
| Unrestricted Designated - swim club Designated - second hand uniform Total unrestricted Unrestricted Designated - swim club Designated - second hand uniform Total unrestricted |
Balance at 6 April 2020 Income |
Cost of generating funds Grants Balance at 5 April 2021 |
|---|---|---|
| 87,762 30,549 1,231 548 - - |
(3,331) (94,510) 20,470 (350) 1,429 - - - |
|
| 88,993 31,097 Balance at 6 April 2021 Income |
(3,681) (94,510) 21,899 Cost of generating funds Grants Balance at 5 April 2022 |
|
| 20,470 44,635 1,429 6,271 - 5,581 |
(9,318) (8,077) 47,710 (1,435) - 6,265 (1,641) (3,941) - |
|
| 21,899 56,487 |
(12,393) (12,017) 53,975 |
12
The Friends of the Lady Eleanor Holles School Notes to the financial statements, continued For the year ended 5 April 2022
Reserves, continued
Fund description
Designated funds:
Swim Club profits include donations received from school parents, students and alumni in exchange for the use of the school’s state of the art swimming pool at designated times. The cost of supplying lifeguards for the sessions is covered by these donations and any remaining funds are designated towards the purchase of swim and other sports equipment at the school’s discretion.
Second hand uniform funds are monies generated from the sale of used school uniform donated to the Friends for resale and are designated to benefit the School library for the purchase of books and general improvements.
Unrestricted Funds:
All funds remaining after setting aside designated funds are used at the general discretion of the Trustees.
11. Related Party Transactions
The School provides the Charitable Company with limited access to sports facilities, including the pool and tennis courts, free of charge. In turn, the Charitable Company generates fee revenue from school families in exchange for use of these facilities. The net profits from this arrangement form the designated swim club funds mentioned above.
There have been no other related party transactions in the year.
13