## **Trustees’ Annual Report**
## **For the period:**
|**From**|01-04-2025|**To**|31-03-2026|
|---|---|---|---|
||(period start date)||(period end date)|
|||||
|**Charity Name**||North Norfolk District 1stRural Scout Group||
|**Charity Registration Number**
(if registered - leave blank if excepted charity)||275585||
|**HQ Registration Number**||10015137||
## **Objectives and activities**
|**Summary of the purpose and**
**objects of the charity as set**
**out in its governing document**|The objectives of the charity are as a part of The Scout Association.
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values
**Integrity**– We act with integrity; we are honest, trustworthy and loyal
**Respect**– We have self-respect and respect for others
**Care**– We support others and take care of the world in which we live
**Belief -**We explore our faiths, beliefs and attitudes
**Co-operation**– We make a positive difference; we co-operate with
others and make friends
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the values of scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their promise|
|---|---|
|**Summary of the main**
**activities in relation to the**
**purpose and objects**|All sections run an active, exciting and progressive programme which
is demonstrated in the popularity of the Cubs, Scout and Explorer
sections and the group is grateful for their voluntary contribution to
scouting in the area.|
|**Statement confirming the**
**trustees have had regard to**
**the guidance issued by the**
**Charity Commission on**
**public benefit**|The Trustees confirm that the charity meets the Charity Commission’s
Public Benefit criteria under both the advancement of education and
the advancement of citizenship or community development headings.|
|||
|**_You may choose to include_**
**_further statements, where_**
**_relevant, about:_**
_Policy on grant making_|The trustees have been particularly successful in grant applications
and awards. Over £19k has been awarded to the group for new and
improved equipment so even greater activities can now be
accommodated.|
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Trustees’ Annual Report for the period 01.04.25 to 31.04.03.26
## **Achievements and performance**
|**Summary of the main**
**achievements of the charity**
**during the year** **identifying the**
**difference and impact the**
**charity’s work has made,**
**including on sustainability**|The group continues to be popular with young people of most age
ranges; however, we are struggling with young people at the 6-8 age
range, and the beaver section is temporarily suspended but we are
hopeful for a renewed start in late 26 early 27. The Cub Section is at
maximum capacity and Scout sections at over 30 scouts and has
reached a capacity point with the size of the current leadership team.
The new Explorer section has grown exponentially in its first year of
operating and exceeds our expectations. We have welcomed
additional adult leader support to both scouts and explorer sections,
however adult support remains our biggest challenge to the activities
on offer.
The trustees have continued to work hard in two focus areas:
1.
Grant applications
2.
Works to improve the grounds and buildings.|
|---|---|
|**_You may choose to include_**
**_further statements, where_**
**_relevant, about:_**
_Achievements against_
_objectives_
_Fundraising activities_
_Contribution made by_
_volunteers_
The group achieved the award of four significant grants.
£2k from the Uniformed Youth Fund as a start-up grant for the
explorer unit.
£7k from Norfolk Community Foundation for expedition equipment
for the explorer unit.
£10k from the Rural Business & Communities Project Fund to
increase our equipment inventory so we can offer scouting activities
to more young people.
In early 2026 the group heard that it had been successful in its bid
for grant monies to support the transition to green technology and the
installation of Solar Panels. Work to deliver this project is ongoing.
We held our ever-popular Quiz and Bingo fundraising evenings within
the reporting year, raising nearly £1000 from the two events.
The group wishes to express its grateful thanks to all volunteers who
support the running of the sections each week but there is one
volunteer to the trustee board that works tirelessly behind the scenes
delivering the many projects that the group undertakes to maintain
and improve the facilities on offer to our young people. Tim Revell
acts as our unofficial project manager, and his huge contribution
needs recognition.||
|**_You may choose to include_**
**_further statements, where_**
**_relevant, about:_**
_Achievements against_
_objectives_
_Fundraising activities_
_Contribution made by_
_volunteers_|The group achieved the award of four significant grants.
£2k from the Uniformed Youth Fund as a start-up grant for the
explorer unit.
£7k from Norfolk Community Foundation for expedition equipment
for the explorer unit.
£10k from the Rural Business & Communities Project Fund to
increase our equipment inventory so we can offer scouting activities
to more young people.
In early 2026 the group heard that it had been successful in its bid
for grant monies to support the transition to green technology and the
installation of Solar Panels. Work to deliver this project is ongoing.
We held our ever-popular Quiz and Bingo fundraising evenings within
the reporting year, raising nearly £1000 from the two events.
The group wishes to express its grateful thanks to all volunteers who
support the running of the sections each week but there is one
volunteer to the trustee board that works tirelessly behind the scenes
delivering the many projects that the group undertakes to maintain
and improve the facilities on offer to our young people. Tim Revell
acts as our unofficial project manager, and his huge contribution
needs recognition.|
## **Financial review**
|**Review of the financial**
**position**|The group finances have been well managed in a year that has seen
large transaction of both income and expenditure taking place due to
the grant awards, and with complicated criteria to follow for each one
grant.|
|---|---|
|**Policy on Reserves, why they**
**are held, and the amount of**
**reserves**|The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board considers
that the group should hold a sum equivalent to 12 months running
costs, circa £9000.
The Group held reserves of approximately £10000 against this at year
end. This is above the level required for operating expenses and
means the trustees are safeguarding monies in a sustainable way.|
|**Policy on Investments and**
**investment performance**|The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term|
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Trustees’ Annual Report for the period 01.04.25 to 31.04.03.26
||investments such as stocks and shares. The Group has therefore
adopted a low-risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies or
The Scout Association's Short Term Investment Service.
The Group Trustees regularly monitors the levels of bank balances,
and the interest rates received to ensure the group obtains maximum
value and income from its banking arrangements. Occasionally this
may involve using an account that requires a period of notice before
funds may be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy
to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.|
|---|---|
|**A description of the principal**
**risks**|Adopting the above policy ensures any risk to the finances of the
group are kept to a minimum and close scrutiny by the chair and
treasure ensure there is always sufficient funds to cover expenditure
including unexpected spend.|
## **Structure, governance and management**
|**Type of governing document**|The charity’s governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy
Organisation and Rules (POR) of The Scout Association.|
|---|---|
|**How the charity is constituted**|The charity is a trust established under its rules which are common to
all Scouts. It is constituted as an educational charity.|
|**Trustee selection methods**|The Trustees are appointed in accordance with the Policy
Organisation and Rules of The Scout Association.|
|**Policies and procedures for**
**the induction and training of**
**trustees**|All Trustees complete The Scout Association trustee and mandatory
learning within the first six months of joining the Trustee Board, they
also complete other Scout Association mandatory learning
periodically as required.|
|**Additional governance**
**arrangements**|The charity is managed by the Trustee Board, the members of which
are the “Charity Trustees”. As charity trustees they are responsible
for complying with legislation applicable to charities. This includes
the registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6 Trustees
(including 4 Ex-Officio Trustees, and no co-opted Trustees) and
meets 3 times a year. The Trustee Board is not supported by a
Board Administrator.
The Trustee Board exists to support the Leadership Teams in
meeting the responsibilities of their appointments and in supporting
them to run high-quality and safe programs that give young people
skills for life. The Trustee Board maintain appropriate governance
policies and oversight.
The Trustee Board is responsible for carrying out its purposes for
the public benefit, complying with the charity’s governing document
and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well
managed, risks are assessed and mitigated, buildings and
equipment are in good order, and everyone follows legal|
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Trustees’ Annual Report for the period 01.04.25 to 31.04.03.26
requirements and Scout Association Policy, Organisation & Rules.
This includes responsibility for:
- Promoting a positive image of Scouting in the community, as well as its development;
- Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;
- Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
- Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
- Ensuring that property is appropriately managed;
- Maintaining appropriate insurance of persons, property and equipment;
- Assisting in the recruitment of leaders and other adult support;
- Having an open and transparent selection process for the recruitment of Trustees;
- Appointing Advisors as required;
- Ensuring effective administration is in place to support the Trustee Board;
- Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
- Ensuring incidents are appropriately reported in line with regulation and policy;
- Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
- Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
- Ensuring compliance with Data Protection legislation;
- Acting as a responsible employer for any employees, who are effectively managed.
## **Plans for future periods**
**Plans for future Periods**
The trustee board is currently working hard to ensure the successful delivery of the solar panel project in 2026.
The trustees are actively planning further enhancements to the Mill HQ car park in 2027 with the support of reclaimed council infrastructure and it is hoped that this will be reported upon next year.
## **Reference and administration details**
|**Principal Address**|**Principal Address**|Old Mill
Old Mill Road
Roughton
Norfolk
NR11 8PE|Old Mill
Old Mill Road
Roughton
Norfolk
NR11 8PE|Old Mill
Old Mill Road
Roughton
Norfolk
NR11 8PE|
|---|---|---|---|---|
||||||
||**Names of the charity trustees who**
**manage the charity**||**Office (if any)**|**Dates acted if not for whole**
**year**|
|1|Alan Daniels||GroupChair||
|2|TonyDennis||GroupLead Volunteer||
|3|Peter Hill||GroupTreasurer||
|4|Steve Blatch||Scout Team Member||
|5|Tanya Revell||Cub Team Leader||
|6|PaddyBennett||Beaver Team Member||
|7|Jamie Sergeant||Explorer Team Leader||
Page 4
Trustees’ Annual Report for the period 01.04.25 to 31.04.03.26
8 Emma Broughton Trustee 9 10 11 12
## **Name and address of advisors**
**Type of advisor Name Address** Independent Examiner / Auditor Ally Burgess 14 Wells Avenue North Walsham Norfolk NR28 0TE
_Detail others_
## **Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:**
|**Signed on behalf of the charity’s**|**trustees by:**||
|---|---|---|
|**Signature**|||
|**Full name**|Alan Daniels||
|**Position held**|Chair of Trustee Board||
|**Date**|01 June 2026||
Page 5
Trustees’ Annual Report for the period 01.04.25 to 31.04.03.26
##
##
|||||Current|Year||Prevous yr|
|---|---|---|---|---|---|---|---|
||Unrestricted|||Restricted|Designated|||
||funds|||funds|funds|Total funds|Total funds|
|ecetps
angerowsa|nee|e||||||
|Donations, le acies and|similar||income|||||
|Membershipsubscriptions||||3091.50|2633.50|5725.00|6241.00|
|Subtotal||||3091.50|2633.50|5725.00|6241.00|
|Property
rent|||7426.00|||7426.00|8843.00|
|Uniform / badges|||82.40|||82.40|15.00|
|Subtotal|||7508.40|3091.50|2633.50|13233.40|15099.00|
|Activities||||||||
|Fundraising/donations|||5209.32|||5209.32|2100.32|
|Grants||||19000.00||19000.00|0.00|
|Other|||2244.95|||2244.95|1433.73|
|Subtotal|||7454.27|19000.00|0.00|26454.27|3534.05|
|Total GrossIncome||14962.67||22091.50|2633.50|39687.67|18633.05|
|Asset and investment||||||||
|sales, etc.|||0.00|0.00|0.00|0.00|0.00|
|Total receipts|214,962.67|||222,091.50|22,633.50|E39,687.67|E18,633.05|
||For|the year
from|the year
from|01/04/2025|To|31/03/2026||
|---|---|---|---|---|---|---|---|
|Receipts and payments||||||||
|||||Current|year||Prevous yr|
||Unrestricted|||Restricted|Designated|||
||funds|||funds|funds|Totai funds|Totai funds|
|Charitable Pa ments||||||||
|Waterand Sewerage|||713.00|||713.00|712.00|
|Electricity, Oil & Gas||2124.52||||2124.52|1882.06|
|Uniform and Badges|||901.10|||901.10|1180.73|
|Grounds maintenance|||246.50|||246.50|803.96|
|Youth programme|||213.50|||213.50|97.00|
|Materials and Equipment||23707.67||||23707.67|1712.45|
|Insurance||1754.98||||1754.98|1702.02|
|Repairs and renewals||1366.92||||1366.92|7116.52|
|business rates|||0.00|||0.00|221.45|
|Fire safety|||249.00|||249.00|400.33|
|Adult support and training|||346.00|||346.00|148.00|
|Sundries|||80.43|||80.43|345.95|
|Cleaning|||0.00|||0.00|34.71|
|Stationery|||153.60|||153.60|151.20|
|Capitation||4216.00||||4216.00|3872.00|
|Misc||1381.38||||1381.38|737.27|
|Cardnet Charges|||1.26|||1.26|51.38|
|Sub total||37455.86||0.00|0.00|37455.86|21169.03|
|Fundraising expenses||||||||
|General||||0.00|0.00|0.00|0.00|
|Sub total|||0.00|0.00|0.00|0.00|0.00|
|Total Gross||||||||
|Expenditure|237,455.86|||EO.OO|EO.OO|E37,455.86|E21,169.03|
|Net of||||||||
|receipts/(payments)||-22493.19||22091.50|2633.50|2231.81|11305.65|
|Transfers between||||||||
|funds|||0.00|0.00|0.00|0.00|0.00|
|Statement of assets|and liabilities|and liabilities|atthe|end|ofthe|year||
|---|---|---|---|---|---|---|---|
||||Current|Year|||Prevous yr|
|Unrestricted||Restricted||Designated||Totalfunds|Totalfunds|
|funds||funds||funds||||
|Cash funds||||||||
|Bank currentaccount||||||||
||5057.89|||||5057.89|4957.44|
|Bank deposit account|15003.08|||||15003.08|12790.83|
|Total cash funds|20060.97||0.00||0.00|20060.97|17748.27|
|Other monetary assets||||||||
|Tax claim||||||||
||0.00||0.00||0.00|0.00|0.00|
|Debts due from the||||||||
||0 00||0.00||0.00|0.00|0.00|
|Insurance claim||||||||
||0.00||0.00||0.00|0.00|0.00|
|Sub total|0.00||0.00||0.00|0.00|0.00|
|Investmentassets||||||||
|Investment property- detail||||||||
||0.00||0.00||0.00|0.00|0.00|
|Non monetary assets||||||||
|for charity's own use||||||||
|Badge stock|750.00|||||750.00||
|Other stock||||||||
|||||||0.00|0.00|
|Land & Buildings|0.00|424360.00|||0.00|424360.00|424360.00|
|Equipment, furniture etc||||||||
||0.00|31827.00|||0.00|31827.00|31827.00|
|Other||||||||
||0.00||0 00||0.00|0.00|0.00|
|Sub total|2750.00|2456|187.00||EO.OO|E456,937.OO|2456 187.00|
|Liabilities||||||||
|Accounts not yetpaid||||||||
||0.00||0.00||0.00|0.00|0.00|
|Expenses incurred but not||||||||
|invoiced|0.00||0.00||0.00|0.00|0.00|
|Other liabilities||||||||
||0.00||0.00||0.00|0.00|0.00|
|Sub total|0.00||0.00||0.00|0.00|0.00|
|Points of Note, Grants||||||||
|Received||||||||
|TSA Grant, Explorers|2000.00|||||||
|Norfolk Community||||||||
|Fund, Explorers|7000.00|||||||
|NCC North Norfolk Rural||||||||
|& Business Community||||||||
|Grant|10000.00|||||||
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