REGISTERED CHARITY NUMBER: 275561
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2022
for
Keynsham & District MENCAP Society
Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham Bristol BS31 1JU
Keynsham & District MENCAP Society
Contents of the Financial Statements for the Year Ended 31 March 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
Keynsham & District MENCAP Society
Report of the Trustees for the Year Ended 31 March 2022
RESERVES
The Society's reserves policy states that it proposes to maintain the charity's general reserve at a level equivalent to six months operational expenditure. In its report to the end of March 2020 the trustees proposed to suspend this policy stating - In view of the disruption to the Society's activities and income potential, caused by the Covid-19 pandemic, the trustees have reviewed this policy, until such time as the future becomes clearer . As we return to 'normal' the future remains uncertain, so for the time being this policy will remain in suspension.
The Society's property fund reserve has not been called upon to support activities during the Covid-19 pandemic, and remains intact to help finance the aspiration of the Society to acquire its own premises.
REPORT ON THE YEAR
The start of the financial year offered some hope for the re-opening of the Society's clubs, but as we now know this was to be a start/stop period when clubs were opened and then suspended for varying lengths of time. The Society's plans for members holidays were flexible thanks to holiday venues understanding, and proved successful as usual. The Society's trustees endeavoured to follow all guidance for safe operation of clubs and activities at all times, whilst offering the members entertaining and exciting offerings, and this proved challenging for members, volunteers and staff.
Our fundraising had to become ever more adaptable to make the most of opportunities available, and this proved fruitful; as can be seen from our income for the year.
Sadly, we would like to pay tribute to Kit Kettel, one of our trustees, who passed away during the year. Kit had been a long serving strength for MENCAP in Keynsham for many years.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
275561
Principal address
44 Bath Hill Keynsham BS31 1HG
Trustees
Ms L O'Brien Mr R Pocock Mr K Kettel Ms K Dawson Mr N Tomlins (appointed 23.9.21) Ms C Davis Mr A Marchant Ms S Davis (appointed 23.9.21) Ms L Jefferies (appointed 11.10.21) Mr N Leonard (appointed 13.12.21)
Page 1
Keynsham & District MENCAP Society
Report of the Trustees for the Year Ended 31 March 2022
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
A R Dicker FCA Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham Bristol BS31 1JU Approved by order of the board of trustees on .....10[th] June 2022........................................ and signed on its behalf by:
........................................................................ Mr R Pocock - Trustee
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Independent Examiner's Report to the Trustees of Keynsham & District MENCAP Society
Independent examiner's report to the trustees of Keynsham & District MENCAP Society
I report to the charity trustees on my examination of the accounts of Keynsham & District MENCAP Society (the Trust) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A R Dicker FCA Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham Bristol BS31 1JU
17/06/2022 Date: .............................................
Page 3
Keynsham & District MENCAP Society
Statement of Financial Activities for the Year Ended 31 March 2022
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations, grants, subscriptions and legacies 110,831 Investment income 2 136 Total 110,967 EXPENDITURE ON Raising funds and operating costs 3 93,787 NET INCOME/(EXPENDITURE) 17,180 RECONCILIATION OF FUNDS Total funds brought forward 159,237 TOTAL FUNDS CARRIED FORWARD 176,417 |
Restricted funds £ 93,284 - 93,284 85,469 7,815 37,351 45,166 |
31.3.22 Total funds £ 204,115 136 204,251 179,256 24,995 196,588 221,583 |
31.3.21 Total funds £ 108,001 500 108,501 110,311 (1,810) 198,398 196,588 |
|---|---|---|---|
The notes form part of these financial statements
Page 4
Keynsham & District MENCAP Society
Balance Sheet 31 March 2022
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 6 4,356 CURRENT ASSETS Debtors 7 9,077 Cash at bank and in hand 172,251 181,328 CREDITORS Amounts falling due within one year 8 (9,267) NET CURRENT ASSETS 172,061 TOTAL ASSETS LESS CURRENT LIABILITIES 176,417 ACCRUALS AND DEFERRED INCOME 9 - NET ASSETS 176,417 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ 12,139 1,200 51,592 52,792 (7,625) 45,167 57,306 (12,140) 45,166 |
31.3.22 Total funds £ 16,495 10,277 223,843 234,120 (16,892) 217,228 233,723 (12,140) 221,583 176,417 45,166 221,583 |
31.3.21 Total funds £ 22,646 17,092 191,676 208,768 (17,986) 190,782 213,428 (16,840) 196,588 159,237 37,351 196,588 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on .....10[th] June 2022 ........................................ and were signed on its behalf by:
............................................. Mr R Pocock - Trustee
The notes form part of these financial statements
Page 5
Keynsham & District MENCAP Society
Notes to the Financial Statements for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| Deposit account interest | 136 | 500 |
continued...
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Keynsham & District MENCAP Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
3. RAISING FUNDS AND OPERATING COSTS
Raising donations and legacies
| Staff costs Insurance Light and heat Telephone Postage and stationery Sundries Fundraising costs Holidays Activities Rent and hire charges Motor, travel & accommodation Training Refreshments Subscriptions Advertising Depreciation Support costs |
31.3.22 £ 80,769 3,199 1,126 2,852 4,212 731 8,438 18,159 16,074 26,122 4,326 1,908 1,204 1,499 1,595 6,151 891 179,256 |
31.3.21 £ 79,399 3,337 708 2,718 4,230 500 283 - 2,594 7,600 37 50 2 1,489 1 6,635 669 110,252 |
|---|---|---|
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations, grants, subscriptions and legacies 46,565 Investment income 500 Total 47,065 EXPENDITURE ON Raising funds and operating costs 26,212 NET INCOME/(EXPENDITURE) 20,853 RECONCILIATION OF FUNDS Total funds brought forward 138,384 |
Restricted funds £ 61,436 - 61,436 84,099 (22,663) 60,014 |
Total funds £ 108,001 500 108,501 110,311 (1,810) 198,398 |
|---|---|---|
continued...
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Keynsham & District MENCAP Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | - continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| funds | funds | funds | |||
| £ | £ | £ | |||
| TOTAL FUNDS CARRIED FORWARD | 159,237 | 37,351 | 196,588 | ||
| 6. | TANGIBLE FIXED ASSETS | ||||
| Plant and | Motor | Computer | |||
| machinery | vehicles | equipment | Totals | ||
| £ | £ | £ | £ | ||
| COST | |||||
| At 1 April 2021 and 31 March 2022 | 10,197 | 61,414 | 3,150 | 74,761 | |
| DEPRECIATION | |||||
| At 1 April 2021 | 9,066 | 40,052 | 2,997 | 52,115 | |
| Charge for year | 283 | 5,830 | 38 | 6,151 | |
| At 31 March 2022 | 9,349 | 45,882 | 3,035 | 58,266 | |
| NET BOOK VALUE | |||||
| At 31 March 2022 | 848 | 15,532 | 115 | 16,495 | |
| At 31 March 2021 | 1,131 | 21,362 | 153 | 22,646 | |
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.3.22 | 31.3.21 | ||||
| £ | £ | ||||
| Other debtors | 99 | 3,054 | |||
| Prepayments | 10,178 | 14,038 | |||
| 10,277 | 17,092 | ||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.3.22 | 31.3.21 | ||||
| £ | £ | ||||
| Trade creditors | 2,926 | 591 | |||
| Other creditors | 13,966 | 17,395 | |||
| 16,892 | 17,986 |
continued...
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Keynsham & District MENCAP Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
9. ACCRUALS AND DEFERRED INCOME
During 2016 the Charity purchased a new 17 seater wheelchair accessible minibus at a cost of £37,598. This was funded by a grant received from the Department For Transport. The vehicle is being depreciated at a rate of 12.5% of its cost per annum. The grant received is being treated as deferred income and will be recognised as income in the Statement of Financial Activities at an amount calculated to match the the annual costs of depreciation of the vehicle each year as set out below
| 31.3.22 | 31.3.21 | |
|---|---|---|
| £ | £ | |
| Grant received 2 November 2016 | 16,840 | 21,540 |
| Amount recognised as income in SOFA for the year | 4,700 | 4,700 |
| ----------- | ----------- | |
| Balance carried forward | 12,140 | 16,840 |
| ====== | ====== |
10. MOVEMENT IN FUNDS
| Unrestricted funds General fund Property Fund Restricted funds General fund - restricted Property fund -restricted TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds General fund - restricted TOTAL FUNDS |
At 1.4.21 £ 74,387 84,850 159,237 12,351 25,000 37,351 196,588 Incoming resources £ 110,967 93,284 204,251 |
Net movement At in funds 31.3.22 £ £ 17,180 91,567 - 84,850 17,180 176,417 7,815 20,166 - 25,000 7,815 45,166 24,995 221,583 Resources Movement expended in funds £ £ (93,787) 17,180 (85,469) 7,815 (179,256) 24,995 |
|---|---|---|
continued...
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Keynsham & District MENCAP Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Property Fund Restricted funds General fund - restricted Property fund -restricted TOTAL FUNDS |
At 1.4.20 £ 53,534 84,850 138,384 35,014 25,000 60,014 198,398 |
Net movement in funds £ 20,853 - 20,853 (22,663) - (22,663) (1,810) |
At 31.3.21 £ 74,387 84,850 159,237 12,351 25,000 37,351 196,588 |
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 47,065 | (26,212) | 20,853 |
| Restricted funds | |||
| General fund - restricted | 61,436 | (84,099) | (22,663) |
| TOTAL FUNDS | 108,501 | (110,311) | (1,810) |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | At | ||
| At 1.4.20 | in funds | 31.3.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 53,534 | 38,033 | 91,567 |
| Property Fund | 84,850 | - | 84,850 |
| 138,384 | 38,033 | 176,417 | |
| Restricted funds | |||
| General fund - restricted | 35,014 | (14,848) | 20,166 |
| Property fund -restricted | 25,000 | - | 25,000 |
| 60,014 | (14,848) | 45,166 | |
| TOTAL FUNDS | 198,398 | 23,185 | 221,583 |
continued...
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Keynsham & District MENCAP Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 158,032 | (119,999) | 38,033 |
| Restricted funds | |||
| General fund - restricted | 154,720 | (169,568) | (14,848) |
| TOTAL FUNDS | 312,752 | (289,567) | 23,185 |
| RELATED PARTY DISCLOSURES | |||
| There were no related party transactions for the year ended 31 March 2022. | |||
| SUMMARY OF FUNDS | |||
| Property | Other | Total funds | |
| £ | £ | £ | |
| Restricted funds | 25,000 | 20,166 | 45,166 |
| General funds | 84,850 | 91,567 | 176,417 |
| ----------- | ------------- | ------------- | |
| 109,850 | 111,733 | 221,583 | |
| ----------- | ------------- | ------------- |
11. RELATED PARTY DISCLOSURES
12. SUMMARY OF FUNDS
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Keynsham & District MENCAP Society
Detailed Statement of Financial Activities for the Year Ended 31 March 2022
| Detailed Statement of Financial Activities for the Year Ended 31 March 2022 |
||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations, grants, subscriptions and legacies | ||
| Grants received | 100,656 | 73,850 |
| Membership | 4,859 | 3,819 |
| Holidays | 22,870 | - |
| Sports club | 5,718 | 1,070 |
| Other income | - | 2,060 |
| Fundraising events | 15,190 | 9,869 |
| Sensations Gateway Club | 1,913 | 1,442 |
| Radstock Junior Gateway Club | 595 | 393 |
| Saturday Club | 1,670 | 1,214 |
| Musicman project | 1,842 | - |
| Club 25 income | 5,749 | 25 |
| Boccia Club | 792 | - |
| Social events and outings | 3,965 | - |
| Go Explore club subs | 2,284 | - |
| Donations | 36,012 | 14,259 |
| 204,115 | 108,001 | |
| Investment income | ||
| Deposit account interest | 136 | 500 |
| Total incoming resources | 204,251 | 108,501 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Wages | 80,769 | 79,399 |
| Insurance | 3,199 | 3,337 |
| Light and heat | 1,126 | 708 |
| Telephone | 2,852 | 2,718 |
| Postage and stationery | 4,212 | 4,230 |
| Sundries | 731 | 500 |
| Fundraising costs | 8,438 | 283 |
| Holidays | 18,159 | - |
| Activities | 16,074 | 2,594 |
| Rent and hire charges | 26,122 | 7,600 |
| Motor, travel & accommodation | 4,326 | 37 |
| Training | 1,908 | 50 |
| Refreshments | 1,204 | 2 |
| Subscriptions | 1,499 | 1,489 |
| Advertising | 1,595 | 1 |
| Plant and machinery | 283 | 377 |
| Motor vehicles | 5,830 | 6,207 |
| Computer equipment | 38 | 51 |
| 178,365 | 109,583 |
This page does not form part of the statutory financial statements
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Keynsham & District MENCAP Society
| Detailed Statement of | Financial Activities | Financial Activities | |||
|---|---|---|---|---|---|
| for the Year Ended 31 | March | 2022 | |||
| 31.3.22 | 31.3.21 | ||||
| £ | £ | ||||
| Raising donations and legacies | |||||
| Other trading activities | |||||
| Bad debts | - | 59 | |||
| Support costs | |||||
| Governance costs | |||||
| Independent Examiners fees | 600 | 600 | |||
| Bank charges | 291 | 69 | |||
| 891 | 669 | ||||
| Total resources expended | 179,256 | 110,311 | |||
| Net income/(expenditure) | 24,995 | (1,810) |
This page does not form part of the statutory financial statements
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