International Voluntary Service
(A Charity and Company Limited by Guarantee) Report and Financial Statements For the Year Ended 31[st] December 2022
Company Number: 01354951 Charity Registered in England & Wales: 275424 Charity Registered in Scotland: SC039585
International Voluntary Service
Contents
Reference and Administrative Information ............................................................................................ 3 Structure, Governance and Management .............................................................................................. 4 Objectives and Activities ......................................................................................................................... 4 Financial review ...................................................................................................................................... 9 Independent Examiner’s Report ........................................................................................................... 11 Statement of Financial Activities .......................................................................................................... 12 Balance Sheet ........................................................................................................................................ 13 Notes to the Accounts .......................................................................................................................... 14
September 1972 - IVS volunteers worked for up to six months to help the Ugandan Asians both at Stanstead as they arrived in the UK, and also at one of the reception centres – Greenham Common.
July 2022 – our member Steve Davies died. He had been a member of IVS staff for more than 30 years before he retired in 2007 as Southern Co-ordinator from his base at Old Hall, East Bergholt Suffolk.
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International Voluntary Service
Reference and Administrative Information
Company Registration: 0135495 Company Limited by Guarantee Charity Registrations: 275424 Registered in England and Wales SC039585 Registered in Scotland Registered office: International House 12 Constance Street London E16 2DQ Principle office address: Thorn House, 5 Rose Street, EDINBURGH EH2 2PR
Directors:
Current directors and those who served during the year Neil Alldred Elected 19 June 2021 Rosemary Hobday Elected 20 June 2020 Tim Marc Elected February 2008 Lorna Murphy Elected 20 June 2020 Retired 17 June 2023 Mohammad Rashid Appointed 10 February 2021 Richard Williams Appointed 24 January 2020 Gheorghe Zugravu Elected 17 June 2023 Kerry Hargadon Co-opted 17 June 2023 Paul Barrow Co-opted 19 June 2021 Retired 18 June 2022
Independent Examiner: Margaret Birse, MSc Cert.Acc(Open) CCFA CIPFA (affil) FCIE Tangram Accounting, 23 Clark Avenue, Linlithgow, EH49 7AP
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International Voluntary Service
The Directors present their report and the financial statements of the charity for the year ended 31 December 2022.
Structure, Governance and Management
International Voluntary Service (IVS) is a charity registered with the Charity Commission of England and Wales and with the Office of the Scottish Charity Regulator (OSCR) and a Company Limited by Guarantee in England. It was incorporated in 1978 with a Memorandum and Articles of Association as its governing document. IVS is the British Branch of the international volunteer network Service Civil International.
IVS is a membership organisation with individuals joining to take part in voluntary activities. At the Annual General Meeting each year, members elect individuals from amongst themselves to act as the Coordinating Council of the organisation, commonly referred to here as the Board of Directors. Others may be co-opted to the Board to fill vacancies between AGMs. The Board meets at least four times a year and is made up of the Chair; the Vice Chair; Treasurer; and an average of three other members in 2022. All trustees are given a copy of their roles and responsibilities which includes an overview of their legal obligations together with a copy of IVS’s Articles of Association.
The day-to-day running of the organisation is in the hands of staff responsible to the Board of Directors. Senior Staff attend Board meetings and provide feedback on the performance of IVS according to the strategic direction set by the Board. The Chair provides supervision and guidance to the Senior Staff. The running of the organisation is supported by members and volunteers, some of whom do much more than participate in the projects.
The overall objectives are translated into a strategic plan by the Board and its delivery is carried out by the staff team. At the AGM in 2020, members decided that, with the loss of the EU funding stream (due to Brexit), IVS should become a smaller organisation and utilise more the abilities of our members to run our programme. Even before that the Chair, Treasurer and Vice-Chair had formed an executive, Operations Committee, which meets in between meetings of the Trustees and assists staff in the day to day running of the organisation. Also reporting to the Board of Trustees are two groups of members: a Fundraising Group and a Finance Group.
Objectives and Activities
Principal Activity
The principal objects of the charity are to promote life-change in individuals and groups by enabling, organising and training people of all ages and backgrounds to carry out voluntary work with the aim of promoting peace, justice and understanding between people and nations.
Objectives
The Charity’s objectives are:
-
To afford opportunities by which men and women, in a spirit or friendship, international understanding and voluntary discipline, may, without regard to their race, religion, creed or politics, be encouraged and enabled to give to the community, either individually, or in groups, effective voluntary service in co-operation with local communities as well as other local national and international organisations, as a means of fostering greater confidence between peoples of different social, cultural, political or religious backgrounds by working, learning and living together with the following objects (and not otherwise); and for that purpose to provide a sound system of training for those wishing to give such service
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To assist those in need of help in the occasion of natural catastrophes.
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a) To relieve distress, poverty, sickness and disease;
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b) To provide and improve facilities for the well-being and recreation of the elderly or people with disabilities and of refugees;
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International Voluntary Service
- c) To provide and improve educational and recreational facilities for needy children and young people
In 2017 IVS signed up to the UN Sustainable Development Goals. Goal 13 urges us to “Take urgent action to combat climate change and its impacts…” Goal 16 is dedicated to the promotion of “peaceful and inclusive societies for sustainable development,…”
Our strategy for achieving these objectives is through short and long term volunteering projects in conjunction with partner organisations in various locations throughout Great Britain and overseas. Volunteers from across Great Britain meet, live and work with volunteers from our partners in over 80 countries in Europe and on other continents. Together, they carry out a wide range of meaningful activities in Britain and elsewhere in the world. In addition, the charity is also established to assist those affected by natural catastrophes, relieve poverty, provide facilities for the well being of the elderly, disabled and for refugees and to provide educational facilities for children and young people.
The Board have considered the Charity Commission guidance and believe that the organisation’s activities are wholly undertaken to further the charitable purposes for the public benefit.
Annual Report
IVS has been promoting the values of peace, justice and international understanding for over 90 years. As a part of Service Civil International, our volunteers travel across the world to cooperate with likeminded organisations to champion these values. Similarly, we welcome international volunteers to the UK.
On 24 February 2022, we woke to the news that Russia had invaded Ukraine, in an act of military aggression that was unthinkable just a few days before.
As a peace movement, SCI reacted with a statement against the war, in solidarity with the people of Ukraine and in support of peace movements and peace activists in Ukraine, Russia and internationally. IVS signed this statement along with 31 organisations that are part of the Service Civil International network.
The board of trustees of IVS sent messages of support to our partners in Ukraine offering help if they needed to access the British government scheme of Homes for Ukrainians, and received thanks and acknowledgement.
That was the beginning of a series of activities organised by SCI branches in reaction to these events.
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International Voluntary Service
We continue to think about how we can support Ukrainian refugees in Britain and how not to lose sight of our Russian and Belarusian partners. We have been able to offer visa support to a Russian volunteer on a longterm project in Britain.
On 9th May 2022 IVS contributed a booth to the International Volunteer Fair. It took place on this day to celebrate Europe Day and to launch the workcamp season. It was an online event in a game format where participants were able to meet and ask questions about SCI and the workcamps and a chance for volunteers in the movement to meet and have fun while all working across the globe. The event was a follow up to International Volunteer Day on 5[th ] December 2021 which was the first online event and was attended and aided on both occasions by IVS volunteer Paul Barrow. IVS staff member, Nuno Doria was also present.
On International Volunteer Day 5th December 2022 IVS contributed a short video of three members talking about what volunteering had meant for them and this was added to the SCI website, where branches thanked their volunteers in many different languages. https://ivsgb.org/international-volunteer-day-2022
Projects Volunteers and our Partners in 2022
There were two short term voluntary projects/workcamps in the UK this year:
Doune the Rabbit Hole is a music festival in the glorious ancient oak trees of the Stirlingshire countryside in Scotland. The tasks for volunteers involved working on the actual physical construction and deconstruction of the event. There was also some time for volunteers to enjoy the music and community at the festival. >Camp Kernow is a not-for-profit organisation which operates an award winning and innovative off-grid environmental adventure camp in Cornwall, reconnecting children with nature and inspiring sustainability through summer camp experiences.
Our partnership on long term projects with Camphill communities in Britain continued and, this year, long term projects managed by the Cyrenians in Scotland also hosted volunteers. In all, IVS provided visa support to 22 incoming prospective long term volunteers.
IVS sent 11 volunteers and received 9 volunteers on short term projects during 2022.
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International Voluntary Service
This was a gradual and careful re start after the Covid-19 pandemic as some of our previous partners had said that they wished to wait another year before running short term projects.
IVS Memories project: 90 years and counting!
We now have over 50 personal memories of volunteering with IVS since we started collecting memories in 2021 our 90th anniversary year. We are still keen to receive more recollections, large and small, recent or from many decades ago and to learn about the impact your experiences had on you personally and the project where you volunteered. You may have been a staff member, a volunteer member, or a work camp host – all experiences are valuable. We have a small team, Helen, Rosemary and Raj working on devising a plan to make sure these memories are not only archived, but also made accessible to as wide an audience as possible. With the help of Mark Allen, a volunteer who served in Locri, Italy in 1964 and featured in our December 2022 Newsletter, we are working on a promotional booklet to highlight some of these memories and the wonderful experiences of volunteering to create a culture of peace.
Please send your written or audio (if you prefer) and photographs (if you have them) to: memories@ivsgb.org A small selection of memories are already online at https://ivsgb.org/volunteer/ivs-memories/
The range of memories collected so far are varied; some with extensive experience of IVS and some with just a single activity. Nevertheless, the recurring theme is that IVS and the communities we have worked with over the years have changed lives, both volunteers and the communities supported.
During 2022 two stalwarts of IVS died. Diarmaid McGarrigle of Glebe House, Northern Ireland, died suddenly at the beginning of September a few months after retiring from 40 years service, firstly as a volunteer then as the Centre Manager for the Harmony Community Trust. which was co-founded by IVS and the local Rotary Clubs.
In July Steve Davies died. He and his wife Carole served as Field Officers in the Comoro Islands in the 1970s, but after a coup there relocated to the Leicester office of IVS. A major ambition coincided with re- organisation within IVS when he and Carole moved to Old Hall community as IVS devolved its Home organization and they became responsible for southern England. He retired in 2007. A memorial day was held at Old Hall in October, with 50 friends, family and IVS members present.
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International Voluntary Service
The Climate Coalition
IVS joined the Climate Coalition which represents over 100 organisations across the UK a couple of years ago. In September 2022 during Great Big Green week IVS members went to Old Hall in East Bergholt and helped to dig potatoes on their organic farmland.
Great Big Green week is the UK’s biggest celebration of community action to tackle climate change and protect nature, taking place nationwide.
Volunteers also joined a protest at Flatford Mill at the dumping of sewage by the water company and the polluting of the river Stour. Our volunteers, Miriam and Gheorghe took to the river towing a large mock turd!
50[th] Anniversary event British Asian Trust
IVS was invited to a commemoration marking the 50th Anniversary of the arrival of the British Asians from Uganda in the United Kingdom. Tim Marc represented IVS and attended the event hosted by with the King at Buckingham palace.
This event was organised by the British Asian Trust to remember that on 4th August 1972 some 60,000 Ugandan Asians were given 90 days’ notice to leave the country by former Ugandan President Idi Amin. Almost half of these arrived and settled in the UK. The first evacuation flight arrived in the UK 18th September 1972 carrying 193 passengers. https://ivsgb.org/ugandan-asians/asians-from-uganda/
IVS volunteers worked for up to six months to help the Ugandan Asians both at Stanstead as they arrived, and also at one of the reception centres at Greenham Common.
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International Voluntary Service
SCI’s Meetings
SCI Exchange Platform Meeting (EPM)
Our Programme Manager, Nuno Doria, was very happy to represent IVS at the EPM in Braives, Belgium from 10 to 16 October 2022. He wrote:” This was a very special occasion for the whole SCI movement, as after two years of online meetings due to the pandemic, one could feel the sheer energy amongst all the participants. It was also on a personal level a very special meeting as it was my first international meeting of SCI since I joined the ICM of 2005 in Switzerland.”
Fund Raising Group
IVS is back out of the semi-hibernation forced on us by the pandemic, but our finances need support. We know many of you have had personal involvement working as a volunteer through IVS, meeting people from other backgrounds, learning of our differences and our similarities! We hope you are willing to help others have the sort of experience you gained by helping us provide IVS with a strong and continuing financial base. Many thanks to those who have donated to IVS over this last year.
Closer working with Volunteer Action for Peace
Volunteer Action for Peace (VAP), like IVS, exchanges volunteers with like-minded organisations in other countries. These volunteers take part in rewarding community projects and participate in an exciting cultural exchange with people from around the globe.
A discussion paper was circulated proposing a closer working relationship between IVS and VAP. Each organisation has an observer at the other’s Board Meetings. This year we are sharing a member of staff. The two organisations have overlapping networks of partners overseas and different project partners in Britain.
Financial review
2022 opened following a year in which we brought forward a small net surplus in restricted funds and there was a modest surplus of unrestricted funds. IVS is seeking to improve this situation in a number of ways by seeking additional, unrestricted, funds.
Compared with the pre 2020 situation, reducing our expenditure drawn from general, unrestricted, funds, reported total income during 2022 was £ 29,741 {£37,344 in 2021} all of which was unrestricted in 2022. Reported Expenditure was £ 17,043{£16,499 in 2021}, of which £527 was drawn from restricted, Erasmus+ funds, resulting in an overall surplus of £12,365 {2021: surplus of £20,627 after consideration of exchange gains and losses}. Provision had been made in previous years for the Erasmus+ restricted expenditure, so funds held as at 31 December 2022 amount to £22,221 {2021: £9,856}
IVS is mainly supported by a combination of grants, trusts, donations, and membership that includes subscriptions, registration fees and donations. Thanks are due to all funders who supported IVS in 2022.
Reserves policy
In 2016 the Board of IVS reviewed its reserves policy for unrestricted funds, not committed or invested in tangible fixed assets (the 'free reserves'). Through regular monitoring and comparison of cash-flow with projections it was felt that £30,000 remains sufficient. At present rates of expenditure this is equivalent to six – twelve months of the annual resources expended. At this level the Board felt that the charity would be able to meet its commitment to the running of voluntary projects as well as its obligations to its employees even in the event of a significant drop in funding.
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International Voluntary Service Participation in the Erasmus + progrnmme until Brexit in 2020 meant that some of the related expenditure is not relmbursed until 12- 15 months after the event, when the final report has been approved. This strained our reserves. It Is taking several years for IVS to transitK>n to a smaller organlsation, and it could be a little longer before 5 'free reserves. can be built back up to the level approwiate forthe annual expendlture then being incurred. However, we are making pro8ress. and from the NltIOn in 2019 where IVS held1£26,3531 that is a negative unrestrlcted fund balance of £26.353 we now hold a balance of £20.799 in unrestricted funds. This has been achieved through appropriate cost redurtion and go(*1 management of the resources available to the tharitv. Rlsks revlew The major risks to which IVS Is exposed (pre Covid 191 are set out In Its rbk regkster. The Impact and Ilkellhood of these have been documented together with action plans to address or mitigate each identified risk. In the second half of 2016. IVS staff undertook a comprehensive analysis and review of all risk5 facing IVS which was consbdered at the October Board. Covld-19 represented a significant external risk to funding which Impacted on IVS'S programme of short-term voluntary exchange projects in both 2020 and 2021. The 8oard of Trustees Is responslble for revlewln8 the risk re8lster In Its entlrety annually. Rlsk5 are categortsed as strate8lc, operatlonal. flnanclal and re8ulatory. IVS stsff have also worked hard to document all worklng practlces where rlsk has been assessed as high, especialty those concernln8 pollcy and procedures around volunteers and young people. SrAall Companies Provisions This report been prepared in accordance with the plS1on$ In Part 15 of the Companles Act 2006 applicable to companles subleci to the small ¢ompanles' reglme. Approved by the Board and Sl8ned on behalf of the Board.. Date: * August 2023 Rosemary Hobday Directo ee Page 10 of 23
Intematlonal Voluntary Service Independent Examinerfs Report Independent Examlnerfs Report To the Trustees of Intemational Voluntary Senii I report on the Annual Report and Accounts forthe year ended 31 December 2022 Responsibllltles and Basls of Report As the trustees of the Company land also its directors forthe purposes of company lawl you are responsible for the preparation of the accounts In accordance wfth the reouirements of the Charitles and Trustee Investment Iscotlandl Act 2LK151'the 25 ACVI. the Charrties Accounts (Scotlandl Regulations 2006 las amended) and the Companies Act 26 Ilhe 2(XJ6 Act'l. You are satlsfied that the accounts of the Company are not requlred by charfty or company law to be audited and have chosen instead to have an independent examination. Havln8 Satisfied myself that the accounts of the Company Jre not required to be audlted under Part 16 of the 26 Act and are eligible for Independent examlnatlon, I report In respect of my examination of the Companvs accounts carried out under section 44111 I tl of the 2005 Act and section 145 of the Charilies Act 20111'the 2011 Arfl. In carrying out my examination I have followed the requlrements of Regulatlon 11 of the Charltles Accounts (scotnd) Re8ulatlons 2006 las amended) and the Dirertk>ns 8lven by the Charity Comrnlsslon under sectlon 14515llbl of the 2011 Act Ex*mlntei St•tem¢rrt Slnce the Company Ls requlred by company law to prepare Its accounts on an accrua15 bas15 and Is reglstered as a charlty in Scotland your examlner must be a member of a body Ibted In Regulatlon 11121 of the Charitles Accounts Iscotlandl Re8ulation$ 26 las amended). l Can confirm that l am quallfied to undertake the examlnatlon because l am a re8iStered full member of ACIE whlch Is one of the Ilsted bodles. Examlnerfs Statement I conflm) that no matters have come to my attentlon In conneclion wlth the examlnatlon 8fvln8 me cause to belleve that In any materlal respect: accountin8 records were kept as requlred by sectk>n 386 of the 2(M)6 Act and Re8ulatlon 4 of the 2C(16 Accounts Regulatlons: or 2. the accounts do not accord with those records wlth the a¢countln8 requlrements of Regulatlon 8 of the Charfties Accounts (Scotlandl Regulation$ 2(16- or 3. the accounts do not comply wlth the accountin8 requirements of sectbon 396 of the 2006 Act other than any requirement that the accounts glve a 'true and fair view which is not matter consldered as part of an Independent examlnatknn. or 4. the account5 have not been prepared in accordance with the methods and prlnclples of the Statement of Recommended Prartice for accountlnB and reporting by charities lapplicable to charities preparlng thelr accounts In accordance wlth the Flnènclal Reportln8 Standard applkable in the UK and RepublK of Ireland IFRS 10211. I have no concems and have come across no matters In connectlon wlth the examlnatk>n to whlch attention should be drawn In thls report In orderto enable a proper understsndlng of the accounts to be reached. Signed.. Name: Margaret Birse Relevant profes I qualrfkatlonlsl or membership of professlonal ly)dles {If any): CCFA CIPFA (Affill FCIE Address: 23 aark Avenue. LlnlSth8ow, EH49 7AP Date: 31 August 2023 Page 11 of 23
International Voluntary Service
Financial Statements
Statement of Financial Activities
(Incorporating Income and Expenditure Account) For the Year Ended 31 December 2022
| 2022 | 2022 | 2021 | 2021 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| Note | £ | £ | £ | £ | £ | £ | ||||||
| Income and Endowments from: | 6 | |||||||||||
| Donations and Legacies | 25,014 | 25,014 | 21,658 | 3,000 | 24,658 | |||||||
| Charitable Activities | - | |||||||||||
| Erasmus +(The Awakening) | - | - | - | - | 1,490 | 1,490 | ||||||
| Erasmus + otherprogrammes | - | - | - | - | (513) | (513) | ||||||
| Other volunteerplacement | 4,712 | - | 4,712 | 11,693 | - | 11,693 | ||||||
| Investments | 15 | 15 | 16 | - | 16 | |||||||
| Total Income | 29,741 | - | 29,741 | 33,367 | 3,977 | 37,344 | ||||||
| Expenditure | 7 | |||||||||||
| RaisingFunds | 523 | 523 | 3,817 | - | 3,817 | |||||||
| Charitable Activities | - | |||||||||||
| Erasmus +(The Awakening) | 527 | 527 | 705 | - | 705 | |||||||
| Erasmus + otherprogrammes | - | 705 | - | 705 | ||||||||
| Other volunteerplacement | 15,993 | 15,993 | 11,272 | - | 11,272 | |||||||
| Total Expenditure | 16,516 | 527 | 17,043 | 16,499 | - | 16,499 | ||||||
| Gains/(Losses)on Investment Assets | (65) | (65) | (248) | - | (248) | |||||||
| Net Income/(Expenditure) | 13,160 | (527) | 12,633 | 16,620 | 3,977 | 20,597 | ||||||
| Transfers between funds | (390) | 390 | - | - | - | - | ||||||
| Other recognisedgains/losses | ||||||||||||
| Gains/(Losses) in Currency transactions |
(268) | (268) | (25) | 55 | 30 | |||||||
| Net Movement of Funds | 12,770 | (405) | 12,365 | 16,595 | 4,032 | 20,627 | ||||||
| Reconciliation of Funds | 18 | |||||||||||
| Total Funds Brought Forward | 8,029 | 1,827 | 9,856 | (8,566) | (2,205) | (10,771) | ||||||
| Total Funds Carried Forward | 20,799 | 1,422 | 22,221 | 8,029 | 1,827 | 9,856 |
The notes on pages 14 to 23 form part of these financial statements
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International Voluntary Service Financial Statements Balance Sheet As at 31 December 2022 Funth Flx•dAss•ts Tan£ible Flxed Sets Investrnents Tot•1 FIK•dA¥Mts L345 LJ45 410 L4JO 345 Debtors Cash at Bank & In Hand Totsl Cwr•nt A•Mts zn4 1734 791 9n JL7Cfj 29,111 •XM7 SY Credltors,. Amounts l•llln¥dut In I year Accru•ls D•f•rt•d Incom• othereteoltors TWI $hortT•rni Ibblllll LIO) )) 1481S 8JS N•tCurrtrfAu•ts 7¢)tlA•Mtsi•u CmrtWbllblS•1 619 79> CY•dltaiA'. arnountsfalllngdue afterrnorn th•n l year Pn¥vlsl•nforM•bllStb•i T4)tsl N•tAu•tsllUabllltI1 For the year endlng 31st December 2022 the Company was entltled to exemptlon from •udh under sectlon 477 of the Companles Act 2006 relin8 to small companies. The members have not requlred the company to obtsin an audlt of Its accounts for the year In questlon In accordance wbth sectlon 476. The directors acknowledge their resw>n5ibilitie5 for complyin8 With the requirements of the Att with Te5pect to accountin8 records and the preparation of accounts. These accounts have been prepared in accordance with the wNisions applicable to companres subject to the small tornpanies, regime. The financial statements were approved by the Board on August 2023 Sig on their behalf Rlchard William5 (TrusteelDirectorl Page 13 of 23
International Voluntary Service
Financial Statements
Notes to the Accounts
1. Basis of Preparation
Basis of Accounting and Assessment of Going Concern
The financial statements have been prepared in under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. They have been prepared in accordance with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005, the Charities and Accounts (Scotland) regulations 2006 (as amended), the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) and the requirements of the SORP ‘Accounting and Reporting by Charities: Statement of Recommended Practice for charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) 2[nd] Edition, released October 2019, effective 1 January 2019
The charity constitutes a public benefit entity as defined by FRS102
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
2. Accounting Policies
a. Income
Recognition of Income
Income is recognised in the Statement of Financial Activities (SoFA) when:
-
The charity becomes entitled to the resources;
-
It is more likely than not that the trustees will receive the resources; and
Offsetting
- The monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.
Grants and Donations Grants and donations are only included in the SoFA when the general income recognition criteria are met. Legacies Legacies are included in the SoFA when receipt is probable, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.
Tax reclaims on donations and gifts Performance Related Grants
Gift Aid receivable is included as income when the charity holds a valid declaration from the donor. Gift Aid is considered to be part of a gift and is treated as an addition to the same fund as the initial donation, unless otherwise specified at the time of the donation or appeal. Income from performance related grants is only included in the SoFA once the charity has met any performance related conditions.
This is a change from the prior year accounts, and the prior year accounts have been re-stated as a result.
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Financial Statements
| Donated Goods | Donated goods are measured at fair value (the amount for which the asset could be exchanged) |
|---|---|
| unless impractical to do so. | |
| Goods donated for on-going use by the charity are recognised as tangible fixed assets and | |
| included in the SoFA as incoming resources when receivable. | |
| Gifts in kind for use by the charity are included in the SoFA as income from donations when | |
| receivable. | |
| Support Costs | The charity has incurred expenditure on support costs. However, as the charity has chosen to |
| report its income and expenditure on a ‘natural category’ basis, as a small charity, the support | |
| costs have not been apportioned to different activities. | |
| Volunteer Help | The value of voluntary help is not included in the accounts but is described in the Trustees’ |
| Annual Report. | |
| b. Expenditure and Liabilities |
|
| Liability recognition | Liabilities are recognised where it is more likely than not that there is a legal or constructive |
| obligation committing the charity to pay out resources and the amount of the obligation can be | |
| measured with reasonable certainty. | |
| Governance Costs | Governance costs comprise those costs which involve public accountability of the charity, its |
| compliance with regulation and good practice. | |
| Redundancy Costs | The charity made no redundancy payments during the reporting period. |
| Deferred Income | No material item of deferred income has been included in the accounts. |
| Creditors | The charity has creditors when are measured at settlement amounts less any trade discounts. |
| Basic Financial Instruments | The charity accounts for basic financial instruments on recognition as given in para. 10.7 |
| FRS102 SORP. Subsequent measurement is as given in paras. 11.17 to 11.19, FRS102 SORP. | |
| Pensions | The charity operates a defined contribution pension scheme. Contributions are charged to the |
| SoFA as they become payable in accordance with the rules of the scheme. | |
| c. Assets |
|
| Tangible Fixed | These are capitalised if they can be used for more than one year and cost at least £500 |
| Assets for | They are initially valued at cost and the value given in the balance sheet is cost less |
| depreciation. | |
| use by the charity | Depreciation is calculated on a straight line basis to write off the cost of the asset over its useful |
| life. | |
| The depreciation rate used is: Office equipment and furniture: 25% per annum | |
| Fixed Asset Investments | Listed investments are stated at market value at the balance sheet date. Gains and losses on |
| revaluation or disposal are recognised in aggregate in the Statement of Financial Activities and |
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Financial Statements
includes any realised or unrealised losses on the sale of investments and any gain or loss resulting from the revaluing investments to market value at the year-end. Debtors Debtors, including trade debtors, are measured on initial recognition at settlement amount after any trade discount. Subsequently they are measured at the cash or other consideration expected to be received.
d. Fund Accounting Unrestricted Funds Unrestricted Funds are grants, donations and other incoming resources received or generated for the charitable purposes of the organisation. They can be used at the discretion of the trustees for any of the charity’s purposes. Designated Funds Designated Funds are unrestricted funds of the charity which have been earmarked or set aside by the trustees for particular purposes. Restricted Funds Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund held by the charity is included in note 16 and note 17
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Financial Statements
3. Analysis of Income
----- Start of picture text -----
2022 2021
Unrestricted Restricted Total Unrestricted Restricted Total
£ £ £ £ £ £
Donations and Legacies
Donations 20,429 - 20,429 17,528 3,000 20,528
Legacies - - - 450 - 450
Grants - - - - - -
Memberships 4,585 - 4,585 3,146 - 3,146
Gift Aid - - - 534 - 534
Total Donations & Legacies 25,014 - 25,014 21,658 3,000 24,658
Charitable Activity
Volunteering Programmes - - - 2,530 977 3,507
Fees & Other income 4,712 4,712 9,163 - 9,163
Total Charitable Activity 4,712 - 4,712 11,693 977 12,670
Investment Income
Interest & Dividends 15 15 16 - 16
Total Investment Income 15 - 15 16 - 16
Other Income - - - -
Total Income 29,741 - 29,741 33,367 3,977 37,344
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International Voluntary Service
Financial Statements
4. Analysis of Expenditure
| Analysis of Expenditure | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2022 | 2021 | |||||||||||
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| £ | £ | £ | £ | £ | £ | |||||||
| Raising Funds | ||||||||||||
| Cost of FundraisingPlatforms | 354 | 354 | - | - | - | |||||||
| Fundraising& Publicity | 169 | 169 | 2,280 | - | 2,280 | |||||||
| Total Costs of Raising Funds | 523 | - | 523 | 2,280 | - | 2,280 | ||||||
| Charitable Activities | ||||||||||||
| Bank Charges & interest | 96 | - | 96 | 128 | - | 128 | ||||||
| Insurance | 479 | - | 479 | 392 | - | 392 | ||||||
| VoluntaryProjects | - | 527 | 527 | - | - | - | ||||||
| Salaries | - | - | - | 4,501 | - | 4,501 | ||||||
| Consultant Fees | 7,399 | - | 7,399 | - | - | - | ||||||
| Rent | 3,810 | - | 3,810 | 3,860 | - | 3,860 | ||||||
| Office Costs | 793 | - | 793 | 843 | - | 843 | ||||||
| Book-keeping&payroll Admin | 494 | - | 494 | 1,469 | - | 1,469 | ||||||
| Other Professional Fees | 198 | - | 198 | 108 | - | 108 | ||||||
| International Representation | 1,624 | - | 1,624 | 1,968 | - | 1,968 | ||||||
| IE Fees | 1,100 | - | 1,100 | 950 | - | 950 | ||||||
| Total Charitable Activity Expenditure | 15,993 | 527 | 16,520 | 14,219 | - | 14,219 | ||||||
| Total Expenditure | 16,516 | 527 | 17,043 | 16,499 | - | 16,499 |
5. Remuneration for Independent Examiner
| 2022 | 2021 | |||
|---|---|---|---|---|
| £ | £ | |||
| Independent Examination Fee | 650 | 600 | ||
| Preparation Fee | 450 | 350 | ||
| Total | 1,100 | 950 |
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International Voluntary Service
Financial Statements
6. Analysis of Staff Numbers and Costs
| Analysis of Staff Numbers and Costs | ||||
|---|---|---|---|---|
| 2022 | 2021 | |||
| £ | £ | |||
| Salaries | - | 4,350 | ||
| Employer's NI Contribution | - | - | ||
| Pension Costs | - | 151 | ||
| - | 4,501 | |||
| Number of staff employed | ||||
| - | 1 |
No staff were employed in 2022 and therefore no member of staff was paid over £60,000
7. Trustee Remuneration and Expenses
No trustee received any form of remuneration (2021: nil)
No expenses were paid to directors as travel and associated expenses (2021: £108 paid to 1 director)
8. Related Party Transactions
During the year donations totalling £14,652 were provided to the charity by trustees. (2021: £11,297) Richard Williams made an interest free loan of £6,000 in 2019. This remains outstanding at the year-end 31/12/2022 No adjustment has been made to take account of the time value of the donation, as it is due to be repaid on demand
9. Tangible Fixed Assets
| Office Equipment | ||
|---|---|---|
| £ | ||
| Cost | ||
| At 1 January2022 | 1,429 | |
| Additions | - | |
| 1,429 | ||
| Depreciation | ||
| At 1 January2022 | 1,429 | |
| Charge for theyear | - | |
| 1,429 | ||
| Net Book Value | ||
| At 31 December 2022 | - | |
| At 31 December 2021 | - |
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International Voluntary Service
Financial Statements
10. Fixed Asset Investments
| Fixed Asset Investments | ||
|---|---|---|
| Listed Investments | ||
| £ | ||
| CarryingFair Value | ||
| At 1 January2022 | 1,410 | |
| Additions | - | |
| Disposals | ||
| Revaluations | (65) | |
| At 31 December 2022 | 1,345 |
11. Debtors
| Debtors | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2022 | 2021 | |||||||||||
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| £ | £ | £ | £ | £ | £ | |||||||
| IVS VolunteeringProgs | 2,734 | 2,734 | 1,863 | - | 1,863 | |||||||
| Gift Aid | - | - | - | - | ||||||||
| Total Debtors | 2,734 | - | 2,734 | 1,863 | - | 1,863 |
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International Voluntary Service
Financial Statements
12. Creditors
| Creditors | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Amounts falling due within | 2022 | 2021 | ||||||||||
| 1year | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||
| Accruals | £ | £ | £ | £ | £ | £ | ||||||
| SCI | - | - | - | - | ||||||||
| HMRC PAYE | - | - | - | - | ||||||||
| Pension | - | - | - | - | ||||||||
| Trustee travel | - | - | - | - | ||||||||
| Accounts & IE | 1,100 | 1,100 | 950 | - | 950 | |||||||
| Total Accruals | 1,100 | - | 1,100 | 950 | - | 950 | ||||||
| Other creditors | ||||||||||||
| Erasmus Partners owed | 4,904 | 4,904 | - | 18,815 | 18,815 | |||||||
| ESC Sendingfees owed | - | - | - | - | ||||||||
| Funder owed | - | - | - | - | ||||||||
| Total Other creditors | - | 4,904 | 4,904 | - | 18,815 | 18,815 | ||||||
| Deferred Income | 8,500 | 8,500 | ||||||||||
| Total Short Term Liabilities | 1,100 | 4,904 | 6,004 | 950 | 27,315 | 28,265 | ||||||
| Amounts falling due after | 2022 | 2021 | ||||||||||
| 1year | Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||
| £ | £ | £ | £ | £ | £ | |||||||
| Loan | 6,000 | 6,000 | 6,000 | - | 6,000 | |||||||
| Total longer term creditors | 6,000 | - | 6,000 | 6,000 | - | 6,000 |
13. Deferred Income
Income is deferred when the charity does not have full entitlement to the grant. The grants here are Performance Related Grants and are deferred until the appropriate performance has been achieved.
| 2022 | 2022 | 2021 | 2021 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| £ | £ | £ | £ | £ | £ | |||||||
| OpeningBalance | - | 8,500 | 8,500 | - | 9,990 | 9,990 | ||||||
| Amount Released to income | - | - | (1,490) | (1,490) | ||||||||
| Amount returned to funder | (7,967) | (7,967) | - | - | - | |||||||
| Closing Balance | - | 533 | 533 | - | 8,500 | 8,500 |
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International Voluntary Service
Financial Statements
14. Contingent Asset
IVS received notification of the grant of probate in relation to a very generous legacy where the charity is a beneficiary, on 8[th] June 2023. The conditions allowing recognition of the legacy in the 2022 accounts. An interim payment from the legacy was made to the charity on 31[st] July 2023 of £100,000.
15. Movement of Funds
| Opening Balance at 1/1/2021 |
Income | Expenditure | Gains/ (Losses) |
Transfers | Closing balance at 31/12/21 |
Income | Expenditure | Gains/ (Losses) |
Transfers | Closing balance at 31/12/22 |
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Restricted Funds | ||||||||||||||||||||||
| CommunityJobs Scotland | - | - | - | - | - | - | ||||||||||||||||
| Erasmus + Projects | ||||||||||||||||||||||
| Moldova | (468) | - | - | 42 | - | (426) | (42) | (468) | ||||||||||||||
| Madiera | (469) | 31 | - | 48 | - | (390) | - | 390 | - | |||||||||||||
| Go East | 765 | - | - | (127) | - | 638 | (108) | 530 | ||||||||||||||
| Lets Circus | 93 | (544) | - | (404) | - | (855) | (5) | (16) | - | (876) | ||||||||||||
| (79) | (513) | - | (441) | - | (1,033) | - | (5) | (166) | 390 | (814) | ||||||||||||
| The Awakening | (2,126) | 1,490 | - | 496 | - | (140) | - | (522) | (102) | (764) | ||||||||||||
| W F Southall Trust | - | 3,000 | - | - | - | 3,000 | - | - | - | 3,000 | ||||||||||||
| Other small trusts | - | - | - | - | - | - | - | |||||||||||||||
| Total Restricted Funds | (2,205) | 3,977 | - | 55 | - | 1,827 | - | (527) | (268) | 390 | 1,422 | |||||||||||
| Unrestricted Funds | ||||||||||||||||||||||
| General Funds | (8,566) | 33,367 | (16,499) | (273) | - | 8,029 | 29,105 | (16,516) | (65) | (390) | 20,163 | |||||||||||
| Designated Funds(Memories Project) | - | - | - | - | - | - | 636 | - | - | - | 636 | |||||||||||
| Total Unrestricted Funds | (8,566) | 33,367 | (16,499) | (273) | - | 8,029 | 29,741 | (16,516) | (65) | (390) | 20,799 | |||||||||||
| Total Funds | (10,771) | 37,344 | (16,499) | (218) | - | 9,856 | 29,741 | (17,043) | (333) | - | 22,221 |
16. Purpose of Restricted Funds
Community Jobs Scotland : Provides funds to create work for young people within the third sector Erasmus + Funds : Funding from EVS/Erasmus to prepare support and send volunteers overseas and also to receive support in Britain for volunteers from overseas. W F Southall Trust : Funding towards the creation of a digital / audio-visual resource to celebrate and document the past 90 years of IVS-GB (the British branch of Service Civil International) and at the same time create a vision for the future of IVS.
17. Purpose of Designated Funds
Memories Project : Gifts made in recognition of former volunteers who have died or from those who have made donations in recognition of their past service with IVS have been designated to the ‘Memories Project’
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International Voluntary Service
Financial Statements
18. Deficit Balance on Restricted Funds
The Awakening : The deficit balance on this fund represents additional expenditure on the Awakening project, which may or may not be refunded by the funder. This has meant that income was not recognised, although expenditure had been incurred.
Erasmus + projects : The deficit balance on these two projects mainly relates to deficits caused by losses due to exchange rates. However, final payments had not yet been made to project partners by the year-end and until these payments have been made the funds remain open and will be reconciled in the following year’s accounts.
19. Fund Transfers
The transfer of £390 from the General Fund to the Madiera Fund is a transfer to close that fund, as all costs have now been disbursed. This represents an overspend on that fund, mainly due to losses due to exchange rate differences incurred by the project.
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