International Voluntary Service
(A Charity and Company Limited by Guarantee) Report and Financial Statements For the Year Ended 31[st] December 2021
Company Number: 01354951 Charity Registered in England & Wales: 275424 Charity Registered in Scotland: SC039585
International Voluntary Service
Contents
Reference and Administrative Information ............................................................................................ 3 Structure, Governance and Management .............................................................................................. 4 Objectives and Activities ......................................................................................................................... 4 Financial review ...................................................................................................................................... 8 Independent Examiner’s Report ........................................................................................................... 10 Statement of Financial Activities .......................................................................................................... 11 Balance Sheet ........................................................................................................................................ 12 Notes to the Accounts .......................................................................................................................... 13
Page 2 of 21
International Voluntary Service
Reference and Administrative Information
Company Registration: 0135495 Company Limited by Guarantee
Charity Registrations: 275424 Registered in England and Wales
SC039585 Registered in Scotland
Registered office: International House 12 Constance Street London E16 2DQ
Principle office address: Thorn House, 5 Rose Street, EDINBURGH EH2 2PR
Directors:
Current directors and those who served during the year Neil Alldred Elected 19 June 2021 Rosemary Hobday Elected 20 June 2020 Tim Marc Elected February 2008 Lorna Murphy Elected 20 June 2020 Mohammad Rashid Appointed 10 February 2021 Richard Williams Appointed 24 January 2020 Hilary Campbell Appointed 25 June 2016 Paul Barrow Co-opted 19 June 2021
Retired 19 June 2021 Retired 18 June 2022
Independent Examiner:
Margaret Birse, MSc Cert.Acc(Open) CCFA CIPFA (affil) FCIE Tangram Accounting, 23 Clark Avenue, Linlithgow, EH49 7AP
Page 3 of 21
International Voluntary Service
The Directors present their report and the financial statements of the charity for the year ended 31 December 2021.
Structure, Governance and Management
International Voluntary Service (IVS) is a charity registered with the Charity Commission of England and Wales and with the Office of the Scottish Charity Regulator (OSCR) and a Company Limited by Guarantee in England. It was incorporated in 1978 with a Memorandum and Articles of Association as its governing document. IVS is the British Branch of the international volunteer network Service Civil International.
IVS is a membership organisation with individuals joining to take part in voluntary activities. At the Annual General Meeting each year, members elect individuals from amongst themselves to act as the Coordinating Council of the organisation, commonly referred to here as the Board of Directors. Others may be co-opted to the Board to fill vacancies between AGMs. The Board meets at least four times a year and is made up of the Chair; the Vice Chair; Treasurer; and an average of four other members in 2021. All trustees are given a copy of their roles and responsibilities which includes an overview of their legal obligations together with a copy of IVS’s Articles of Association.
The day-to-day running of the organisation is in the hands of staff responsible to the Board of Directors. Senior Staff attend Board meetings and provide feedback on the performance of IVS according to the strategic direction set by the Board. The Chair provides supervision and guidance to the Senior Staff. The running of the organisation is supported by members and volunteers, some of whom do much more than participate in the projects. We are supported by a number of office volunteers who help with the overall running of the organisation through task oriented and programme area work.
The overall objectives are translated into a strategic plan by the Board and its delivery is carried out by the staff team.
Objectives and Activities
Principal Activity
The principal objects of the charity are to promote life-change in individuals and groups by enabling, organising and training people of all ages and backgrounds to carry out voluntary work with the aim of promoting peace, justice and understanding between people and nations.
Objectives
The Charity’s objectives are:
-
To afford opportunities by which men and women, in a spirit or friendship, international understanding and voluntary discipline, may, without regard to their race, religion, creed or politics, be encouraged and enabled to give to the community, either individually, or in groups, effective voluntary service in co-operation with local communities as well as other local national and international organisations, as a means of fostering greater confidence between peoples of different social, cultural, political or religious backgrounds by working, learning and living together with the following objects (and not otherwise); and for that purpose to provide a sound system of training for those wishing to give such service
-
To assist those in need of help in the occasion of natural catastrophes.
-
a) To relieve distress, poverty, sickness and disease;
-
b) To provide and improve facilities for the well-being and recreation of the elderly or people with disabilities and of refugees;
-
c) To provide and improve educational and recreational facilities for needy children and young people
Page 4 of 21
International Voluntary Service
The strategy for achieving these objectives is through short and long term voluntary projects in conjunction with partner organisations in various locations throughout Great Britain and overseas. Volunteers from across Great Britain meet, live and work with volunteers from our partners in over 80 countries in Europe and on other continents. Together, they carry out a wide range of meaningful activities in Britain and elsewhere in the world. In addition, the charity is also established to assist those affected by natural catastrophes, relieve poverty, provide facilities for the well being of the elderly, disabled and for refugees and to provide educational facilities for children and young people.
The Board have considered the Charity Commission guidance and believe that the organisation’s activities are wholly undertaken to further the charitable purposes for the public benefit.
Annual Report
IVS has been promoting the values of peace, justice and international understanding for almost 90 years. As a part of Service Civil International, our volunteers travel across the world to cooperate with likeminded organisations to champion these values. Similarly, we welcome international volunteers to the UK.
Activities and Achievements in 2021
In 2021 we celebrated IVS’s 90[th] year of operations
IVS at 90
2021 marked 90 years since our first project, in Brynmawr, Wales ; the spark which lead to the many hundreds of our projects being run all over the UK. These have brought people together from different backgrounds to help communities and learn about each other.
IVS volunteers in Brynmawr in 1931 constructing a swimming pool
To celebrate our 90th we organised a number of events throughout the UK. These events enabled former volunteers and others interested in IVS to meet up, share their experiences, and rekindle their involvement in IVS.
Page 5 of 21
International Voluntary Service
Here are IVS members meeting by the statue of Gandhi in Tavistock Square, London
IVS @ 90 Memories Project
Last year, 2021, during IVS's 90th year, several current and former volunteers wrote down their experiences, memories of workcamps and shared lifechanging moments of volunteering at home and overseas. Although, our 90[th] year is over we are still collecting stories, reflections, anecdotes, both short and long, with or without photographs. We hope to create a video which we can use as a promotional film for the work of IVS.
Here is a memory from a project to rebuild Les Ouadhias village in Algeria in the mid-1960s
A small selection of memories are already online at https://ivsgb.org/volunteer/ivs-memories/ The range of memories collected so far are varied; some with extensive experience of IVS and some with just a single activity. Nevertheless, the recurring theme is that IVS and the communities we have worked with over the years have changed lives, both of the volunteers and the communities supported.
Page 6 of 21
International Voluntary Service
Here is our anniversary card
Happy Birthday IVS
Cop 26 in Glasgow November 2021
IVS joined the Climate Coalition which represents over 100 organisations across the UK. One of our members, Rob joined events on the streets of Glasgow highlighting the urgent need for a greener fairer future.
One highlight was a group of indigenous Amazonian activists who led the march and spoke at the rally. A passionate speech was given by a young Ecuadorian earth defender from the frontline.
An estimated 25,000 people of all ages thronged the streets of Glasgow but it was the children and young people who were especially prominent. A parent of a young child said that her child’s school had been supportive once they knew the reason for the absence.
IVS had a booth at the International Volunteer Fair in December 2021 hosted by Service Civil International
Page 7 of 21
International Voluntary Service
Making the re-start a reality
IVS is back out of the semi-hibernation forced on us by the pandemic, but our finances need support. We know many of you have had personal involvement working as a volunteer through IVS, meeting people from other backgrounds, learning of our differences and our similarities! We hope you are willing to help others have the sort of experience you gained by helping us provide IVS with a strong and continuing financial base.
Closer working with Volunteer Action for Peace
Volunteer Action for Peace (VAP), like IVS, exchanges volunteers with like-minded organisations in other countries. These volunteers take part in rewarding community projects and participate in an exciting cultural exchange with people from around the globe.
A discussion paper was circulated proposing a closer working relationship between IVS and VAP. Each organisation has an observer at the other’s Board Meetings. This year, 2022, we are sharing a member of staff. The two organisations have overlapping networks of partners overseas and different project partners in Britain.
Financial review
2021 opened following a year in which we brought forward a small surplus in restricted funds but there was a significant deficiency of unrestricted funds. This deficiency was addressed in a number of ways:
Seeking additional, unrestricted, funds
Reducing our expenditure drawn from general, unrestricted, funds
Income during 2021 was £ 37,344 {£89,851 in 2020} most of which was not restricted. Expenditure was £16,499 {£79,547 in 2020}, with all drawn from general, unrestricted, funds, resulting in a surplus of £ 20,627 {£9,479} after consideration of exchange gains and losses.
IVS is mainly supported by a combination of grants, trusts, donations, and membership that includes subscriptions, registration fees and donations. Thanks are due to all funders who supported IVS in 2021. We continue to be actively involved in the programme of international exchanges undertaken through Service Civil International.
Reserves policy
In 2016 the Board of IVS reviewed its reserves policy for unrestricted funds, not committed or invested in tangible fixed assets (the 'free reserves'). Through regular monitoring and comparison of cash-flow with projections it was felt that £30,000 remains sufficient. However, at the expenditure level of the past year, three months of expenditure would be equivalent to approximately £5,500. This is however on much scaled back activity and staffing levels. Unrestricted Reserves carried forward are £8,029. At this level the Board felt that the charity would be able to meet its commitment to the running of voluntary projects as well as its obligations to its employees even in the event of a significant drop in funding.
However, participation in the Erasmus + programme meant that some of the related expenditure is not reimbursed until 12 – 15 months after the event, when the final report has been approved. This strained our reserves. It is taking several years for IVS to transition to a smaller organisation, and it could be a little longer before its ‘free reserves’ can be built back up to the level appropriate for the annual expenditure then being incurred.
Risks review
The major risks to which IVS is exposed (pre Covid 19) are set out in its risk register. The impact and likelihood of these have been documented together with action plans to address or mitigate each identified risk. In the second half of 2016, IVS staff undertook a comprehensive analysis and review of all risks facing IVS which was considered at the October Board. Covid-19 has represented a
Page 8 of 21
International Voluntary Service sIEnificant extemal risk to funding which has impacted on ris's pro8ramme of short-term voluntary exchange projects in both 2020 and 2021. The Board of Trustees 15 responsible for reviewin8 the risk register in its entirety annually. Risks are categorlsed as strategic, operational. financial an(1 re8ulatory. IVS staff have also worked hard to document all working practlces where rigk has been assessed as hi8h. especially those concerning Ilty and procedures around volunteers and young people. Small Companie5 Provislons This report ha5 been prepared In accordance with the provisK)ns in Part 15 of the Companles Art 2006 applicable to companies subject to the small companles. regime. Approved by the Board and Slgned on behalf of the Board: 14 September 2022 Nell Alldred (Dlrectorl Page 9 of 21
International Voluntary Service Independent Examinerfs Report To the Trustees of International Voluntary Service I report on the Annual Report and Accounts forthe year ended 31° December 2021 ResponbIlItIeS and Basis of Report As the trustees of the Company land also its directors for the W1$e$ of company lawl you are re5pon51ble for the preparatbon of the accounts In accordance wtth the requirements of the Charltles and Trustee Investment1Scotlandl Act 2(M)51'the 21x15 Act'l, the Charities Accounts Iscotlandl Regulatlons 21x16 las amended) and the Companies Act 21KJ61'the 21X)6 Act'l. You are sat15fied that the accounts of the Company are not required by charity or company to be audrted arbd have chosen Instead to have an Independent examlnatlon. Havlng satisfied myselfthat the accounts of the Company are not requlred to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I rewrt in respect of my examlnatlon of the Companvs accounts carried out under section 44111 I cl of the 2Crf)5 Act and section 145 of the Charities Act 20111'the 2011 ACVI. In carrylng out my examinatlon I have followed the requirements of Regulatlon 11 of the Charltles Accounts Iscotlandl Re8ulation5 2CQ6 las amended) and the Dlrectlons 8l¥en by the Charlty Commlsslon under sectlon 14515llbl of the 2011 Act Examlnerfs Statement Since the Company is requlred by company law to prepare Its accounts on an accruals basls and Is re8lstered as a charlty In Scotland your examlner must be a member of a body Ilsted In Re8ulatlon 11121 of the Charitles Accounts (Scotlandl Re8ulatlons 2LI)6 las amended). I can confirm that l am qualifled to undertake the examlnatlon because l am a reglstered full member of ACIE whlch is one of the listed lyjdies. Examinerfs Statement I tonfimi that no matters have come to my attentlon In connedlon wlth the examlnJllon 8bvln8 me Cause to belleve that In any materlal respect: accountlng records were kept as requlred ty sectlon 386 01 the 2Crt)6 Act and Re8ulatlon 4 of the 2LI)6 Accounts Re8ulatlons: or 2. the accounts do not accord wlth those records wlth the accountlng requlrements of Regulatlon 8 of the Charltles Accounts (Scotlandl Regulatktns 2006.. or 3. the accounts do not comply wlth the accounting requlrements of sectlon 396 of the 2(K)6 Act oiher than any requlrement that the accounts give a 'true and fair view which is not a matter consldered as part of an Independent exafnlnallon; or 4. the accounts have not been prepared in accordance wlth the meth¢xls and prlnciples of the Statement of Recommended Practice for accounting and reportlng by charftles lappllcable to charrtles prepanng their accounts In accordance wlth the Flnanclal Reportlng Standard applicalt in the UK and Rewblic of Ireland IFRS 1021]. I have no concerns and have come across no matters In connectlon wlth the examlnatlon to whlch attentlon should be drawn In thls report In orderto enable a proper understandln8 Ot the accounts to be reached. Signed: Name: Margaret Birse Relevant professio al qualrflcatlonls) or membershlp of professlonal bodles Ilf anyl: CCFA CIPFA IAffill FCIE Address.. 23 Clark Avenue, Linllth8ow. EH49 7AP Date:16th September 2022 Page 10 of 21
International Voluntary Service
Financial Statements
Statement of Financial Activities
(Incorporating Income and Expenditure Account) For the Year Ended 31 December 2021
| 2021 | 2021 | 2020 | 2020 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| Note | £ | £ | £ | £ | £ | £ | ||||||
| Income and Endowments from: | 6 | |||||||||||
| Donations and Legacies | 21,658 | 3,000 | 24,658 | 52,310 | 9,253 | 61,563 | ||||||
| Charitable Activities | - | |||||||||||
| Erasmus +(The Awakening) | - | 1,490 | 1,490 | - | 7,445 | 7,445 | ||||||
| Erasmus + otherprogrammes | - | (513) | (513) | - | 14,958 | 14,958 | ||||||
| Other volunteerplacement | 11,693 | - | 11,693 | 5,864 | - | 5,864 | ||||||
| Investments | 16 | - | 16 | 21 | - | 21 | ||||||
| Total Income | 33,367 | 3,977 | 37,344 | 58,195 | 31,656 | 89,851 | ||||||
| Expenditure | 7 | |||||||||||
| RaisingFunds | 3,817 | - | 3,817 | 8,853 | - | 8,853 | ||||||
| Charitable Activities | - | |||||||||||
| Erasmus +(The Awakening) | 705 | - | 705 | 13,860 | 16,292 | 30,152 | ||||||
| Erasmus + otherprogrammes | 705 | - | 705 | 1,564 | 19,143 | 20,707 | ||||||
| Other volunteerplacement | 11,272 | - | 11,272 | 16,049 | 3,786 | 19,835 | ||||||
| Total Expenditure | 16,499 | - | 16,499 | 40,326 | 39,221 | 79,547 | ||||||
| Gains/(Losses)on Investment Assets | (248) | - | (248) | (82) | - | (82) | ||||||
| Net Income/(Expenditure) | 16,620 | 3,977 | 20,597 | 17,787 | (7,565) | 10,222 | ||||||
| Transfers between funds | - | - | - | - | - | - | ||||||
| Other recognisedgains/losses | ||||||||||||
| Gains/(Losses) in Currency transactions |
(25) | 55 | 30 | - | (743) | (743) | ||||||
| Net Movement of Funds | 16,595 | 4,032 | 20,627 | 17,787 | (8,308) | 9,479 | ||||||
| Reconciliation of Funds | 18 | |||||||||||
| Total Funds Brought Forward | (8,566) | (2,205) | (10,771) | (26,353) | 6,103 | (20,250) | ||||||
| Total Funds Carried Forward | 8,029 | 1,827 | 9,856 | (8,566) | (2,205) | (10,771) |
The notes on pages 13 to 21 form part of these financial statements
Page 11 of 21
International Voluntary Servlce Finantial Statements Balance Sheet As at 31 December 2021 Funds Furats Totsl Fw Fundi T4)tsl Fund FlxedAss•ix Tanglble Flxtd Atsts Investmpnts Tot•1 FIMd Aw•ts CumrtAssets Debtors Cash 4t Bank& In H•nd Tot1 Culrnrtts 410 li 31 29,111 1741 IL7C6 1g.Q7 3L99) Lll3 X.267 Ll•blllil•s Crtdittsrj.. Amounts f•lllni du• In I vear Accruils Delerr•d Inme othertredltors TO1 ShortT•frn Il•trAlItI¢s U6 &5 N•t Cuff•ntAss•fs 446 142231 12,Sf 112051 IIX61 144281 14,7111 •mount5 falllni due 4ft•rmorn than Iyear ProvIOnI0r11lll1l•s Totsl N•tAM•ts/lU•bllltle51 4566 10.771 For the year ending 31" December 2021 the company was entltled to exemptlon from audtt under sectlon 477 of the Companles Act 2CK)6 relatlng to small companles. The member5 have not requlred the Company to obtain an audit of its accounts for the year In question in attordance with section 476. The dlrectors acknowledge their responslbllltles forcomplyin8 Wfth the requirernents of the Art with respect to accounting records and the preparation of accounts. These accounts have been prepared In accordance with the provlskjns applScable to companles subject to the small companle< reglme. The financial stslements were approved by the Board on 14 Septemter 2022 and skned on their behalf by Rkhard Williams (Tru5teelDirectorl Page 12 of 21
International Voluntary Service
Financial Statements
Notes to the Accounts
1. Basis of Preparation
Basis of Accounting and Assessment of Going Concern
The financial statements have been prepared in under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. They have been prepared in accordance with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005, the Charities and Accounts (Scotland) regulations 2006 (as amended), the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) and the requirements of the SORP ‘Accounting and Reporting by Charities: Statement of Recommended Practice for charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) 2[nd] Edition, released October 2019, effective 1 January 2019
The charity constitutes a public benefit entity as defined by FRS102
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
2. Accounting Policies
a. Income
Recognition of Income
Income is recognised in the Statement of Financial Activities (SoFA) when:
-
The charity becomes entitled to the resources;
-
It is more likely than not that the trustees will receive the resources; and
Offsetting
- The monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.
Grants and Donations Grants and donations are only included in the SoFA when the general income recognition criteria are met. Legacies Legacies are included in the SoFA when receipt is probable, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.
Tax reclaims on donations and gifts Performance Related Grants
Gift Aid receivable is included as income when the charity holds a valid declaration from the donor. Gift Aid is considered to be part of a gift and is treated as an addition to the same fund as the initial donation, unless otherwise specified at the time of the donation or appeal. Income from performance related grants is only included in the SoFA once the charity has met any performance related conditions. This is a change from the prior year accounts, and the prior year accounts have been re-stated as a result.
Page 13 of 21
International Voluntary Service
Financial Statements
| Donated Goods | Donated goods are measured at fair value (the amount for which the asset could be exchanged) |
|---|---|
| unless impractical to do so. | |
| Goods donated for on-going use by the charity are recognised as tangible fixed assets and | |
| included in the SoFA as incoming resources when receivable. | |
| Gifts in kind for use by the charity are included in the SoFA as income from donations when | |
| receivable. | |
| Support Costs | The charity has incurred expenditure on support costs. However, as the charity has chosen to |
| report its income and expenditure on a ‘natural category’ basis, as a small charity, the support | |
| costs have not been apportioned to different activities. | |
| Volunteer Help | The value of voluntary help is not included in the accounts but is described in the Trustees’ |
| Annual Report. | |
| b. Expenditure and Liabilities |
|
| Liability recognition | Liabilities are recognised where it is more likely than not that there is a legal or constructive |
| obligation committing the charity to pay out resources and the amount of the obligation can be | |
| measured with reasonable certainty. | |
| Governance Costs | Governance costs comprise those costs which involve public accountability of the charity, its |
| compliance with regulation and good practice. | |
| Redundancy Costs | The charity made no redundancy payments during the reporting period. |
| Deferred Income | No material item of deferred income has been included in the accounts. |
| Creditors | The charity has creditors when are measured at settlement amounts less any trade discounts. |
| Basic Financial Instruments | The charity accounts for basic financial instruments on recognition as given in para. 10.7 |
| FRS102 SORP. Subsequent measurement is as given in paras. 11.17 to 11.19, FRS102 SORP. | |
| Pensions | The charity operates a defined contribution pension scheme. Contributions are charged to the |
| SoFA as they become payable in accordance with the rules of the scheme. | |
| c. Assets |
|
| Tangible Fixed | These are capitalised if they can be used for more than one year and cost at least £500 |
| Assets for | They are initially valued at cost and the value given in the balance sheet is cost less |
| depreciation. | |
| use by the charity | Depreciation is calculated on a straight line basis to write off the cost of the asset over its useful |
| life. | |
| The depreciation rate used is: Office equipment and furniture: 25% per annum | |
| Fixed Asset Investments | Listed investments are stated at market value at the balance sheet date. Gains and losses on |
| revaluation or disposal are recognised in aggregate in the Statement of Financial Activities and |
Page 14 of 21
International Voluntary Service
Financial Statements
includes any realised or unrealised losses on the sale of investments and any gain or loss resulting from the revaluing investments to market value at the year-end. Debtors Debtors, including trade debtors, are measured on initial recognition at settlement amount after any trade discount. Subsequently they are measured at the cash or other consideration expected to be received.
d. Fund Accounting Unrestricted Funds Unrestricted Funds are grants, donations and other incoming resources received or generated for the charitable purposes of the organisation. They can be used at the discretion of the trustees for any of the charity’s purposes. Designated Funds Designated Funds are unrestricted funds of the charity which have been earmarked or set aside by the trustees for particular purposes. Restricted Funds Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund held by the charity is included in note 15
Page 15 of 21
International Voluntary Service
Financial Statements
3. Analysis of Income
----- Start of picture text -----
2021 2020
Unrestricted Restricted Total Unrestricted Restricted Total
£ £ £ £ £ £
Donations and Legacies
Donations 17,528 3,000 20,528 33,200 120 33,320
Legacies 450 - 450 10,310 - 10,310
Grants - - - - 9,133 9,133
Memberships 3,146 - 3,146 1,480 - 1,480
Gift Aid 534 - 534 7,320 - 7,320
Total Donations & Legacies 21,658 3,000 24,658 52,310 9,253 61,563
Charitable Activity
Volunteering Programmes 2,530 977 3,507 22,403 22,403
Fees & Other income 9,163 - 9,163 5,864 5,864
Total Charitable Activity 11,693 977 12,670 5,864 22,403 28,267
Investment Income
Interest & Dividends 16 - 16 21 - 21
Total Investment Income 16 - 16 21 - 21
Other Income - - - - - -
Total Income 33,367 3,977 37,344 58,195 31,656 89,851
----- End of picture text -----
Page 16 of 21
International Voluntary Service
Financial Statements
4. Apportionment of Costs
a. 2021
| Fundraising | Erasmus + The Awakening |
Erasmus + Otherprojects |
Other projects incl. Volunteer Placements |
Total | Basis of allocation |
|
|---|---|---|---|---|---|---|
| Staffing costs Office & IT Publicity Book-keeping & Accounts prep International Representation Governance Costs |
508 | 254 | 254 | 4,068 | 5,085 | staff time |
| 707 | 354 | 353 | 5,650 | 7,064 | staff time | |
| - | - | - | - | - | staff time | |
| 89 | 44 | 44 | 708 | 885 | staff time | |
| - | - | - | - | - | Staff Time | |
| 106 | 53 | 53 | 846 | 1,058 | staff time | |
| Function/ActivityTotal | 1,410 | 705 | 705 | 11,272 | 14,092 | |
| Direct Activity Costs (less admin contribution) |
2,407 | - | - | - | 2,407 | |
| Total ActivityCost | ||||||
| 3,817 | 705 | 705 | 11,272 | 16,499 | ||
| b. 2020 | ||||||
| Fundraising | Erasmus + The Awakening |
Erasmus + Otherprojects |
Other projects incl. Volunteer Placements |
Total | Basis of allocation |
|
| Staffing costs Office & IT Publicity Book-keeping & Accounts prep International Representation Governance Costs |
1,899 | 10,717 | 3,663 | 10,853 | 27,131 | staff time |
| 905 | 5,108 | 1,746 | 5,173 | 12,932 | staff time | |
| - | - | - | - | - | staff time | |
| 32 | 178 | 61 | 180 | 450 | staff time | |
| 35 | 199 | 68 | 201 | 503 | Staff Time | |
| 186 | 1,047 | 358 | 1,060 | 2,650 | staff time | |
| Function/ActivityTotal | 3,057 | 17,248 | 5,895 | 17,466 | 43,666 | |
| Direct Activity Costs (less admin contribution) |
5,796 | 12,904 | 14,812 | 2,369 | 35,881 | |
| Total ActivityCost | ||||||
| 8,853 | 30,152 | 20,707 | 19,835 | 79,547 |
5. Remuneration for Independent Examiner
| Remuneration for Independent Examiner | ||||
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| Independent Examination Fee | 600 | 650 | ||
| Preparation Fee | 350 | 450 | ||
| Total | 950 | 1,100 |
Page 17 of 21
International Voluntary Service
Financial Statements
6. Analysis of Staff Numbers and Costs
| Analysis of Staff Numbers and Costs | ||||
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| Salaries | 4,350 | 24,733 | ||
| Employer's NI Contribution | - | - | ||
| Pension Costs | 151 | 561 | ||
| 4,501 | 25,294 | |||
| Number of staff employed | ||||
| 1 | 3 |
No staff member was paid over £60,000
7. Trustee Remuneration and Expenses
No trustee received any form of remuneration (2020: nil)
A total of £108 was paid to 1 director as travel and associated expenses (2020: £2,000 paid to 1 director)
8. Related Party Transactions
During the year donations totalling £11,297 were provided to the charity by trustees. (2020: £20,795) Richard Williams made an interest free loan of £6,000 in 2019. This remains outstanding at the year-end 31/12/2021
9. Tangible Fixed Assets
| Tangible Fixed Assets | ||
|---|---|---|
| Office Equipment | ||
| £ | ||
| Cost | ||
| At 1 January2021 | 1,429 | |
| Additions | - | |
| 1,429 | ||
| Depreciation | ||
| At 1 January2021 | 1,429 | |
| Charge for theyear | - | |
| 1,429 | ||
| Net Book Value | ||
| At 31 December 2021 | - | |
| At 31 December 2020 | - |
Page 18 of 21
International Voluntary Service
Financial Statements
10. Fixed Asset Investments
| Fixed Asset Investments | ||
|---|---|---|
| Listed Investments | ||
| £ | ||
| CarryingFair Value | ||
| At 1 January2021 | 1,658 | |
| Additions | - | |
| Disposals | ||
| Revaluations | (248) | |
| At 31 December 2021 | 1,410 |
11. Debtors
| Debtors | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2021 | 2020 | |||||||||||
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| £ | £ | £ | £ | £ | £ | |||||||
| Erasmus Sending | - | - | - | 2,072 | - | 2,072 | ||||||
| Erasmus Project Partners | - | - | - | 10,152 | 10,152 | |||||||
| IVS VolunteeringProgs | 1,863 | - | 1,863 | 75 | - | 75 | ||||||
| Gift Aid | - | - | - | 594 | 594 | |||||||
| Total Debtors | 1,863 | - | 1,863 | 2,741 | 10,152 | 12,893 |
Page 19 of 21
International Voluntary Service
Financial Statements
12. Creditors
----- Start of picture text -----
Amounts falling due within 2021 2020
1 year Unrestricted Restricted Total Unrestricted Restricted Total
Accruals £ £ £ £ £ £
SCI - - - 1,944 - 1,944
HMRC PAYE - - - 71 - 71
Pension - - - 31 - 31
Trustee travel - - - 2,000 - 2,000
Accounts & IE 950 - 950 1,100 - 1,100
Total Accruals 950 - 950 5,146 - 5,146
Other creditors
Erasmus Partners owed - 18,815 18,815 - 22,482 22,482
ESC Sending fees owed - - - 800 800
Funder owed - - - - - -
Total Other creditors - 18,815 18,815 800 22,482 23,282
Deferred Income 8,500 8,500 - 9,990 9,990
Total Short Term Liabilities 950 27,315 28,265 5,946 32,472 38,418
Amounts falling due after 2021 2020
1 year Unrestricted Restricted Total Unrestricted Restricted Total
£ £ £ £ £ £
Loan 6,000 - 6,000 6,000 - 6,000
Total longer term creditors 6,000 - 6,000 6,000 - 6,000
----- End of picture text -----
13. Deferred Income
Income is deferred when the charity does not have full entitlement to the grant. The grants here are Performance Related Grants and are deferred until the appropriate performance has been achieved.
| 2021 | 2021 | 2020 | 2020 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |||||||
| £ | £ | £ | £ | £ | £ | |||||||
| OpeningBalance | - | 9,990 | 9,990 | - | 36,316 | 36,316 | ||||||
| Amount Released to income | - | (1,490) | (1,490) | - | (15,523) | (15,523) | ||||||
| Amount returned to funder | - | - | - | - | (10,803) | (10,803) | ||||||
| Closing Balance | - | 8,500 | 8,500 | - | 9,990 | 9,990 |
Page 20 of 21
International Voluntary Service
Financial Statements
14. Movement of Funds
| Movement of Funds | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Opening Balance at 01/01/20 |
Income | Expenditure | Gains/ (Losses) |
Closing Balance at 31/12/20 |
Income | Expenditure | Gains/ (Losses) |
Transfers | Closing balance at 31/12/21 |
|||||||||||
| Restricted Funds | ||||||||||||||||||||
| CommunityJobs Scotland | 1,664 | 9,133 | (10,797) | - | - | - | - | - | - | |||||||||||
| Erasmus + Projects | ||||||||||||||||||||
| Moldova | - | - | (15) | (453) | (468) | - | - | 42 | - | (426) | ||||||||||
| Madiera | 144 | - | (114) | (499) | (469) | 31 | - | 48 | - | (390) | ||||||||||
| Go East | 695 | 487 | (615) | 198 | 765 | - | - | (127) | - | 638 | ||||||||||
| Lets Circus | 186 | 14,471 | (14,694) | 130 | 93 | (544) | - | (404) | - | (855) | ||||||||||
| 2,689 | 24,091 | (26,235) | (624) | (79) | (513) | - | (441) | - | (1,033) | |||||||||||
| The Awakening | 3,414 | 7,445 | (12,866) | (119) | (2,126) | 1,490 | - | 496 | - | (140) | ||||||||||
| W F Southall Trust | - | - | - | - | - | 3,000 | - | - | - | 3,000 | ||||||||||
| Other small trusts | - | 120 | (120) | - | - | - | - | - | - | - | ||||||||||
| Total Restricted Funds | 6,103 | 31,656 | (39,221) | (743) | (2,205) | 3,977 | - | 55 | - | 1,827 | ||||||||||
| Unrestricted Funds | ||||||||||||||||||||
| General Funds | (26,353) | 58,195 | (40,326) | (82) | (8,566) | 33,367 | (16,499) | (273) | - | 8,029 | ||||||||||
| Total Unrestricted Funds | (20,250) | 89,851 | (79,547) | (825) | (10,771) | 37,344 | (16,499) | (218) | - | 9,856 |
15. Purpose of Restricted Funds
- Community Jobs Scotland : Provides funds to create work for young people within the third sector Erasmus + Funds :
: Funding from EVS/Erasmus to prepare support and send volunteers overseas and also to receive support in Britain for volunteers from overseas.
: Funding towards the creation of a digital / audio-visual resource to celebrate and document the past 90 years of IVS-GB (the British branch of Service Civil International) and at the same time create a vision for the future of IVS.
W F Southall Trust
Deficit Balance on Restricted Funds The Awakening : The deficit balance on this fund represents additional expenditure on the Awakening project, which may or may not be refunded by the funder. This has meant that income was not recognised, although expenditure had been incurred.
Erasmus + projects : The deficit balance on these two projects mainly relates to deficits caused by losses due to exchange rates. However, final payments had not yet been made to project partners by the year-end and until these payments have been made the funds remain open and will be reconciled in the following year’s accounts.
Page 21 of 21