## **International Voluntary Service** 

**(A Charity and Company Limited by Guarantee) Report and Financial Statements For the Year Ended 31[st] December 2020** 

**Company Number: 01354951 Charity Registered in England & Wales: 275424 Charity Registered in Scotland: SC039585** 



International Voluntary Service 

## Contents 

Reference and Administrative Information ............................................................................................ 3 Structure, Governance and Management .............................................................................................. 4 Objectives and Activities ......................................................................................................................... 4 Financial review ...................................................................................................................................... 6 Independent Examiner’s Report ............................................................................................................. 8 Statement of Financial Activities ............................................................................................................ 9 Balance Sheet ........................................................................................................................................ 10 Notes to the Accounts .......................................................................................................................... 11 

Page 2 of 19 



International Voluntary Service 

## **Reference and Administrative Information** 

Company Registration: 0135495 Company Limited by Guarantee 

Charity Registrations: 275424 Registered in England and Wales 

SC039585 Registered in Scotland 

Registered office: International House 12 Constance Street London E16 2DQ 

Principle office address: Thorn House, 5 Rose Street, EDINBURGH EH2 2PR 

Directors: 

Current directors and those who served during the year Neil Alldred elected 19 June 2021 Paul Barrow appointed 19 June 2021 Rosemary Hobday elected 20 June 2020 Tim Marc Lorna Murphy elected 20 June 2020 Mohammad Rashid appointed 10 February 2021 Richard Williams appointed 24 January 2020 Hilary Campbell retired 19 June 2021 Elizabeth Cooper resigned 24 January 2020 Mike Crawshaw resigned 20 June 2020 Scott Fyfe resigned 20 February 2020 Theresa Kelly retired 20 June 2020 Bettie Van Straaten resigned 11 January 2020 

Independent Examiner: 

**Margaret Birse,** MSc Cert.Acc(Open) CCFA CIPFA (affil) FCIE Tangram Accounting, 23 Clark Avenue, Linlithgow, EH49 7AP 

Page 3 of 19 



International Voluntary Service 

The Directors present their report and the financial statements of the charity for the year ended 31 December 2020. 

## **Structure, Governance and Management** 

International Voluntary Service (IVS) is a charity registered with the Charity Commission of England and Wales and with the Office of the Scottish Charity Regulator (OSCR) and a Company Limited by Guarantee in England.  It was incorporated in 1978 with a Memorandum and Articles of Association as its governing document. IVS is the British Branch of the international volunteer network Service Civil International. 

IVS is a membership organisation with individuals joining to take part in voluntary activities. At the Annual General Meeting each year, members elect individuals from amongst themselves to act as the Coordinating Council of the organisation, commonly referred to here as the Board of Directors. Others may be co-opted to the Board to fill vacancies between AGMs.  The Board meets at least four times a year and is made up of the Chair; the Vice Chair; Treasurer; and an average of four other members in 2019. All trustees are given a copy of their roles and responsibilities which includes an overview of their legal obligations together with a copy of IVS’s Articles of Association. 

The day-to-day running of the organisation is in the hands of staff responsible to the Board of Directors. Senior Staff attend Board meetings and provide feedback on the performance of IVS according to the strategic direction set by the Board. The Chair provides supervision and guidance to the Senior Staff. The running of the organisation is supported by members and volunteers, some of whom do much more than participate in the projects. We are supported by a number of office volunteers and Erasmus+ interns who help with the overall running of the organisation through task oriented and programme area work. 

The overall objectives are translated into a strategic plan by the Board and its delivery is carried out by the staff team. Based on an effectiveness review by NIDOS (Network of International Development Organisations in Scotland) the current strategic plan (2017 – 2020) was agreed at the AGM in October 2017. 

## **Objectives and Activities** 

## **Principal Activity** 

The principal objects of the charity are to promote life-change in individuals and groups by enabling, organising and training people of all ages and backgrounds to carry out voluntary work with the aim of promoting peace, justice and understanding between people and nations. 

## **Objectives** 

The Charity’s objectives are: 

- To afford opportunities by which men and women, in a spirit or friendship, international understanding and voluntary discipline, may, without regard to their race, religion, creed or politics, be encouraged and enabled to give to the community, either individually, or in groups, effective voluntary service in co-operation with local communities as well as other local national and international organisations, as a means of fostering greater confidence between peoples of different social, cultural, political or religious backgrounds by working, learning and living together with the following objects (and not otherwise); and for that purpose to provide a sound system of training for those wishing to give such service 

- To assist those in need of help in the occasion of natural catastrophes. 

   - a) To relieve distress, poverty, sickness and disease; 

   - b) To provide and improve facilities for the well-being and recreation of the elderly or people with disabilities and of refugees; 

Page 4 of 19 



International Voluntary Service 

- c) To provide and improve educational and recreational facilities for needy children and young people 

The strategy for achieving these objectives is through short and long term voluntary projects in conjunction with partner organisations in various locations throughout Great Britain and overseas. Volunteers from across Great Britain meet, live and work with volunteers from our partners in over 80 countries in Europe and on other continents.  Together, they carry out a wide range of meaningful activities in Britain and elsewhere in the world.  In addition, the charity is also established to assist those effected by natural catastrophes, relieve poverty, provide facilities for the well being of the elderly, disabled and for refugees and to provide educational facilities for children and young people. 

The Board have considered the Charity Commission guidance and believe that the organisation’s activities are wholly undertaken to further the charitable purposes for the public benefit. 

## **Annual Report** 

IVS has been promoting the values of peace, justice and international understanding for almost 90 years. As a part of Service Civil International, our volunteers travel across the world to cooperate with likeminded organisations to champion these values. Similarly, we welcome international volunteers to the UK. 

2020 saw two uncertainties emerge which have affected IVS’s activities. Firstly, a large political uncertainty during 2020 has been Brexit. However, we are a resilient organisation and will continue to be internationalist in outlook; after all, we existed for 40 years before the UK became part of the then European Common Market, and we have been continuing our work with our international partners and volunteers through the transition period and afterwards. Secondly, there is the covid19 pandemic, about which more is written in the achievements section below. 

During February to April 2019, we undertook a Review of our Strategic Plan and confirmed our mission _‘_ To promote peace, justice and understanding through volunteering’. The UN’s Sustainable Development Goals are informing our work through 2020 and beyond, with Goal 16 dedicated to the promotion of peaceful and inclusive societies for sustainable development. Amendments to our Strategic Plan were approved by the Board in April and reported to the AGM in June 2019. 

At the Annual General Meeting in June 2020 our Vice Chair Terry Kelly and Mike Crawshaw did not seek re-election. Each in their own way contributed a business approach to management and oversight of our activities and deliberations which will be difficult to replace. 

Also at the AGM, members decided that, with the loss of the EU funding stream, IVS should become a smaller organisation and utilise more the abilities of our members to run our programme. Even before that the Chair, Treasurer and Vice-Chair had formed an executive, Operations Committee, which meets in between meetings of the Trustees and assists staff in the day to day running of the organisation.  With the declaration of the Covid-19 pandemic this committee began meeting weekly. Also reporting to the Board of Trustees are two groups of members: a Fundraising Group and a Finance Group. Their efforts have led to a number of initiatives focusing on the fact that 2021 is the 90[th] anniversary of IVS’s first international voluntary project at Brynmawr in South Wales. 

As we achieve our 90th anniversary, and work towards our centenary, IVS will need to have an organisation that is relevant, viable and sustainable, one that can continue to project the ethos and values represented by IVS. Hillary Campbell the outgoing Chair at the 2021 AGM, said  “I would like to take this opportunity to thank you for your support. I shall not be seeking re-election as Chair at the 2021 AGM and I hope that you will support my successor and other Trustees as they take IVS forward.” 

Page 5 of 19 



International Voluntary Service 

## **Achievements in 2020** 

We are pleased to have been able to maintain some continuity with previous partners in Great Britain and overseas. 

During 2020 the covid-19 pandemic severely curtailed short-term volunteer exchanges, however long-term volunteering did continue. Outgoing from Britain 15 European Solidarity Corps volunteers were part-way through their placement at the beginning of 2020 and finished during the course of 2020. Nine more ESC volunteers worked only during 2020 and a further ten volunteers started their placement in 2020 with an expected completion date in 2021. 

Coming into Britain 16 long-term volunteers who started in 2019 through SCI finished their service in 2020 and 8 long-term volunteers  who started in 2020 through SCI are expected to finish in 2021. Another 5 volunteers finished their service in 2020 on IVS co-ordinated projects which had been funded under the EU Erasmus+ scheme. 

We are particularly proud to continue our long relationship with several Camphill Communities in England and Scotland. 

In order to better focus our future activities for and provide a quality support to volunteers, the staff team have carried out some detailed analysis of the profiles of volunteers. In terms of age; the average age of our incoming short term volunteer is 31 years old and average age of our incoming long term volunteer is 26 years old. For short term volunteers the average age is slightly older at 34 years old. This, along with information about demographics will better inform our strategic direction. 

Great Britain Partners Leckmelm Farm, near Ullapool Camphill, Aberdeen Tara Kadampa Meditation Centre, nr Derby Tigh’a Chomainn Camphill Grassmarket Community, Edinburgh Corbenic Camphill, Dunkeld Camphill Loch Arthur, near Dumfries Cyrenians, Edinburgh Success 4 All, Newcastle Let’s Circus, Newcastle Newton Dee Camphill Camphill Botton Simeon Care for Elderly Tiphereth Camphill, Edinburgh Earth Connections Centre The Bield Independent Living Alternatives, London Wiston Lodge 

## **Financial review** 

2020 opened following a year in which we brought forward a small surplus in restricted funds but there was a significant deficiency of unrestricted funds. This deficiency was addressed in a number of ways: 

Seeking additional, unrestricted, funds 

Reducing our expenditure drawn from general, unrestricted, funds 

Income during 2020 was £ 89,851 {£142,307} most of which was not restricted. Expenditure was £79,547 {£167,318}, approximately 53 % of this was drawn from general, unrestricted, funds, resulting in a surplus of £ 9,479 {£24,129} after consideration of exchange gains and losses. 

The IVS Accounts for 2019 received a qualified report from the Independent Examiner. During Autumn 2020 the accounting software used by IVS was amended to include all the correct opening balances. It has also been re-structured to allocate restricted income and associated expenditure appropriately. The IVS Accounts have now been prepared in compliance with the Statement of Recommended Practice for accounting and reporting by Charities (SORP and FRS 102). 

IVS is mainly supported by a combination of grants, trusts, donations, and membership that includes subscriptions, registration fees and donations. Thanks are due to all funders who supported IVS in 2020. We are especially grateful for a grant from the Corra Foundation for costs incurred during the Covid-19 pandemic which could not be met from the usual sources of income, and funds from the 

Page 6 of 19 



International Voluntary SeNice
EU funded Erasmus + programme which have enabled volunteer5 to undertake both short and
medlum term periods of community servke both within Britain and abroad. as an addition to the
programme of international exchanges undertaken through Service CNII Intemational. The budget
for 2021 has been prepared with a base artivity level similar to that undertaken in 2020 when covid-
19 restrictions were in force for most of the year.
Reserves pollcy
In 2016 the Board of IVS revlewed Its reserves pollcy for unrestricted funds. not commltted or
Invested in tangible fixed assets Ithe'free reserves'}. Throu8h re8ular monitoring and comparison of
cash-flow with projections It was felt that £30.C(kl remains sufficient. At present rates of
expenditure this is equivalent to two- three months of the annual resources expended. At this level
the Board felt that the charity would be able to meet its commitment to the runnin8 of voluntary
projects as well as its obligations to its employees even in the event of a signlflcant drop in funding.
However, participation in the Erasmus + programme meant that some of the related expendlture Ss
not relmbursed until 12- 15 months after the event, when the final report has been approved. This
strained our reserves. It IS taking several years for IVS to transition to a smaller or8an15atlon. and it
could be a little longer before its'free reser4e< can be built back up to the level appropriate for the
annual expenditure then belng incurred.
Rlskn revlew
The major risks to whlch rrfs Is exposed (pre Covld 191 are set out In Its rfsk ￿lster. The Impact and
likelihood of these have been documented together wth action pkns to address or mitigate each
Identlfled rlsk. In the second half of 2016, IVS staff undertook a coMp￿hen$￿e analysis and review
of all risks facing IVS which was considered at the October Board. Covid-19 has represented a
significant external risk to funding which ha5 impacted on IVS'S programme of short-term voluntsry
exchange projects In both 2020 and 2021.
The Board of Trustees Is responslble for revlewln8 the rlsk re8lster In Its entlrety annually. Risks are
cate8orised as strate8k, operational, financial and regulatory. IVS staff have also worked hard to
document all working practSce5 where risk ha5 been asse55ed a5 hl8h. especially those concemin8
policy and procedures around volunteers and young people. Small Companies Provlslons
This report has been prepared In accordance wtth the provisFons in Part 15 of the Companles Act
2CKIfj applicable to companies subjett to the small companies. re8ime.
Approved by the Board and Signed on behalf of the Board:
4" August 2021
Rlchard Wllllams (Dlrector)
Page 7 of 19

Internatlonal Voluntary Service
Independent Examinerfs Report
To the Trustees of International Voluntary Servi
I report on the Annual Report and Ac£ounts for the year ended 3151 December 2020
Re5pon51bllltle5 and Basls of Report
As the tru5tee5 of the Company land also it5 director5 for the purposes of company lawl you are
responsible forthe preparation of the accounts in accordance with the requirements of the Charlties
and Trustee Investment (Scotlandl Act 2iX)51'the 21x15 ACVI, the Charftles Accounts (Scotlandl
Re8ulations 2￿6 la5 amended) and the Companies Act 21￿￿[,the 21)J6 ACVI. You are Satisfied that
the accounts of the Company are not required by charity or company law to be audited and have
chosen instead to have an independent examination.
Havin8 satisfied myself that the accounts of the Company are not required to be audited under Part
16 of the 2CKJ6 Act and are eligible for independent examination, l ￿pOrt in respert of my
examlnatlon of the Companws accounts carried out under section 44111 I cl of the 2(M15 Act and
section 145 of the Charities Art 2011 {'the 2011 ACVI. In carryin8 Out my examination I have followed
the requirements of Regulation 11 of the Charities Ac(ounts (Scotlandl Regulations 2Q)6 las
amended) and the DSrertSons glven by the Charlty Commission under section 14515llbl of the 2011
Act
Examlnerfs 5tat•ment
Slnce the Company 15 required by company law to prepare its accounts on an accruals basss and Is
registered as a charlty In Scotland your examiner must be a member of a body listed in Regulation
11121 of the Charltles Accounts (Scotland) Regulations 2(M)6 las amended). I can confimi that l am
qualified to undertake the examination because l am a re81Ste￿ full member of ACIE which is one
of the listed bodies.
Examlnerfs Statement
I conflrm that no matters have come to my attentlon in connection with the examlnatlon giving me
cause to belleve that In any material respect.
accountlng records were kept as requlred by Section 386 of the 2W6 Act and Regulation 4 of
the 2006 Accounts Regulations; or
2. the accounts do not accord with those records wlth the accounting requirements of
Re8ulatlon 8 of the Charltles Accounts (Scotlandl Regulations 21X)6- or
3. the accounts do not compfy with the accountin8 requirements of section 396 ofthe 2006
Act other than any requlrernent that the accounts 8lve a 'true and fair view which is not a
matter considered as part of an independent examination: or
4. the accounts have not been prepared in accordan￿ wlth the methods and principles of the
Statement of Recommended Practlce for accountin8 and reporting by charities lapplicable to
charitles preparing their accounts in accordance with the Financial Reporting Standard
applicable In the UK and Republic of Ireland IFRS 1021].
I have no concerns and have come across no matter5 in connectlon wfth the examination to whlch
attention should be drawn in this report in order to enable a proper understandin8 of the accounts
to be reached.
Signed..
Name: Margaret Blrse
Relevant profess
nal qualificationl51 or membership of professional bodbes lif any):
CCFA CIPFA IAffiII FCIE
Address: 23 Clark Avenue, Linlithgow. EH49 7AP
Date: 9, August 2021
Page 8 of 19

International Voluntary Service 

Financial Statements 

## **Statement of Financial Activities** 

(Incorporating Income and Expenditure Account) For the Year Ended 31 December 2020 

|||||**2020**|**2020**|||||**2019**|**2019**|**2019**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Unrestricted**||**Restricted**||**Total**||**Unrestricted**||**Restricted**||**Total**|
|Note||**£**||**£**||**£**||**£**||**£**||**£**|
|**Income and Endowments from:**|6||||||||||||
|Donations and Legacies||52,310||9,253||61,563||32,770||10,784||43,554|
|Charitable Activities|||||||||||||
|Erasmus +(The Awakening)||-||7,445||7,445||-||55,530||55,530|
|Erasmus + otherprogrammes||-||14,958||14,958||-||25,132||25,132|
|Other volunteerplacement||5,864||-||5,864||17,689||-||17,689|
|Investments||21||-||21||402||-||402|
|Other||-||-||-||-||-||-|
|**Total Income**||**58,195**||**31,656**||**89,851**||50,861||91,446||142,307|
||||||||||||||
|**Expenditure**|7||||||||||||
|RaisingFunds||8,853||-||8,853||4,258||1,294||5,552|
|Charitable Activities|||||||||||||
|Erasmus +(The Awakening)||13,860||16,292||30,152||11,225||61,399||72,624|
|Erasmus + otherprogrammes||1,564||19,143||20,707||20,852||34,015||54,868|
|Other volunteerplacement||16,049||3,786||19,835||24,557||9,717||34,274|
|**Total Expenditure**||**40,326**||**39,221**||**79,547**||60,893||106,425||167,318|
||||||||||||||
|Gains/(Losses)on Investment Assets||(82)||-||(82)||882||-||882|
||||||||||||||
|Net Income/(Expenditure)||17,787||(7,565)||10,222||(9,150)||(14,979)||(24,129)|
|Other recognisedgains/losses||||(743)||(743)|||||||
|Net Movement of Funds||17,787||(8,308)||9,479||(9,150)||(14,979)||(24,129)|
|**Reconciliation of Funds**|18||||||||||||
|Total Funds Brought Forward||(26,353)||6,103||(20,250)||(17,203)||21,082||3,879|
||||||||||||||
|**Total Funds Carried Forward**||**(8,566)**||**(2,205)**||**(10,771)**||(26,353)||6,103||(20,250)|



The notes on pages 11 to 19 form part of these financial statements 

Page 9 of 19 



Intemational Voluntary Serwice
Flnancial Statements
8alance Sheet
As at 31 December 2020
un￿stIl¢ted
Fund5
Unr*sirfct•d
Restrlcted
Funds
Funds
Totsl Funds
Tot*1 Funds
Flx•d AM•ts
r?n8ible Fixed Assets
Investments
Tot•1 Fl¥*d A¥￿ts
Curr•nt Ass•ts
Debtor5
Cash at Bank & In Hond
Totsl Curr•ntAH•ts
L691
2.741
1.0
4124
50.442
J.1
20,1921
17.34
30.251
41220
U•bllltl
Credltor5.' Amounts fallln6 du• In l y••r
A¢uuals
Deferred Income
other uedltors
Totsl 5hrytT•rm Il•bllltl•s
31
36,316
&n8
36,316
N•tCurr•ntAu•ts
TO￿ Au•ts l•u Curr•nt LalbllS11•*
142231
I￿.044)
117.3531
1¥9401
IIL2491
147n)
103
Cr•dltors:
amounts fallln8 due aftermore than l y••r
P￿￿$10￿ forllabllltles
353
6.103
20,2SO
For the year endlng 31 December 2020 the company was entFtled to exemptSon from audit under section 477 of the Companles Act 2006 relatin8 to small
companies.
The members have not requlred the company to obtain an audit of its accounts for the year in question in accordance wlth sertion 476.
The dlrettors acknowled8e thelr responsibilities for complyin8 wlth the requirements of the Act wlth ￿SpeCt to accounting records and the preparation of
accounts.
These accounts have been prepared in accordance wrth the provision5 applicable to companies subject to the small companie5, regime.
The financial statements were approved by the Board on 4 August 2021 and signed on their behalf by
Richard Wllllams (TrusteelDirector)
Page 10 of 19

International Voluntary Service 

Financial Statements 

## **Notes to the Accounts** 

## **1. Basis of Preparation** 

Basis of Accounting and Assessment of Going Concern 

The financial statements have been prepared in under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. They have been prepared in accordance with the Companies Act 2006, the Charities and Trustee Investment (Scotland) Act 2005, the Charities and Accounts (Scotland) regulations 2006 (as amended), the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) and the requirements of the SORP  ‘Accounting and  Reporting by Charities: Statement of Recommended Practice for charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) 2[nd] Edition, released October 2019, effective 1 January 2019 

The charity constitutes a public benefit entity as defined by FRS102 

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. 

## **2. Accounting Policies** 

## **a. Income** 

Recognition of Income 

Income is recognised in the Statement of Financial Activities (SoFA) when: 

- The charity becomes entitled to the resources; 

- It is more likely than not that the trustees will receive the resources; and 

## Offsetting 

- The monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102. 

Grants and Donations Grants and donations are only included in the SoFA when the general income recognition criteria are met. Legacies Legacies are included in the SoFA when receipt is probable, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. 

Tax reclaims on donations and gifts Performance Related Grants 

Gift Aid receivable is included as income when the charity holds a valid declaration from the donor. Gift Aid is considered to be part of a gift and is treated as an addition to the same fund as the initial donation, unless otherwise specified at the time of the donation or appeal. Income from performance related grants is only included in the SoFA once the charity has met any performance related conditions. 

This is a change from the prior year accounts, and the prior year accounts have been re-stated as a result. 

Page 11 of 19 



International Voluntary Service 

Financial Statements 

|Donated Goods|Donated goods are measured at fair value (the amount for which the asset could be exchanged)|
|---|---|
||unless impractical to do so.|
||Goods donated for on-going use by the charity are recognised as tangible fixed assets and|
||included in the SoFA as incoming resources when receivable.|
||Gifts in kind for use by the charity are included in the SoFA as income from donations when|
||receivable.|
|Support Costs|The charity has incurred expenditure on support costs. However, as the charity has chosen to|
||report its income and expenditure on a ‘natural category’ basis, as a small charity, the support|
||costs have not been apportioned to different activities.|
|Volunteer Help|The value of voluntary help is not included in the accounts but is described in the Trustees’|
||Annual Report.|



|**b.**<br>**Expenditure and Liabilities**||
|---|---|
|Liability recognition|Liabilities are recognised where it is more likely than not that there is a legal or constructive|
||obligation committing the charity to pay out resources and the amount of the obligation can be|
||measured with reasonable certainty.|
|Governance Costs|Governance costs comprise those costs which involve public accountability of the charity, its|
||compliance with regulation and good practice.|
|Redundancy Costs|The charity made no redundancy payments during the reporting period.|
|Deferred Income|No material item of deferred income has been included in the accounts.|
|Creditors|The charity has creditors when are measured at settlement amounts less any trade discounts.|
|Basic Financial Instruments|The charity accounts for basic financial instruments on recognition as given in para. 10.7|
||FRS102 SORP. Subsequent measurement is as given in paras. 11.17 to 11.19, FRS102 SORP.|
|Pensions|The charity operates a defined contribution pension scheme. Contributions are charged to the|
||SoFA as they become payable in accordance with the rules of the scheme.|
|**c.**<br>**Assets**||
|Tangible Fixed|These are capitalised if they can be used for more than one year and cost at least £500|
|Assets for|They are initially valued at cost and the value given in the balance sheet is cost less|
||depreciation.|
|use by the charity|Depreciation is calculated on a straight line basis to write off the cost of the asset over its useful|
||life.|
||The depreciation rate used is: Office equipment and furniture: 25% per annum|
|Fixed Asset Investments|Listed investments are stated at market value at the balance sheet date. Gains and losses on|
||revaluation or disposal are recognised in aggregate in the Statement of Financial Activities and|



Page 12 of 19 



International Voluntary Service 

Financial Statements 

includes any realised or unrealised losses on the sale of investments and any gain or loss resulting from the revaluing investments to market value at the year-end. 

Debtors 

Debtors, including trade debtors, are measured on initial recognition at settlement amount after any trade discount. Subsequently they are measured at the cash or other consideration expected to be received. 

- **d. Fund Accounting** Unrestricted Funds 

- Designated Funds 

- Restricted Funds 

Unrestricted Funds are grants, donations and other incoming resources received or generated for the charitable purposes of the organisation. They can be used at the discretion of the trustees for any of the charity’s purposes. 

- Designated Funds are unrestricted funds of the charity which have been earmarked or set aside by the trustees for particular purposes. 

- Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund held by the charity is included in note 19 

## **3. Corrections to last year’s figures** 

Due to a correction made in one of the restricted funds, last year, and an error in following through the correction to the SOFA and Balance Sheet, the fund balances carried forwards, were incorrect – and did not match across the SoFA, Balance Sheet and Fund Movement Table. 

The issue was around the “Let’s Circus” restricted fund. 

|||**2018**||**2019**||**Balance Sheet 2019**||**Unrestricted**<br>**Funds**||**Restricted**<br>**Funds**||**Total Funds**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**£**||**£**|||||||||
|**Adjustment to Let's Circus Activity -**<br>**fund movement table**|||||||||||||
|||||||**Cash in Hand and in Bank**||**£**||**£**||**£**|
|Expenditure reported||4,743||10,467||**As reported**||(20,256)||50,506||30,250|
|Increased/(Reduction) in expenditure<br>ajustment||(445)||56||adjustment of cash in hand||64||(64)||-|
|||||||**Corrected Cash in Hand**||**(20,192)**||**50,442**||**30,250**|
|**Corrected Expenditure 2018**||**4,298**||10,523|||||||||
||||||||||||||
|||||||**Debtors**|||||||
|**Closing Balancepreviously reported**||916||(203)|||||||||
|||||||**As Reported**||2,845||8,059||10,904|
|Increase in ClosingBalance||445||(56)|||||||||
|Plus correction from 2018||||445||adjustment to Debtors||||64||64|
|**Corrected Closing Fund Balance for Let's**<br>**Circus**||**1,361**||186||**Corrected Debtors**||**2,845**||**8,123**||10,968|
||||||||||||||
||||||||||||||
|||||||**Corrected Fund Balance at 31/12/19**|||||||
|**Total Fund Balances at 01/01/19 on Fund**<br>**Movement Table**|||||||||||||
|||||||**As Reported**||(26,417)||6,103||(20,314)|
|PreviouslyReported||20,637||5,714||adjustment to Fund Balances as above||64||-||64|
|Increase in closingfund balance||445||389||**Corrected Fund Balance at 31/12/19 on**<br>**Balance Sheet**||**(26,353)**||**6,103**||**(20,250)**|
|**Corrected Fund Balances**||**21,082**<br>**6,103**|||||||||||



Page 13 of 19 



International Voluntary Service 

Financial Statements 

## **4. Analysis of Income** 

|**Analysis of Income**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**2020**||||||**2019**|||||
|||**Unrestricted**||**Restricted**||**Total**||**Unrestricted**||**Restricted**||**Total**|
|||**£**||**£**||**£**||**£**||**£**||**£**|
|**Donations and Legacies**|||||||||||||
|Donations||33,200||120||**33,320**||24,214||-||24,214|
|Legacies||10,310||-||**10,310**|||||||
|Grants||-||9,133||**9,133**||-||10,784||10,784|
|Memberships||1,480||-||**1,480**||1,725||||1,725|
|Gift Aid||7,320||-||**7,320**||6,831||||6,831|
|**Total Donations & Legacies**||**52,310**||**9,253**||**61,563**||32,770||10,784||43,554|
||||||||||||||
|**Charitable Activity**|||||||||||||
|VolunteeringProgrammes||||22,403||**22,403**||-||80,662||80,662|
|Fees & Other income||5,864||||**5,864**||17,689||-||17,689|
|**Total Charitable Activity**||5,864||22,403||**28,267**||17,689||80,662||98,351|
||||||||||||||
|**Investment Income**|||||||||||||
|Interest & Dividends||21||-||**21**||402||-||402|
|**Total Investment Income**||**21**||**-**||**21**||402||-||402|
||||||||||||||
|**Other Income**||**-**||**-**||**-**||-||-||-|
||||||||||||||
|**Total Income**||**58,195**||**31,656**||**89,851**||50,861||91,446||142,307|



Page 14 of 19 



International Voluntary Service 

Financial Statements 

## **5. Apportionment of Costs** 

a. 2020 

||Fundraising|Erasmus +<br>The Awakening|Erasmus +<br>Otherprojects|Other projects incl.<br>Volunteer Placements|Total|Basis of<br>allocation|
|---|---|---|---|---|---|---|
|Staffing costs<br>Office & IT<br>Publicity<br>Book-keeping & Accounts prep<br>International Representation<br>Governance Costs|1,899|10,717|3,663|10,853|27,131|staff time|
||905|5,108|1,746|5,173|12,932|staff time|
||-|-|-|-|-|staff time|
||32|178|61|180|450|staff time|
||35|199|68|201|503|Staff Time|
||186|1,047|358|1,060|2,650|staff time|
|Function/ActivityTotal|3,057|17,248|5,895|17,466|43,666||
||||||||
|Direct Activity Costs (less<br>admin contribution)|5,796|12,904|14,812|2,369|35,881||
|Total ActivityCost|||||||
||8,853|30,152|20,707|19,835|79,547||
|b. 2019|||||||
||Fundraising|Erasmus +<br>The Awakening|Erasmus +<br>Otherprojects|Other projects incl.<br>Volunteer Placements|Total|Basis of<br>allocation|
|Staffing costs<br>Office & IT<br>Publicity<br>Book-keeping & Accounts prep<br>Governance Costs|4,663|15,945|24,752|24,484|69,844|staff time|
||672|2,298|3,568|3,529|10,068|staff time|
||97|333|516|511|1,457|staff time|
||40|137|212.63|210|600|staff time|
||80|273|424|420|1,198|staff time|
|**Function/Activity Total**|**5,552**|**18,987**|**29,473**|**29,154**|**83,165**||
||||||||
|Direct Activity Costs (less<br>admin contribution)||53,638|25,395|5,120|84,153||
|**Total Activity Cost**|||||||
||**5,552**|**72,624**|**54,868**|**34,274**|**167,318**||



## **6. Remuneration for Independent Examiner** 

|**Remuneration for Independent Examiner**|||||
|---|---|---|---|---|
|||**2020**||**2019**|
|||**£**||**£**|
|Independent Examination Fee||650||800|
|Preparation Fee||450||600|
|**Total**||**1,100**||1,400|



Page 15 of 19 



International Voluntary Service 

Financial Statements 

## **7. Analysis of Staff Numbers and Costs** 

|||**2020**||**2019**|
|---|---|---|---|---|
|||**£**||**£**|
|Salaries||24,733||64,373|
|Employer's NI Contribution||-||1,426|
|Pension Costs||561||1,340|
|||25,294||67,139|
||||||
|Number of staff employed|||||
|||3||8|



No staff member was paid over £60,000 

## **8. Trustee Remuneration and Expenses** 

No trustee received any form of remuneration (2019: nil) 

A total of £2,000 was paid to 1 director as travel and associated expenses (2019: 141 to 3 directors) 

## **9. Related Party Transactions** 

During the year donations totalling £20,795 were provided to the charity by trustees. (2019: £8,797) Richard Williams made an interest free loan of £6,000 in 2019. This remains outstanding at the year-end 31/12/2020 

## **10. Tangible Fixed Assets** 

|||**Office Equipment**|
|---|---|---|
|||**£**|
|Cost|||
|At 1 January2020||1,429|
|Additions||-|
|||1,429|
|Depreciation|||
|At 1 January2019||1,429|
|Charge for theyear||-|
|||1,429|
|Net Book Value|||
|**At 31 December 2020**||**-**|
|At 31 December 2019||-|



Page 16 of 19 



International Voluntary Service 

Financial Statements 

## **11. Fixed Asset Investments** 

|**Fixed Asset Investments**|||
|---|---|---|
|||**Listed Investments**|
|||**£**|
|CarryingFair Value|||
|At 1 January2020||1,691|
|Additions||49|
|Disposals|||
|Revaluations||(82)|
|At 31 December 2020||1,658|



## **12. Debtors** 

|**Debtors**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||**2020**||||||**2019**|||
|||**Unrestricted**||**Restricted**||**Total**||**Unrestricted**||**Restricted**||**Total**|
|||**£**||**£**||**£**||**£**||**£**||**£**|
|SCVO CommunityJob Grant||-||-||-||-||975||**975**|
|Erasmus Sending||2,072||-||2,072||2,046||-||**2,046**|
|Erasmus Project Partners||||10,152||10,152||-||7,149||**7,149**|
|IVS VolunteeringProgs||75||-||75||75||-||**75**|
|Gift Aid||594||||594|||||||
|SCI Pink Slip||-||-||-||724||-||**724**|
|**Total Debtors**||2,741||10,152||12,894||2,845||8,124||**10,969**|



Page 17 of 19 



International Voluntary Service 

Financial Statements 

## **13. Creditors** 

|**Amounts falling due within**||**2020**|**2020**|**2020**|**2020**|**2020**||**2019**|**2019**|**2019**|**2019**|**2019**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**1year**||**Unrestricted**||**Restricted**||**Total**||**Unrestricted**||**Restricted**||**Total**|
|Accruals||**£**||**£**||**£**||**£**||**£**||**£**|
|SCI||1,944||-||1,944||-||||-|
|SCVO Payroll||-||-||-||158||-||158|
|HMRC PAYE||71||-||71||49||31||80|
|Pension||31||-||31||90||||90|
|Trustee travel||2,000||-||2,000||-||-||-|
|Accounts  & IE||1,100||-||1,100||1,400||||1,400|
|Total Accruals||5,146||-||5,146||1,697||31||1,728|
|**Other creditors**|||||||||||||
|Erasmus Partners owed||-||22,482||22,482||-||14,956||14,956|
|ESC Sendingfees owed||800||||800|||||||
|Funder owed||-||-||-||-||1,160||1,160|
|**Total Other creditors**||800||22,482||23,282||-||16,116||16,116|
|**Total Short Term Liabilities**||**5,946**||**22,482**||**28,429**||**1,697**||**16,147**||**17,844**|



## **14. Deferred Income** 

Income is deferred when the charity does not have full entitlement to the grant. The grants here are Performance Related Grants and are deferred until the appropriate performance has been achieved. 

|**Deferred Income**||||**2020**|**2020**|||||**2019**|**2019**|**2019**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Unrestricted**||**Restricted**||**Total**||**Unrestricted**||**Restricted**||**Total**|
|||**£**||**£**||**£**||**£**||**£**||**£**|
|OpeningBalance||-||36,316||36,316||-||73,896||73,896|
|Amount Released to income||-||(15,523)||(15,523)||-||(55,015)||(55,015)|
|Amount returned to funder||-||(10,803)||(10,803)||-||-||-|
|Amount Deferred in Year||-||-||-||||17,435||17,435|
|**Closing Balance**||**-**||**9,990**||**9,990**||-||36,316||36,316|



Page 18 of 19 



International Voluntary Service 

Financial Statements 

## **15. Movement of Funds** 

|||**Opening**<br>**Balance at**<br>**1/1/19**||**Income**||**Expenditure**||**Gains/**<br>**(Losses)**||**Closing**<br>**Balance at**<br>**31/12/19**||**Income**||**Expenditure**||**Gains/**<br>**(Losses)**||**Closing**<br>**Balance at**<br>**31/12/20**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Restricted Funds**|||||||||||||||||||
|CommunityJobs Scotland||-||10,784||(9,120)||-||1,664||9,133||(10,797)||||-|
|Erasmus + Projects||||||||-|||||||||||
|Moldova||1,160||(1,160)||-||-||-||||(15)||(453)||(468)|
|Madiera||627||9,448||(9,931)||-||144||-||(114)||(499)||(469)|
|Go East||2,092||7,496||(8,893)||-||695||487||(615)||198||765|
|Lets Circus||1,361||9,348||(10,523)||-||186||14,471||(14,694)||130||93|
|||5,240||35,916||(38,467)||-||2,689||24,091||(26,235)||(624)||(79)|
||||||||||||||||||||
|The Awakening||6,620||55,530||(58,736)||-||3,414||7,445||(12,866)||(119)||(2,126)|
|other erasmus +|||||||||||||||||||
|Corra Foundation||5,102||-||(5,102)||-||-||-||-||-||-|
|Heritage Lottery||4,120||-||(4,120)||-||-||-||-||-||-|
|Other small trusts||-||-||-||-||-||120||(120)||-||-|
|**Total Restricted Funds**||**21,082**||**91,446**||**(106,425)**||**-**||**6,103**||**31,656**||**(39,221)**||**(743)**||**(2,205)**|
||||||||||||||||||||
|**Unrestricted Funds**|||||||||||||||||||
|General Funds||(17,203)||50,861||(60,893)||882||(26,353)||58,195||(40,326)||(82)||(8,566)|
|**Total Unrestricted Funds**||**3,879**||**142,307**||**(167,318)**||**882**||**(20,250)**||**89,851**||**(79,547)**||**(825)**||**(10,771)**|



## **16. Purpose of Restricted Funds** 

**Community Jobs Scotland :** Provides funds to create work for young people within the third sector **Erasmus + Funds :** Funding from EVS/Erasmus to prepare support and send volunteers overseas and also to receive support in Britain for volunteers from overseas. **Corra Foundation** : Funding for capacity building and development of long-term strategic partners **Heritage Lottery :** Funding to encourage young people to become trustees as part of the Year of Young People 

**Deficit Balance on Restricted Funds The Awakening :** The deficit balance on this fund represents additional expenditure on the Awakening project, which may or may not be refunded by the funder. This has meant that income was not recognised, although expenditure had been incurred. **Erasmus + projects :** The deficit balance on these two projects mainly relates to deficits caused by losses due to exchange rates. However, final payments had not yet been made to project partners by the year-end and until these payments have been made the funds remain open, and will be reconciled in the following year’s accounts. 

Page 19 of 19