DOWNHAM {WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 nnn [kn4r&A Iw'esky Ila]151 C-ornmutulN Assc*igijOII ¢tilY tt07. 5373 TABLE OF CONTENTS Legal and Adrninistrative Infomatlon 416 Trustees Report Ind6wndent Examine¢8 Report Statement of Financial Activities Balance Sheét 10/13 Notes forming part of the Financial Stat6m6nts
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 RegWer•dUptrfy n(> 17h-,? Status: The organization is an unirtcorporated association formed under a trust deed and registered as a chartty numbered 275373. The Trust Deed sets out the chariws obj.ects and powers and how it is to be govemed. Trustees: Kristina Green (chair) Gwen Smith (secretary) Vera Ward (treasurer) Maxeen Blackmar¢ Margarita Paul Lynn Edwards Offi. Dolvnham (Wesley Halls) Communty Associatson 2 Shroffold Road, London BR1 SPE Tel: 020&698-1464 Independent Examiner" Stuart Edwards & Co Chartered Accountants 124 City Road London ECIV 2NX Bankers.. Bardays Bank PLC Leicester LE87 2BB PwJe 3
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 Otyyrtom (we5YHa1Isl COMMty A8sDri8lK R4qS1gtedCharily nts. 27S373 The term "we" and 'our" is being used throughout for °the Trustees" The trustees present their report along with the charitys financial statements for the year ended 31 st March 2023. The financial statements comply with the charity's trust deed and applicable law. The appointment of trustees is carried out in accordance vrith the Trust Deed which govems the conduct of the charty. In order to be ac(xpted as a trustee, the candidates need to be elected onto the comrnittee as an advisor first of all". thereafter the advisers are required to attend the commtttee meetings regularly for one year. If Ihey prove to have the right skills and aptitude and are worthy of the trusteeship then they automatically become a trustee of the asscKiation the following year. Ir an advisor, or a trustee. misses three meetings in succession without extending adequaie apologies then they shall no longer be able to seNe on the management committee of the association. The AGM of the Association is advertised locally 2 weeks prior to the AGM meeting. To operate a Communty Centre providing affdable facilities for the Io(21 mults'_ cultural communf(ies in pursuance of social welfare for recreation. education, and leisure-time well-being. To enable people to pursue their interests in a safe and welcoming environment. To enable and facilitate the development of small businesses and charities To act as a disseminator of informalion To be part of a wider network of local charÉtable organÈzations and local businesses. In planning the Centre program, the trustees keep in mind the Charity Commission's guidance on public beneffit. The current property lease that we have had wtlh Lewisham Borough Sin 1978 has run out in 2021. The new lease has I(ale noi been finaliseol although conversatlons have been taking place. Currentty. the Association is in discussion with the Council about renewing it. 'The Heads of Terms" (an 0lne of the lease) are being negotiated and the Council wll provide our Association with a new draft lease for approval. Page 4
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 Jlll c&lcYH4illsi Cwvpunili Rtvisteted CThaiit> 11fL th On 18th March 2020 all activities stopped: and the centre re-opened on 12 April 2021- this now seems like a distant memory and the centre has now retumed to full programme of activitres. The Association continues to be responsible for the payTnent of all energy supply and consumplion of energy on the premises. Currentty, we receive gas energy from Total Energies Gas & Power Limited and Edf and the electricity supply is from British Gas. We also own three feed-in-tariff meters for solar power that help reduce our carbon fool-print. Throughout the year we have undertaken many repairs to the building i.e_ repaired leaking taps, flushing units, changed many lights, repaired damaged doors. repaired gas boilers, cleared gutters and repaired a several parts of the flat roofs as well as carried out statutory safety compliance tests. We changed all automatic light switches to manual ones in order to save energy. The automatic ligm switches tended to stay on for much loryer than they need to be tumed on. Grou thatr ula rated from our Centre are". in al habetical order Adult Leaming LthMsham - short mat bovAs and personal fftness for people with leaming disabililies Silver Lunch Club on Thursdays - organised by.Ageing Well Lewisham Brighter Horizons Inc. Org. Charity - a day-care provisH)n for people wtlh arning and physical disabilities CDK Martial Arts Clubs: Tae Kwon Do & Muay Thai dasses for children. adults and families Cheer London AlIs1a- cheerleading and gnaSt1{ dasses for children and adults Councillors, Surgeries- every second and fourth Saturday of the month First Steps -ParenVCarer baby & toddler dub - a self-help group organised and run by volunteers Girts-R-Us Project for girls desKJned to help them transition from primary to secondary schools Jujitsu Marshall Arts Clubs for children and adults Kainos Ministry- regular worship and gathering Sacred Church of Africa Ministry- regular worship and gatherings Seventh Day Adventist Church - regUr worship and gatherings Shekinah House of Praise Ministry- regular worship and gatherings The Downham Community Choir- choir for young adults and onwards- on Saturdays The Pathfinders Club- for young people from 10 years of age - on Sundays Welcome Lunch Club- a self-hekp group organized and run by volunteers on Fridays Zumba- a vibrant, fun weekly exercise- on Fridays Apart from the above listed regular events that take pla on site our organization lets the halls for one-off events that help to keep the hire costs to all users affordable. Throughout the year many children have had their birthday celebrations vath bouncy caslles, magicians and similar. Families held celebrations sometimes vthh bar-b-ques. Local people have organized their own meetings, wedding celebrats"ons. wakes and training events. Page 5
DOWNHAM (WESLEY HALLS} COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 ST MARCH 2023 tknDbam ei'¢slty"Ila1151 CozntnLmilN As&0¢1KIn ReEis*redCharilv no.: Our nsar To negotiate the renewal of the premises, lease with the London Borough of Lewisham To maintain the premises to a good standard to safeguard the people within it. To regularfy review the Associations financtal position. To regulady review the assoaation's financial and management procedures to safeguard Ihe longevity of the association. To be conscious of the energy consumption to minimise the centre's carbon footprinl. To secure funding from extemal grant-giving organisations to finance new initiatives. To conts.nue networking wrth the local people and to develop the centre programme to be rellective of their needs. To continue providing a safe and warni enwronmenl for Ioc21 people and local Communities to enable them to meet, leam, exercise and enjoy their lives. To continue to prolect Ihe Buildings and site for future generations as part of their heritage. Thanks It is because of our dedicated workers and volunteers that the Centre is able to manage the centre to stay open 7 days a week up to 13 hours per day. The volunteers enrich the provision that is on offer at the ntre either by assislFng bthin the various dubs. classes, events, churches or ministries. Also not forgetting our management cofflmittee members who offer their ful l-time freely. istina Green Chair of the Board of Trustees Gwen Smith Secrelary of the Board of Trustees 8 December 2023 8th December 2023 ..Date . Date Page 6
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 RegsteredCh*tii tsv.2-:%373 Independent Examiner's Report to the Trustees of Downham (Wesley Halls) Community Association I report to the charlty trustee5 on my examination of the accounts of the charity for the year ended 31st March 2023 which are set out on pages 8 to 13. Responsibllltles and basis of report As the charitvs trustees you are responsible for the preparation of the accounts in accordance with the requirements ofthe Charities Act 2011. {theAct) I report in respect of my examination of the charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under 5ertion 145151(bl of the Act. Independent examine¢5 Statement I have completed my examination. I confirm that no material matter5 have come to my attention in tonnettion with the examination giving me cause to believe that in any material respett.. the accounting records were not kept in respett of the tharity as required by section 130 of the Act: or the accounts do not accord with those records: or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008, other than any reqltirement that the accounts give a 'true and fair Vie , which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. Stuart Edwards, Chartered Accountant 124 Cty Road, LONDON. EC1V 2NX 8" January 2024 .Date
DOWNHMI (WESLEY HALLS) COMMUNITY ASSOCIATION STATEMENT OF FIT4ANcfAL AcThir FOR THE YEAR ENDED 31ST IAARCH 2023 2022 20 Totsl Funds FuThJs Funds Incomw and 9ndomnts frorn: ChafStablo Adviilie¥ 1%579 15.579 26Z 86262 1.449 69.142 Centre kncorn 3.333 6&809 T4)tsl Incom 145T9 86262 101.841 4.782 fj5.8(r3 TO,591 Expenditurè Rawng Funds Charttabl8 Pti¥it 1&579 80.072 95,651 4,T82 70,671 T5,453 Total expgndllure 1579 80.072 95. 4.782 70,671 74453 Net kncomelExpenditixe ftlh• s•ar 6,1 6.1 (4.8621 (4,862) Transfor B0kn¥gen Funds Not Mov8m8nt in fvnd5 Funds balan¢¢s at 1 Awil 2022 6.190 127.682 6.190 130,335 14,862J 132,544 {4,862) Y35,197 1653 Funds balanc05 at 31 M¢h 2023 12A3 16S3 I33 136,525 127.683 130,335 STATEMENTOF TOTAL RECOGNISED GAJNS AND LCISSES There werè nc COgnIsed gafir and k*5e5 Otherth thtw lrtduded In the Statsment of Flnanclal Aeuviues Pag8 8
DOWNHAM (WESLEY HALLSI COMMUNtTY AwlATIoN BALANCE SHEET AS AT 31ST MARCH 2023 2022 CURRENT ASSETS Debtors & Prepayrnents Cash at Bank 24.604 117,878 142,482 12.377 119, 137 131.514 CREDITORS: AmouTts falllng due withln on• ar 10 6.007 6,1)07 1,229 1.229 130.285 136.475 NET ASSErs 136.525 730.335 Gènèral Funds D•signated Funds 13 13 81,372 52,500 133,872 75,182 52.5(KJ 127,682 Re$tricted Funds 12 a653 TOTAL CHARrrY FUNOS 136,525 130.335 Approved byth• manag•Thnt commlttee and sign•d on Its behalfr. .. Kristhm Gmn I Ch4ir} Vera wa l Tf•asuwer) on The notes on pages 11 to 14 forni part of Ilw financial statem. Page 9
DOVINHAM (wSLEy HALLSI ¢OktMUNfFY ASSOCIATI NOTES FORMING PART OF TrIE FIlIANc STATElIE1$ FOR THE YEAR ENDED 31ST ¢CH 20Ya 1. CoUlmmG POUCIES by ChaTilies: stale1 of Recommended Pts11 ¥PFIKable to tharF preparing th04rac¢ounts a¢ty)rdan¢o wrth thè Finan R•pong siar¥Wd applleablg kn tho UK aKI Re1 pf Ireland (FRS1021 las for aecountlng peviod5 from 1 Januwy2ts161. The chavlty l¥ o Publi¢ B•n•fSt Ent6tyas defined by FRS11yI The w¢¢ovnts are prepared in sterling, whith th ncOn cwrwwofth• bl Don0$ and #Ms aro IDdudod In the State1•f Fin1nd knilits cl Grants. lrttlLtdlng those forthe purdo of fixed assets. fEO)gnls•J In lh• Statèment ol Flnanc5al Aciiviw inthÈ r In whlch thoy awB wl¥#b. el ResourGes alnded a recogni5ed in th• perfod In ¥thlch they Rosourcts ext$d Inld• attrfbLrtab VATthl¢h ¢annc4 b• recobd. overhead Costs bolng apportknod on tho bas16 of¢$1* of staff tlm• attdbutableto e¥¢h •¢ti¥ity. hl Unr05tr1od fuTrts arn Ilonatknn8 and rIncolnIng rnsour¢os Ye¢oi¥abkn or •rfravailabl• as gwwv¥l fvnd Re8tri¢t8d ndS areto be used for spe¢llfj¢ puwoses as laid dowh by th& donor. Ewndrturnwhl¢h meets these crftertals charpd to th8 fvndtoyBtherw In th¢ yoar. dlscounts due. ml Cash 31 bank and tn harKI imdudè¥ tash shortlwm Wfylquid inyesin wlth a short marity0fIhfft morfhs or Irom the dots ofxquisiknoll or oflh• aftor allowlng lor any discounts du& bask financial instr¥nmIS. Bas1¢firKfja1 Instruments are ini¥altyrncogrtis•d P•J8 10
NOTES FORmG PART C THE FIFIAIICIAL STATEklEFftS FOR THEYEAR ENDUI 31ST IIARCH 2023 2022 2a volun Inwmp Donaiions 2b Grnnl & CoDlraets: L.B.Lè¥Iham.. Glrts R Us Proirtt Funds 14579 14579 15,519 15 Us•TGmups E%nts & Moot(ng¥ Energy Feed In TarifF HMRC CVJRS Surwt Sundry knGome 77m4 77m4 tm5 59.NS 4.177 4.177 3.333 282 69.142 •Q742 CHARITABLE ACTi¥rnES 1& 37.sn 54152 39.70S 39.705 4¢659 49,992 21502 U562 1,949 IS579 122 94.7D1 71,1TO 3b GoveRNANCE COSTS ldePder EXnI F• Moolfng ExpBn¥•s IIET INCOMING RESOURCES FOR TrEYEAR 9S) 5. 8TAFF COSTSAND NUklBERS Nl Pensi¢)n con1ul1(l 4&7 49.992 4548frjl1. Clntrg MawrorEq¥Wnt 6. TAXATION 7. TRLISTEE REMUNEKITIOII & RELATED PARTYTRAIISACTIOMS o trustqo rgCèN aty remureratb)n thJFfng theyear120224Nill Plo y8ar.12022 £NIII Ilo tnJste• orothRrper50n rekted tothe charty had artty duwkng thoyvx. 12022-Mun•l P8ge11
tK)WNIIAM (VESLEY HALLS) COMMUNITY ASSOCIATION NOTES FORMING PART OF THE FINANC sTATEME1s FOR THE YEAR ENDED 31ST MARCH 2023 TANGIBLE FIXED ASSErs EqulwM8nt Coat Opening Balance Addititsn$ Closlng Balanco 400 8MOO Dqpreciation OFenlng Balance Charge for the yew ctosln9 Balance 1350 BOOK VALUE ST YEAR solar p3no15 at a Trnlug of £31.787. The charity loa585 the premises it olPieS * 2 Shroffold Road. Bromky. 8R1 5FE Tho lease Nns for a fvnntyyeartorm frorn 29th SÈthnbÈr 2001. A side 18tterto the lease wa5 signed 9th Awil 2018. In which In oxchanga for a pepp rent the harity tooklull responsibl1 for repalrs malstsnance. and Ialth and 5alÈty compllonce respect to the buildings and ground5. The requir•m•nts olthe slde lthr cornn on 12th Jarwjary 2017. . DEBTQRS & PREPAYMEI4TS 2023 2022 IZ377 24.604 72,37T 10. CREDrroRS Amtwnts fafftty du• wA*hin one ytrar Taxatlon and Soclal Secwlty I7 1.229 6.007 1.229 11. ANALYSIS OF NEf ASSETS BEfvEEN FUNDS Tanglbl8 Fix•J A6sots Current Assets Curr1 LiabilrlieB 87,329 1&007) SW 1653 142h82 {6.007) Net A88•ts at 31st Alar¢h 20rJ 81,372 soo 136,525 Pagè 12
DOWNHAJA IWESLEY HALLS} COMMUNtrY ASSOCIATION NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR ThE YEAR ENDED 31ST MARCH 2023 12. RESTRICTED FUNDS Community FTi?nds of ContsB Wesley Halls INCOME L.B.LishaM '. Glrls R Us Project Sundry 15.579 15.579 15,579 15.579 EXPENDITURE Stsff Costs Prnmls•s Proioct Costs 15,579 15,579 15.¥19 1S,$79 Surplus lor th? Year Bolan¢o at 1st April 2022 2.653 1fj53 Balancè at 31st March 2023 2.653 2,653 Purpose of Re8trictsd Funts FrierHl$ of Wesky Hall: to develop seThlc88. 13. MOVEMENT IN Tor FUNDS Incoming Outgoing Resour¢¢$ Resourtes 31st March 1st >4ril 2022 2023 R•strkted Funds INot•12) 2.653 15.579 15.579 2.653 Unrtrted FundB Designated Fund Gon•ral Fund$ Total Unr05trkted Funds $1500 81.372 133,872 7S,182 127,682 86362 80.072 80.072 Totsl Funds 130,335 101.841 195.6511 136.525 Purpose of Designated & General Funds The designated funds are earrnathed in part to upyrtde and paIrthe Fyemises. The upgrade of the heating 5yStem and the replacernent of windows whiGh a both expected to be very co8tty. Repairs may also needed to the large hall roof. Howeverde54gnated funds may be applled to this in th• 07nnt of any smll shortfall In th1$ fvndin9. Buildin9 work 15 unfortunately genorally more costty than expeclod since otherwork is usualty identrfied aftèr aeeess has been establlshtrd to tho mort difficuli otth6 tlIdIng such as the rool. fn addition rnajor repairwork could result in the closure of facilities to •nable the pair to bo carried out and this could resutt in loss of Income frDrn user5 groups which may nee¢1 t¢ b The trustees eannark genorBI funds to PrOth running costs equivalentto six month's expenditure in accordance with CharityConKni55ion guidolin•s with a ¢urmtt taw of £68.01)0. P•g¢ la
DOWNHAM (WESLEY HALLS) COMMUNITY ASSOCIATION APPENDIX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 2023 2022 l. Staff Costs Salarfes & Staff PaJTnents Professional Fees (Pa011) Trnlnlng 51N72 1,680 48,912 53,152 49.992 2. Premlses R•nt & Wat•r Charg•S Small Furniture & Equiprnent R•pair$ Renewals & Maintsnanca R¢Jot R•palrs Cleanlng Alarms I Securlty Light & Heat Bulldlngs Insurance General In5urancg Sundry Expenses 0oprè¢latlon 5.767 352 1259 11.T16 4610 95 11059 1.5T8 3.347 2,611 2.052 1107 6,936 2.306 1.029 1216 39.T05 3. Communl¢atlons Telephone Office 984 965 295 4. Governance Costs Indep•ndent Examlnatlon F*es L•gal Exp¢nw Me•tlt)gs Expenses 950 950 950 Total Sp•nd 9S,6S1 75.4S3