## Trustees meeting
24[th] June 2020
## Owl’s Lane, Buntingford.
## Trustees:
Emma Ballantyne
Sandra Neill
Kay Hamilton-Crook (Chair)
Jo McNamara
Alison Barr
Kerri Malyon (minute secretary)
## Apologies:
None
## Accounts 2019
Accounts were reviewed and approved.
Total income £37,605 and Spending £34,256
Subs were ceased in April 2020 due to the COVID-19 pandemic – this was agreed by all Trustees. Potential for re-instatement in January 2021.
## Proposal for Scout Hut
We have been approached by two pre-schools as there has become a greater need for more childcare facilities within the Buntingford area, due to the town growing in size over the past two years. As part of the community the need to support families and children is becoming greater and with having space available for hire, this seemed like the appropriate step forwards.
Two proposals have been received from pre-schools for permanent letting of the scout hut – Mon – Fri.it was noted that the letting of the hut to a community group for education is permitted under the current VAT rules.
First proposal was rejected based on communication issues.
Second proposal was accepted by the Trustees. Details of the letting as follows;
48 weeks per year between 8am – 4pm.
It was agreed that there would be a rate reduction for the first 3 months to enable the setting up of a new business, the rate would return to standard for the following 38 weeks.
The pre-school are to be responsible for the cleaning of the hut. This should be based around existing COVID-19 guidance issued by the UK Government and the Scout COVID-19 risk assessment.
Action – Sandra to send Jo and Kay copy of the insurance details for the Scout hut to enable a thorough check to be completed.
Action – Jo Cleaning for extra activities to be arranged – e.g: evening activities.
Action – Kay to contact existing hirers regarding termination of contracts asap.
Action – Jo to contact proposed pre-school hirer regarding hourly cost of letting and agree deposit details (proposed 2 months and £500 holding fee)
Action – Kerri/Jo/Kay – Develop COVID-19 risk assessment
It was noted that all Trustees approved this proposal with the changes detailed above.
## AGM date
Trustees to attend in person (Social distancing will be implemented). All parents to be invited via Zoom.
Monday 6[th] July @ 7:30pm
Location TBD
Trustees agreed on nominations for Peter Smart Trophy and Section Trophy.
## AOB
After numerous issues with BT it was decided that a temporary solution will be found to the internet installation for a period of 2 months, until the BT situation is resolved.
## Management Report
Buntingford Scout Group #275294 For the period ended 31 December 2020
Prepared on 6 October 2021
For management use only
## **Table of Contents**
Profit and Loss .................................................................................................................................................3 Balance Sheet..................................................................................................................................................5
2/5
## **Profit and Loss**
January - December 2020
|**Profit and Loss**
January - December 2020||
|---|---|
||**Total**|
|INCOME||
|Donations One off's|14,675.62|
|Easy fundraising|309.80|
|Event|0.00|
|Annual Family Camp|95.00|
|Santa Run|347.99|
|**Total Event**|**442.99**|
|Gift Aid|7,898.05|
|Hut Lettings|9,232.74|
|Misc Income|500.00|
|School Meal Initiative|2,760.50|
|Subs Griffins|946.40|
|Subs Hawks|800.80|
|Subs Phoenix|538.72|
|Subs Quinn|713.44|
|Subs Rib|1,222.60|
|Subs Taurus|990.50|
|**Total Income**|**41,032.16**|
|GROSS PROFIT|**41,032.16**|
|EXPENSES||
|AGM|27.07|
|Capitation Quinn|1,112.50|
|Capitation Rib|845.50|
|Capitation Taurus|979.00|
|Capitation Griffins|845.50|
|Capitation Hawks|756.50|
|Capitation Phoenix|489.50|
|Donations given out|1,144.50|
|Electric|2,307.85|
|Expenses Griffins|372.24|
|Expenses Group|1,163.26|
|Expenses Hawks|173.40|
|Expenses Phoenix|348.73|
|Expenses Quinn|10.00|
|Expenses Rib|552.96|
|Expenses Taurus|147.24|
|Group Badges & Uniform|1,841.35|
|Group Monthly Subscriptions|1,410.35|
|Group Printing, Postage and Stationery|62.86|
|Group Professional Services|300.00|
|Hut costs/repair & renew|10,427.04|
|Insurances|1,063.67|
|School meals initiative supplies|2,817.98|
|Waste|777.32|
|Water|252.31|
3/5
Buntingford Scout Group #275294
||**Total**|
|---|---|
|**Total Expenses**|**30,228.63**|
|NET OPERATING INCOME|**10,803.53**|
|NET INCOME|**£10,803.53**|
4/5
Buntingford Scout Group #275294
## **Balance Sheet**
As of December 31, 2020
|**Balance Sheet**
As of December 31, 2020||
|---|---|
||**Total**|
|FIXED ASSET||
|**Total Fixed Asset**||
|CASH AT BANK AND IN HAND||
|Bank Current & Activities|1,818.74|
|Bank Subs|31,533.46|
|Pettycash|765.97|
|**Total Cash at bank and in hand**|**34,118.17**|
|CURRENT ASSETS||
|Uncategorised Asset|8,317.00|
|**Total Current Assets**|**8,317.00**|
|NET CURRENT ASSETS|**42,435.17**|
|NET CURRENT ASSETS(LIABILITIES)|**42,435.17**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**42,435.17**|
|TOTAL NET ASSETS (LIABILITIES)|**£42,435.17**|
|CAPITAL AND RESERVES||
|Opening Balance Equity|35,766.12|
|Retained Earnings|-4,134.48|
|Profit for theyear|10,803.53|
|**Total Capital and Reserves**|**£42,435.17**|
5/5
Buntingford Scout Group #275294
Braceys
F.A.O Sandra Neill
Buntlngford Scout Group
Bowling Green Lane
Buntlngford
Hertfordshlre
SG9 9AW
1Y Aprll 2021
Dear Sandrq
Accounts lor the year onded 3141 December 2020
Please take thls letter as formal conflrmatlon that the accounts for the year ended 31
December 2020 undertook an Internal examination by us, Bracey s Accountants
Llmlted.
Durlng the examlnatlon querles were ralsed and answered to verify the valldlty of the
accounts data to whlch we were happy with the results.
We confirm we are happy with the result of our Independent examlnatlon and approve
this vla the slgnature below.
If you have any further questlons. please do not hesltate to contact us.
Klnd Regards,
Farren 8rooker
For and on behalf of Bracey s Accountants Llmlted
TeL' 01462 413 249
braceys-accountants.co.uk
moil@broceys-accountants.co.uk
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