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2025-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 April 2024 1 April 2025

To

From

Section A Reference and administration details

Charity name North Mymms Youth and Community Centre Other names charity is known by None Registered charity 275285

Charity's principal address North Mymms Youth and Community Centre

Station Road, Welham Green, Hatfield Postcode AL9 7PF

Names of the charity trustees who manage the charity

1
2
3		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
James Bentall Committee of the Centre
HilaryCarlen Committee of the Centre
Samantha Bailie Committee of the Centre

These three managing trustees are also custodians of the property which is leased by the charity, namely the Centre itself and the six acres of gardens, woodlands and playing field which lie around it, all of which are leased from the local authority. The charity has no formal advisers, although legal and other advice is purchased from suitably qualified persons when required. The charity has no staff and no Chief Executive.

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) Constitution

How the charity is constituted (eg. trust, association, company)

Trust

Trustee selection methods (eg. appointed by, elected by)

Appointed by the centre’s committee

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

trustees’ consideration of major risks and the system and procedures to manage them.

The charity is run by a committee comprising the Trustees and other volunteers, that meets regularly and is supported by a volunteer book keeper. In accordance with our constitution, the Trustees are de facto members of the committee; other members were are elected by members of the local parish at an AGM; or appointed by the parish council and local voluntary groups. Additional members may be co-opted for a period of up to a year.

The charity has relationships with the local organisations, licensees and individuals who use the centre. It has been operational for fifty years and is a valued local resource.

The charity has put in place a risk management policy and procedure whereby key risks are identified, assessed, and mitigated.

NMYCC Annual Report 2024-25

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Statutory declaration

Summary of the main activities undertaken for the public benefit in relation to these objects

The central object of the charity as set out in our constitution is To promote the benefit of the inhabitants of the Parish without any distinction, other than with particular reference to the young people of the parish, by a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the inhabitants through the development of their physical, mental and spiritual capacities.

The Trustees have had regard to the Charity Commission Guidance on public benefit and are confident that their activities continue to comply with this guidance.

The chief activity of the centre is to provide and maintain a venue where local people can meet for purposes which comply with our charitable objectives as set out in our constitution. Below is a summary of the activities and groups for which we have provided a venue, and how they relate to the different aspects of our objectives. We have been pleased that we have this year been able to reflect all of the areas of benefit to which our constitution refers.

Objectives and activities Objectives and activities Objectives and activities Objectives and activities Objectives and activities Objectives and activities Objectives and activities Objectives and activities
The central object of the charity as set out in our constitution is_To_
promote the benefit of the inhabitants of the Parish without any
distinction, other than with particular reference to the young people of the
parish, by a common effort to advance education and to provide facilities
in the interest of social welfare for recreation and leisure time occupation
with the object of improving the conditions of life of the inhabitants
through the development of their physical, mental and spiritual capacities.
The Trustees have had regard to the Charity Commission Guidance on
public benefit and are confident that their activities continue to comply
with this guidance.
The chief activity of the centre is to provide and maintain a venue where
local people can meet for purposes which comply with our charitable
objectives as set out in our constitution. Below is a summary of the
activities and groups for which we have provided a venue, and how they
relate to the different aspects of our objectives. We have been pleased
that we have this year been able to reflect all of the areas of benefit to
which our constitution refers.
Focus on
Development of
capacities
Youth focus
Education
Leisure
Physical
Mental
Spiritual
Regular users
Youth club (10-16 year olds)





Ju-jitsu club (adults and children)





Football clubs




Dog training (adults)


Boxing club (children/young adults)





Personal training (adults)



Film Society


Forest school (pre school)





Light and Life Church (all ages)


Occasional events
Family parties and celebrations


Sikh celebration


Shia celebration
Focus on Development of
capacities
Youth focus Education Leisure Physical Mental Spiritual
Regular users
Youth club (10-16 year olds)
Ju-jitsu club (adults and children)
Football clubs
Dog training (adults)
Boxing club (children/young adults)
Personal training (adults)
Film Society
Forest school (pre school)
Light and Life Church (all ages)
Occasional events
Family parties and celebrations
Sikh celebration
Shia celebration

Section D Achievements and performance

Summary of the main achievements of the charity during the year

(Achievements from the early part of this financial year were also referred to in our previous annual report, prepared in September 2024) At the start of the period covered by this report, we had been without a lease for almost a year, due to long administrative delays by the local council, our landlords. We were occupying the building under a series of temporary agreements, which did not allow us to make long term bookings, or commence the essential work required to modernise the building. This situation continued through the first half of the financial year, substantially restricting our operation.

A lease was finally agreed in September 2024, and since that time we have been focused on modernising and renewing the centre, to allow it to continue to meet its objectives through the 20 year term of this new lease..

NMYCC Annual Report 2024-25

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This refurbishment included

This substantial refurbishment work, following the long period of restricted activity, has limited the number of bookings that we have taken. It has also inconvenienced our regular users, and we are grateful for their patience and support through this period. Although we have further refurbishment plans for the coming year, the work undertaken so far has already transformed the centre, and has been much appreciated by our users.

During the year we have moved from a temporary to a long term licensing agreement with the Hertfordshire Boxing Laboratory, who occupy the gym and also use the studio. We continued our long term relationship with the Hatfield Ju-Jitsu Club, the North Mymms Youth Project, Doodledash Dog Training and the Potters Bar Crusaders. We briefly hosted a Forest School for pre-schoolers and have been in negotiation, which we hope will soon be concluded, to establish a new nursery in the centre. We have also taken on two new regular users, a film society and the Hatfield Light and Life Church. In addition, we have hosted a number of family celebrations ,birthdays and religious events.

We have enjoyed working with all our users, and we are looking forward to continuing to do so over the coming year.

Section E Financial review

Under our financial policy, the Trustees and Committee have agreed a Brief statement of the charity’s target level of reserves equal to 6 months of operating expenses, policy on reserves including rent and utilities. In the course of this year, our reserves have dropped below this level. This reflects: • The massive increase in our rent, from a peppercorn to £14,400 per annum, introduced in stepped fashion during this period • The major investment we have had to make in order to bring the centre to a modern standard and establish future viability • The shortfall in bookings over the period without a lease and the period of refurbishment. None the less, by year end we were able to return to the target level, as a result of successful grant applications, a gradual increase in bookings and some donations. At the end of the financial year, we had a deficit totalling £4,009, funded from our reserves. Details of any funds materially in deficit The Trustees and committee were aware from the start of the year that we would continue to draw from our reserves in the course of the year. This reflects the period when we were funding ongoing overheads against a background of much reduced activity whilst waiting for a new

NMYCC Annual Report 2024-25

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lease, and then the investment in refurbishment.

Without these expenditures being made, the Centre would not be viable for the future, and the use of reserves was approved by the committee and Trustees on this basis.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

We were unable to appoint a Treasurer at the last AGM and did not fill this appointment during the year. The Trustees have had oversight of the finances throughout the year, and have been very grateful throughout the period for the support of a previous Treasurer/Trustee who kindly agreed to serve as volunteer book-keeper.

Our current financial projections give us a degree of optimism that the heavy investment made this year, including the expenditures of reserves, will result in the stabilisation of our finances over the next financial year, by which point the Centre should again be breaking even.

Section F Other optional information

It has been a difficult period for many of our committee and several have left us during the year. This has included our Secretary, Chris Wootton, who has been a linchpin of the team for many years, and Mick and Veronica Woodside who have contributed to the running and maintenance of the centre in innumerable ways. We are grateful to them for their dedicated contributions, and we wish them well for the future.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

s trustees
Full name(s)
Position (eg Secretary, Chair,
etc)
Date		 James Bentall Hilary Carlen Samantha Bailie
Trustee Trustee
15/7/2025
15/7/2025

NMYCC Annual Report 2024-25

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North mms Youth and Comrnun Centre Income and Ex nditure Accounts Year Ended the 31st March 2025 2025 2024 Income Lettlngs and Takings Jumble Sale Hirg of Football Pitch - Less Expenses Donations & Grants - See List QurL Night Deposlt Account Interest 19339 1806 1639 21180 17045 3413 8585 417 29460 44417 Expenditure Gas and Electrlelty Water Printing. Postage and Station8ry Telephone and Internet Cleaning Repairs - See Llst Insurance Rent of Centre Paypal Charges omputer Hosting Profgssional Fe8s - Asbestos Survey PRS Legal Fees Re Lease Land Registry - Search Centre Licence Food Jumble Sale Motor Vghicle Expensos and Travel 2350 319 51 713 3678 23807 4157 8969 4607 384 20 61 6289 19156 3713 63 570 155 2748 41 205 3966 23 82 48426 Excess of Expendlture over Income 4419 Detlclt for the Year 4009 4419 NMYCC Annual Report 2024-25

mms Youth and Commun 25 2025 2024 Trade Debtorn. mon￿ Owgd 8 Nots Prnpaym•nt of In8urnneo- S•• Nots 128 1288 1416 Llabllltl Cv•dltor4. hlon•y Owèd by C•ntr• Football Fund 854 Cash and Bank Bank Curr•nt Aeeount 8ank ￿POsit Account Cash In Hand 2787 24707 3S040 31593 35802 Flnanced by 8r¢ught Forward Surplus or Deficiency lor Y•ar 35601 44021 4419 31593 35602 I have examlned tho Balance Sheet dated the 318t March 2025 and th• annexed Incomo and Exp•ndltur• Aeeount WFth tho Ix>ok$ •nd documents $ubmitt¢d to m• and having rocoiv•d such infonnatlon and explanatlons as requlred. I certlfy that the Balanc• Sho•t 8ht)w4 a tru• and eorrn¢t viw of th• flnanelal affalrn ofth• North Pymm• Youth •nd Community Contre at that dats. Hon Audltor............ NMYCC Annual Report 2024-25

NMYCC Annual Report 2024-25