## **Trustees' Annual Report for the period**
|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**1**|**August**|**2023**||**31**|**July**|**2024**|
Section A Reference and administration details
**Charity name** Courtland Parent Teacher Association
**Other names charity is known by** N/A
**Registered charity number (if any)** 275280
**Charity's principal address** Courtland School Courtland Avenue London **Postcode** NW7 4LU
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Nisha Durgacharan|Chair|From 13 September 2023||
||Sonal Patel|Vice Chair|From 13 September 2023||
||Pratima Sood|Treasurer|From 13 September 2023||
||Pavlina Chingarova|Finance Support / Event
coordinator|From 13 September 2023||
||Jayme Ilic|Secretary / Event
coordinator|From 13 September 2023||
||Leena Teeluck|Secretary / Event
coordinator|From 13 September 2023||
||Sonal Matharu|Event coordinator|From 13 September 2023||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**|**Address**|
|---|---|---|
|None|||
**Name of chief executive or names of senior staff members (Optional information)**
None
Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023
1
**Section B Structure, governance and management**
## **Description of the charity’s governance and constitution:**
Type of governing document Parentkind Model Constitution – March 2021: (eg. trust deed, constitution) Courtland School - PTA Documents How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Trustees must be members of the association and are elected by (eg. appointed by, elected by) members of the Association at the AGM. Trustees shall have the power to co-opt committee members/trustees at any time, these do not need to be members of the association. The number of co-opted committee members/trustees must not be more than 50% of the total number of committee members/trustees.
## **Additional governance issues (Optional information):**
You **may choose** to include additional In June 2024, the charity retrospectively updated its Charity Commission information, where relevant, about: record to reflect up to date trustee appointments which had been made in September 2023 (at the charity’s AGM). The changes reflect the 6.2 of • policies and procedures adopted for the the constitution which highlights ‘Committee members/trustees shall be induction and training of trustees; elected at the AGM and shall hold office until the next AGM.’
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The primary objective of the association is to advance the education of pupils in the school, in particular by:
- Developing effective relationships between the staff, parents and others associated with the school; and
- Engaging in activities or providing facilities or equipment which support the school, and advance the education of the pupils.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
With due regard for the Charity Commission's public benefit guidance and in line with our objectives, each year the PTA runs a wide range of events both to raise funds towards the school’s wish list and to provide social opportunities for the pupils, parents, staff, governors and wider school community.
These include regular annual events like the Summer Fair, Christmas Event, Halloween Disco and Movie Night for the children’s enjoyment. _Continued overleaf…_
Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023
2
## _… continued from page 2._
All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee is grateful for the time, expertise and donations given by all involved, without whom the PTA would not be able to achieve so much.
The work of the PTA enables the advancements of the pupils’ education by giving money to the school for the purchase of equipment, resources, facilities and other wish list items it would otherwise not be able to afford. This not only enhances the student’s education experience but also enriches their learning by paying for whole school events like workshops and subsidising class trips related to the curriculum.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
A number of parents provide a voluntary contribution per month.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Highlights of last year for Courtland PTA include providing new AV equipment, as well as the following events/activities:
- Chocolate bar sales for world book day
- Christmas and Summer fairs;
- Halloween disco;
- Easter activities;
- Movie night;
- Cake sales;
Courtland PTA benefited the school’s pupils thorough the following:
- Workshops and focus weeks;
- Providing coaches for school trips;
- In school pantomime;
- Books for key stage 1;
- Reading Cloud;
- School Library Loan Service;
- 5A Day fitness PE programme subscription; and
- Artist project.
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
The trustees aim to keep a minimum £10,000 in reserves each year to ensure there is cash to fund recurring annual payments to the school. This normally covers the following (an illustration):
- School Library Loan Service, around £1,750;
- 5A Day Fitness PE Programme Subscription, around £268;
Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023
3
- Focus Weeks & Workshops, around £5,000;
- Y6 Leavers Bowling Party, around £150;
- Y6 Leavers Gifts maximum, around £200;
- In school Panto performance, around £800;
- Y6 Artist Project. around £1,500; and
- Santa Presents x 90 (books for key stage 1) around £150.
## **Details of any funds materially in deficit**
No funds in deficit.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
In the current financial climate fundraising for the 2024/25 financial year and beyond may be even more challenging as there is no one to organise big events like the Christmas and summer fairs.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The charity’s plans for the upcoming year include:
- Raising money for minimum commitment to school of £10k
- As a minimum the Halloween Disco, Christmas fair, Easter activities, Movie Night, and Sponsored spell events will take place in 2024/25
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees:**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc) **
**Date**|||
|---|---|---|
||Pratima Sood|Nisha Durgacharan|
||
Trustee, Treasurer|Trustee, Chair|
||28 May 2025||
||28 May 2025||
Courtland Parent Teacher Association Trustees’ Annual Report for the year ended 31 July 2023
4
||**Courtland Parent Teacher Association**|**Courtland Parent Teacher Association**|**Courtland Parent Teacher Association**|**275280**|**275280**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|01-Aug-23|**To**|31-Jul-24|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**4,511**
**31,698**
**-**
**-**
**-**
**-**
**-**
**-**
**36,209**
**-**
**-**
**-**
**36,209**
**7,075**
**153**
**9,183**
**-**
**-**
**-**
**-**
**-**
**-**
**16,410**
**811**
**-**
**811**
**17,221**
**18,988**
**-**
**26,906**
**45,894**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**4,511**
**31,698**
**-**
**-**
**-**
**-**
**-**
**-**
**36,209**
**-**
**-**
**-**
**36,209**
**7,075**
**153**
**9,183**
**-**
**-**
**-**
**-**
**-**
**-**
**16,410**
**811**
**-**
**811**
**17,221**
**18,988**||**Last year**
**to the nearest £**|
|Voluntary receipts|**4,511**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,511**||**5,326**|
|Fundraising activity income|**31,698**|||**31,698**||**33,326**|
|Gift aid|**-**|||**-**||**2,607**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**36,209**|||**36,209**||**41,259**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**36,209**||**41,259**|
||||||||
|Fundraising activity cost|**7,075**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,075**||**6,130**|
|Admincosts|**153**|||**153**||**140**|
|Funds donated to School|**9,183**|||**9,183**||**41,865**|
||**-**|||**-**|||
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**16,410**|||**16,410**||**48,135**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**Assetpurchase**|**811**||**-**
**-**
**-**|**811**||**128**|
||**-**|||**-**|||
|**_Sub total_ **|**811**|||**811**||**128**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**17,221**||**48,264**|
||||||||
||**18,988**|**-**|**-**|
**18,988**||**- 7,004**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**26,906**|**-**||**26,906**||**33,911**|
||**45,894**|**-**|**-**|**45,894**||**26,906**|
CCXX R1 accounts (SS)
31/05/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
current account held with barclays
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Gazebo (& sundry assets)|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**45,894**
**-**
**-**
**-**
**-**
**-**
**45,894**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**811**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Pratima Sood|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**811**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Pratima Sood|28/05/2024|
|||||
CCXX R2 accounts (SS)
31/05/2025
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on**|Charity Name
Courtland Parent Teacher Association|Charity Name
Courtland Parent Teacher Association|Charity Name
Courtland Parent Teacher Association|
|---|---|---|---|
|||||
||31 July 2024|**Charity no**
**(if any)**|275280|
|||||
||the preceding pages|||
||I report to the trustees on my examination of the accounts of the above
charity (“the PTA”) for the year ended 31 July 2024.|||
- **Responsibilities and** As the charity’s trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the PTA’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no material concerns and have come across no other material matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|**Date:**||
|---|---|---|
|||31 May 2025|
||||
||David Wallis ACA||
||||
||Member of the Institute of Chartered Accountants in England and Wales||
||||
||DJW Accounts Consulting Ltd||
||3 Chivalry Rd, London||
||SW11 1HT||